Citys  UINCY  FLORIDA  404 West Jefferson Street Quincy, Florida 32351  www.myquincy.net  Regular City Commission Meeting  Tuesday, August 13, 2024 City Hall Commission Chamber  6:00 PM  City Commissioners  Mayor Angela G. Sapp - District II Mayor Pro-Tem Ronte R. Harris - District III Commissioner Dr. Robin Wood - District I Commissioner Freida Bass-Prieto - District IV Commissioner Dr. Beverly A. Nash - District V  SstiSmerioen Gity in the Hfoart ffloridas future    QuNcY City Commission Meeting Thursday, August 8, 2024 6:00 PM City Hall Commission Chamber AGENDA  Call to Order Invocation Chief Anthony Baker Pledge of Allegiance Roll Call Approval of Agenda Proclamation None  Special Presentation None  Item for Consent by the Commission  1. Approval oft the Regular Commission Meeting Minutes of. July 9, 2024 2. Approval oft the Regular Commission Meeting Minutes of. July 23, 2024  Janice Shackelford, City Clerk Janice Shackelford, City Clerk  COMMENTS FROMT THE AUDIENCE (3 Minute Limif) Public Hearings and Ordinances as Scheduled or Agendaed  None    Public Opportunity to Speak on Commission Propositions - (Pursuant to Sec. 286.0114, Florida Statue and subject to the limitations of Sec. 286.0114(3)(a), Florida Statute)  Resolution  3. Resolution No. 1469-2024, Approving and Authorizing the Mayor and City Manager to Execute a Contract and all Closing Document and all Closing Documents for the of Sale of City Owned Property to the School Board to the School Board of  Gadsden County.  Robert Nixon, City Manager Gary A. Roberts, City Attorney Robert Nixon, City Manager Carlos A. Hill, Acting Chief of Police  4. Resolution No. 1470-2024, Approval to Amend Road Closure for Quincy  Mainstreet Farmers Market.  Reports, Requests, and Communications by the City Manager  5. QPD,July 2024 Crime Report  Robert Nixon, City Manager Carlos A. Hill, Acting ChiefofPolice  6. Approval ofTask Order from Dewberry Engineering Inc. to Provide Engineering Services for Design and Permitting of the Tanyard Creek Sewer Line  Robert Nixon, City Manager Richard Ash, Utilities Director  7. Approval of Community Development Block Grant Disaster Recovery (CDBG-DR)  Hazard Mitigation Grant Amendment #1 Robert Nixon, City Manager Richard Ash, Utilities Director  8. Approval of Florida Department of Transportation - Highway 90 Roadway Illumination  Agreement and Signature Authority Robert Nixon, City Manager Richard Ash, Utilities Director Robert Nixon, City Manager Richard Ash, Utilities Director  9. Approval of an Easement for the extension of South Springs Road  Reports by Boards and Committees    None  Other Items Requested to be Agendaed by Commission Member(s), the City  Manager and Other City Officials  Comments  City Manager City Clerk City Attorney Commission Members Adjournment  Title XIX: PUBLIC BUSINESS Chapter 286 PUBLIC BUSINESS: MISCELLANEOUS PROVISIONS SECTION 0105 Notices of 286.0105- Notices ofn meetings andl hearings must advise that ar recordi isr required t0 appeal. Each board, commission, ora agency ofthiss state or ofa any politicals subdivisiont thereofs shall includei int thei notice ofa any meeting orl hearing ifnotice oft ther meetingo or hearingi isr required, ofs sucht board, commission, or agency, conspicuously ons such notice, the advicet that, ifaj person decidesto appeal any decision made byt theb board, agency, or commission" with respecti 10: any matter considered ats such meeting orl hearing.  meetings andl hearings must: advise that a recordi ist required toa appeal.    Item for Consent by the Commission    Approval of the Regular Commission Meeting Minutes of July 9, 2024    CITY COMMISSION Tuesday, July 9, 2024 6:22 P.M. (Eastern)  REGULAR MEETING QUINCY, FLORIDA 32351  CITY COMMISSION REGULAR MEETING MINUTES  The City of Quincy City Commission met in a regular in-person meeting on Tuesday, July 9, 2024, with Mayor Angela G. Sapp.opening the meeting up and the following  Commissioners present:  Mayor Angela G. Sapp Mayor Pro-Tem Ronte R. Harris Commissioner Dr. Robin Wood Commissioner Freida Bass-Prieto Commissioner Dr. Beverly A. Nash Robert Nixon, City Manager Gary. A. Roberts, City Attorney Janice Shackelford, City Clerk Carlos A. Hill, Acting Police of Chief Georgette Daniels, Finance Director Amanda Matthews, Senior Accountant Reginald Bell, Public Works Director Anthony Baker, Fire Chief Richard. Ash, Utilities Director Stephen Gauss, IT Contractor  City Staff and Guests:  Stacey Hannigon, Human Resources and Risk Management Director  Jim Southerland Sr., WQTN-13 Administrator  The regular in-person meeting was recorded and held in accordance with Florida Sunshine Law. (Note: Digital formatted documents/media are public records.)  Called to Order  Mayor Sapp called the Regular Commission meeting to order at 6:22 pm. Elder Emmett Thompson, Ephesus SDA Church, Bainbridge GA provided an invocation  followed by the pledge of allegiance. Mayor Sapp requested a roll call.  Approval of Agenda  Commissioner Bass-Prieto offered a motion to approve the agenda as printed.  Mayor Pro-Tem Harris seconded the motion.  Commissioner Mayor Sapp Mayor Pro-Tem Harris  Vote Yes Yes  Page 1 of12    Commissioner Wood Commissioner Bass-Prieto Commissioner Nash  Yes Yes Yes  The Motion Carried 5 to 0. Proclamations None  Special Presentations  1. Labor of Love Outreach Ministry - Maranatha SDA Church, Tallahassee, FL  Robert Nixon, City Manager  Summary of the Presentation the Commission  Mayor Sapp thanked the organization for putting together an excellent and well-organized City Manager Nixon stated reiterated that the food giveaway helped feed many families. Mayor Sapp stated that she was able to provide food for families unable to attend the  food giveaway.  giveaway.  Items for Consent by the Commission  2. Approval of the Regular Commission Meeting Minutes of June 11, 2024  Janice Shackelford, City Clerk Benevolent Association and the City of Quincy Robert Nixon, City Manager Gary A. Roberts, City Attorney Summary of the Discussion the Commission  3. Approval of the Collective Bargaining Agreement Between the Big Bend Police  Mayor Pro-Tem Harris offered a motion to approve the items for consent by the  commission.  Commissioner Bass-Prieto seconded the motion.  Commissioner Mayor Sapp Mayor Pro-Tem Harris Commissioner Wood Commissioner Bass-Prieto Commissioner Nash  Vote Yes Yes Yes Yes Yes  Page 2of12    The Motion Carried 5 to 0. COMMENTS FROM THE AUDIENCE FL,32351, made the following comments. Apologized for her rude behavior. Crawford and Monroe Street. Stated that the crowd is still gathering. Asked if the commission has plans to do something.  Jacqueline Davis representing Gladys Jones, 1552 Hutchinson Ferry Rd, Quincy,  Stated that she is passionate about transforming the blight on Adams,  Requested clarification about on process approval for permits specifically public Stated that it is not okay to loiter on my aunt's property and drink liquor and  areas. leave trash.  Stated that she has submitted aj public records request.  Asked why nothing is being done.  Mayor Sapp stated that she is also passionate about the area called the block. Mayor Sapp stated that the city used numerous resources to clean up the block City Manager Nixon stated that he would like to meet with Ms. Davis and the chief City Manager Nixon stated that Ms. Davis's public record request has been given to City Manager Nixon stated that the city has been dealing with this issue for a long City Manager Nixon stated that Adams Street has been known for gatherings. City Manager Nixon stated that he has accompanied the police to the area. City Manager Nixon stated that he along with the police has monitored the noise City Manager Nixon stated that an alternative is to shut the block down. However, that would only drive gatherers back into the neighborhoods which will produce City Manager Nixon stated that discussions on holding businesses accountable have because when businesses are. not open there are no gatherings. City Manager Nixon stated that he has spoken with Ms. Jones about her concerns. City Manager Nixon stated that it is unlawful for police officers to harass people for  area. of police.  the police department.  time.  level on a regular basis. another problem.  no apparent reason.  Page 3of12    City Manager Nixon stated that improvements have been made.  City Manager Nixon stated that code enforcement has communicated to Ms. Jones City Manager Nixon stated that the city will continue to monitor the noise on City Manager Nixon stated that all business owners are responsible for the City Manager Nixon noted that there is a similar situation in the IGA parking lot. City Manager Nixon stated that the chief of police has already addressed the issue City Manager Nixon directed the police chief to schedule a meeting with Ms. Davis. Mayor Pro-Tem Harris stated that he appreciates the city manager's approach in Mayor Pro-Tem Harris stated that the block has a culture which predates all of us. Mayor Pro-Tem Harris stated that he appreciates the idea of maintaining Mayor Harris stated that he would like to see activities that are structured. Mayor Harris stated that he would like to host a town hall meeting with the Mayor Sapp reiterated that it is a culture on Adams Street which predates us. Mayor Sapp stated that she does not want the culture erased but embraces and be Mayor Sapp suggests that citizens must be educated on what is expected of them Mayor Sapp stated that South Adams Street has not been as bad as it has been. Commissioner Wood stated that this is the second time hearing Ms. Davis Commissioner Wood stated that people can change if you give them the tools to Commissioner Wood stated that this is no different from what we expect our Commissioner Wood stated that this goes back to being proactive and not reactive.  about parking on private property.  Adams Street.  cleanliness of their property.  oflarge gatherings and neighborhood parties.  Sheila Knowles, City Lobbyists, made the following comments.  dealing with this issue.  cleanliness and the city noise ordinance.  business owners.  a part of the culture.  as it relates to South Adams Street.  concerns. change.  citizens at their residence to do.  Page 4of12    Commissioner Wood stated that she sees no reason in having meeting after Commissioner Wood stated that we should be mindful and desire a happy media. Commissioner Wood stated that expectations are needed, and it is the desire to Commissioner Bass-Prieto stated that our actions can rid a culture that has been Commissioner Bass-Prieto stated that she favors keeping the block clean and safe. Commissioner Bass-Prieto questioned what jurisdiction the city has on private own Police Chief Hill provided the commission with the following as an educational tool  meeting.  make our city beautiful. here for decades.  property. to citizens.  Posted to social media state statutes covering private property, street racing Stated that there are statutes which allow the police to sanction property Stated that citizens are allowed to host functions at their home, however it Stated that educating citizens gradually until it becomes a necessary to Stated that if the persons are hanging around and not bothering anyone  and block parties.  owners for hosting large gatherings on their property.  must be done responsively. issue citations.  that it is not much the police could do.  City Manager Nixon stated that consistency is needed and suggested a downtown City Manager Nixon stated that this is a complex issue which requires thought. City Manager Nixon stated that the behavior on the north side of town differs from the south side of town, because of the difference in culture, however, everyone will be  merchant association.  treated the same.  Public Hearings and Ordinances as Scheduled or Agendaed  None Stat) None Resolutions  Public Opportunity to Speak on Commission Propositions - (Pursuant to Sec. 286.0114. Fla. Stat. and subject to the limitations of Sec. 286.011413la). Fla.  Page 5of12    None  Reports, Requests, and Communications by the City Manager 4. Approval of the Purchase of Commercial Deck Mover  Robert Nixon, City Manager Richard Ash, Utilities Director Replacement of Water Meters Robert Nixon, City Manager Richard Ash, Utilities Director Compensation Agreement Robert Nixon, City Manager Richard Ash, Utilities Director and Compensation Agreement Robert Nixon, City Manager Richard Ash, Utilities Director 8. Approval of Budget Transfer Robert Nixon, City Manager Richard Ash, Utilities Director  5. Approval of North Florida Water Management District Grant for the Purchase and  6. Approval of Florida Department of transportation Traffic Signal Maintenance and  7. Approval to pay Florida Department of' Transportation Traffic Signal Maintenance  9. Amending CH2M, HILLOMI Agreement for the Operation and Maintenance of the City of Quincy's Wastewater treatment Plant, Sewer Lift Stations, Water Wells and Water  Tanks  Robert Nixon, City Manager Richard Ash, Utilities Director  Summary of the Presentation and Discussion by Staff and the Commission Agenda item #4 Approval of the Purchase of Commercial Deck Mover  Mayor Sapp offered a motion to approve the purchase of a replacement commercial mower from Southern Harvest Equipment Company at the price of$10,579.00.  Commissioner Nash seconded the motion.  Commissioner Mayor Sapp Mayor Pro-Tem Harris Commissioner Wood Commissioner Bass-Prieto Commissioner Nash  Vote Yes Yes Yes Yes Yes  Page 6of12    The Motion Carried 5 to 0.  Agenda item #5 Approval of North Florida Water Management District Grant for Utilities Director Ash stated that this grant is for $150,000 and does not require any Utilities Director Ash stated the funds will be used to purchase 1250 out of 4200 of Utilities Director Ash stated that the city will be reimbursed after the water meters are Utilities Directors Ash stated that the city is moving forward by purchasing automatic Mayor Pro-Tem Harris offered a motion to approve a grant from North Florida Water Management District for the purchase and replacement of water meters.  the Purchase and Replacement of Water Meters  matching funds.  our much-needed water meters.  purchased. meter readers.  Commissioner Bass-Prieto seconded the motion.  Commissioner Mayor Sapp Mayor Pro-Tem Harris Commissioner Wood Commissioner Bass-Prieto Commissioner Nash  Vote Yes Yes Yes Yes Yes  The Motion Carried 5 to 0.  Agenda item #6 Approval of Florida Department of Transportation Traffic Signal Utilities Director Ash stated that FDOT owns fourteen traffic signals within the City of Utilities Director Ash stated that the City and FDOT have reviewed the existing traffic signals and the associated cost to maintain the traffic signals and developed a new Utilities Director Ash stated the FDOT is proposing the City of Quincy continue to Mayor Sapp stated that the traffic light on MLK takes longer than normal to change as Commissioner Nash offered a motion to approve the FDOT traffic signal maintenance  Maintenance and Compensation Agreement Quincy Electric Utility's service area.  agreement.  maintain the fourteen traffic signals at the new rate of $56,333.00.  well as Stewart Street. and compensation agreement. Commissioner Wood seconded the motion.  Commissioner  Vote  Page 7of12    Mayor Sapp Mayor Pro-Tem Harris Commissioner Wood Commissioner Bass-Prieto Commissioner Nash  Yes Yes Yes Yes Yes  The Motion Carried 5 to 0.  Agenda item #7 Approval to pay Florida Department of Environmental Fine Utilities Director Ash stated that in December 2023, the city experienced two sanitary sewer overflows at the Wastewater Treatment Plan due to heavy rainfall. Utilities Director Ash stated that due to having old equipment 175,000 gallons of Utilities Director Ash stated that FDEP was notified and on June 20, 2024, issued a Commissioner Nash offered a motion to approve payment of $25,000,00 to Florida Department of Environmental Protection for sewage overflows in December 2023.  sewage overflowed.  fine in the amount of $25,000.00.  Mayor Sapp seconded the motion.  Commissioner Mayor Sapp Mayor Pro-Tem Harris Commissioner Wood Commissioner Bass-Prieto Commissioner Nash  Vote Yes Yes Yes Yes Yes  The Motion Carried 5 to 0.  Agenda item #8 Approval of a Budget Transfer  Utilities Director Ash stated that unfortunately there is not enough funds to cover the Utilities Director Ash stated that this agenda item is to approve a budget transfer. Utilities Director Ash stated that there is not enough money in the water budget to pay the fine and a budget transfer is needed from the sewer budget to cover the paying of Mayor Pro-Tem Harris offered a motion to approve the transfer of $25,000.00 from water budget GL 404-520-533-30390 to sewer budget GL 402-520-30390.  $25,000.00 FDEP fine.  the fine.  Commissioner Nash seconded the motion.  Commissioner Mayor Sapp Mayor Pro-Tem Harris  Vote Yes Yes  Page 8 of12    Commissioner Wood Commissioner Bass-Prieto Commissioner Nash  Yes Yes Yes  The Motion Carried 5 to 0.  Agenda item #9 Amending CH2M, HILLOMI Agreement for the Operation and Maintenance of the City of Quincy's Wastewater treatment Plant, Sewer Lift Utilities Director Ash stated that the current contract executed in 2007 with CH2M HILL OMI is used to operate and maintain six water wells and four water tanks. Utilities Director Ash stated that the agreement allows for an annual negotiation for Mayor Pro-Tem Harris offered a motion to accept amendment NO. 17 to the CH2M  Stations, Water Wells and Water Tanks  changes to the base compensation fee according to article 5.1.  HILL OMI agreement.  Commissioner Wood seconded the motion.  Commissioner Mayor Sapp Mayor Pro-Tem Harris Commissioner Wood Commissioner Bass-Prieto Commissioner Nash  Vote Yes Yes Yes Yes Yes  The Motion Carried 5 to 0. Reports by Boards and Committees  None  Other Items Requested to Be Agendaed by Commission Member/s), the City  Manager, and Other City Officials  None Comments  City Manager, Robert Nixon  Reminded the Commission that a CRA meeting is scheduled afterwards. Stated that the city is suffering negative impact from aging infrastructure. Stated that utility billing will be delayed a couple of days due to the holiday. Stated to encourage young people to take advantage of the social activities Stated to citizens to make sure you're locking vehicles and keeping weapons in  available. a secure area.  Page 9 of12    Announced that employee appreciation luncheon will be held on July 18 from  noon to 1:30 pm at the rec center. City Clerk, Janice Shackelford No comments. City Attorney Gary Roberts No comments.  Commission  Commissioner Nash  No comments. Commissioner Bass-Prieto  Stated that the 4th ofJuly holiday was peaceful. Asked if the audit was completed timely. Requested an outage report.  Requested that how much solar is being generated on the monthly report. Asked if the city can enlist mutual aid when there is a major incident. Utilities Director Ash stated that mutual ad agreement may not be beneficial because of the time it takes for crews to arrive versus the time it takes to complete Requested a list of increases in the current PBA and fire contracts. City Manager Nixon stated that the county is off for the month of July and is waiting for dates to schedule a workshop on a fire contract. City Manager Nixon stated that a workshop regarding rates will be scheduled this  the job.  month.  Stated that the liter is awful.  Reminded all not to liter and love where you live.  Commissioner Wood  Stated that she hoped that everyone enjoyed the 4th of July holiday, and she Extended condolences to the Wood family in the loss of losing two family  received no calls.  members within days of each other. Extended condolences to the Bouie family. Stated that it is necessary to live each day to its fullest. Stated that the city is paying for previous decisions. Stated that enforcement oflaws is difficult. Stated how much she appreciates city workers.  Stated that we must do our due diligence in moving the city forward.  Page 10of12    Stated that there are stray dogs (beautiful) along Thomas and MLK Street. Stated that she is aware of the rain, however, there are many bushes and Encourage citizens not to liter and keep the city beautiful and she will do  trees that need cutting. her part. Commissioner Harris No comments.  Mayor Sapp  Thanked the Labor of Love Ministry for contributing to the food drive Extended condolences to Commissioner Wood family and John Hutley family who contributed greatly to the City of Quincy. Extended condolences to Janie Sailor family and Bouie Family. Stated that repairs are needed to Tanyard Creek. Stated that the bridge needs roping off and is dangerous if someone is to cross it. Reminded the city manager that she would like to meet with him and Stated that the city infrastructure is becoming poor. Reminded citizens to lock your homes and cars.  success.  Chief Hill on Friday.  Stated to make sure public records request are completed in a timely Stated that more crews from the prison are needed to help pick up trash to compensate for the public works department being short staff.  manner.  Requested spray for mosquitoes. Stated that this was a good meeting.  The adjournment was motioned by Commissioner Bass-Prieto and seconded by Please Note: The City Commission places the official copies of Commission Meeting  Commissioner Nash at 8:00pm.  Minutes on file with the City Clerk's Office upon approval. Submitted by Janice Shackelford, City Clerk  APPROVED:  Angela G. Sapp, Mayor, and Presiding Officer of the City Commission and of the City of Quincy, Florida  ATTEST:  Page 11 of12    Janice Shackelford, City Clerk per Clerk of the of Quincy, Florida Clerk of the City Commission thereof  Page 12 of12    Approval of the Regular Commission Meeting Minutes of July 23, 2024    CITY COMMISSION Tuesday, July 23, 2024 6:00 P.M. (Eastern)  REGULAR MEETING QUINCY, FLORIDA 32351  CITY COMMISSION REGULAR MEETING MINUTES  The City of Quincy City Commission met in a regular in-person meeting on Tuesday, July 23, 2024, with Mayor Angela G. Sappopening the meeting up and the following  Commissioners present:  Mayor Angela G. Sapp Mayor Pro-Tem Ronte R. Harris Commissioner Dr. Robin Wood Commissioner Dr. Beverly A. Nash Robert Nixon, City Manager Gary A. Roberts, City Attorney Janice Shackelford, City Clerk Carlos A. Hill, Acting Chief of Police Glendon Robinson, Acting Asst. Chief of Police Georgette Daniels, Finance Director Amanda Matthews, Senior Accountant Reginald Bell, Public Works Director Anthony Baker, Fire Chief Richard Ash, Utilities Director Stephen Gauss, IT Contractor  Commissioner Freida Bass-Prieto appeared via zoom  City Staff and Guests:  Stacey Hannigon, Human Resources and Risk Management Director  Jim Southerland Sr., WQTN-13 Administrator  The regular in-person meeting was recorded and held in accordance with Florida Sunshine Law. (Note: Digital formatted documents/media are public records.)  Called to Order  Mayor Sapp called the Regular Commission meeting to order at 6:00 pm. Sylvester Robinson provided an invocation followed by the pledge of allegiance. Mayor Sapp  requested a roll call. Approval of Agenda  Mayor Pro-Tem Harris offered a motion to approve the amended agenda.  Commissioner Nash seconded the motion.  Page 1 of14    Commissioner Mayor Sapp Mayor Pro-Tem Harris Commissioner Wood Commissioner Bass-Prieto Commissioner Nash  Vote Yes Yes Yes Yes Yes -via zoom  The Motion Carried 5 to 0. Proclamations None None  Special Presentations  Item for Consent by the Commission Janice Shackelford, City Clerk  1. Approval of the Regular Commission Meeting Minutes of June 25, 2024  Summary of the Discussion the Commission  Mayor Pro-Tem Harris offered a motion to approve the item for consent by the  commission.  Commissioner Nash seconded the motion.  Commissioner Mayor Sapp Mayor Pro-Tem Harris Commissioner Wood Commissioner Bass-Prieto Commissioner Nash  Vote Yes Yes Yes Yes- via zoom Yes  The Motion Carried 5 to 0. COMMENTS FROM THE AUDIENCE  Charles Bwembya, 1764 NW Dennis Green Rd, Bristol, FL, made the following  comments.  Stated that he co-owns the Bwembya Market on the square.  Stated that the storefront celebrates African and other artist of every level.  Invited everyone to come and enjoy the art.  Page 2of14    Commissioner Nash stated that the store is a very inviting store with lots of learning  experience.  Jacqueline Davis, no address provided, made the following comments. Stated that she met with the city manager and police chief. could provide her with a definition of loitering. Stated that she has questions regarding public consumption.  Stated that during the meeting, neither the city manager nor the police chief Stated that the city manager said that the public can hang out in the streets Stated that the city manager is fine with individuals hanging out in the streets  drinking. without a cover.  Asked for clarification from the city attorney.  City Manager Nixon stated that there is a definition of loitering. and drinking they will deal with the situation appropriately.  City Manager Nixon stated that if the police witness individuals with open containers City Manager Nixon stated that the police cannot go onto private property.  City Manager Nixon stated that he provided an example to Ms. Davis how her family's property had been used. It is the owner's responsibility to take the necessary steps to City Manager Nixon stated that historically the block has been used for outside City Manager Nixon stated that this building will have a permanent tenant, who is expected to hold up their responsibility that the property is clean and maintained Mayor Pro-Tem Harris stated that the City of Quincy has made positive strives on South  rid unwanted individuals from their property.  gatherings. properly. Adams Street.  Mayor Pro-Tem Harris stated that the city has come a long way. Street to see how the poison was being pumped into the community. hours and found no one hanging out and the street quiet. patrons who want to socialize on South Adams Street.  Mayor Pro-Tem Harris stated that growing up in Quincy it was visible on South Adams Mayor Pro-Tem Harris stated that he drove down South Adams Street during business Mayor Pro-Tem Harris stated that he is asking the commission to work with those Mayor Pro-Tem Harris suggested holding a town hall meeting to address the issue and  notjust shut the block down.  Page 3of14    Mayor Pro-Tem Harris stated while the city has an alcohol ordinance in place, however the city allows sips and strolls, brews blues and bbq and porch fest as well as any other Mayor Pro-Tem Harris stated that we don't want to place police officers in a difficult Mayor Pro-Tem Harris stated that we: need to work with individuals that want to socialize Mayor Pro-Tem Harris stated that he is satisfied with Adams Street in 2024 as opposed Mayor Pro-Tem Harris stated that we want the Quincy to be a place for everyone.  event where alcohol is consumed.  situation when we're suggesting they strong arm individuals. in this manner by making sure that it is a safe and organized event.  to 1996.  Mayor Sapp stated that she does not see the loitering.  Mayor Sapp stated that the city had a dialogue with the owners of Gadsden Seafood  which resulted positively.  Mayor Sapp stated to Ms. Davis that her concerns are being heard. Public Hearings and Ordinances as Scheduled or Agendaed  Mayor Sapp requested that the city manager arrange a meeting with Ms. Davis.  None Stat) None Resolutions  Public Opportunity to Speak on Commission Propositions = (Pursuant to Sec. 286.0114. Fla. Stat. and subject to the limitations of Sec. 286.011413a). Fla.  2. Resolution No. 1468-2024, Request for Road Closure for the Barbers, Brothers &  The Ballot Box (B4) Event Robert Nixon, City Manager Carlos A. Hill, Acting Chief of Police Summary of the Discussion the Commission  Acting Chief of Police Hill stated that Beyond Before Development Corp is requesting a street closure for its first Barbers, Brothers & The Ballot Box (B4) event. Acting Chief of Police Hill stated that the event is to be held on Sunday, August 11,  2024.  Page 4of14    Acting Chief of Police Hill stated that the: request is to close the intersection of North Madison Street between Jefferson Street and the Intersection of North Madison and Acting Chief of Police Hill reminded the commission that Main Street Farmers Market Mayor Pro-Tem Harris offered a motion to approve Resolution No. 1468-2024.  Washington Street, from 10:30 am to 6:00 pm. is also being held on the same day. Mayor Sapp seconded the motion.  Commissioner Mayor Sapp Mayor Pro-Tem Harris Commissioner Wood Commissioner Bass-Prieto Commissioner Nash  Vote Yes Yes Yes Yes -via zoom Yes  The Motion Carried 5 to 0.  Reports, Requests, and Communications by the City Manager  3. Approval of Task Order from Dewberry Engineering Inc. to provide Engineering  Services for the extension of South Springs Road  Robert Nixon, City Manager Richard Ash, Utilities Director City of Quincy Wastewater Treatment Plant Robert Nixon, City Manager Richard Ash, Utilities Director Robert Nixon, City Manager Richard Ash, Utilities Director Robert Nixon, City Manager Richard Ash, Utilities Director Robert Nixon, City Manager Carlos A. Hill, Acting Chief of Police  4. Approval of Dewberry Task Order to complete an Engineering Study to site a new  5. Acceptance of a 10' Easement on the Northside of South Springs Road  6.A Approval of grant #D0279 from Florida Department of Commerce for an Engineering  Study to site a new City of Quincy Wastewater Treatment Plant 7. Quincy Police Department Crime Statistics ReportJune 2024  Page 5 of14    Summary of the Presentation and Discussion by Staff and the Commission Agenda item #3 Approval of Task Order from Dewberry Engineering Inc. to provide Engineering Services for the extension of South Springs Road Utilities Director Ash stated that the City of Quincy received a grant from the Florida Department of Commerce for the extension of South Springs Road. Utilities Director Ash stated that this grant makes it possible for the Cross Creek Gardens development, a 116-unit affordable housing project. Utilities Director Ash stated that the grant does not require a contribution from the City Manager Nixon stated that the city will be monitoring the development to ensure Commissioner Nash offered a motion to approve a task order from Dewberry  city.  the complex is workforce housing.  Engineering Inc for the extension of South Springs Road.  Mayor Sapp seconded the motion. development by Walmart.  Mayor Pro-Tem Harris stated that at some point the commission needs to revisit the Mayor Pro-Tem Harris stated that based on the information he received a teacher or Mayor Pro-Tem Harris requested a meeting with those developers for clarification. City Manager Nixon stated that a meeting has been scheduled for Wednesday to Mayor Pro-Tem Harris stated that the City of Quincy needs workforce housing.  fire fighter cannot live in this development by Walmart.  address various concerns.  Commissioner Mayor Sapp Mayor Pro-Tem Harris Commissioner Wood Commissioner Bass-Prieto Commissioner Nash  Vote Yes Yes Yes Yes -via zoom Yes  The Motion Carried 5 to 0.  Agenda item #6 Approval of grant #D0279 from Florida Department of Commerce for an Engineering Study to a new City of Quincy Wastewater Treatment Plant  Page 6of14    Utilities Director Ash stated that agenda item 4 Approval of Dewberry task Order to complete an Engineering Study to a new City of Quincy Wastewater treatment Plant Utilities Director Ash stated that stated that this is not a matching grant.  should be discussed after agenda item 6.  Utilities Director Ash stated that the existing plat does not comply with the current environmental standards Quincy needs to site a new WWTP to ensure Quincy can Commissioner Wood offered ai motion to approve grant #D0278 from Florida Department of Commerce for an Engineering Study to site a new wastewater treatment plant.  continue to grow.  Commissioner Nash seconded the motion.  Commissioner Mayor Sapp Mayor Pro-Tem Harris Commissioner Wood Commissioner Bass-Prieto Commissioner Nash  Vote Yes Yes Yes Yes -via zoom Yes  The Motion Carried 5 to 0.  Agenda item #4 Approval of Dewberry Task Order to complete an Engineering Mayor Pro-Tem Harris offered a motion to approve a task order from Dewberry Engineering Inc. to complete an engineering study to site a new wastewater treatment  Study to site a new City of Quincy Wastewater Treatment Plant  plant at a price of $278,000.00. Commissioner Nash seconded the motion.  Commissioner Mayor Sapp Mayor Pro-Tem Harris Commissioner Wood Commissioner Bass-Prieto Commissioner Nash  Vote Yes Yes Yes Yes -via zoom Yes  The Motion Carried 5 to 0.  Agenda item #5 Acceptance of a 10' Easement on the Northside of South Springs Director Ash stated that this request is toi install on the Northside of South Springs Road  Road  a new lift station to serve the new apartment complex.  Page 7of14    Director Ash stated that his department has been in discussions with the property Commissioner Nash offered a motion to accept the 10'utility easement on the north side  owners of Arbours of Quincy LLC and has agreed to the easement. of South Springs Road from Arbours of Quincy, LLC. Mayor Pro-Tem Harris seconded the motion.  Commissioner Mayor Sapp Mayor Pro-Tem Harris Commissioner Wood Commissioner Bass-Prieto Commissioner Nash  Vote Yes Yes Yes Yes -via zoom Yes  The Motion Carried 5 to 0.  Agenda item #7 Quincy Police Department Crime Statistics Report, June 2024 Acting Chief of Police Hill presented to the commission, June 2024 crime statistics Acting Chief of Police Hill stated that he compared June 2024 crime statistics to the Acting Chief of Police Hill stated that the police officers are now able to write tickets. Acting Chief of Police Hill stated that the police department has identified persons involved in random shootings and will become the process of moving cameras into Commissioner Wood thanked Acting Chief of Police Hill for the ride along in district 1. Mayor Sapp stated that she would like to meet with the city manager regarding child  report.  June 2023 crime statistics and noted a decrease in criminal activity. Commissioner Wood asked what the is for combating gun violence. recognized hot spots for more visibility and QPD will increase patrols.  safety at Gadsden Arms Apartment.  Mayor Sapp stated that things have calm down on Key Street.  Mayor Pro-Tem Harris stated that he's happy that citizens are willing to have Mayor Pro-Tem Harris stated he take away is that the community wants to take back Mayor Pro-Tem Harris suggested having police point of contacts for each district would Mayor Sapp stated that some citizens don't feel comfortable leaving their name when  conversations with the police department.  their streets. bel helpful. providing a tip.  Page 8of14    Mayor Sapp stated that the city must consider anonymous calls for citizens not willing Mayor Pro-Tem Harris commended Acting Chief of Police Hill on the police department Commissioner Bass-Prieto stated that she notices cars are slowing down along King  to leave their name. new website.  Street due to the traffic enforcement. Reports by Boards and Committees  None  Other Items Requested to Be Agendaed by Commission Member/s), the City  Manager, and Other City Officials 8. Tentative Property Tax Millage Rate Robert Nixon, City Manager  Summary of the Presentation and Discussion by Staff and the Commission Finance Director Daniels stated that chapter 200 of Florida Statutes sets a timetable for the calculating and notifying the public of the process of setting ad valorem millage Finance Director Daniels stated that the city received the property appraiser taxable Finance Director Daniels stated that the 2024 preliminary gross taxable value is $330,471,393, which is a 7.71% increase from the 2023 final gross taxable value of Finance Director Daniels stated that the city must notify the property appraiser by August 4, ofits tentative millage rate, its current year rolled-back rate and the date of Finance Director Daniels stated that the current year rolled-back rate that would raise the same amount of revenue as last year using the increased taxable value is 6.1433. Finance Director Daniels stated that September 12, 2024, at 6 pm will be the first Finance Director Daniels stated that staff is requesting commission direction. Finance Director Daniels stated that the budget is set at 100 percent on the taxable Finance Director Daniels stated that the ad valorem can be raised if more revenue is  rates and adopting a budget. value as ofJuly 1, 2024.  $306,805,022.  the first public hearing for the budget.  public hearing on FY budget 2024-2025.  value and rolled-back rate.  needed but not lowered after tonight's vote.  Page 90 of14    Finance Director Daniels stated that the ad valorem must be reasonable to allow the Finance Director Daniels stated that the city is looking at an 8.8 percent health Finance Director Daniels stated that there will be a 10 percent increase in property Finance Director Daniels stated that the general fund will see an increase. Finance Director Daniels suggested increasing the rolled back rate to generate more Finance Director Daniels stated that if the rate remains the same would not generate Mayor Pro-Tem Harris asked the finance director for her recommendation. City Manager Nixon stated that there needs to be a plan for the next 3-5 years. City Manager Nixon stated that the city needs to increase the rolled back rate as well City Manager Nixon stated that this is an opportunity to make a brave choice knowing City Manager Nixon stated that the reality is the city needs more money without City Manager Nixon stated that the city has eaten to many costs which has placed us City Manager Nixon stated that the city has been conservative about spending. City Manager Nixon suggested that the commission consider a 7.4 rollback rate. City Manager Nixion stated that the costs of providing citizens with the basic services Mayor Pro-Tem Harris stated that he would support a 7.4 rollback rate tonight just for Mayor Pro-Tem Harris stated that he does not want a budget centered around a high Mayor Pro-Tem Harris stated that he believes Quincy is not prepared for a 7.4 rollback  city to continue operating. insurance increase. and liability insurance.  revenue. enough funds.  as the fees and reduce the transfers.  that the cost of business is going up and not going down.  resources.  in a financial problematical situation.  has gone up.  the wriggle room but cannot commit to a 7.4 rollback rate later.  millage rate. rate.  Page 10of14    Commissioner Nash suggested revisiting the comments from last year's meeting when  the commission voted on the millage rate.  Commissioner Nash stated that she would prefer the 6.4037.  Commissioner Nash stated that there aren't new jobs or anything happening within the Commissioner Nash stated that she feels that the city should struggle and not the Commissioner Wood reminded the commission that the city voted not to go up on the Commissioner Wood stated that she understands while everything is going up the city  city of Quincy. citizens.  millage rate because the county went up.  cannot continue to stay in the same place and not be sustained. Commissioner Wood stated that an increase is needed. Mayor Sapp stated that she would support an increase.  Commissioner Wood stated that there is a: need for making hard choices.  Mayor Sapp stated while lifestyles are going up, citizens still expect us to do our job. Mayor Sapp stated that she does not favor a 7.4 increase but will consider a 6.5increase. Mayor Sapp stated that we: must be realistic and think about what isi in the best interest Mayor Pro-Tem Harris stated that he would like to see a number between 6.4 and 7.4. Commissioner Wood caution the commission comparing larger cities to Quincy. City Manager Nixon stated that there are some new developments coming into the city. Finance Director Daniels stated that 6.8 will give the city $2,247.205, which is an Mayor Sapp offered a motion to set the tentative millage rate at 6.8 with the option of  for all.  increase of 9259.923 at 100 percent.  lowering it during the budget process if needed. Mayor Pro-Tem Harris seconded the motion.  Commissioner Mayor Sapp Mayor Pro-Tem Harris Commissioner Wood Commissioner Bass-Prieto Commissioner Nash  Vote Yes Yes Yes No No  The Motion Carried 3 to 2.  Page 11 of14    Comments  City Manager, Robert Nixon  Thanked the employees for their hard work.  Thank you to the employee committee for putting together an employee Announced that there will be a workshop on simulated gaming ordinance, July Condolences extended to a young man who lost his life during the bad weather. Announced that the city received a check from Capital Trust Authority in the  appreciation luncheon. 25, 2024, at 6 pm. amount off 13,584.00. City Clerk, Janice Shackelford No comments. City Attorney Gary Roberts No comments.  Commission  Commissioner Wood  Stated how much she enjoyed herself at the employee appreciation luncheon. Encouraged citizens to be vigilant in your neighborhoods. Summertime is here Thank you to QPD for the ride along and individuals that came out to speak with Stated that there are some beautiful stray dogs along MLK and Shelfer Street. Condolences to the young man killed by lighting and encouraged workers that work outdoors to be careful and when there is bad weather to take shelter. Thank you to the commission for making a tough decision on the millage rate. Stated that we are here to move the city forward and make the city better. Thanked Commissioner Wood for allowing her to ride along with QPD as they Kudos to the employees receiving plaques and certificates at the employee  Condolences to Sonny McDonald family. and there is many shootings.  Stated that violence is nonsense. People should not live in fear.  us.  Ask if animal control can pick up.  Stated to the citizens that the millage rate: may change.  Commissioner Nash  rode through district one. appreciation luncheon.  Thank you to the employees for their dedication to the city.  Page 12 of14    Mayor Pro-Tem Harris  Ditto to all the comments made regarding the city's employees. Stated that he could not make the employee appreciation luncheon, however, he does appreciate every employee for their dedication and hard work. Stated that he hasn't gotten calls from employees complaining in a long time, Stated to the city manager that received a call from a citizen whose utilities were turned off while the payment was in the night depository. Stated that customer received no communication from customer service regarding her lights being disconnected. Stated that the customer was pleased Suggested a mobile mechanism that will alert citizens on updates. Stated that he's concern with developers standing before the dais saying one Stated that renters living at Arbor Crest. Apartments come from other districts. Stated that he receives calls from residents living at Arbor Crest complaining Stated that Arbor Crest Apartments has not lived up to its expectations. Stated that the city did Arbor Crest a favor in the way of tax abetment. Stated that it is his understanding that management does feel obligated to Stated that management gets paid, and payment is withheld, illegal evictions Stated that he does want to see. Arbours of Quincy become another Gadsden Stated that the demographics hanging out on Adams Street are his peers ora Stated that it is his peers that the city should want to stay and purchase Requested that the city manager bring back to the commission the ordinance Stated that finding parameters for these individuals hanging out on Adams  so whatever we're doing is working.  after coming in and received excellent service. Stated that the city needs low-income housing.  thing and doing another. about the: management.  uphold previous management policies.  take place. Arms or Arbor Crest.  Stated that the city needs to stop cutting breaks. little younger. Asked what the common ground is. homes in Quincy and contribute to the community. Stated that he is compassionate in finding a solution.  on activities such as sip and stroll. Street is the best solution.  Stated that these individuals are looking for a night life.  Mayor Sapp  Stated that she will not allow anyone to speak badly of city employees because Stated that her neighbor delivered roses tol her doorstep in appreciation for what the police department did for them when their home was burglarized.  everyone is working extremely hard. Stated that there is a need for mosquito control.  Page 13 of14    Stated that we should be receptive to everyone needs. Stated that we are concern about Quincy in its totality.  Stated that it is the responsibility of individuals living in apartment complexes Stated that she will always fight and talk about the residents living in Gadsden  tol keep their area clean.  arms.  Commissioner Bass-Prieto  Thanked the police department for helping with traffic control on King Reminded everyone that school is about to start and to drive with care. Stated that the grass is growing and right of ways is looking a bit shabby. Apologized for not attending the employee appreciation luncheon.  Street.  Love where you live, please don't litter.  The adjournment was motioned by Commissioner Wood and seconded by Mayor Pro- Please Note: The City Commission places the official copies of Commission Meeting  Tem Harris at 8:05pm.  Minutes on file with the City Clerk's Office upon approval. Submitted by Janice Shackelford, City Clerk  APPROVED:  Angela G. Sapp, Mayor, and Presiding Officer of the City Commission and of the City of Quincy, Florida  ATTEST:  Janice Shackelford, City Clerk per Clerk of the of Quincy, Florida Clerk of the City Commission thereof  Page 14of14    Resolutions    Resolution No. 1469-2024, Approving and Authorizing the Mayor and City Manager to Execute  a Contract and all Closing Document and all Closing  Documents for the of Sale of City Owned Property to the School Board to the School Board of Gadsden  County    RESOLUTION NO. 1469-2024  A RESOLUTION OF THE CITY OF QUINCY, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND CITY MANAGERTO: EXECUTE A CONTRACT AND. ALLCLOSING DOCUMENTS, FOR THE SALE OF CITY OWNED PROPERTY TO THE SCHOOL BOARD OF GADSDEN COUNTY, - FL; AND  PROVIDING FOR AN EFFECTIVE DATE.  WHEREAS, the City of Quincy, Florida and the School Board of Gadsden County (SBGC), Florida has reached an agreement forthe sale ofCity owned property, located at 1500 West King WHEREAS, at a regularly scheduled meeting of City Commission on June 11 2024, the City NOW THEREFORE, be is ADOPTED AND RESOLVED by the City Commission of the  Street, Quincy, Gadsden County, Florida 32351 to the SBGC.  Commissioners voted 5-0 to sell the above-described property to SBGC.  City of Quincy, Florida, as follows:  1. The recitals above are incorporated herein by reference and made a part hereof. 2. The City Commission hereby authorizes the Mayor and City Manager to execute the contract fors sale and all closing documents for thes sale of City property located at 1500 West King Street, Quincy, Gadsden County, Florida 32351 to the School Board of  Gadsden County for $110,000.00.  PASSEDANDDULY. ADOPTED inopens session oftheChyCommission oftheCity of Quincy,  Florida, on this  day of August 2024.  Angela G. Sapp, Mayor and Presiding Officer oft the City Commission of the City of Quincy, Florida  ATTEST: Janice Shackelford Clerk of the City of Quincy and Clerk oft the City Commission thereof APPROVED AS TO FORM:  Gary A. Roberts, Esq. City Attorney    Resolution No. 1470-2024  Approval of Road Closure for Quincy  Main Street Farmers Market    RESOLUTION No. 1470-2024  A RESOLUTION GRANTING THE REQUEST OF QUINCY MAINSTREET TEMPORARY ROAD CLOSURE FOR THE  MONTHLY FARMERS MARKET  WHEREAS, Quincy Mainstreet requested the temporary closing of following State/County and City Roads, the intersections of North Adams Street and Washington, the intersection of North Madison Street and Washington Street, for its Monthly Farmers Market to take place as planned and that such use will not interfere with the safe and efficient movement of traffic or cause danger to the public. Additionally in the summer months or when there are more vendors, the closure at the intersection of North Monroe Street and Franklin Street and the  intersection of North. Adams and Franklin Street.  WHEREAS, the City of Quincy City Commission approved the above said temporary road closure during a special meeting held on March 7, 2024.  WHEREAS, Quincy Mainstreet is requesting to amend the temporary road closing of following State/County and City Roads, as follows the intersection of Madison Street instead of Washington Street closing from 12:00 a.m. until 4:00 p.m. on, each second Sunday of the month until December 31st, 2024.  NOW THEREFORE BE IT RESOLVED by the City Commission of the City of Quincy, Florida, in lawful session assembled, that the city of Quincy does hereby authorize and permit the temporary closing of the following State/County and City Roads, the intersection of Madison Street instead of Washington Street. This road closure will bei from 12:00 a.m. until 4:00 p.m. on, each second Sunday of the month until  December 31,2024.  PASSED in open session of the City Commission of the City of Quincy, Florida  on the_ day of August, 2024.    Angela G. Sapp City of Quincy, Florida  Presiding Officer oft the City Commission ofthe  ATTEST:  Janice Shackleford Clerk of City of Quincy and Clerk oft the City Commission thereof    Reports, Requests, and Communications by the  City Manager    QPD, July 2024 Crime Report    Quincy Police Department  July 2024 Monthly Crime  Report    Quincy Police Department Crime Report  JULY OVERVIEW Classifications (Part1 Offenses) Criminal Homicide Forcible Rape (Sexual Battery) Robbery Aggravated. Assault (Battery) Burglary Larceny-theft (except motor vehcile theft) Motor Vehicle Theft Arson Classification (Part2 Offenses) Other Assaults ( Simple Assault, Harassment Forgery and Conterfeiting Fraud Embezzlement  2024-JULY 0 0 0 6 11 17 3 2 13 0 2 0 0 13 4 0 0 5 3 2 14 0 3 0 0 0 0 0 0 98  YEAR TO DATE 1 10 4 53 88 111 20 2 87 1 27 0 3 68 16 0 2 28 16 9 130 5 48 1 12 17 3 0 5 767  Stolen Property: Buying Receiving, Possessing Vandalism (Criminal Mischief) Weapons: Carrying, Possessing. Etc Prostitution Sex Offenses ( Fondle, Lewd& lascivious) Drug Violations  Offenses Against the Family/ Children ( Domestic, Kidnapping)  Driving Under the Influence Trespass( Criminal Trespass) Drunkenness Disorderly Conduct Extortion  Animal Cruelty( Animal Problem) Traffic Offenses( Criminal Traffic' Violation) Suspicion ( Person, Activity, Incident, Vehicle) Curfew and Loitering Laws-(Persons under 18) Runaways-Persons under 18)  TOTAL=    Quincy Police Department Crime Report  JULY DISTRICT1 Classifications (Part1 1 Offenses) Criminal Homicide Forcible Rape (Sexual Battery) Robbery Aggravated. Assault (Battery) Burglary Larceny-theft (except motor vehcile theff) Motor Vehicle Theft Arson Classification (Part 2 Offenses) Other Assaults (S Simple Assault, Harassment Forgery and Conterfeiting Fraud Embezzlement  2024-JULY 0 0 0 3 4 0 1 0 1 0 0 0 1 4 1 0 0 0 1 0 6 0 1 0 0 0 0 0 0 23  YEAR TO DATE 1 5 1 14 21 25 5 0 11 0 5 0 2 21 5 0 0 3 5 0 38 0 10 1 3 0 0 0 1 177  Stolen Property: Buying Receiving, Possessing Vandalism (Criminal Mischief) Weapons: Carrying, Possessing. Etc Prostitution Sex Offenses (Fondle, Lewd& lascivious) Drug' Violations Driving Under the Influence Trespass( Criminal Trespass) Drunkenness Disorderly Conduct Extortion  Offenses Against the Family Children ( Domestic, Kidnapping)  Animal Cruelty( Animal Problem) Traffic Offenses( Criminal" Traffic Violation) Suspicion ( Person, Activity, Incident, Vehicle) Curfew and Loitering Laws-(Persons under 18) Runaways- (Persons under 18)  TOTAL-    Quincy Police Department Crime Report  JULY DISTRICT2 Classifications (Part10 Offenses) Criminal Homicide Forcible Rape (Sexual Battery) Robbery Aggravated. Assault (Battery) Burglary Larceny-theft (except motor vehcile theft) Motor Vehicle Theft Arson Classification (Part 2 Offenses) Other Assaults ( Simple Assault, Harassment Forgery and Conterfeiting Fraud Embezzlement  2024-JULY 0 0 0 2 0 5 0 1 4 0 1 0 0 2 1 0 0 0 1 0 2 0 1 0 0 0 0 0 0 21  YEAR TO DATE 0 0 2 8 18 32 5 1 21 0 5 0 14 3 0 2 10 3 3 17 2 15 0 0 8 1 0 1 172  Stolen Property: Buying Receiving, Possessing Vandalism (Criminal Mischlef) Weapons: Carrying, Possessing. Etc Prostitution Sex Offenses (Fondle, Lewd& lascivious) Drug Violations  Offenses Against the Family /Children ( Domestic, Kidnapping)  Driving Under thel Influence Trespass( Criminal Trespass) Drunkenness Disorderly Conduct Extortion  Animal Cruelty( Animal Problem) Traffic Offenses( Criminal Traffic Violation) Suspicion ( Person, Activity, Incident,' Vehicle) Curfew and Loitering Laws-(Persons under 18) Runaways- (Persons under 18)  TOTAL=    Quincy Police Department Crime Report  JULY DISTRICT3 Classifications (Part1 Offenses) Criminal Homicide Forcible Rape (Sexual Battery) Robbery Aggravated. Assault (Battery) Burglary Larceny-theft (except motor vehcile theft) Motor Vehicle Theft Arson Classification (Part 2 Offenses) Other Assaults ( Simple Assault, Harassment Forgery and Conterfeiting Fraud Embezzlement  2024-JULY 0 0 0 0 1 0 0 1 3 0 0 0 0 2 1 0 0 1 1 1 0 0 1 0 0 0 0 0 0 12  YEAR TO DATE 0 1 0 7 9 21 1 1 14 1 5 0 1 8 1 0 0 4 1 1 9 1 7 0 1 0 1 0 0 95  Stolen Property: Buying Receiving, Possessing Vandalism (Criminal Mischief) Weapons: Carrying, Possessing. Etc Prostitution Sex Offenses ( Fondle, Lewd& lascivious) Drug Violations Driving Undert the Influence Trespass( Criminal Trespass) Drunkenness Disorderly Conduct Extortion  Offenses Against the Family/ IChildren ( Domestic, Kidnapping)  Animal Cruelty( Animal Problem) Traffic Offenses( Criminal Traffic Violation) Suspicion ( Person, Activity, Incident, Vehicle) Curfew and Loitering Laws-(Persons under 18) Runaways-Persons under 18)  TOTAL=    Quincy Police Department Crime Report  JULY DISTRICT4 4 Classifications (Part1 1 Offenses) Criminal Homicide Forcible Rape (Sexual Battery) Robbery Aggravated Assault (Battery) Burglary Larceny-theft (except motor vehcile theft) Motor Vehicle Theft Arson Classification (Part2 Offenses) Other Assaults Simple Assault, Harassment Forgery and Conterfeiting Fraud Embezzlement  2024-JULY 0 0 0 0 3 1 1 0 2 0 0 0 0 3 0 0 0 0 0 1 0 0 0. 0 0 0 0 0 0 11  YEAR TOI DATE 0 0 0 3 13 16 2 0 5 0 5 0 3 0 0 0 0 2 1 13 0 5 0 0 4 0 0 0 76  Stolen Property: Buying Receiving, Possessing Vandalism (Criminal Mischief) Weapons: Carrying, Possessing. Etc Prostitution Sex Offenses (Fondle, Lewd& lascivious) Drug Violations  Offenses Against the Family Children ( Domestic, Kidnapping)  Driving Under the Influence Trespass( Criminal Trespass) Drunkenness Disorderly Conduct Extortion  Animal Cruelty( ( Animal Problem) Traffic Offenses( Criminal Traffic' Violation) Suspicion (Person, Activity, Incident, Vehicle) Curfew and Loitering Laws-(Persons under 18) Runaways- (Persons under 18)  TOTAL=    Quincy Police Department Crime Report  JULY DISTRICT 5 Classifiçations (Part1 1 Offenses) Criminal Homicide Forcible Rape (Sexual Battery) Robbery Aggravated Assault (Battery) Burglary Larceny-theft (except motor vehcile theft) Motor Vehicle Theft Arson Classification (Part20 Offenses) Other Assaults ( Simple Assault, Harassment Forgery and Conterfeiting Fraud Embezzlement  2024-JULY 0 0 0 0 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 3  YEAR TO DATE 0 2 0 1 2 11 17 0 9 0 2 0 0 2 0 0 0 0 1 2 28 0 4 0 1 1 1 0 85  Stolen Property: Buying Receiving, Possessing Vandalism (Criminal Mischief) Weapons: Carrying, Possessing. Etc Prostitution Sex Offenses (Fondle, Lewd& lascivious) Drug' Violations Driving Under the Influence Trespass( Criminal Trespass) Drunkenness Disorderly Conduct Extortion  Offenses Against the Family Children ( Domestic, Kidnapping)  Animal Cruelty( Animal Problem) Traffic Offenses( Criminal Traffic Violation) Suspicion( ( Person, Activity, Incident,' Vehicle) Curfew and Loitering Laws-(Persons under 18) Runaways-Persons under 18)  TOTAL=    Quincy Police Department Monthly" Traffic Enforcement Report JULY2024  Traffic Division Citations-75  Total Citations-79 Verbal Warnings= 75 Flock Traffic Stops= 1 Total Traffic Stops= 154    Quincy Police Department Monthly Traffic Enforcement Report JULY2024  District 1 Unlawful Speed  VIOLATION  DATE  LOCATION FLAGLERS ST/ JEFFERSON PATI THOMAS/ CRAWFORD PATTHOMAS/ BRUMBY PAT THOMAS/ CRAWFORD PATTHOMAS/ BRUMBY LINCOLN/ELM BRUMBY/ /PAT THOMAS PAT THOMAS/ LAURA PATT THOMAS/ LAURA PAT THOMAS/ LIVE OAK 732SPAT THOMAS PKWY CRAWFORD ST/ CLASSIC CRAWFORD, /ZETA CLEVELAND/. JEFFERSON 11/3RD INLET/SHELFER PTP/CPX PTP/LAURA PAT THOMAS/ JEFFERSON WILLIE RUTH WILLIAMS PATT THOMAS/ CRAWFORD MLK/ KEY MLK/ AND CLEVELAND 1724 W. JEFFERSONS ST PTP/ MLK PATTHOMAS/B BRUMBY PAT THOMAS, /STEVENS PATI THOMAS/K KEY FARMI RD LAURA/PATTHOMAS PAT THOMAS/ OSCEOLA PAT1 THOMAS/! MLK MLK 701 MARTIN LUTHER KING BLVD  WARNING CITATION X X  UNIAWFULSPEED 07/01/2024 UNLAWFUL SPEED 07/01/2024 UNLAWFUL SPEED 07/01/2024 UNLAWFUL: SPEED 07/01/2024 UNLAWFUL: SPEED 07/02/2024 UNLAWFUL: SPEED 07/03/2024 UNLAWFUL SPEED 07/03/2024 UNLAWFUL SPEED 07/03/2024 UNLAWFUL SPEED 07/03/2024 UNLAWFUL SPEED 07/03/2024 UNLAWFUL SPEED 07/06/2024 UNLAWFULSPEED 07/06/2024 UNLAWFUL SPEED 07/06/2024 UNLAWFUL SPEED 07/07/2024 UNLAWFULS SPEED 07/09/2024 UNLAWFUL: SPEED 07/10/2024 UNLAWFUL SPEED 07/11/2024 UNLAWFUL SPEED 07/12/2024 UNLAWFULS SPEED 07/14/2024 UNLAWFUL SPEED 07/17/2024 UNLAWFUL: SPEED 07/17/2027 UNLAWFUL SPEED 07/18/2024 UNLAWFUL: SPEED 07/20/2024 UNLAWFUL. SPEED 07/22/2024 UNLAWFUL: SPEED 07/23/2024 UNLAWFUL: SPEED 07/24/2024 UNLAWFUL: SPEED 07/24/2024 UNLAWFULSPEED 07/25/2024 UNLAWFUL SPEED 07/26/2024 UNLAWFUL: SPEED 07/27/2024 UNLAWFUL: SPEED 07/27/2024 UNLAWFUL: SPEED 07/27/2024 UNLAWFUL: SPEED 07/27/2024  X X X X X X  X X X X X X X X X X X X X X X X X X X X  X X X X X  Aggressive Driving DUI Other Moving  STOP SIGN VIO 07/03/2024  MLK/CLEVELAND  X    Quincy Police Department Monthly Traffic Enforcement Report JULY2024  REGISTRATION 07/08/2024 RED LIGHT' VIOLATION 07/19/2024  BRUMBYST 1117 W. JEFFERSON: ST 10""/ JEFFERSON CLEVELAND ST/ JEFFERSON IGA PARKINGLOT MLK/PARKVIEW  X X  SEATBELT DWLSR ILLEGAL TURN REISTRAT/SEIZED: 28  07/10/2024 07/19/2024 07/27/2024  X X X X  Non-Moving  07/08/2024    Quincy Police Department Monthly' Traffic Enforcement Report JULY2024 District 2 LOCATION Unlawful Speed W CLARK/ CALHOUN STEWART/ CRAWFORD JEFFERSON/ ADAMS SSTEWART/ CRAWFORD STEWART/3 STEWART/ CLARK CLARK/ STEWART STEWARTST 11171 WJ JEFFERSON 936 W JEFFERSON JEFFERSON/10" 11"HJ JEFFERSON CRAWFORDS ST STEWARI/CARTERI PARAMORE CRAWFORD/ PRILLO Aggressive Driving DUI Other Moving 315 W JEFFERSONST JEFFERSON/WARD CRAWFORD: ST/STEWART MONROE/ CRAWFORD: ST JACKSON/ JEFFERSON THE BLOCK 3338THST DOLLAR GENERAL MADISON/ CRAWFORD SJACKSON Non-Moving CRAWFORD/JACKSON ACKSON/EFFERSON 7007/HST JEFFERSON/ ADAMS  VIOLATION  DATE  WARNING CITATION X X X X X X X X  UNLAWFUL: SPEED 07/01/2024 UNLAWFUL SPEED 07/01/2024 UNLAWFUL: SPEED 07/01/2024 UNLAWFUL: SPEED UNLAWFUL SPEED UNLAWFUL! SPEED UNLAWFUL: SPEED 07/03/2024 UNLAWFUL SPEED UNLAWFUL SPEED UNLAWFUL: SPEED UNLAWFUL SPEED 07/12/2024 UNLAWFUL SPEED UNLAWFUL SPEED UNLAWFUL SPEED UNLAWFUL. SPEED  X X X X X X X  07/02/2024 07/02/2024 07/02/2024 07/03/2024 07/04/2024 07/12/2024 07/14/2024 07/17/2024 07/18/2024 07/24/2024  CHILDS SEAT BELT FLOCK! HIT RAN: STOP SIGN RED LIGHT' VIOLATION 07/13/2024 RED LIGHT VIO REDI LIGHTY VIO STOP SIGNV VIO MO TURNINGI LANE CRACKED' WINDSHIELD 07/23/2024 SEATE BELT REGISTRATION REGISTRATION DWLSR DWLSR  07/02/2024 07/05/2024 07/08/2024 07/13/2024 07/13/2024 07/15/2024 7/20/2024 07/27/2024 07/04/2024 07/04/2024 07/23/2024 07/23/2024  X X X X X X X X X X  X X  X X    Quincy Police Department Monthly Traffic Enforcement Report JULY2024 District 3  VIOLATION UNLAWFUL SPEED STOP SIGNVIO  DATE 07/02/2024  LOCATION Unlawful! Speed EJEFFERSON/ GFA Aggressive Driving MOVING VIOLATION Other Moving  WARNING CITATION  X X  07/13/2024  BAYST/ADAMS    Quincy Police Department Monthly Traffic Enforcement Report JULY2024 District 4 Unlawful! Speed  VIOLATION UNLAWFUL SPEED UNLAWFUL SPEED UNLAWFUL SPEED UNLAWFUL SPEED UNLAWFUL SPEED UNLAWFUL SPEED UNLAWFUL SPEED UNLAWFUL SPEED UNLAWFUL SPEED UNLAWFUL SPEED UNLAWFUL SPEED UNLAWFUL SPEED UNLAWFUL SPEED UNLAWFUL SPEED UNLAWFUL SPEED UNLAWFUL SPEED UNLAWFUL SPEED UNLAWFUL SPEED UNLAWFUL SPEED UNLAWFUL SPEED UNLAWFUL SPEED UNLAWFUL SPEED UNLAWFUL SPEED UNLAWFUL SPEED UNLAWFUL: SPEED UNLAWFUL SPEED UNLAWFUL SPEED UNLAWFUL SPEED UNLAWFUL SPEED UNLAWFUL SPEED UNALWFUL: SPEED UNALWFUL: SPEED UNLAWFUL SPEED UNLAWFUL SPEED UNLAWFUL: SPEED UNLAWFUL SPEED UNLAWFUL SPEED UNLAWFUL SPEED UNLAWFUL: SPEED UNLAWFUL SPEED UNLAWFUL SPEED UNLAWFUL SPEED  DATE 07/01/2024 07/01/2024 07/01/2024 07/01/2024 07/01/2024 07/02/2024 07/02/2024 07/02/2024 07/02/2024 07/02/2024 07/02/2024 07/02/2024 07/03/2024 07/03/2024 07/03/2024 07/03/2024 07/03/2024 07/08/2024 07/09/2024 07/09/2024 07/09/2024 07/09/2024 07/09/2024 07/09/2024 07/10/2024 07/10/2024 07/10/2024 07/10/2024 07/10/2024 07/10/2024 07/10/2024 07/10/2024 07/10/2024 07/10/2024 07/10/2024 07/10/2024 07/11/2024 07/11/2024 07/11/2024 07/11/2024 07/11/2024 07/11/2024  LOCATION KING/ DUVAL KING/DUVAL KING/ DUVAL KING/CAMILLA KING/CAMILA KING/ DUVAL KING/STRONG RD KING/STRONGI RD KING/ MADISON KING/STRONGI RD EKING, /CORRY WASHINGTON) MADISON KING/ CAMILLA KING/ DUVAL CORREY/ KING KING/ MADISON LOVE/ KING ST KING/ MADISON KINGST/ CORREY KING/LOVE KING/CAMILLA KING/ CAMILLA KING/ COREEY LOVE/FRANKLIN KING/ CAMILLA KING/LOVE KING/ CAMILLA KING/ LOVE KING/ DUVAL KING/ CAMILLA KING/ LOVE KING. /STRONG KING/ CAMILLA KING/ MADISON KING/LOVE KING/LOVE KING/ CAMILLA MADISON/KING KING/CAMILLA KING/STRONG KING/LOVE DUVAL/ KINGST  WARNING CITATION X X X  X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X  X  X X  X X    Quincy Police Department Monthly Traffic Enforcement Report JULY2024  UNLAWFUL SPEED UNLAWFUL SPEED UNLAWFUL: SPEED UNLAWFUL SPEED UNLAWFUL SPEED UNLAWFUL SPEED UNLAWFUL: SPEED UNLAWFUL. SPEED UNLAWFUL: SPEED UNLAWFUL SPEED UNLAWFUL: SPEED UNLAWFUL SPEED UNLAWFUL SPEED UNLAWFUL: SPEED UNLAWFUL SPEED UNLAWFUL SPEED UNLAWFUL: SPEED UNLAWFULSPEED UNLAWFULSPEED UNLAWFUL SPEED UNLAWFUL SPEED UNLAWFUL: SPEED UNLAWFUL SPEED UNLAWFUL: SPEED UNLAW FUL SPEED  07/12/2024 07/12/2024 07/12/2024 07/12/2024 07/12/2024 07/17/2024 07/17/2024 07/17/2024 07/17/2024 07/17/2024 07/17/2024 07/18/2024 07/18/2024 07/18/2024 07/18/2024 07/18/2024 07/18/2024 07/22/2024 07/23/2024 07/23/2024 07/23/2024 07/23/2024 07/23/2024 07/24/2024 07/24/2024  KING/N LOVE STRONG ROAD KING/ MONROE KING/LOVE KING/ CAMILLA KING ST/ CAMILLA STRONG ROAD KING ST/ CAMILLA MADISON/ KING KING ST/ CAMILLA EJEFFERSON NMADISON/ KING NN MADISON/ KING ST NMADISON/ KING ST MADISON/ NLOVE MADISON/ NI LOVE KING ST/LOVE 90/ MADISON KING ST/STRONG KING/ DUVAL KING/ CORRY KING/LOVE NADAMS /KING KING/ ADAMS KING ST/DUVAL  X X X X X X X X X X X X X X X X X X  X X X X X X  X  Other Moving Infractions  HEADI LIGHTS DRIVING WRONG WY REDLIGHT SEATBELT STOPSIGNVIO NOT TAG RANS STOP SIGN RANSTOP  07/02/2024 07/08/2024 07/16/2024 07/10/2024 07/08/2024 07/15/2024 07/15/2024  100 WJ JEFFERSON: ST KING/STEWART COURTHOUSE KING/ADAMS  X X X  X  Non-Moving KING/ STEWART  1001 WV WASHINGTONST KING/WARD  X  X X    Quincy Police Department Monthly Traffic Enforcement Report JULY2024  District 5 LOCATION UnlawfulSpeed 13201 WJ JEFFERSONST WINN DIXIE CIEVELAND/JEFENSON 1134) WJ JEFFERSONST JEFFERSON/ PITTMAN Moving Violations 902 NW. JEFFERSONST WJ JEFFERSON ST 916 WI KING ST KING/11"H  VIOLATION UNLAWFUL SPEED UNLAWFUL SPEED UNLAWFUL SPEED UNLAWFUL: SPEED UNLAWFUL SPEED NOH HEADLIGHTS IMPROPERLANE RANS STOP SIGN NOS SEATBELT  DATE 07/01/2024 07/02/2024 07/02/2024 07/04/2024 07/10/2024 07/02/2024 07/02/2024 07/15/2024 07/15/2024  WARNING X X X X X X X X  CITATION  X  DUI Other Moving Non-Moving  REGISTRATION  07/14/2024  1134) W. JEFFERSONST  X    Approval of Task Order from Dewberry Engineering Inc. to Provide Engineering Services for Design and Permitting of the Tanyard Creek Sewer Line    CITY OF QUINCY, FLORIDA REGULAR CITY COMMISSION AGENDA REQUEST  Date of Meeting: Date Submitted: To: From: Subject:  Aug. 13, 2024 Aug. 7, 2024  Honorable Mayor and Members of the City Commission  Rob Nixon, City Manager Richard Ash, Utilities Director  Approval ofTask Order from Dewberry Engineering Inc. to provide Engineering Services for Design and Permitting of the Tanyard Creek Sewer Line  Statement of ssue/Justiication; On June 28,2024 a sanitary sewer leak was reported to the Florida Department of Environmental Protection (FDEP). The leak was coming from an above ground sewer line which crosses Tanyard Creek located near South Adams Street. Upon investigation, City staff found that a pilon had broken causing the line to slump. City crews completed temporary repairs to stop the leak after which FDEP staff met with city staff to review the site and the condition of the sewer line. FDEP issued a compliance order that the existing above ground sewer line would have to be replaced with al line which meets current design criteria, and that the city would be required to continually test and monitor Tanyard Creek for E Coli. City staff met with Dewberry Engineering staff on site to develop a plan to meet the FDEP requirement to replace the sewer line. Dewberry Engineering has provided a task order in the amount of $24,750.00. This will cover site survey, design, permitting and project oversight for the sewer line replacement.  Conclusion/Background/Recommendations: After staff review, we recommend approval of the task order from Dewberry Engineering Inc. for engineering services to provide site survey, design, permitting and projectoversight for the Tanyard Creek Sewer Line replacement at a cost of $24,750.00.  GL # 402-520-535-30390    General Recommendation: Staff recommends the Commission approve the task order from Dewberry Engineering Inc. for engineering services to provide site survey, design, permitting and project oversight for the Tanyard Creek Sewer  Line replacement at a cost of $24,750.00.  Options:  Option 1: Vote to approve task order from Dewberry Engineering Inc. for engineering services to provide site survey, design, permitting and project  oversight for the Tanyard Creek Sewer Line replacement.  Option 2. Advise staff how to move forward.  Staff Recommendation:  Option 1  Attachment/s): Task order from Dewberry Engineering Inc. and picture of  Tanyard Creek sewer line.    Dewberry  Dewberry Engineers Inc. 850.674.3300 20684 Central Avenue East 850.644.33301 fax Blountstown, FL32424-6209 www.lewberly.com  August 5, 2024 Richard Ash Utilities. Director CityofQuincy 404 W.. Jefferson Street Quincy, FL32351  RE: Tanyard Creek Sewer Upgrades - Professional Services  Mr.Ash,  Iti is our understanding that the Cityl has experienced challenges with the existing sewer line crossing Tanyard Creekj just west of South. Adams St. Iti is also our understanding that the City wishes to replace the agingl line and associated pipes support system from the manhole just north oft the creek, tot the nearest manhole south of the creek. To that end, the Cityl has requested professional services to design andj permit pipe replacement as described. Exhibit A contains this detailed: scope of work and associated fees. Dewberry proposes to provide these services for al lump sum fee of $24,750.00. Ifthis] proposal is satisfactory to the City, please sign and Ify you have any questions or comments, please give me a call at 850.814-3907- We look forward  return the attachment to our Blountstown office. tot the opportunity ofv working with you on this project.  Sincerely, DEWBERRY &22  Vicel President  Page 1of2    EXHIBIT "A" TASK ORDER AUGUST 2024 DEWBERRY ENGINEERS INC.  This Task Orderi ist for the purpose of Dewberry Engineers Inc (Dewberry) as the ENGINEER to provide professional services for the Tanyard Creek Sewer Upgrades project for the City of Quincy (City) acting  by and through its Commission. SCOPE OF SERVICES Surveying Design span. Permitting  1. DEI shall complete at topographic survey of the required segment of US 90. The survey shall locate the right-of-way, edge ofp pavement and all othere existing improvements. The location oft the underground 1. DEI shall prepare construction drawings adequate tor replace the failing sewer line from manhole to manhole, spanning over Tanyard Creek. Services shall include structural design of piles and creek  utilities will be located tot the extent that they are marked int the field.  Proposed Fee: $4,250.00  2. DEI shallp propose ab by-pass plan tor maintain flow during construction. 3. DEIS shall commission geotechnical investigation necessary for structural design.  Proposed Fee: $13,750.00  1. DEI shall conduct field visits necessary to delineate wetlands and prepare all necessary permit 2. DEI shall commission geotechnical investigation necessary for structural design. 1. DEI shall provide periodici inspection throughout the duration of construction.  applications for proposed improvements.  Proposed Fee: $5,000.00  Construction Oversight  2. DEI shall provide weekly progress reports to the City  3. DEI shall provide necessary closeout documents to permitting agencies upon construction completion.  Proposed Fee: $1,750.00  TOTAL PROJECT FEES: $24,750.00  DELIVERABLES 1. Topographic survey of area ofi interest 2. Design Drawings 3. Permits 4. Bid Documents 2. Title searches 3. Construction. As-builts  NOTE: Thet following services are noti included in this Task Order: 1. Environmental resource studies 4. Construction stakeout  5. Engineering: services other than thosel listed above  6. Permitting fees  INWITNESS WHEREOF, the parties hereto have caused this Task Order to be executed by their undersigned  officials as duly authorized. DEWBERRY 20684 Central Avenue East Blountstown, FL32424 By: d Name and Title: Justin Ford, PE, Vice President Witnessed: aR Date:_ 08/05/2024  CITY OF QUINCY 404 West. Jefferson Street Quincy, FL: 32351 By: Witnessed: Date:  Name and Title: Rob Nixon, City Manager  Dewberry  Page 2of2        Approval of Community  Development Block Grant Disaster Recovery (CDBG-DR) Hazard Mitigation Grant Amendment #1    CITY OF QUINCY, FLORIDA REGULAR CITY COMMISSION AGENDA REQUEST  Date of Meeting: Date Submitted: To: From: Subject:  August 13, 2024 July 30, 2024  Honorable Mayor and Members of the City Commission  Rob Nixon, City Manager Richard Ash, Utilities Director  Approval of Community Development Block Grant Disaster Recovery (CDBG-DR) Hazard Mitigation Grant  Amendment #1  Statement of ssue/Justinication: In May of 2023, CDBG-DR hazard mitigation agreement M0151 was approved by the city commission. This grant was to partially cover the cost of installing a bypass pump at the Virginia Street lift station. The period of the agreement was to end December 31, 2023. This project has been delayed several times due to cost, project design, and difficulty getting a contractor. Finally, the project moved forward and has been completed except for the grant close out. In discussion with the Florida Department of Commerce it was determined that to ensure the eligibility of the grant funds an amendment would be needed to reinstate the grant and extend the close out to September 30, 2025.  Conclusion/Background/Recommendations: After staff review, we recommend approval of amendment #1 to the CDBG-DR hazard mitigation  agreement M0151  General Recommendation: Staff recommends approval of amendment #1 to  the CDBG-DR hazard mitigation agreement M0151    Options:  Option 1: Vote to approval amendment #1 to the CDBG-DR hazard  mitigation agreement M0151  Option 2. Advise staff how to move forward.  Staff Recommendation:  Option 1 M0151  Attachment/s): Amendment #1 to the CDBG-DR hazard mitigation agreement    DocuSign Envelope ID: FOCEA28D29D4F2D9FAB9BAAZAIOA  Agreement Number: M0151  AMENDMENT ONE TO THE FEDERALLY FUNDED COMMUNITY DEVELOPMENT BLOCK GRANT DISASTER RECOVERY (CDBG-DR) HAZARD MITIGATION GRANT MATCH PROGRAM (HMGMP) SUBRECIPIENT AGREEMENT  On. June 15, 2023, the State of Florida, Department of Commerce ("Commerce"), formerly known as the Florida Department of Economic Opportunity, and the City of Quincy, Florida "Subrecipient") entered into agreement M0151 ("Agreement"). Commerce and the Subrecipient may individually be referred to WHEREAS, Section 4, Modification of Agreement, of the Agreement provides that any amendment to the  herein as a "Party" or collectively: as the "Parties".  Agreement shall be in writing executed byt the Parties thereto; and WHEREAS, the Parties wisht to amend the Agreement as set forth herein.  NOWTHEREFORE, in consideration of the mutual covenants and obligations set forth herein, the receipt and sufficiency of which are herebya acknowledged, the Parties agree to the following: 1.) This Agreement, M0151, is hereby reinstated as though it had not expired.  2.) On July 1, 2023, the Florida Department of Economic Opportunity was renamed to the Florida Department of Commerce. Effective. July 1, 2023, all references throughout the Agreement to "Department of Economic Opportunity" or' "DEO" are replaced with' "Department of Commerce"or 3.) Section 3, Period of Agreement, is hereby deleted ini its entirety and replaced with the following: (3) Period of Agreement. This Agreement begins June 15, 2023, (the "Effective Date") and ends September 30, 2025, unless otherwise terminated as provided int this Agreement. Commerce shall not grant anye extension of this Agreement unless Subrecipient provides justification satisfactory to Commerce in its sole discretion and Commerce's Deputy Secretary of the Division of 4.) Section 27, Employment Eligibility Verification, isl hereby deleted ini its entirety and replaced with the  "Commerce" as appropriate.  Community Development approves such extension.  following:  (27) Employment Eligibility Verification.  A. E-Verifyi is an Internet-based: system that allows an employer, usingi information reported on an employee's Form I-9, Employment Eligibility Verification, to determine the eligibility of all new employees hired to worki ini the United States. There is no charge to employers to use E-Verify. The Department of Homeland Security's E-Verify system can be found at: https://www.e-  verify.gov/.  Page 1of3  Date revised 4/19/2022    DocuSign Envelope ID:F FOCEA2BD239D4F2D9FABSBAAAZAOA4  Agreement Number: M0151  B. Inaccordance withs section 448.095, F.S., the State of Florida expressly requires the following: (1) Every public agency andi its contractors ands subcontractors shall register with and use the E-Verify system to verify the work authorization status of all newly hired employees. A public agency or a contractor or subcontractor thereof may not enter into a contract unless each party to the contract registers with and uses the E-Verify system. (2) An employer shall verify each new employee's employment eligibility within three (3) business days aftert the first dayt that the new employee begins working forp payasr required under 80 CFR: 274a. Beginning. July 1, 2023, ap private employer with 25 or more employees shall use the E-Verify system to verifya a newe employee'se employment eligibility. C. Ifane entity does not use E-Verify, the entitys shall enrolli in the E-Verify system prior to hiring any new employee or retaining any contract employee after the effective date of this Agreement.  5.) Allo other terms and conditions remain ine effect.  Remainder Left Intentionally Blank" N  Page 2of3  Date revised 4/19/2022    DocuSign Envelope ID: OCEA2BD239D4P2D9FABOBAAACAGOA  Agreement Number: M0151  IN WITNESS HEREOF, by signature below, the Parties agree to abide by the terms, conditions, and provisions of the Agreement as amended. This Amendment is effective as of December 31, 2023.  CITY OF QUINCY,FL  DEPARTMENT OF COMMERCE  SIGNED:  SIGNED:  FREIDA BASS-PRIETO MAYOR  J.A ALEX KELLY SECRETARY  DATE:  DATE:  Approved as to form andl legal sufficiency, subject onlyt to full and proper execution byt the Parties. OFFICE OF GENERAL COUNSEL DEPARTMENT OF COMMERCE  By: Approved Date:  Page 3of3  Date revised 4/19/2022    Approval of Florida Department of Transportation - Highway 90 Roadway llumination Agreement  and Signature Authority    CITY OF QUINCY, FLORIDA REGULAR CITY COMMISSION AGENDA REQUEST  Date of Meeting: Date Submitted: To: From: Subject:  August 13, 2024 July25, 2024  Honorable Mayor and Members of the City Commission  Rob Nixon, City Manager Richard Ash, Utilities Director  Approval of Florida Department of Transportation = Highway 90 Roadway Illumination Agreement and  Signature Authority  Statement of Issue/Justification: The Florida Department of Transportation (FDOT) will be resurfacing and upgrading part ofl Highway 90 within Quincy starting in 2025. A portion of the project will include improvements to the roadway street lighting. City of Quincy Utility Department staff has been working with FDOT staff to develop a lighting plan which meets the goals of FDOT roadway lighting and adheres to Quincy Utilities Departments construction standards. The cost of the upgrades which includes material, equipment and labor comes to $60,000.00.  Conclusion/Background/Recommendations: To ensure that the City of Quincy provides roadway illumination on Highway 90 meeting FDOT standards, FDOT has agreed to pay the City of Quincy up to $60,000.00 to provide material, labor and  equipment for the lighting improvements.  General Recommendation: Staff recommends the Commission approve the FDOT roadway illumination agreement and signature authority for the City of Quincy to  make improvements to Highway 90 roadway lighting  Options:  Option 1: Vote to approve the FDOT roadway illumination agreement and signature authority for the City of Quincy to make improvements to Highway 90  roadway lighting.    Option 2.  Advise staff how to move forward.  Staff Recommendation:  Option 1  Attachment/s): FDOT roadway illumination agreement, resolution for signature  authority lighting design plan and cost estimate.    2V 'poo' EZ-S1919 31A8 U3GNA a3w3s GW G3N9IS 477V11910 3114 DINOU1D313 JHI SI 133HS SIHI J0 GHOD3H 7IDI40 3HI   3 Ss K     3  add  Prof    2V '00" EZ-51919 31A8 H3ONA 03M3S OM OIN9IS A77V11910 3719 2INOU1D313 3HL SI 133H5 SIHI 10 GuOD3H WI3IHO 3HI   3    3V "poo" EZ-51919 3TA8 B3GNA a37V35 GMW G3NOIS A77VII9I0 3714 DINO81D313 3HI SI 3HS SIHI Jo O40D34 WIDI430 3HI  ge 3  28    3V poo" EZ-S1919 3704 B30NA 037V3S GWV G3N9IS A77VII9I0 3714 DINOW1D313 3HI SI 133HS SIHI J0 auOD3H 71D1440 3HI    DV 'poo EZ-S1919 3708 H30NA 037V3S GW 47711910 3713 DINOW1D313 3HI SI 133HS SIHI J0 QH0D38  3HI  MAA BRONR  IANE 492 MS 4Vd  avowniva AYTIV  1709 YaIsoy    V 'poo" EZ-S1919 31A8 W3QNA a3W3S ONY G3N9IS 477V11910 a714  3HI 51 133HS SIHL J0 CuOD3H 7I3140 3HI  3  133815 3XH  133415 13N5    'Poo  3708 B30NA 037V3S GNV G3N9IS  3714 DINOH1D313 3HI 51 133HS SIHI Jo 7ID1440 3HI  3  0  15 JHVI3IS N  15    DV 'poo EZ-S1919 3708 J3ONA 037V35 ONV G3N9IS 477V11910 3114 DINO81D373 3HI SI 133HS SIHI Jo Qu0D34 71D1440 3HI  e 9    3708 B30NA 037V35 ONV G3N9IS 47711910 3713  3HI SI 133HS SIHI Jo ONOD3V WI31440 3HI  E 3  OHNON  308NOW    2V 'Poo" E2-S1919 3708 H3GNA 037V3S OMV 03N9IS 477V11910 3714 DINO81D313 3HI SI 133HS SIHI Jo GHOD38 7ID1440 3HI   3  (aie @ POTSTA +05.53  SAVGY  15 SNVGYS 5    3704 830NA 037V3S OMV d3N9IS A77V11910 3714  3HI SI 133HS SIHI Jo Gu0D34 7ID1340 3HI  e 3  bwi  ISN NOSIGYNN 1-7  15 NOSIGVIS    2V' P0o E2-S1919 3108 B3GNA 037V3S GNV G3N9IS 477V11910 3714  3H1 SI 133HS SIHI 10 aNOD38 71D1340 3HI  0 00  VAGN  15 wAnas  F    9VY700'2-S1919 3704 830NA 037V3S ONV G3NOIS A77V11910 3713 31N081D313 3HI SI 133HS SIHI 10 CvOD3B 7131340 3HI  19  -  e  F        EIAEOFRORDADEMATNENT OF TRANSPORTATION ROADWAYI ILLUMINATION SERVICES AGREEMENT  710-010-53 OGC-07/13 UTILITIES Page1of7  Financial Project ID: 413425-2-56-01 County: Gadsden District Document No: 2 Utility Agency/Owner (UAO): City of Quincy THIS AGREEMENT, entered into this  Federal Project ID: NIA State Road No.: 10  day of WITNESSETH:  year of  by and between the STATE OF  FLORIDA DEPARTMENT OF TRANSPORTATION, hereinafter referred to as the' "FDOT", and City of Quincy, hereinafter  referred to as the' "UAO";  WHEREAS, thel UAO owns poles located withint ther road rightofway, ther roadi identified as State Road 10, from! Wof 4Lane to! Duval Street (the Road), which poles are available for thei installation ofli lighting (said poles being! hereinaftert referred  toa as the' "Poles"); and  WHEREAS, the FDOT desires to have the Road illuminated; and  WHEREAS, the UAO is an electric utility as defined in Section 366.02(2), Florida Statutes; and  WHEREAS, thel FDOTH has determined thati itis isi int the! besti interest oft the public to enteri into an agreement with UAO NOW,THEREFORE, inc consideration of the premises and the mutual covenants contained herein, thel FDOT: andi the  pursuant to Section 337.11(15), Florida Statutes under which the UAO willi illuminate thel Road;  UAO hereby agree as follows:  1,  Provision of llumination Services  a. Thel UAO shalli luminate the Roadi ina accordance with FDOT: standards. Subject tot the terms and conditions contained herein, llumination: services: shall continue until such time as FDOT notifies thel UAO to discontinue The UAO shall be responsible for taking any and all actions as may be necessary toi illuminate the Road, including, but not necessarily limited to, installation of such facilities and equipment as is necessary to Prior to installation of the equipment and facilities to illuminate the Road, the UAO shall provide such information (including a proposed work schedule): as isi requested! by the FDOTin orderi for thel FDOTtoverify that the llumination is acceptable and willl be in accordance with FDOT standards, and that all work to be performed on FDOT right of way will be performed properly in accordance with FDOT standards for performance of such work. The UAO shall make such changes to the proposed illumination as the FDOT The UAO shall notify the appropriate FDOT officei in writing prior to beginning installation of the equipment andf facilities top provide thei illumination services and when the UAO stops, resumes, or completes the work. The work shall be completed within the time frame as specified int the schedule provided by the UAO to the  thei illumination services. properly illuminate the Road.  b. C.  requests.  d.  FDOT pursuant to subparagraph 1.c. above.  2.  Cost of lllumination Services  a. Thel FDOT agrees top payt thel UAO, afteri llumination services have begun, aone-time service charge equalt to the incremental costs that the UAO incurred for installing the equipment and facilities for providing the illumination oft thel Road. Thei incremental costs are estimated to be $ 60,000. The UAO shall obtain written approval from the FDOT prior toi incurring anyi incremental costs which exceed the estimated amount stated Ther method tol be usedi inc calculating thei incremental costs shall be one of the following (check which option  above.  b.    STATEOFF FLORIDAD DEPARTMENT OF TRANSPORTATION ROADWAYILUMIMATION SERVICES AGREEMENT  710-010-53 UTILITIES OGC-07/13 Page2of7  applies):  Actual and related indirect costs accumulated in accordance with a work order accounting Actual and related indirect costs accumulated in accordance with an established accounting procedure developed byt the UAO and approved by the FDOT's. (If this option is selected, the Anagreedi lumps sum as supported bya a detailed analysis ofe estimated costs prepared priort tot the  procedure prescribed by the applicable Federal or State regulatory body.  UAO shall provide written evidence of such approval).  R  execution oft this Agreement.  3.  Invoice Procedures for Cost of lllumination Services  Thet following terms and conditions apply to thei invoice submitted pursuant tot this Agreement for payment of the cost The UAO shall submit a final invoice to the FDOT for payment of all costs within one hundred and eighty (180) days after illumination services have commenced. The UAO waives all right of payment for invoices submitted more than one hundred eighty (180) days after illumination services have commenced. Thet totals for labor, overhead, travel expenses, transportation, equipment, materials and supplies, handling costs and all other services shall be shown. Materials shall be itemized where they represent major components. Salvage credits from recovered and replaçed permanent and recovered temporary materials shall ber reported in relative position with the charge for the replacement or the original charge for temporary d. All invoices shall be submitted in triplicate and shall show the description and site of the project and the location where ther records and accounts invoiced can be audited. Adequate reference shall be madei in the All cost records and accounts shall be maintained in the auditable condition for a period of eight hundred twenty (820) days afterf final payment isi received! by the UAO and shall be subject to audith byar representative of the FDOT at any reasonable time during this eight hundred twenty (820) day period. Invoices for fees or other compensation for services or expenses shall be submittedi in details sufficient fora a proper pre-audit andp post-audit thereof. Such details shall include, butr not be limited to, a separation of costs for work performed by UAO's employees and work performed by UAO's contractor. Invoices for any travel expenses shalll be submittedi ina accordance with Section 112.061, Florida Statutes. A state agency may establish rates lower thani the maximum provided in Section 112.061, Florida Statutes. Upon receipt of an invoice, the FDOT has thirty (30) days to inspect and approve the goods and services. Thel FDOTH has twenty (20) days fromt the lattero oft the date thei invoice is received or the goods or services are received, inspected anda approved to deliver a request for payment (voucher) tot thel Department of Financial Ifawarranti inj payment of ani invoicei isi not issued within forty (40) days from the latter oft the date the invoice isr received or the goods or services are received, inspected and approved, a separate interest penalty, as established pursuant to Section 215.422, Florida Statutes, willl be due andy payable in addition tot thei invoice amount, to the UAO. Interest penalties of less than one (1) dollar will not be enforced unless the UAO requests payment. Invoices whichhave tob be returned tot the UAO! because ofUAO's preparation errors will resulti ina a delayi in the payment. The invoice payment requirements do nots start until a properly completed invoice is provided to the FDOT. In the event of a bona fide dispute, the FDOT's voucher shall contain a Ina accordance with Section 287.0582, Florida Statutes, the State of Florida's performance and obligation to  ofi illumination services:  a. C.  use.  invoicing tot the UAO's records, accounts, and other relevant documents.  e. f. g. h.  Services or to return thei invoice tot the UAO.  i.  statement oft the dispute and authorize payment only of the undisputed amount.    STATEOFF FLORIDA DEPARTMENT OFT TRANSPORTATION ROADWAY ILLUMINATION SERVICES AGREEMENT  710-010-53 UTILITIES OGC-07/13 Page30f7  pay under this contract is contingent upon an annual appropriation by thel legislature.  k.  AV Vendor Ombudsman has been established within thel Department of Financial Services. The duties oft this individual include acting as ana advocate for vendors who may be experiencing problems in obtaining timely payment(s)from: as state agency. The Vendor Ombudsman may be contacted at (850) 410-9724 or by calling Ina accordance with the! Florida Statutes, thel FDOT, during any fiscaly year, shall note expend money, incur any liability, or enter into any contract which, by its terms, involves the expenditure of money in excess of the amounts! budgeteda as availablet fore expenditure during such fiscaly year. Any contract, verbal or written, made inv violation oft this subsection ist null and void, andt nor money may be paid on such contract. The FDOT shall require as statement from the comptroller oft the FDOT thati funds are available prior to entering into any such contract or other binding commitment of funds. Nothing herein contained shall prevent the making of contracts forp periods exceeding one (1)year, buta any contract sO made shall be executory only for thev value oft thes services to! ber rendered or agreed tol be paidf fori ins succeeding fiscal years; and this paragraph shall be incorporated verbatim in all contracts oft the FDOT which are for an amount in excess of $25,000.00 and which have at term fora a period ofr more than one (1) year. Fort this purpose, the individual work orders shall m. PUBLIC ENTITY CRIME INFORMATION STATEMENT: A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit al bid on a contract to provide any goods or services to a publice entity, mayr nots submit ab bid on a contract witha a publice entity for the construction or repair ofa a public building or public work, may not submit bids on leases oft real properly to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract witha any public entity, andi may nott transact business with any public entityi ine excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date Ane entity or affiliate whol has! been placed ont the discriminatory vendor list mayr nots submit al bid on a contract top provide any goods or services to a public entity, may nots submit al bid on a contract witha a public entity for the construction orr repair of a public! building or publicwork, may not submit bids on leases of real property to aj public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity.  the Chief Financial Officer's Hotline, 1-800-848-3792.  be considered to be the binding commitment of funds.  oft being placed on the convicted vendor list.  n.  4.  Maintenance of llumination Equipment and Facilities  Thef following terms and conditions shalla applyt tot the equipment andf facilities usedt to provide thei lluminationservices: The equipment and facilities shall at all times remain the property of and be properly protected and maintained by the UAO in accordance with the then current Utility Accommodation Manual and the current The equipment andi facilities shall be maintained pursuant to as separate agreement between: a city or county andt thel UAO. Int the event that the city or county fails to comply with thats separate agreement, thel UAO may terminate thei llumination services, provided, however, thatt the UAO shall firstr notify thel FDOT inv writing and provide the FDOT with a reasonable opportunity to cure the noncompliance prior to terminating the The UAO shall not engage ina any act or omission whichi in any wayi interferes with the continued provisiono of lluminations services, including, without! limitation,grantingi rights tot third parties withr respect tot thee equipment  after llumination services have begun:  a. b.  utility permit for the equipment andf facilities.  illumination services.  C. Default a.  and facilities which interferes with the continued provision of llumination services.  5.  In thee eventt that the UAO breaches any provision of this Agreement, theni in addition to any other remedies which are otherwise provided for in this Agreement, the FDOT may exercise one or more of the following    STATEOFF FLORIDAD DEPARTMENT OF TRANSPORTATION ROADWAYILUMMATION SERVICES AGREEMENT  710-010-53 OGC-07/13 UTILITIES Page4of7  options, provided that at not time shall the FDOT be entitled to receive double recovery of damages:  (1) (2) (3) (4) (5) (6) b. options: (1) (2) (3) C.  Terminate this Agreement if the breach is material and has not been cured within 60 days from  written notice thereof from FDOT.  Pursue a claim for damages suffered by the FDOT. Withhold invoice payments until the! breach is cured.  Offset any damages suffered by the FDOT or the public against payments due under this Agreement. The right to offset shall be limited to actual claim payments made by FDOT to third Suspend the issuance oft further permits tot the UAO for the placement of utilities on FDOT property ift the breach is material and has not been cured within 60 days from written notice thereof from  parties.  FDOT untils sucht time as the breach is cured. Pursue any other remedies legally available.  Int the eventt thatt the FDOTE breaches any provision oft this Agreement, theni in addition to any other remedies which are otherwise provided for in the Agreement, the UAO may exercise one or more of the following  Terminate this Agreement if the breach is material and has not been cured within 60 days from Ifthe breach is ai failure to pay ani invoice for cost oft thei llumination services, pursue any statutory  written notice thereof from the UAO.  remedies thatt the UAO may have for failure to pay invoices. Pursue any other remedies legally available.  Termination of this Agreement shall not relieve either party from any obligations it has pursuant to other agreements between thep parties andi from any statutory obligations thate either party mayl have withr regard to  the subject matter hereof,  6.  Indemnification  FOR GOVERNMENT-OWNED UTILITIES,  To the extent provided by law, the UAO shall indemnify, defend, and hold harmless the FDOT and all of its officers, agents, and employees from any claim, loss, damage, cost, charge, or expense arising out of any acts, action, error, neglect, or omission byt the UAO, its agents, employees, or contractors during the performance of the Agreement, whether direct ori indirect, and whether to any person or property to which FDOT or said parties may be subject, exceptt that neither the UAO, its agents, employees, or contractors willl be! liable undert this sectionf for damages arising out oft thei injury or damage top persons or properly directly caused by or resulting from the negligence of thel FDOTor Whent the FDOT receives ar notice of claim for damages that may have been caused byt the UAO int thep performance of services required under this Agreement, the FDOT willi immediately forward the claimt to the UAO. The UAO and the FDOT wille evaluate the claim and report their findings to each other within fourteen (14) working days and will jointly discuss options in defending the claim. After reviewing the claim, the FDOT will determine whether tor require the participation of the UAOI int the defense oft the claim or tor require the UAO to defend the FDOT in such claim as described in this section. Thel FDOT's failure tor notify the UAO ofa claim shall notr release the UAO from any of the requirements of this section. The FDOT and the UAO will pay their own costs for the evaluation, settlement negotiations, andt trial, ifa any. However, ifc only one party participates in the defense oft the claim at trial, that party is  any ofi its officers, agents, or employees during the performance of this Agreement.  responsible for all costs.    STATEC OFF FLORIDADEPARIMENT OF TRANSPORTATION ROADWAY ILLUMINATION SERVICES AGREEMENT  710-010-53 UTILITIES OGC-07/13 Page5of7  FORI NON-GOVERNMENT-OWNED UTILITIES,  The UAO shalli indemnify, defend, and hold! harmless thel FDOT and allo lofits officers, agents, ande employees fromany claim, loss, damage, cost, charge, ore expense arising out ofa any acts, action, error, neglect, or omission by the UAO, its agents, employees, or contractors during the performance of the Agreement, whether direct or indirect, and whether to any person or property to which FDOT or said parties may be subject, except that neither the UAO, its agents, employees, or contractors willl be liable undert this section for damages arising out oft thei injury or damage to persons or property directly caused by or resulting from the negligence of the FDOT or any of its officers, agents, or The UAO's obligation to indemnify, defend, and pay for the defense or at the FDOT's option, to participate and associate witht thel FDOTi int the defense andt trial of any damage claim ors suit anda any related settlement negotiations, shall arise within fourteen (14) days of receipt by the UAO of the FDOT's notice of claim for indemnification to the UAO. Ther notice of claim fori indemnification: shall be served by certified mail. The UAO's obligation to defend and indemnify within fourteen (14) days of such notice shall not be excused because of the UAO's inability to evaluate liability orb because the UAO evaluates! liability and determines the UAO is not liable or determines the FDOT is solely negligent. Only a final adjudication orj judgment finding the FDOT solely negligent shalle excuse performance oft this provision by the UAO. The UAO shall pay all costs and fees related to this obligation and its enforcement by the FDOT. The FDOT's delay in notifying the UAO ofa claim shall not release UAO of the above duty to defend. Neither the UAO nort thel FDOT shall bel liablet to the otheri fora anyf failure to perform under this Agreement tot the extent such performance is prevented! by an act of God, war, riots, natural catastrophe, or othere event beyond the control of the non-performing parly and which could not have been avoided or overcome by the exercise of due diligence; provided that the parly claiming the excuse from performance has (a) promptly notified the other party of the occurrence andi its estimate duration, (b) promptly remedied or mitigated the effect of the occurrence to the extent  employees during the performance of this Agreement.  7.  Force Majeure  possible, and (c) resumed performance as soon as possible.  8.  Miscellaneous a.  Thel UAO shall fullyo comply withi the provisions of Title' VI oft the Civil Rights Act of 1964 and anys subsequent revisions theretoi in connection with thei illuminationservices: coveredb by this agreement, and sucho compliance Thel UAO willp provide all or part of suchi illumination services bya a contractor paid undera a contract let by the UAO, and the Appendix "A" of Assurances transmitted with the issued work order will be R The UAO will perform all of the illumination services entirely with the UAO's forces and  will be governed by the method checked below:  included in said contract let byt the UAO. Appendix "A" of Assurances is not required.  Thei llumination services involved are agreed to by way ofj just compensation for the taking of the UAO's facilities onr right-of-wayi inv which the UAO! holds ac compensable interest, and/ Appendix"A"of The UAO will provide all suchi llumination services entirely by continuing contract, which contract to provide all future illumination services was executed with the UAO's contractor prior to August 3, The UAO shall allow public access to all documents, papers, letters, or other material subject to the provisions of Chapter 119, Florida Statutes, and made or received by the UAO in conjunction with this Agreement. Specifically, ift the UAO is acting on behalf of a public agency the UAO: shal!: (1) Keep and maintain public records that ordinarily and necessarily would be required by the Department in order to perform the services being performed by the UAO.  Assurances is not required.  1965, and Appendix "A" of Assurances is not required.  b.    STATEOFFLORIDAL DEPARTMENT OFT TRANSPORTATION ROADWAY ILLUMINATION SERVICES AGREEMENT  710-010-53 OGC-07/13 UTILITIES Page6of7  (2) Provide the public with access to public records on the same terms and conditions that the Department would provide the records and at a cost that does not exceed the cost provided in (3) Ensure that public records that are exempt or confidential: ande exempt from publicr records disclosure (4) Meet all requirements for retaining public records and transfer, at no cost, to the Department all publicrecords inp possession oft the UAO upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. Allr records stored electronically must be provided tot the Department: in af format thati is Failure byt the UAOt to grant such public access shalll be grounds fori immediate unilateral cancellation of this Agreement byt thel Department. The UAO shall promptly provide thel Department with a copy of any request toi inspect or copy publici records inp possession oft the UAO ands shall promptly provide the Department: tad copy This Agreement constitutes the complete and finale expression of thep parties with respectto the: subject matter hereof and supersedes all prior agreements, understandings, or negotiations with respect thereto. This Agreement shall be governed by the laws of the State of Florida. Any provision hereof found to be unlawful or unenforceable shall be severable and shall not affect the validity of the remaining provisions  chapter 119, Florida Statutes, or as otherwise provided by law. requirements are not disclosed except as authorized byl law.  compatible with the information technology systems of the Department.  of the UAO's response to each such request.  C. d. e. f.  hereof.  Time is of the essence in the performance of all obligations under this Agreement.  All notices required pursuant to the terms hereof may be sent by first class United States Mail, facsimile transmission, hand delivery, or express mail and: shall be deemed to have been received by the end of five business days fromt thep proper sending thereof unless proof of prior actualreceipti is provided. The UAOs shall have a continuing obligationt to notify each District of the FDOT oft the appropriate persons for notices to be sent! pursuant to this Agreement. Unless otherwise notified in writing, notices shall be sent to the following  addresses: Iftot the UAO: Richard Ash, Utilities Director 404 W. Jefferson Street Quincy, FL 32351 Iftot the FDOT P.O. Box 607 Chipley, FL 32428 UAO: 1. 2. Certification  Jonathan Harris, D3 Utility Administrator  g.  shall utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the UAO during the term of the contract; and shall expressly require any subcontractors performing work or providing services pursuant to the state contractt tol likewise utilize the U.S. Department ofHomeland Security's E-Verifys system to verify the employment eligibility of all new employees hired byt thes subcontractor during the contract term.  9.  This document is a printout ofa an FDOT form maintained in an electronic format and all revisions thereto byt the UAO    STATEOFFLORIDAL DEPARTMENT OFT TRANSPORTATION ROADWAY ILLUMINATION SERVICES AGREEMENT  710-010-53 OGC-07/13 UTILITIES Page7of7  in the form of additions, deletions, or substitutions are reflected only in an Appendix entitled Changes to Form Document and no change is made in the text of the document itself. Hand notations on affected portions of this document may refer to changes reflectedi in the above-named, Appendix but are for reference purposes only and do not change thet terms of the document. Bys signing this document, the UAO hereby represents that no change has been made to the text of this document except through the terms of the appendix entitled Changes to Form  Document."  You MUST signify by selecting or checking which of thet following applies:  No changes have been made to this Form Document and no Appendix entitled "Changes tol Form Document" is No changes have! beenmade tot this Form Document, but changes are included ont thea attached Appendix entitled  attached.  "Changes to Form Document."  IN WITNESS WHEREOF, the parties hereto have executed this Agreement effective the day andy year first written.  UTILITY: City of Quincy BY: (Signature)  DATE:  (Typed Name: (Typed Title: District Utility Office BY: (Signature) FDOT Legal review BY: (Signature) STATE OF FLORIDA BY: (Signature)  DATE:  DATE:  District Counsel  DEPARTMENT OF TRANSPORTATION  DATE:  (Typed Name: (Typed Title:  FEDERAL HIGHWAY ADMINISTRATION (if applicable)  BY: (Signature)  DATE:  (Typed Name: N/A) (Typed Title: N/A)    STATE OF FLORIDA DEPARTMENTOFTRANSPORTATION  RESOLUTION UTILITY AGREEMENT  Financial Project ID: 413425-2-56-01 State Road No.: 10 State Job No.: 413425-2-52-01  Federal Project ID: N/A County/Section No.: Gadsden/50 District Document No.: 2  WHEREAS, the State of Florida Department of Transportation, hereinafter referred to as the FDOT, proposes to construct or reconstruct ai transportation facility  identified above, hereinafter referred to as the Project; and  WHEREAS, in order for thel FDOT to proceed with the Project, it is necessary for the City ofQuincy, hereinafter referred to as the UAO, to execute and deliver to the FDOT the agreements identified as Roadway Illumination Services Agreement,  hereinafter referred to as the Agreements.  NOW, THEREFORE, BE IT RESOLVED BY THE UAO:  That (Name) Angela G. Sapp  (Title) Mayor  be hereby  authorized and directed to execute and deliver the Agreements to the FDOT.  Acertified copy of this Resolution be forwarded to the FDOT along with the  executed Agreements. ON MOTION of  seconded by.  the  above resolution was introduced and passed by the UAO on the.  day of  year of  NAME: Title: ATTEST: Title:    Approval of an Easement for the Extension of South Springs Road    CITY OF QUINCY, FLORIDA REGULAR CITY COMMISSION AGENDA REQUEST  Date of Meeting: Date Submitted:  August 13, 2024 July 24, 2024  To: From: Subject:  Honorable Mayor and Members of the City Commission  Rob Nixon, City Manager Richard Ash, Utilities Director  Approval of an Easement for the extension of South  Springs Road  Statement oflisue/ustfication: Cross Creek Gardens apartments will soon begin construction at the end of South Springs Road. The existing road will need to be extended to the entrance of the new apartment complex. A grant was obtained from the Florida Department of Commerce for the extension of South Springs Road which will cover all the cost to extend the road and utilities to the new apartment complex. The area where South Springs Road is extended will require an easement. Acruva Community Developers, LLC is granting a 50 ft. by 315ft. access easement. This easement will extend the existing South Springs Road right of way westward to serve the Cross Creek Gardens development.  Conclusion/Background/Recommendations: After staff review, we recommend approval of the easement from Acruva Community Developers, LLC  for the extension of South Springs Road.  General Recommendation: Staff recommends the easement from Acruva Community Developers, LLC for the extension of South Springs Road.    Options:  Option 1: Vote to approve the easement from Acruva Community Developers,  LLC for the extension of South Springs Road.  Option 2. Advise staff how to move forward.  Staff Recommendation:  Option 1  Attachment/s): Easement from Acruva Community Developers, LLC for the  extension of South Springs Road.    Prepared by and] Return to: Marc. J. Sternbaum Stearns Weaver Miller Weissler Alhadeff & Sitterson, PA 150 West Flagler Street, Suite 2200 Miami, Florida 33130  Tax parcel no. [portion 032MAW-OADQADPOANO  ACCESS EASEMENT  THIS EASEMENT (the Easement")is made this day of  2024 between  ACRUVA COMMUNITY DEVELOPERS, LLC, a Florida limited liability company, whose address is 800 Fairway Drive, Suite 291, Deerfield, FL 33441 ("Grantor"), CROSS CREEK GARDENS AT QUINCY,LLC,a Florida limited liability company, whose mailing address 510 24th Street, Suite A, West Palm Beach, Florida 33407 ("Grantee"), and the City of Quincy, Florida, al Florida municipal corporation, having an address of404 West Jefferson Street, Quincy,  Florida (the "City" and, together with Grantor and Grantee, the "Parties").  Grantor, for and in consideration oft the sum ofTEN DOLLARS ($10.00) and other good and sufficient consideration, the receipt of which is hereby acknowledged by the Grantor, hereby grants to Grantee, subject to the conditions set forth below, the non-exclusive right ofingress and egress over and across aj portion ofGrantor'spropery, more particularly described in Exhibit' "A" attached hereto and incorporated herein (hereinafter referred to as the "Easement Parcel"), and Grantor hereby grants to the City, the non-exclusive right of ingress and egress over and across the Easement Parcel and the right, privilege and easement, at the City'ss sole expense and liability, to construct, reconstruct, lay, install, operate, maintain, repair, replace, improve, remove and inspect right-of-way improvements inclusive of grading, paving, striping, landscaping, lighting and irrigation, and all appurtenances thereto (collectively, the "Roadway Improvements"),  within, over, and through the Easement Parcel.  This grant of easement is subject to the following conditions:  1.  The Parties anticipate that the City will provide the funding and contract for the Roadway Improvements to be performed, which may include improvements to the adjacent roadway running easterly to Pat' Thomas Parkway existing under the terms of that certain Termination of Easement and Grant of New Easement and Agreement Regarding Pipe and WaterLine, recorded in Official Records Book 542, page 874 of the Public Records of Gadsden County, Florida (the "Existing Easement"). In consideration ofs such Roadway Improvements, Grantor covenants and agrees that at such time as the City may require, Grantor will (i) convey by deed to the City all ofits right, title and interest in and to the Easement Parcel for public right-of-way purposes or (ii) otherwise dedicate the Easement Parcel for public right-of-way purposes. Grantor's covenant and agreement with respect to the grant ofeasement and conveyance oro dedicationo ofthe Easement Parcel set forth above is for the express benefit of Grantee and the City and may be enforced by an  #12901635v3 45850-0002    appropriate action brought in the Circuit Court for the Second Judicial Circuit of In addition to the foregoing rights and privileges, and until such time as the Easement Parcel is conveyed or dedicated by the Grantor to the City for a public right-of-way, Grantor does hereby (i) grant an easement ini favor ofGrantee and the City for the purpose of emergency vehicle ingress and egress over and through the Easement Parcel, and (ii) reserve the right ofi ingress and egress over the Easement Parcel, to the extent such reservation does not impede or obstruct the rights granted During such times that Grantee is using the Easement Parcel, Grantee shall maintain, at its sole expense, commercial general liability insurance in an aggregate sum of not less than $1,000,000.00 combined single limit insuring against bodily injury or property damage occurring on or arising from the use of the Easement Parcel by Grantee and any oft the Grantee's agents, employees, invitees, successors and assigns. Such insurance shall not be cancelable by Grantee without ten (10) days prior written notice to Grantor. A satisfactory certificate evidencing that said insurance is in full force and effect and naming Grantor as an additional insured shall be provided to Grantor prior to Grantee's and any of the Grantee's agents, employees, invitees, successors and assigns use oft the Easement Parcel. Grantee agrees to indemnify, defend and hold Grantor and its agents and employees harmless from any damage, loss, cost, expense (including, without limitation, reasonable costs and attorneys' fees at trial and at all levels of appeals), or claims ofd damage, due to personal injury and/or damage to property arising from or out of any occurrence in or upon the Easement Parcel to the extent occasioned by any act or omission of Grantee or any of the Grantee's agents, employees, invitees, successors and assigns during their use ofthe Easement Parcel; provided, however, the foregoing indemnity shall not apply with respect to any losses to the extent that such losses are the result of any grossly negligent or intentional misconduct or breach of any obligation created by this Easement on thej part of Grantor or any of Grantor does hereby fully warrant that it has good title to the lands described in Exhibit "A" and that it has full power and authority to grant this easement. To the extent that thel Easement Parcel is encumbered by mortgage lien(s), Grantor agrees too obtain from thel holder(s)ofsuchi lien(s)@aconsent: and joinder to this Easement and (ii) upon the dedication or conveyance ofthe Easement Parcel for public right-  Florida.  2.  to Grantee and City by this Easement.  3.  4.  its employees or agents.  5.  of-way purposes, partial releases of all such mortgage lien(s).  IN WITNESS WHEREOF, the Grantor, Grantee and City, by their respective authorized officers or managers, have each executed and delivered this Easement the year and day first above written.  [Signatures appear on the following pages.]  #12901635v3 45850-0002  2    Witnesses:  GRANTOR:  ACRUVA COMMUNITY DEVELOPERS,LLC, al Florida limited liability company By: ACRUVA HOLDINGS, LLC, a Delaware limited liability company, its Managing Member  By: Name: Title:  Address: 800 Fairway Drive, Suite 291, Deerfield,  Print Name: Address:  FL: 33441  Print Name: Address: STATE OF COUNTY OF  ) )ss. ) day of  The forgoing instrument was acknowledged before me by means ofllp physical presence or [] as Managing Member of ACRUVA COMMUNITY DEVELOPERS, LLC, a Florida limited liability company, on behalf of the company. He/She is C ) personally known to me or C  online notarization, this  2024 by  as  OFACKUVAHOLDINGS, LLC,a Delaware  limited liability company,  produced identification in the form of  Notary Public, State of My Commission expires:  #129016351 v3 45850-0002  3    Witnesses:  GRANTEE:  CROSS CREEK GARDENS AT QUINCY,LLC,a By: MM NR1, LLC, a Florida limited liability By: Neighborhood Renaissance, Inc., a Florida not for profit corporation, its sole member  Florida limited liability company company, its manager  By:  Terri Murray, Executive Director Address: 51024th Street, Suite A, West Palm Beach, Florida 33407  Print Name: Address:  Print Name: Address:  STATE OF FLORIDA COUNTY OF  ) )ss:  The foregoing instrument was acknowledged before me by means ofllp physical presence or [l Neighborhood Renaissance, Inc., al Floridai not forj profit corporation, as sole memberc ofMMNR1, LLC, al Florida limited liability company, as manager of Cross Creek Gardens at Quincy, LLC,a Florida limited liability company, on behalf of the company. She is personally known to me or  online notarization this  day of  2024 by Terri Murray, as Executive Director of  produced  as identification.  NOTARY PUBLIC, State of Florida My Commission Expires:  #129016351 v3 45850-0002  4    Witnesses:  CITY:  CITY OF QUINCY, FLORIDA, a Florida  municipal corporation By: Print Name: Title:  Print Name: Address: Print Name: Address:  Address: 404 West Jefferson Street, Quincy,  Florida (SEAL)  Attest:  CITY CLERK  Approved As to. Form:  CITY ATTORNEY  #12901635 v3 45850-0002  5    STATE OF FLORIDA COUNTY OF GADSDEN  The foregoing instrument was acknowledged before me by means of D physical presence  or J online notarization this  day of  2024 by  as  and attested by  as City Clerk, of the City of Quincy, Florida, a Florida municipal  corporation, on behalf of the municipal corporation, who is personally known to me or  has produced  (ypeofidentification) as identification.  Print or Stamp Name: Notary Public, State of Florida at Large Commission No.: My Commission Expires  #12901635v3 45850-0002  6    EXHIBIT "A"  COMMENCE at the Northwest corner of Section 24, Township 2 North, Range 3 West, Gadsden County, Florida and run thence South 01 degree 13 minutes 29 seconds East 1323.16 feet along the West boundary of said Section 24 to a found 4"x4" concrete monument (LB #3266); thence leaving said Section line run North 89 degrees 41 minutes 47 seconds East 54.17 feet to a found 5/8" iron rod and cap (LB #7055); thence South 01 degree 101 minutes 20 seconds East 557.73 feet From said POINT OF BEGINNING run South 89 degrees 22 minutes 53 seconds West 315.70 feet to aj point; thence North 00 degrees 41 minutes 54 seconds West 50.00 feet to a point; thence North 89 degrees 22 minutes 53 seconds East 315.32 feet to a point; thence South 01 degree 10 minutes 20 seconds East 20.36 feet to a found 5/8" iron rod and cap (LB#7055); thence continue South 01 degree 10 minutes 20 seconds. East 29.641 feet toi thel POINTOFI BEGINNING, containing  toaf found 4"x4" concrete monument marking the POINT OF BEGINNING.  0.36 acres, more or less.  #12901635 v3 45850-0002  7    in   a  sIVSS  3  65G555  sY  OF LEGAL DESCRIPTION OF: PHOPOSEO EASEVENT (FUTURE ow WEST, MISH GADSOEN 45850-0002  CERTIFIED TO.  DRAWNC: 27337-ESUNT PRO.ECT: 27337  A.D.  Platt INC.  tw 8  32343    #129016351 v3 45850-0002  9    JOINDER BY MORTGAGEE  The undersigned, as Mortgagee under that certain Mortgage, Assignment of Rents and Security Agreement by ACRUVA Community Developers, LLC, a Florida limited liability company, as mortgagor, in favor of ADC Communities II, LLC, a California limited liability company, as mortgagee, recorded on May 4, 2022, in Official Records Book 917, Page 562, of the Public Records of Gadsden County, Florida, covering all or a portion of the property described in the foregoing Easement, does hereby acknowledge that the terms of the Easement shall be binding  upon the undersigned and its successors int title.  IN WITNESS WHEREOF, these presents have been executed this  day of  2024.  MORTGAGEE: liability company By: Name: Title: Address:  ADC Communities II, LLC, a California limited  STATE OF COUNTY OF  The foregoing instrument was acknowledged before me by means of( )physical presence ADC Communities II, LLC, a California limited liability company, on behalfo of the company.  or( )online notarization this of  2024, by  as  of  Personally Known Produced Driver's License No. Produced:  Print or Stamp Name: Notary Public, State of Florida at Large Commission No.: My Commission Expires:  #12901635v3 45850-0002  IO