MINUTES OF THE REGULAR MEETING OF THE BOARD OF CITY COMMISSIONERS FOR THE CITY OF PORT ST. JOE, FLORIDA, HELD AT  2775 GARRISON AVENUE, August 20, 2024, at Noon.  The following were present: Commissioners Hoffman, Kerigan, Langston and Lowry. City Manager Jim Anderson, City Clerk Charlotte Pierce, Deputy City Clerk Ingrid Bundy, and City Attorney Clinton McCahill were also present. Mayor Buzzett was absent and the Meeting was chaired by Mayor Pro  tem Brett Lowry. CONSENT AGENDA Minutes  A Motion was made by Commissioner Langston, second by Commissioner Kerigan, to Table the Minutes of the Regular Meeting of August 6, 2024. All in favor; Motion carried 4-0.  City Engineer  City Complex. Architectural Design Quote  Mr. Anderson shared that a $500,000 grant has been received from the FL Fire Marshall's Office for the Fire/ /F Police Department Building. $91,280 has been paid to Dewberry for a Task Order to do the Civil work for the project. An additional quote of $695,539 was received by Dewberry for architectural services. Mr. Anderson recommended that the City received bids for the Architectural  services for the project. City Street Resurfacing  Dewberry has addressed all 90% comments from FDOT. They are currently preparing 100% plans based on comments and expect to have the 100% plans and specifications completed by August 31,  2024.  Monument Avenue This project is out for bid. Beacon Hill Sewer  Dewberry is waiting for as-built revisions. Allen Memorial Way SCOP Grant This project is out for bid. Downtown Utilities Phase 2  This project is in progress and a status report will be given to John Grantland.  HMGP Grant - Elevation of 12 Lift Stations Bids are due August 23, 2024, for this project.    Second Street Parking  The project is complete, including the striping and extra asphalt.  Wastewater Sprayfield Expansion CEI This is under construction. Tenth Street Pipe Replacement  The Survey is complete, and Dewberry is beginning the design.  Avenue Cand Battle Street Intersection  The Survey is complete, and Dewberry is beginning the design.  City Attorney. Old Business City Projects  Attorney McCahill did not have any updates for the Commission.  Mr. Anderson shared that three projects have come off the list this week. The Centennial Building rehab has been completed; the Downtown Waterline Replacement Phase I has been completed,  and the Second Street Parking Project has also been completed.  New Business  RFP 2024-12 Surplus Property = Request to. Award to highest Bidders  A Motion was made by Commissioner Hoffman, second by Commissioner Kerigan, to approve awarding the Surplus Property to the highest Bidder. Allin favor; Motion carried 4-0. A Copy of the  Bid is attached as Exhibit A. CDBG-DR Task Order - Anchor CEI  AI Motion was made by Commissioner Langston, second by Commissioner Hoffman, to award the Task Order to Anchor CEI ini the amount of $361,720 to cover Surveying Services, Geotechnical Services, Final Design, Permitting, Bidding and Procurement, Project Management, Coordination  and Oversight. All in favor; Motion carried 4-0. ITB 2024-01 Recommendation of Award  A Motion was made by Commissioner Kerigan, second by Commissioner Langston, to award the ITB to the lowest bidder, L &K Contracting Co. Inc., in the amount of $2,620,178. All in favor;  Motion carried 4-0. Planning Task Order  A Motion was made by Commissioner Kerigan, second by Commissioner Hoffman, to approve the Planning Task Order in the amount of $42,500 with Design West Group. All in favor; Motion carried  4-0. These funds are in the current budget.    2024- 2025 Budget Update  Mr. Anderson shared that Insurance Agent Dwight Van Lierop is still working on insurance rates and anticipates a 15% increase for health insurance. Property & Casualty rates could possibly have a September 3, 2024, Meeting Schedule - Regular Meeting at Noon, PDRB 4:00 P.M.; Budget A Motion was made by Commissioner Kerigan, second by Commissioner Langston, to cancel the Regular Meeting at Noon on September 3, 2024, and handle any business items after the Tentative Budget Hearing also on September 3, 2024, at 5:01 P.M. All in favor; Motion carried 4-0.  savings of $88,000 by switching from PGIT to FL League.  Hearing 5:01 P.M.  Public Works - John Grantland  Mr. Grantland did not have any additional updates for the Commissioners.  Surface Water Plant - Larry McClamma  Mr. McClamma did notl have any issues to discuss with the Commissioners. look at the growth to consider seriously limiting taps for these services.  Commissioner Hoffman requested that the Surface Water and Wastewater Plants begin making actual data projections for near and distant future for water and sewer taps that have been sold and  Wastewater Plant = Kevin Pettis Finance Director - Mike Lacour FEMA Grant Reimbursement Updates  Mr. Pettis did not have any new items for the Commissioners.  Mr. Lacour is moving forward with reimbursement for both of these.  Code Enforcement  Mr. Anderson shared that there are Special Magistrate hearings today at 5:30 P.M. for non- compliant issues. Through the work of Code Enforcement Officers, all but 5 of the first notifications  have been satisfied.  Police Department - Chief Richards  Chief Richards noted that his department had been busy, Scallop Season has opened, and there  were parking issues. City Clerk - Charlotte Pierce Current Grants Update compliance for existing grants.  Clerk Pierce shared that City Staff continues to monitor sites for available grants, and work on    Citizens to be Heard  The following individuals addressed the City Commission: Robert Branch and Mike Martin.  Discussion Items by Commissioners  Commissioner Kerrigan shared that he learned al lot at the FL League of Cities Conference this past week. He also stated that the TDC needs to support a Splash Pad for the City and that the pad Commissioner Langston stated the meetings at the FILeague of Cities Conference were very good and that bathrooms must be within 200' of a Splash Pad. He encouraged the Commissioners to Commissioner Hoffman shared that he had sat down with Gulf County officials Clay Smallwood and Michael Hammond and discussed many City projects with them. He feels that with the City and County running double water and sewer lines, it is costing the taxpayers more. He would like to have a face-to-face meeting with the county officials in a Workshop. Commissioner Hoffman asked the Commissioners to consider hiring the same lobbyist that the County has and end the contract with our current lobbyist. He also shared that the County is ready to help with the pipe when it  should fiti in well with the Trail-Go Grant Program.  concentrate of bathrooms near Core Park for a Splash Pad.  arrives for the Eighth to Tenth Street sections of the ditch.  Motion to Adjourn meeting at 1:00 P.M.  There was no other business to come before the Commission, Mayor pro tem Lowry adjourned the  Approved this 34 anspbalLm  Brett/owry,Mayor, pro tem  Date 913/4 Date  531204  a Afe M. Pierce, City Clerk  Charlotte    8  < e a D  a -   B a 3 S C - S  J S / a is 0   N 8 a a -  A B E A  M o TI 3 93  e  -  W 5  I  G) 3 09 -  a 8  D 0  3  m N