POLK CITY  City Commission Workshop (6:30 pm) City Commission Meeting (7pm) Polk City Government Center 123 Broadway Blvd., SE  January 16, 2024  CALL TO ORDER - Mayor Joe LaCascia  INVOCATION - Pastor Walter Lawlor, New Life Community Church  PLEDGE OF ALLEGIANCE - Mayor Joe LaCascia ROLL CALL - Assistant City Manager Sheandolen Dunn  ESTABLISHMENT OF A QUORUM APPROVE CONSENT AGENDA PRESENTATIONS AND RECOGNITIONS  OPPORTUNITY FOR PUBLIC COMMENT - ITEMS NOT ON AGENDA (limit  comments to 3 minutes) 1. Kipe Academy  AGENDA  2. Resolution 2024-01 - Surplus of Scrap Metal/Brass 3. Cardinal Hill Effluent Pump and Motor Repair  CITY MANAGER ITEMS CITY ATTORNEY ITEMS COMMISSIONER ITEMS Commissioner Nichols Commissioner Blethen Mayor LaCascia ANNOUNCEMENIS ADJOURNMENT  Pleasen note: Pursuantto Section: 286,0 0105, Florida Statutes,i ifapersond decides! lo appeal any decisionn madet bythe Cayo Commissiony with respectioa anyn matterc consideredo witht theA duringthisn meeting. heorshew Act, willn need loensure lhatay verbalimn recordo ofthe proceedingsi made. whichr recordi thet testimony ande evidenceu upony which Clerk, thea appealistobeb based. Inaccordancey Center, 123 Americany with Florida 33868, (863) 984-1375 Polk Cityn mayt take action on anyn maller duringt this mecting. including items thal arer nots set forthy agenda. Minutes ofthe Ciy Commission meetings Clerk's ofice. Ther minutes arer recorded, but arer nott transcribed verbatim. Personsn requiringa verbatim! maya arrangev withthe Cilyo Clerkt to duplicatet then recordings. ora arrange tohavea reporter  wihd disabiltiesn needing anys special accommodalions to participatei inc city meetings should contad the Ofice afthe CyC this Polk Chy present atthem meeting. Thec cosi ofduplicalion and/orc courtr reporterv willbe atthe expensed ofthen requesling party.  Broadway, Polk Caty, mayb be obtained from! Telephone the  court City    CONSENT AGENDA January 16, 2024  MAY ALL BE APPROVED BY ONE VOTE OF COMMISSION TO ACCEPT CONSENT AGENDA. Commission Members may remove a specific item below for discussion and add it tot the Regular Agenda under New or Unfinished Business, whichever category best applies to  the subject. A. CITYCLERK  1. December 19, 2023 - City Commission Workshop 2. December 19, 2023 - Regular City Commission Meeting  B.  REPORTS  1. Building Permits Report - December 2023 2. Code Enforcement Report - December 2023 3. Financial Report - December 2023 4. Library Report - December 2023 5. Polk Sheriff's Report - December 2023 6. Public Works/Utilities Report - December 2023 7. Utility Billing Report - December 2023  C. OTHER    City Commission Meeting January 16, 2024  CONSENT AGENDA ITEM:  Accept minutes for:  1. December 19, 2023-C City Commission Workshop 2. December 19, 2023 - Regular City Commission Meeting  INFORMATION ONLY X ACTION REQUESTED  ISSUE: Minutes attached for review and approval  ATTACHMENTS:  3. December 19, 2023 - City Commission Workshop 4. December 19, 2023 - Regular City Commission Meeting  ANALYSIS: NIA  STAFF RECOMMENDATION: Approval of Minutes    CITY COMMISSION WORKSHOP MINUTES  December 19, 2023  Mayor LaCascia called the meeting to order at 6:30 pm.  Those present recited the Pledge of Allegiance led by Mayor LaCascia. ROLL CALL - Assistant City Manager Sheandolen Dunn  Present: Mayor Joe LaCascia, Commissioner Brian Knouff, Commissioner Micheal  T. Blethen, and City Manager Patricia Jackson  Absent:  Vice Mayor Wayne Harper, Commissioner Charles Nichols, City Attorney  Thomas Cloud  ORDER OF BUSINESS  PUBLIC HEARING - ORDINANCE 2023-07  City Manager Jackson discussed Ordinance 2023-07 - AN ORDINANCE OF POLK CITY, FLORIDA; AMENDING THE CODE OF ORDINANCES OF POLKCITY, FLORIDA ("CITY CODE"); AMENDING SS 39-4, 74-69, 74-224 AND 74-263, CITY CODE; PROVIDING FINDINGS; PROVIDING A BUSINESS IMPACT ESTIMATE; PROVIDING FOR SEVERABILITY, CONFLICTS, AND AN EFFECTIVE DATE. Second and Final  Reading  No questions or discussion by the Commission.  Resolution 2023-03  City Manager Jackson and Mr. Vul Vul briefly discussed that Polk City, in partnership with the Florida Department of Transportation (FDOT) District One, Polk County, and Polk Transportation Planning Organization sought to update the Polk City Vision Plan (2014) through a community-based planning process which focused on gauging community aspirations, understanding local concerns, and exploring ways to improve Polk City. Inl May 2022, FDOT commenced the Polk City Vision & Action Plan (2023) in an effort to update and supplement the Polk City Vision Plan (2014) with a focus on safety, multimodal enhancements, roadway and intersection improvements, and traffic calming A Community Workshop was held with government officials, community residents, members of the business community, and interested persons on May 23, 2023, using small focus groups to identify needs and opportunities and develop concepts and AI Public Meeting was held with government officials, community residents, members of the business community, and interested persons on August 24, 2023, in order to  measures.  guidance.    summarize the comments and suggestions from the community workshop and present The City Commission was provided a DRAFT of the Polk City Vision Plan in October 2023. Please review and be prepared to bring forth any questions or concerns during During the Regular Meeting, staff will recommend adoption Resolution 2023-03 - Polk Commissioner Blethen commented that the "no trucks" signage has already been placed Mr. Vu responded that he had not heard that from FDOT; but would confirm.  illustrative artistic renderings of select concepts.  the meeting.  City Vision Plan 2023. on Berkeley Road.  No further questions or discussion by the Commission.  CivilSurv - Professional Services Proposal - Citrus Grove Area Environmental City Manager Jackson discussed Polk City applied for grant assistance through the Community Development Block Grant (CDBG). The CDBG is a federal grant program funded by the U.S. Department of Housing and Urban Development (HUD) and administered at the state level by Florida Commerce. The CDBG provides financial assistance for the development and/or improvements to local transportation facilities and Florida Commerce awarded Polk City $650,000 to construct the proposed street and Polk City's proposed street and safety improvements include repaving 7,500 linear feet of roadway on Citrus Grove Boulevard North, Citrus Grove Boulevard South, Sunrise Boulevard, Sunset Boulevard, and Sunshine Boulevard. The repaving activities will include milling the existing pavement, providing stormwater inlets, and conveyance along Construction activities will also include the construction of 9,500 linear feet of sidewalkspedestrian malls. Sidewalks are proposed along Citrus Grove Boulevard North, Citrus Grove Boulevard South, Sunrise Boulevard, Sunset Boulevard, Sunshine Boulevard, West Arborvitae Lane, Broadway Avenue, and West Palmetto Lane where they intersect with Citrus Grove Boulevard South and continue east to their intersection Polk City is seeking professional services to assist with the Environmental Assessment  Assessment  communities.  sidewalk improvements.  the route of repaving.  with State Road 33.  requirements of the CDBG grant agreement.  2    The Scope of Services in the attached packet describes the responsibilities of CivilSurv and Polk City. CivilSurv, upon direction from Polk City, will assist with data collection, technical studies, and preparation of the required environmental document to support The Scope of Services will be completed on a time and materials basis in accordance with the previously approved fee schedule and invoices submitted monthly. The Scope of Services requires special consulting services from subconsultants. The cost of the special consulting services will be reimbursed at the subconsultant fee plus 10%.  compliance with CDBG grant requirements.  The estimated not-to-exceed budget is $98,229.06.  During the Regular Meeting, staff will recommend approval of the Professional Services Proposal for the CDBG Citrus Grove Area Proposal for Environmental Assessment in an City Manager Jackson stated regardless of the CDBG funding, this project needs to be Commissioner Knouff inquired about grant writers. City Manager Jackson responded  amount not-to-exceed $98,229.06.  done.  that Joanna, Sheandolen and myself are handling the process. Mayor LaCascia questioned the total amount for approval. sO we don't have to come back to the City Commission.  Mark Fredericks responded this is a common practice; being conservative on this amount  No further questions or comments. CITY ATTORNEY ITEMS - None CITY MANAGER ITEMS- - None COMMISSIONER ITEMS Commissioner Blethen = None Commissioner Knouff - None Mayor LaCascia - None ANNOUNCEMENTS - None ADJOURNMENT - 6:45 pm  Patricia Jackson, City Manager  Joe LaCascia, Mayor  3    CITY COMMISSION MINUTES December 19, 2023  Mayor LaCascia called the meeting to order at 7:00 pm.  Minister Phillip Hunt, New Life Community Church gave the invocation. Those present recited the Pledge of Allegiance led by Mayor LaCascia. ROLL CALL - Assistant City Manager Sheandolen Dunn  Present: Absent:  Mayor Joe LaCascia, Commissioner Brian Knouff, Commissioner Micheal Vice Mayor Wayne Harper, Commissioner Charles Nichols, City Attorney  T. Blethen, and City Manager Patricia Jackson  Thomas Cloud  APPROVE CONSENT AGENDA  Motion by Commissioner Blethen to approve the November 21, 2023 (Regular City Commission Meeting) and the reports and other items on the Consent Agenda; this  motion was seconded by Commissioner Knouff. Motion carried 3/0 by Voice Vote.  PRESENTATIONS/PROCLAMATIONS - None  PUBLIC COMMENTS- None ORDER OF BUSINESS  PUBLIC HEARING - ORDINANCE 2023-07  AN ORDINANCE OF POLK CITY, FLORIDA; AMENDING THE CODE OF ORDINANCES OF POLK CITY, FLORIDA ("CITY CODE"); AMENDING SS 39-4, 74-69, 74-224 AND 74-263, CITY CODE; PROVIDING FINDINGS; PROVIDING Al BUSINESS IMPACT ESTIMATE; PROVIDING FOR SEVERABILITY, CONFLICTS, AND AN City Manager Jackson read the Ordinance by title only. Mayor LaCascia opened the Public Hearing; no one spoke for or against this Ordinance; therefore, Mayor LaCascia  EFFECTIVE DATE. Second and Final Reading  closed the Public Hearing. NO QUESTIONS ORI DISCUSSION    Motion by Commissioner Knouff to approve Ordinance 2023-07 Amendment to the Water and Sewer Rates clarifying the actual cost on Second and Final Reading; this  motion was seconded by Commissioner Blethen.  Roll Call Vote: Motion carried 3/0. Resolution 2023-03  Mayor LaCascia = aye, Commissioner Knouff- aye, Commissioner  Blethen - aye  City Manager Jackson discussed Polk City, in partnership with the Florida Department of Transportation (FDOT) District One, Polk County, and Polk Transportation Planning Organization sought to update the Polk City Vision Plan (2014) through a community- based planning process which focused on gauging community aspirations, understanding local concerns, and exploring ways to improve Polk City. City Manager Jackson read the short title. She also opened the Public Hearing. After no one spoke for or against this Resolution; City Manager Jackson closed the Public Inl May 2022, FDOT commenced the Polk City Vision & Action Plan (2023) in an effort to update and supplement the Polk City Vision Plan (2014) with a focus on safety, multimodal enhancements, roadway and intersection improvements, and traffic calming A Community Workshop was held with government officials, community residents, members of the business community, and interested persons on May 23, 2023, using small focus groups to identify needs and opportunities and develop concepts and AF Public Meeting was held with government officials, community residents, members of the business community, and interested persons on August 24, 2023, in order to summarize the comments and suggestions from the community workshop and present The City Commission was provided a DRAFT of the Polk City Vision Plan in October 2023. Please review and be prepared to bring forth any questions or concerns during Staff recommended adoption of Resolution 2023-03 - Polk City Vision Plan 2023-03. Motion by Commissioner Blethen to approve Resolution 2023-03 Polk City' Vision Plan  Hearing.  measures.  guidance.  illustrative artistic renderings of select concepts.  the meeting.  No comments or questions from the Commission or Public. 2023-03; this motion was seconded by Commissioner Knouff.  Roll Call Vote: Motion carried 3/0.  Mayor LaCascia = aye, Commissioner Knouff- aye, Commissioner  Blethen - aye  2    CivilSurv = Professional Services Proposal - Citrus Grove Area Environmental City Manager Jackson discussed Polk City applied for grant assistance through the Community Development Block Grant (CDBG). The CDBG is a federal grant program funded by the U.S. Department of Housing and Urban Development (HUD) and administered at the state level by Florida Commerce. The CDBG provides financial assistance for the development and/or Florida Commerce awarded Polk City $650,000 to construct the proposed street and sidewalk Polk City's proposed street and safety improvements include repaving 7,500 linear feet of roadway on Citrus Grove Boulevard North, Citrus Grove Boulevard South, Sunrise Boulevard, Sunset Boulevard, and Sunshine Boulevard. The repaving activities will include milling the existing pavement, providing stormwater inlets, and conveyance along the route of repaving. Construction activities will also include the construction of 9,500 linear feet of sidewalkspeuestnan malls. Sidewalks are proposed along Citrus Grove Boulevard North, Citrus Grove Boulevard South, Sunrise Boulevard, Sunset Boulevard, Sunshine Boulevard, West Arborvitae Lane, Broadway Avenue, and West Palmetto Lane where they intersect with Citrus Grove Boulevard South and continue east to their intersection with State Road 33. Polk City is seeking professional services to assist with the Environmental Assessment The Scope of Services int the attached packet describes the responsibilities of CivilSurv and Polk City. CivilSurv, upon direction from Polk City, will assist with data collection, technical studies, and preparation of the required environmental document to support compliance with CDBG grant The Scope of Services will be completed on a time and materials basis in accordance with the previously approved fee schedule and invoices submitted monthly. The Scope of Services requires special consulting services from subconsultants. The cost of the special consulting  Assessment  improvements to local transportation facilities and communities.  improvements.  requirements of the CDBG grant agreement.  requirements.  services will be reimbursed at the subconsultant fee plus 10%. The estimated not-to-exceed budget is $98,229.06.  Staff recommended approval of the Professional Services Proposal for the CDBG Citrus Grove Area Proposal for Environmental Assessment in an amount not-to-exceed $98,229.06.  No questions or comments from the Commission or the Public.  Motion by Commissioner Knouff to approve the Professional Services Proposal for the Citrus Grove Area Environmental Assessment; this motion was seconded by  Commissioner Blethen.  Motion carried 3/0 by Voice Vote. CITY ATTORNEY ITEMS - None  3    CITY MANAGER ITEMS pump back up and running. Monday, January 1, 2024.  Cardinal Hill Effluent Pump - has gone down and staff is awaiting quotes to get this Holiday Closings - City facilities will be closed on Monday, December 25, 2023 and  Kipe Academy = needs to meet with the City Commission individually.  COMMISSIONER ITEMS Commissioner Knouff - None Mayor LaCascia - None ANNOUNCEMENTS - None ADJOURMMENT - 7:10 pm  Commissioner Blethen Thanked Mr. Vu for his work on the Community Workshops  and being able to take the City's concerns to FDOT.  Patricia Jackson, City Manager  Joe LaCascia, Mayor  4    City Commission Meeting January 16, 2024  CONSENT AGENDA ITEM:  Department Monthly Reports  INFORMATION ONLY X ACTION REQUESTED  ISSUE: Department Reports attached for review and approval.  ATTACHMENTS:  Monthly Department Reports for:  1. Building Permits Report - December 2023 2. Code Enforcement Report - December 2023 3. Financial Report = December 2023 4. Library Report - December 2023 5. Polk Sheriff's Report - December 2023 6. Public Works/Utilities Report - December 2023 7. Utility Billing Report - December 2023  ANALYSIS:  STAFF RECOMMENDATION: Approval of Department Reports via Consent Agenda    Polk City Permits Added From: 12/01/23 To: 12/31/2023  COMMERCIAL Permit Number BC-2023-1598 BC-2023-1602 ELECTRICAL Permit Number BT-2023-24394 RE-ROOF Permit Number BT-2023-24227 BT-2023-24275 BT-2023-24465 BT-2023-25004 RESIDENTIAL Permit Number BR-2023-12043 BR-2023-12118 BR-2023-12182  Declared Value Date Added 480,000.00 12/12/2023 715,000.00 12/12/2023  Address  119 BRONSON TRL, POLK CITY, FL: 33868 1191 BRONSON TRL, POLK CITY, FL 33868  Subtotal: $1,195,000.00  Declared Value Date Added 9,600.00 12/13/2023 $9,600.00  Address  727 TEABERRY TRL, POLKCITY,FL 33868  Subtotal:  DeclaredValue Date Added 12,470.00 12/11/2023 7,500.00 12/11/2023 29,079.00 11,950.00 12/28/2023 $60,999.00  Address  305 LAKESHORE DR, POLK CITY, FL 33868 7146 BERKLEY RD, POLK CITY, FL 33868 117 BAYBERRY DR, POLK CITY, FL 33868 216 LARKSPUR LN, POLKCITY, FL: 33868  12/14/2023  Subtotal:  Declared Value Date Added 1,000.00 12/10/2023 120,000.00 12/11/2023 6,100.00 12/12/2023  Address  409 HONEY BEE LN, POLK CITY, FL 33868 177LAYNEWADE RD, POLK CITY, FL 33868 427 SUNRISE BLVD, POLK CITY, FL: 33868  Subtotal: $127,100.00 Grand' Total: $1,392,699.00  15 SFR +o bakl  Kally bdp  1 of1 Page  1/3/2024 9:09 AM  Polk Clty Permits    Code Enforcement Report DECEMBER 2023  SNIPE SIGNS REMOVED LIEN SEARCHES INSPECTIONS CLOSED OUT CASES SPECIAL MAGISTRATE CASES CLOSED OUT SPECIAL MAGISTRATE CASES  59 8 39 13 0 1  CASE SUBJECTS  REFERRED TO COUNTY DISABLE VEHICLES BUILDING WITHOUT PERMIT OVERGROWTH HOUSE NUMBERS FENCE/INSPECTIONS JUNK AND DEBRIS RV/TRAILER PARKING OPEN STRUCTURE MET WITH CITIZEN NOISE PLACE LIEN CLOSE OUT LIEN YARD SALE ANIMAL POSTINGS EXTENDED CASES ACCESSORY USE DEMOLITION/ IRRIGATION BUSINESS LICENSE MINIMUM: STANDARD HOUSING WELLS  8 0 0 0 1 3 3 0 0 7 0 5 0 0 0 0 4 0 0 0 1 2    CIY OFF POLKCITY Simple Balance Sheet For Fiscal Year: 20241 thru Month: Dec Fund: 01 OPERATING FUND  01/04/2024 10:30 gb614_pg.phplob! No: 11481  Page1of5 USER:. JOANNAK  Net Amount  Account Number 01-101-100 01-101-990 01-102-100 01-115-100 01-115-120 01-115-200 01-117-100 01-133-100 01-133-101 01-151-100 01-151-902 01-153-302 01-160-902 01-160-903 01-202-100 01-202-200 01-202-900 01-208-300 01-208-310 01-208-320 01-208-330 01-216-100 01-217-200 01-218-100 01-218-200 01-218-300 01-218-320 01-218-400 01-218-410 01-218-700  Account Title Cash - Checking Library Van Fleet Cycling Challenge Cash on Hand Accounts Receivable Utilities Accounts Receivable Local Bus Licenses Accounts Receivable Year End Allowance for Bad Debt Due From Other Governmental Units Due from Others (Franchise &e Public Serv. Tax) Investments FL SAFE GF Investments FL SAFE GF Reserves Restricted Cash New Local Opt Gas Tax Reserve Account Reserve Acct Emergencies & Contingency ** TOTAL ASSET** Accounts Payable Accounts Payable - Year End Customer Deposits Due to County - Impact Fees Due to DCA - Bldg Permit Surcharge Due to Dept of Business - License Fees Due to PCSO - Police Education Revenue Accrued Payroll Accrued Sales Tax Payroll Taxes Payable FRS Retirement Payable Health Plan Payable Supplemental Insurance Payable Dental Plan Payable Vision Plan Payable ICMA-RC ** TOTAL LIABILITY** ** TOTAL ENCUMBRANCE** Fund Balance Unreserved ** TOTAL EQUITY** ** TOTAL REVENUE** ** TOTAL EXPENSE** TOTAL LIABILITY AND EQUITY  Ending Bal 2,692,040.36 759.09 875.00 675.59 3,540.00 221,233.17- 131.83- 45,258.79 57,955.50 1,176,916.20 83,201.57 317,565,53 100,000.59 62,924.00 7,865.11- 10,258.34- 5,710.00 21,277.92 104.10 6.06- 1,258.06 28,486.41- 89.50 9,507.95 523.81- 2,848.01 7,645.44 972.27- 474.50 100.00  4,320,347.22  903.48 0.00 4,473,458.35 671,151.34 825,165.95 4,320,347.22  01-271-100  4,473,458.35    5353  -8  SE  30   33  PTTNNT  AS -   6  E    Au    s  de 388  BIIRIEEIITIE  88 AEI  S  ts            fitdn  3435  Atttt    :  e  60      ii  aatiiat     385885  35  00 8888  HT  E588185 1555815      888 188888  888888 :0 8e  EEAETEEEE :0e  a  5 5    85  fititill  000 8888888  fiiis        CITY OF POLKCITY Simple Balance Sheet For Fiscal Year: 20241 thru Month: Dec Fund: 05 ENTERPRISE FUND  01/04/2024 10:30 gb614_pg.phplJob No: 11481  Page2of5 USER: JOANNAK  Account Number 05-101-100 05-101-900 05-101-913 05-101-916 05-101-917 05-101-918 05-101-919 05-101-920 05-101-936 05-115-100 05-115-130 05-117-100 05-117-200 05-151-100 05-151-902 05-155-300 05-159-100 05-159-200 05-160-902 05-160-903 05-161-900 05-164-100 05-165-900 05-166-900 05-167-900 05-169-900 05-202-100 05-202-200 05-202-900 05-203-100 05-203-600 05-203-610 05-203-615 05-203-710 05-203-910 05-208-305 05-216-100 05-218-320 05-223-100 05-225-100 05-234-100 05-234-901 05-235-800 05-235-900  Account Title Cash Checking Cash Water Impact Fee Account DEP Loan Sinking Fund US Bank Sink Fund US Bank Renewal & Replacement Series DEP Loan WW531400 Sink Fund DEP Loan WW531402 Sink Fund Cash Customer Deposits FDEP 531402 Sinking Fund Accounts Receivable Utilities Accounts Receivable Readiness to Serve Allowance for Bad Debt Allowance for Uncollectible A/R Investments FL SAFE EF Investments FL SAFE EF Reserves Prepaid Insurance Deferred Bond Series 2017 Deferred Outflows Related to Pension Deferred Outflows Loss on Refunding Reserve Account Reserve Acct Emergencies & Contingency Fixed Assets Land Utility Plant in Service Acc.Dep. - Improvements Other than Build Equipment & Furniture Accumulated Depreciation Equipment CIP Construction Costs TOTAL ASSET** Accounts Payable Accounts Payable - Year End Customer Deposits Accumulated Interest Payable SRF Loan WW51201P SRF Loan WW53140/56531401 Effluent Disposal SRF Loan W531402/56531403 US Bank 2017 Bond Note Unamoritized Bond Premiums - US Bank Taxes Payable Accrued Payroll Supplemental Insurance Payable Deferred Revenue Deferred Inflows Related to Pension L-T-D - Current Portion Less: Current Portion of LTD OPEB Liability Net Pension Liability TOTAL LIABILITY** TOTAL ENCUMBRANCE** Contributed Capital Change in Fund Balance Fund Balance Unreserved Fund Balance Restatement Net Asset Adjustment Account  Ending Bal 2,951,471,62 150.00 116,138,72 611,270.88 200,994.11 1,313.38 19,086,61 357,780.00 11,931.67 27,716.89 21,261.91 327,41- 20,389,46- 639,166.71 134,159.89 29,013,62 147,954.23 629,103,39 100,000.00 48,044.00 2,762,913.00 16,445,594.67 5,029,784.42- 930,832.90 447,067.54- 49,649.61 72,113.48 89,579.00 357,780.00 49,329.17 1,674,524.85 30,495.24 778,037.50 7,410,000.00 468,166.37 2,261.18 19,512.31- 2,002.98- 1,364,325.00 13,560.19 438,421.72 438,421.72- 14,390.51 344,376.14  Net Amount  20,737,978.98  12,647,423.34 0.00  05-250-100 05-255-100 05-271-100 05-271-150 05-271-200  598,715.40 36,514.20 6,797,039.09 12,428.57- 10,071.23-    CITY OFF POLKCITY Simple Balance Sheet For Fiscal Year: 20241 thru Month: Dec Fund: 05 ENTERPRISE FUND  01/04/2024 10:30 gb614.Pg.phplJobi No: 11481  Page 3of5 JOANNAK USER:. Ending Bal 734,552.82  Account Number 05-272-100  Account Title Retained Earnings ** TOTAL EQUITY** ** TOTAL REVENUE** ** TOTAL EXPENSE** TOTAL LIABILITY AND EQUITY  Net Amount 8,144,321.71 469,596.80 523,362.87 20,737,978.98    u    E  E i  ATTUA  88    A  i  Il    :  :  I  : 5        8588  E1  141151  1  -    :    E     00  un o  E    CITY OF POLKCITY Simple Balance Sheet For Fiscal Year: 20241 thru Month: Dec Fund: 08 SPECIAL REVENUEI FUND -GFI IMPACTFEES  01/04/2024 10:30 gb614_Pg.phplJobi No: 11481  Page4of5 USER: JOANNAK:  Account Number 08-101-100 08-101-101 08-101-102 08-101-103 08-151-100 08-151-101 08-151-102 08-151-103  Account Title  Ending Bal 16,167.06 8,950.58 32,640.22 57,121.86 228,221.23 144,243.90 431,339.80 476,939.08  Net Amount  GF Police Public Safety Impact Fees GF Fire Public Safety Impact Fees GF Recreation Impact Fees GF Gen Gov't Facilities Impact Fees Investments FL SAFE GF Police Public Safety Investments FL SAFE GF Fire Public Saf... Investments - FL SAFE GF Recreation Investments FL SAFE GF Facilities ** TOTAL ASSET** ** TOTAL LIABILITY** ** TOTAL ENCUMBRANCE** Fund Balance Unreserved ** TOTAL EQUITY** ** TOTAL REVENUE** ** TOTAL EXPENSE** TOTAL LIABILITY AND EQUITY  1,395,623.73 0.00 0.00 1,374,384.78 21,238.95 0.00 1,395,623.73  08-271-100  1,374,384.78        cmy OF POLKCITY Simple Balance Sheet For Fiscal Year: 2024 thru Month: Dec Fund: 09 SPECIAL REVENUEI FUND- EFI IMPACTFEES  01/04/2024 10:30 MsMpgphploNe1Ne  Page USER:, 5of5 JOANNAK  Account Number 09-101-800 09-101-900 09-151-800 09-151-900 09-169-900  Account Title  Ending Bal 450,110.04 123,296.57 1,746,534.06 283,985.56 28,872.10  Net Amount  EF Sewer Impact Fee Account EF Water Impact Fee Account Investements Sewer Impact Investements Water Impact CIP Construction Costs ** TOTAL ASSET** ** TOTAL LIABILITY** ** TOTAL ENCUMBRANCE** Unreserved Fund Balance ** TOTAL EQUITY** ** TOTAL REVENUE** ** TOTAL EXPENSE** TOTAL LIABILITY AND EQUITY  2,632,798.33 0.00 0.00 2,682,074.25 41,857.65 91,133.57 2,632,798.33  09-271-100  2,682,074.25        DECEMBER 2023 CIRCULATION  ADULT BOOKS JUVENILE BOOKS TOTAL CIRCULATION IN CITY IN COUNTY TOTAL NEW BORROWERS FAMILY ADULT JUVENILE YOUNG ADULT TOTAL PROGRAMS ADULT JUVENILE YOUNG ADULT TOTAL ATTENDANCE PHONE CALLS  897 582 1479 4 8 12 1 1 8 1 9 98 64 622  NEW BORROWERS  NUMBER OF PROGRAMS  PROGRAM ATTENDANCE  REFERENCE QUESTIONS NUMBER OF COMPUTER USERS  TOTAL PATRONS  Prepared by: Hannah Ulloha Library Director    POLK COUNTY SHERIFF'S OFFICE DEPARTMENT OF LAW ENFORCEMENT  STATISTICAL DATA  West  Division  Date: To: From:  January 5, 2024  Northwest  District  Patricia Jackson, City Manager Deputy Christina Poindexter #7376  Subject: Statistical Report for December 2023  ACTIVITY FELONY ARREST AFFIDAVITS FELONY MISDEMEANOR ARREST AFFIDAVITS MISDEMEANOR OUT OF COUNTYISTATE WARRANT ARRESTS PROCAP WARRANT ARREST TOTAL ARRESTS SEARCH WARRANTS FIELD INTERROGATION REPORTS TRAFFIC CITATIONS INTELLIGENCE REPORTS STOLEN PROPERTY RECOVERED HRS. TRANSPORTING AGENCIES/DIMISIONS OFFENSE REPORTS NARCOTICS SEIZED ASSETS SEIZED PATROL NOTICES FOXTROT REPORTS TOW-AWAY NOTICES COMMUNITY CONTACTS TRAFFIC STOPS TOTAL DISPATCHED CALLS FOR SERVICE  0 0 6 2 0 0 8 0 0 10 0 0 0 17 0 0 0 5 0 940 18 85  PCSO FORM 327 (REV 12/20/07)  Page lof2    In December 2023, there was one (1) PROCAP captured crimes as compared to two (2) in December 2022. There was a stolen RV reported from Storage King located at 330 Commonwealth Ave., Polk City, FI. 33868 this particular incident is trend related all over the county. In all for 2023 we are sitting at 17 procap related crimes compared to 28 ProCap crimes reported by this time in 2022. Currently for the year we have a reduction of 11 ProCap crimes  putting us at -39% inl ProCap related crimes for the year.  CASE  Sector  IncFrom IncTo DoW  Location BURGIARYCONVEVANCE STORAGEK KING were  Narrative  Det PRINTS VIDEO STATUS  PCSO. 2023-12-27/ 2023-12-27/ Wed 3300 COMMONWEAITHAVEN Unks suspd drivingat blackd diesel pickupt truck removeda  230052572 1209hrs 1209hrs  2019C Colemant travel trailer bearingF Floridat tagHy45KW/ Susps werenotp picturedonv video,b butsuspv veh &trailer  Department OlLWE Enforcement PolkCity-2022- 2023  Monthly  00 0601 0601 020 00 2 17 23  Theft Thef iminal Mschief Change  75% 50% -39% -11  PCSO FORM: 327 (REV 12/20/07)  Page lof2    Public Works & Utilities Report  December 2023  Public Works Department - Work Orders: Total 179  BUILDING MAINTENANCE:57 VEHICLE/EQUIPMENT MAINTENANCE:16 EVENT SET UP- INSPECTION:29 LANDSCAPING, MOWING:4 PARKS AND RECREATION:: 10 STREETS AND: SIGNS: 3 Storm water: 38  TRASH PARKS ANDI FACILITIES:7 TRASH ROADS AND STREES:6 TECHSUPPORT: 3  Utilities Department- Work Orders: Total2 210  TURN ON: 26 TURNOFF:21 LOCATES: 12  LIFTSTATION MAITENANCE ANDI REPAIR:2 WWTP REPAIR AND MAINTENANCE:7 WTP REPAIR AND MAINTENANCE:32 METERS READ: 3,363 READS: 186  CONTINUE HYDRANT FLUSHING & MAINTENANCE WATER LEAK: 5 (8981 Golden gate Blvd, HWY33)    Utility Billing Report  December 2023  New Accounts Established: 25 Final/Terminated Service: 19 Bills Processed: 2719 Email/ Bill Customers: 1941 Work Orders Processed: 135 Lock off for Nonpayment: 0 Nonpayment fees ($50): 50 Billed Consumption: 12,292,000 Billed/Revenue: $288,861.58 Residential Billing: 2605 Irrigation Billing: 584 Commercial Billing: 94  Building Rentals Activity/Bronson Center/Freedom Park: 9  On Going Projects -Process Deposit Refunds information is correct.  -Working with the Utilities Department in Diamond Maps to verify that all meter  -Process monthly Adjustment Reconciliations, Zero Charge Reports and Cycle D  (Debt Consolidation). -Meter Replacement Program StaffObjectives  Reroute meters into walking order, Work to update Citizenlink. Continue to work  with staff to write procedures for Utility Billing.  Respectfully Submitted by: Chasity Guinn Utility Billing Supervisor    City Commission Meeting January 16, 2024  AGENDA ITEM #1:  Kipe Academy Letter of Request  INFORMATION ONLY X ACTION REQUESTED  ISSUE:  Letter of Request to lease the old Public Works Facility  ATTACHMENT: Polk City Information Sheet Kipe Academy IRS 501c3 Designation Letter Kipe Academy State of Florida Tax Exempt Certificate Kipe Academy Business Plan Kipe Academy Letter of Request Kipe Academy Flyer ANALYSIS:  During the October 17, 2023 City Commission Meeting, Tonya Kipe addressed the City Commission regarding Kipe Academy, Inc. proposing to lease the old Public Works Facility for a Micro-school. The Academy will accommodate Kindergarten through Fifth Grade students and help them learn in a performance-based environment, working at their own pace with reading, math and writing skills. Staff was directed to perform due diligence prior to providing Mrs. Kipe with a final response. That information is provided on the Polk City Information Sheet attached within this packet. The old Public Works Facility is currently zoned "Recreation'". If Polk City plans to lease the building, the zoning would need to be changed to "Public Buildings". This zoning change would need to go to the Planning Mrs. Kipe has indicated that Kipe Academy desires to lease the entire building for a three-year term. If this building is leased to Kipe Academy, Polk City would need to purchase some form of a climate- controlled storage facility for Polk City's public records that are currently inside one the locked rooms. The information provided by the Building Official was based on Kipe Academy using two (2) rooms & both bathrooms. If they want the entire building, Polk City will need further input from the Building  Commission for review and the City Commission for approval.  Official and Fire Marshal.  Mrs. Kipe will be at the City Commission Meeting to address any questions or concerns.  STAFF RECOMMENDATION:  Approve Kipe Academy leasing the old Public Works Facility    Polk City Information Sheet for KIPE. ACADEMY  INSURANCE (OUR PROVIDER) their liability insurance aggregate  1) Renter must have insurance and list Polk City as an additional insured on 2) Insurance must be either $1 million limits per occurrence or $2 million BUILDING INSPECTION - POLK COUNTY BUILDING DEPT 1) In order to turn existing storage building into a School, there will be 2) There would be a possibility that a monitored fire alarm would need to be 3) Walls separating the storage area from the school would require 2-hour fire rating, which could possibility include tearing into the roof to add fire rated 4) The initial review of the property before adding parking and access from the exterior, the County estimated approximately 50K to perform the necessary 5) Most of the work would be associated with bringing the building up to current  substantial improvements required  installed  plywood, 4 ft on each side on the new fire walls.  work. fire standards OTHER INFORMATION  1) Building is 1,668 square feet, with three of the rooms used for storage of City 2) This facility must be conducive to operating as an educational facility, meeting all local, County, State and Federal Building Code guidelines. 3) Recommended that a Certified Licensed Insured Contractor perform a full inspection of the building inside and outside, to determine if this facility is in 4) Property located at 220 Bougainvillea brought up to code for the facility to be 5) This property could be leased for approximately $2,500-$3,000 per month 7) Will confirm if tax exempt since the city will be leasing a portion of the building 8) One paved handi-cap space and unpaved designated parking 9) There is no ingresslegress to the ally behind the tennis courts on city property  records and other miscellaneous items.  fact conducive to operating as such considered occupiable.  6) Business Plan and 501c3 Documents  for school purposes    Department of the Treasury Internal Revenue Service Tax Exempt and Government Entities Cincinnati, OH 45201  Date: November 30, 2022 Employer IDI number: 88-1021907 Person to contact: Name: Richard K. Dolfi IDr number: 31363 Telephone: 877-829-5500 Accounting period ending: June 30 Public charity status: 170(b)(1)(A)(i) Form 990/990-EZ/990-NI required: Yes Effective date ofe exemption: February 1, 2022 Contribution deductibility: Yes Addendum applies: No DLN: 26053574005342  IRS P.O. Box 2508  KIPE ACADEMY INCORPORATED C/OTONYA KIPE 464 SUNRISE. BLVD POLK CITY, FL33868  Dear Applicant:  We're pleased to tell you we determined you're exempt from federal income tax under Internal Revenue Code (IRC) Section 501(c)(3). Donors can deduct contributions they make to you under IRC Section 170. You're also qualified to receive tax deductible bequests, devises, transfers or gifts under Section 2055, 2106, or 2522. This Organizations exempt under IRC Section 501(c)(3) are further classified as either public charities or private foundations. We determined you're a public charity under the IRC Section listed at the top oft this letter. Ifv wei indicated at the top ofthis letter that you're required to file Form 990/990-EZ990-N, our records show you're required to: file an annual information: return (Form 990 or Form 990-EZ) or electronic notice (Form 990-N, the e-Postcard). Ify you don't file ai required return or notice for three consecutive years, your exempt If we indicated at the top of this letter that an addendum applies, the enclosed addendum is an integral part of For important information about your responsibilities as a tax-exempt organization, go to wwwirs.govlcharties. Enter "4221-PC" in the search bar to view Publication 4221-PC, Compliance Guide for 501(c)(3) Public Charities, which describes your recordkeeping, reporting, and disclosure requirements.  letter could help resolve questions on your exempt status. Please keep it for your records.  status will bè automatically revoked.  this letter.  Sincerely,  sphou a. matlut Stephen A. Martin Director, Exempt Organizations Rulings and. Agreements  Letter 947 Rev, 2-2020) Catalog/ Number 35152P    0000019 01/10/23  DR-14 R.01/18  Consumer's Certificate of Exemption Issued Pursuant to Chapter 212, Florida Statutes  FLORIDA 85-8018960636C-8 Certificate Number This certifies that  12/31/2027 Expiration Date  501(C)(3) ORGANIZATION Exemption  12/20/2022 Effective Date  Category  KIPE ACADEMY INCORPORATED 120 CARTER BLVD STE4 POLKCINYFL3388892  of Florida sales and use tax on real property rented, transient rental property rented, tangible  ise exempt from the payment  personal property purchased or rented, or services purchased.  DR-14 R.01/18  Important Information for Exempt Organizations  FLORIDA 1. 2. 3. 4.  You must provide all vendors and suppliers with an exemption certificate before making tax-exempt purchases. Your Consumer's Certificate of Exemption is to be used solely by your organization for your organization's  See Rule 12A-1.038, Florida Administrative Code (FA.C.).  customary nonprofit activities. reimbursed by the organization.  made by an  individual on behalf of the organization are taxable, even ift the individual will be  Purchases  makes. The sale or lease to others of tangible is taxable. Your organization must register,  This exemption applies only to purchases your organization and collect and remit sales and use tax on such taxable transactions. requirement except when they are. the lessor of real property (Rule 12A-1.070,FA.C.). circumstances should this certificate be used for the personal payment of the sales tax plus a penalty of 200% of thet tax, and may be subject felony. Any violation will require the revocation of this certificate.  personal property, sleeping accommodations, or other real property Note: Churches are exempt from this  offense to fraudulently  this certificate to evade the payment of sales tax. Under no  5.  Itisao criminal  present  benefit of individual. Violators will be liable for anyi to conviction of at third-degree  about your  exemption certificate, please call Taxpayer Services at 850-488-6800. The  6.  Ifyoul have questions  FL 32314-6480.  mailing address is PO Box 6480, Tallahassee,    BUSINESS  PLAN  INSPIRE.  EMPOW/ER.  Kipe acadeny  infoOkpeaca0emy.ors  Kipe Academy Incerperstos    TABLE OF CONTENTS  1  EXECUTIVE SUMMARY  11  2 3  PROBLEM & SOLUTION  12 I3 14  COMPANY DESCRIPTION  4  MARKET ANALYSIS  5  SWOT ANALYSIS  15 16  6  COMPETITOR ANALYSIS INSTRUCTIONAL  7 8  DESIGN  17 114  MARKETING STRATEGY  9  FINANCIAL PLAN  116  10  ROADMAP  I17  K ipe Aca demy nc orporated    EXECUTIVE SUMMARY  1  BUSINESS SUMMARY  At Kipe Academy, students from kindergarten to fifth grade will be provided time, strategies, and appropriately leveled content to help them be success. Students will explore topics that they are interested in to help them learn skills in all subject areas. They will also have the opportunity to learn citizenship with character building lessons and practice while participating in community events or attending functions or field trips. Students will also experience art, music, and physical education  through lessons, practice, and designated time to be creative.  OUR MISSION STATEMENT  Ther mission of Kipe Academy is to inspire creativity, collaboration, ando criticalt thinkingi in al leaming environment that empowers students of varying ability levels to achieve independence.  FINANCIAL PLAN  Kipe Academyi incorporated will charge a yearly tuition andi fees to cover operating costs ande employee compensation. State scholarships will be accepted and processed according to the disbursement schedule authorized by the State Department of Education. Families can also self-pay.  1Page  Kipe Academy lacetporats    THE  2  PROBLEM  Students are failing behind and are defined by their state1 test scores. Students are tasked with sitting in a classroom completing daunting  assignments regardless ift thel level of  work is appropriate for the student. The main focus ofi instruction ist to prepare students for state testing. In order to prepare for state testing, teachers in public education must follow the standards set! by thel Florida Department of Education usingt thet timeline andi resources dictated by their district and administration. Even ift the student needs more time to master as skill or needs different resources or strategies, thet teachers are not gifted the opportunity to remedy the situation in a way that is most beneficial toi the student. They lack the training or resources or must adhere to the strict timeline set before them. This causes students tol be frustrated and! loosei interesti inl learning. Disruptive behaviors often occur when! low performing students are asked to complete tasks above their level. If the gap is not closed each year, the student will grow further behind, and low state scores come with consequences for bothi thet teacher and student.  OUR  SOLUTION  Learningi in a flexible environment will allow students to grow both academically and socially. Students will be given an assessment for reading, writing, and math to determine their current levels of learning. From there, students will be placedi ini flexible groups based ont their needs. They will bei taught using explicit instruction. Once theyr master the skill, they will be moved tot the nexts skill group. Students will be able to move: along at their pace. Allowing students to master skills before moving on1 to harder concepts will! helpi improve their self-confidence and help them tol be more: successfulwitht ther next skil. When making lesson plans, students' interests will be taken into consideration. This way students will bei interested and more likely to engage with thet text, task, or discussion. The topics willl be integrated into all subject areas. Students willl havei the opportunity to seel how all subject areas are connected and  relevant.  2Page  K ipe Academy nc o rpo rat d    COMPANY  3  DESCRIPTION  BUSINESS OBJECTIVE  Kipe Academy anticipates serving diverse students from kindergarten through fifth grade that are below grade level with or without an IEP or 504 plan and students that willl learn best in an environment that has the flexibility to use teaching strategies and methods that are based on each student's needs. This will allow students of all ability levels, ethnic backgrounds, ands social economic backgrounds tol bee empowered and achievei independence. In accordancewithf federal antidiscrimination laws and the Florida Educational Equity Act, we will not discriminate on the  basis of race, ethnicity, national origin, gender, disability, or marital status.  BUSINESS VISION  At Kipe Academy, students from kindergarten to fifth grade willl learn to problem solve through collaboration, experimentation, and exploration in a small class setting where the Science of Reading and Math are imbedded with the purposely designed curriculum based on student interests in science and social studies. The program is designed to foster al holistic environment that allows the students to advance forward based on their learning pace. Students will also attend to art, music, STEAM, and physical activities as well as social-emotional learning opportunities. Our goal is to close learning gaps and accelerate learning while allowing students BUSINESS STRUCTURE & OWNERSHIP Kipe Academy Incorporated was founded by Tonya Kipe in February 2022. The Board of Directors will oversee the overall business operations. The Board will be composed of a president, two vice presidents, and a treasurer. One vice president will also attend to the  to experience real world scenarios and be a part oft their community.  secretarial duties.  BUSINESS LOCATION Kipe Academy will bel located in Polk City, Florida. MANAGEMENT TEAM  The Executive Director will manage the daily operations of the school and oversee staff and  students. Thel Executive Director will report tot thel Board of Directors.  3Page  Kipe AC a de m  or por    3  SERVICES OFFERED  Microschool Full Day Program  We provide students with al learning environment that ist flexible andi focuses on topics the students are interested in. They will bee engaged with hands-on learning inside and outside oft the classroom with a certified Full-Time Private Tutor. Available for students  in Kindergarten to Fifth grade. Part-Time Private Tutoring acertified teacher. Choice Navigator  1:11 tutoring or as small group of51 focused on bridging the gap in reading and math with  We guide students and families through the various non-traditional educational choices available. Specifically, we help you navigate the: selection of, application for, and enrollment in educational options addressing the academics needs of your student, assist with curriculum selection, and offer advice on career and postsecondary  education opportunities. Homeschool. Annual Evaluation  We can review your child's portfolio which should include either a digital or paper log of educational: activities with titles of reading materials and at few samples of work and have al brief chat with your child. Completion time is 1-2 weeks. Ify you need it same day  or within 48 hours, a rushi fee is required.  Umbrella Program  Students learn off campus with lessons directed byt their parents. Freedom to choose curriculum and method ofs schooling Noy yearlye evaluations No required portfolios or records of academic work We report attendance fory you Available for Kindergarten to 12*h grade  Support and guidance is available from our qualified licensed educators  Standardized Testing child and provide the results.  We can administer a nationally standardized, norm-referenced assessment for your  4Page  Kipe Aca d emy n C  pora    MARKET ANALYSIS  A  MARKET SIZE During the 2022-2023 school year, the Florida Department of Education database currently shows ini total that 4,376students are enrolled in thet five schools in an 11-mile radius of Polk City, Florida. Of that amount, 3,680 attend a public school and 696 attendac charter school. Four schools are classified as Title 1. DEMOGRAPHICS Approximately 33 percent will be Approximately 93 percent will be eligible for the federal Free and Reduced-Price Lunch Program. Approximately 12 percent will be English Language Learners (ELLS) supported through the English for Speakers of Other Languages (ESOL) Approximately 21 percent will be students with disabilities. A Approximately 4 percent will be gifted. (School-level data for gifted students is not publicly reported, sO the district average was applied.) BARRIERS TO ENTRY  TARGET CLIENT MARKET  Client Summary Client Age Group 5to12year-olds Client Occupation Elementary Students Client Location Polk County, Florida Average Income Levels $64,330-$73,877 Projected Population  minority students.  11.03% (2021-2026)  Growth  Students in this area of Polk County, Florida need  program.  academic support.  2023 FLDOE Florida State Assessmenti for 3rd Grade  Number of Students 160 206 73 155 104 106  Percent Proficient Satisfactory (Levels4&5) (Level3) 15% 14% 12% 15% 7% 39%  Percent 20% 21% 22% 19% 24% 30%  School Lake AlfredE Elementary Lena Vistal Elementary Auburndale Central Elementary Walter Caldwell Elementary Polk City Elementary Berkley Elementary (Charter)  Parents must apply for scholarships in at timely manner in order to pay fort thet tuition ànd fees. Parents are not yet willing to commit to enrollment until we have a physical location.  5Page  Kipe Aca d emy    SW a OT  5  ANALYSIS  Kipe Academy has a systematic educational plan designed to allow students to learn using methods, strategies, and timing that is besti for the students. However, there are some areas that need a plan of improvement.  STRENGTHS Flexible groups interesting topics Small class sizes Science based resources Time for students to catch onto concepts Constant academic monitoring No uniforms No! homework Noo competitors in Polk City  WEAKNESSES Starting Mid-year Marketing all of our added services to homeschool families Could add an after school service, but would need another teacher Find volunteers to help with the afternoon session  OPPORTUNITIES Take courses on howi to utilize social media to impact business and improve website design Seek out community events to pass out flyers to families and engage in meaningful conversations Board Member Training Sign upi for technology grants Attend educational conferences  THREATS Lack of al location Location too small for growth No outdoor space Not transportation Nol before and after school care Nol lunchroom PEP Scholarships spaces are limited Scholarship deadlines have passed  6IPage  Kipe Ac d emy n  or    COMPETITOR ANALYSIS  6  Polk City Elementary Free public education Pre-K-5"grade  Berkley Elementary Free public charter education Pre-K- 5th grade Kidcare School made an Ai in 2023 Consistent online presence Strong teacher-parent communication Performances Clubs Max Capacity is 696  Lena Vista Elementary Free public education Pre-K- 5th grade Kidcare  Math and ITV Club Provides ESE Services Website is easyt to navigate Free meals program 1:1 devices KA will be less focused on ina all subject areas.  Free meals program 1:1 devices Authentic student work Provides ESE services KA will be less focused on technology andi more focused on authenticl learning opportunities in all subject areas. No clubs School made a Cin 2023 Moderate Online Presence Must follow district timeline State testing Student tot teacher ratiol higher than expectation Over Capacity KA willi follow a guideline for  technology and more focused on KA willl host student authentic learning opportunities performances, but also get  students involved with community events and efforts.  School made a Cin2 2023 Parent complaints online Inconsistent online presence Must follow district timeline State testing Student to1 teacher ratio higher than expectation Over Capacity KA willi follow a guideline for learning but willl havei the flexibility to teach students timei they need to learn. Our plani to communicate with it will not be high stakes.  Nota ablet to service ESE students int the capacity that is needed for behavior support Not ablet to service ESE students int the capacity that is needed academically Lottery wait list Lots of printed worksheets  KA will bei to help all students by learning but willl have the providing the accommodations flexibilityt tot teach students socially. There will be emotion the time they need tol learn. lessons. Students will experience and we plan to communicate  topics thati interest them and1 the they need both academically and topics that interest them and classrooms will be 16:1 and we regulation and character-building Our classrooms will! be 16:1 families as at team inj person and authentici tasks and highi interest with families as a1 team in online. We will track data and topics. Enrollment willl be at first person and online. We will  give the expected state1 test, but come first serve basis.  track data and give the expected state1 test, but it will not be high stakes.  7[Page  Kipe Academy  corpora    Instructional  7  Desig n  Our educational program will focus ont teaching the whole child. This means we will help the child develop intellectually, emotionally, socially, and physically. We want our students to learn at a pace that is best fort them in an environment that supports a growth mindset. At Kipe Academy, students will learn to problem solve through collaboration, experimentation, and exploration in as small class setting where the Science of Reading and Math are imbedded with the purposely designed curriculum based on student interests ins science and social studies. The program is designed to foster al holistic environment that allows the students to advance forward based on1 their learning pace. Students will also attend to art, music, STEAM, and physical activities as well as social-emotional learning opportunities. Our goal is to close learning gaps and accelerate learning while allowing students to experience real world scenarios and be a part of their community. Students will need more than textbook curriculum to help them evolve into responsible, knowledgeable citizens. Emotional and social skills play a vital role in how people learn and interact with the world around them. Students will learn to identify and regulate their emotions to help them everyday situations. Students at Kipe Academy will bei in al learning environment that supports 16 students per teacher. During learning sessions, students willl have the opportunity to work as a whole group, small group, and/or independently throughout the day. Scaffolded instruction provides students with confidence andi independence. When: students are working in collaborative groups, they will utilize roles, academic discussion, and social emotional cues/techniques. This willl help them build problem solving skills, communication: skills, and leadership skills. Students will experience hands-on tasks, text dependent tasks, and real- world scenarios. These engaging learning situations will provide students the chance to apply their skill set to build upon their knowledge. Students will also have the opportunity" to engage with technology. As our world includes technology on daily basic, students will learn how technology can be used as at tool rather than purely for entertainment. The learning environment described above allows students to develop intellectually, emotionally, socially,  and physically.  Kipe Academy will follow the Polk County Public Schools annual calendar and comply with the states required instructional minutes. Students will attend Kipe Academy for 180 days and receive 6 instructional hours per day. The daily schedule can be seen in the  Attachments.  Although private schools are not required to utilize the state-adopted standards, thel Florida BEST standards will be used as a guide to ensure students are reaching toward rigorous goals and will be prepared to transition to middle school. Weekly progress monitoring will determine students' present levels ofl learning, sO goals and instruction can be adjusted.  8IPage  Kipe AC a demy    Instructional  7  Desig n  Reading  Students will receive explicit reading instruction that is based on the Science of Reading. The science of reading is al body of research that shows that when structed literacy strategies are implemented, students are able to reach their full reading potential. This method of teaching requires teachers to consistently use direct, explicit instruction, differentiation, and assessments to monitor students' progress. A structured literacy  approach includes these five key components: Phonemic Awareness Phonics Fluency Vocabulary Comprehension  Phonemic Awareness  Phonemic awareness is an auditory and oral skill that allows sounds of words to  bei identified and manipulated. These tasks include isolating, blending, substituting, deleting, and adding sounds. These activities willl be applied at the word, syllable, and onset-rime level. Phonemic awareness is required to read and spell. Once students are proficient with phonemic awareness, they can move onto the next step int the reading  process.  The Heggerty curriculum will be used to meet the phonemic awareness stage of  the reading process. It is available for kindergarten through fifth grade and has assessments provided. This curriculum is appropriate because iti is evidenced based and has the necessary components to build students ability and confidence during the foundational phonemic awareness stage. Each day students will cycle through the various phonemic awareness tasks. The lessons can be completed in 7-10minutes daily.  htips/heggerty.org  9Page  K ipe AC a d e m    Instructiona  7  Design  Phonics  During this stage of the reading process, phonics patterns will bet taught using direct,  explicit instruction to decode (read) and encode (spell). Students will practice reading and writing using the specific patterns. Although both skills occur in different places int the brain, it helps toi practice the skills together because it allows the sounds to be orthographically mapped to print. Words and text provided should only include skills currently and previously taught tol help students  build fluency.  The phonics instruction from' Walpole-Mickenna, How: to Plan Differentiated Reading Instruction and Fundations will be used to teach phonics patterns. The lessons are scripted and come with the resources and assessments necessary. The lessons include instruction for letters and sounds, blends and digraphs, r-controlled vowels, long vowels, vowel teams, and multi-syllabic words. This curriculum will allow students to continue building their reading skills. It allows thema chance to orthographically mapi the sounds to words and provides them a passage tol build fluency. Since our vision at Kipe Academy is to allow students to learn at their own pace, this will provide teachers and students with resources they need to! build phonics skills as students are ready. The assessments will provide teachers with the data they need tol know ift the student needs additional practice or advancing to the next level. -X sa.NsNeaNNe  Fluency Inc order tol build fluency, students will need daily practice using decodable text. Students willl be given a series of text that aligns with the phonics pattern taught during the phonics lessons. By pairing the phonics lessons with the decodable text, students are able to continue orthographically mapping the words until theyl become automatic. Once students are reading fluently, their comprehension will improve. The decodables from Tools 4 Teachers aligns with the lessons from How to Plan Differentiated Reading Instruction.. htps/oww.ioisradingcom.tooksteaches  Vocabulary Understanding vocabulary is essential to comprehending text. The meaning of words can be learned indirectly through both oral comprehension tasks and written reading tasks. Some words will need direct instruction based on students' background knowledge and the sentence structures int the  text. Learning morphology also helps with understanding words in ai text.  The multisyllabic instruction from' Walpole-Mckenna, How to Plan Differentiated Reading Instruction can be used tol heip students learn morphology. The lessons are scripted and come withi the resources and assessments necessary. alsemhwiadssimatisss  RasdmpahnituctisasbikekeeasIassISA  Vocabulary: should be implemented into all subject areas. Vocabulary instruction is also imbedded int the Ready Florida lessons, the Core Knowledge lessons, science, and math lessons.  10/Page  Kipe AC a a de my n  rp    Instructional  7  Desig n  Mastering Writing handwriting skills is essential toi thet future success in writing and spelling. Students While students are learning to master handwriting skills, they will also bei instructed in syntax,  will receive explicit instruction inl handwriting print for grades k-2 and cursive for grade 3-5.  text structure, and writing craft while learning the writing process. Students will use critical thinking skills to generate ideas and gather information to write about it. Being able to express themselves and think  critically isi in line with our mission at Kipe Academy.  Math Students will receive explicit mathematics instruction that is based on the Science of Math.  The science of math is al body of research that shows that when the math progression is focused on proficiency and building conceptual understanding, students will show mastery of mathematical skills. This method of teaching requires teachers to consistently use direct, explicit instruction, differentiation, and assessments to monitor students' progress. Math proficiency includes these five key components:  Concepts (Understanding. concepts, operations, and relations) Procedures (Using procedures flexibly, accurately, and efficiently) Strategies (Formulating, representing, and solving problems) Reasoning (Reflecting, explaining, and justifying) Disposition (Seeing math as sensible, useful, and worthwhile)  The lesson provided by Open-Up Resources provide the students with lessons that are scaffolded: and include formative and summative assessments for grade K-5. The lessons incorporate word problems andi tasks that  incorporate the components of the Science of Math.  Science  Students should explore and understand the world around them. Students will use the  resources from Core Knowledge Science to learn facts about scientific topics and conduct investigations. Lessons are available for grades K-5. The topics correlate withi the Next Generation Science Standards (NGSS). Thet teacher manuals include lesson, questions, vocabulary practice, challenge and extend options, and suggested investigations. Students can show understand byr responding to questions using writing responses or multiple-choice responses. The lessons are scaffolded and include daily formative  assessments. pAmm.crenONegcaN.  Itisi Social important Studies to understand history and how it impacts are current situations. Students should  have knowledge about the diverse civilizations, cultures, and geography of the world. Students will uset the world and American history and geography. Thet teacher manuals include lesson, questions, vocabulary practice, and ways to extend or reteach the lessons. Students can show understand by responding to questions using writing responses or multiple-choice responses. The lessons are scaffolded andi include  and  Lessons are available for grades K-8. Thet topics are  text from Core Knowledge History Geography.  an assessment. https/www.coreknowledge.org  11Page  Kipe Aca demy nc orpo r a d    Instructional  7  Design  Physical Education and Health  Kipe Academy believes students should have time designated for physical activity and time to focus on their health and safety. The physical education units willi focus on movement, muscle control, and activities that promote health. Health and safety lessons will focus on teaching students to develop The PE program will be standards-based involving physical activity three days a week. Each session will be 45 minutes. In addition to the scheduled PE days, a 30-minute recess will be provided for additional movement opportunities. Kipe Academy would liket tol have an outdoor T&Ts space. for students to either tinker with medium tol larger objects for movement and creativity or an areai to sit or  healthy habits that promote good health and contribute to the overall wellbeing.  stretch for their physiological well-being.  Music  The music curriculum will standards based and will focus on skills and techniques required for vocal performances. Students will be exposed to a variety of genres and be encouraged to try creative expression. Int the future, we plan to purchase instruments sO we can also include instruction on playing  ani instrument. Art  The art curriculum willl be standards based and will focus on skills andi techniques usedi in creating art. Students will be exposed to art history, interpreting art, and be encouraged be encouraged to create original pieces. Kipe Academy plans to have a Create Space to allow students the opportunity to create digitally, through traditional means, and with tools. In addition to designated Createt time, the core subject areas willi incorporate art skilis and knowledge throughout the year. the year.  Character Education  The students will learn to regulate their emotions and become good citizens within the school, home, and community. Lessons from The. Zones of Regulation curriculum by Leah Kuypers M.A., ED., OTR/L. T will help students to understand emotions within each zone, identify the: zones in others and themselves, and learn strategies tol help regulate their emotions for appropriate situations. The students will also explore character traits through The Little Spot of Life Skills lessons. Students will get a chance to practice kindness, responsibility.patience, respect, honesty, organization, diversity, & safety within the school, home, and community throughi tasks and community service.  12/Page  K ipe Academ.y n orp o  d    Instructional  7  Design  A. We Performance anticipate Goals that most students will come in below grade level in reading and math. When students are accepted into Kipe Academy, they will be given al baseline assessment to determine their current reading and math ability level. Once the initial data is collected, students will be sorted into groups based on their level within the reading continuum: phonemic math awareness, data will phonological be used to awareness, phonics, fluency, vocabulary, and comprehension. Students' group students based on their level within the math continuum: subitizing, number sense, place value, addition and subtraction, time, geometry, money, measurement, and data. B. The goal is for each student to make oney years" worth of academic growth as measurable by a be state approved assessment. This goal is reasonable and obtainable for students since they willl provided content at their ability level in a small class setting with at flexible timeline. C. Student success will be evaluated weekly through observations, discussions, tasks, and tests using arubric. The rubric will describe the degree of master int terms of met, inj progress, and no met per  standard.  Placement and Progression state approved assessment. Placement and Progression  D. Students will also be assessedi three times a yeart to monitor student growth and progress using a  in an interview and diagnostic assessment.  E. After students enroll at Kipe. Academy, they will participate and  The data collected  During the interview, we will determine: the students' interests learning styles. from the diagnostic assessment will be used to group students for both reading andi math regardless of age or grade level. Students willl be grouped based on their progression on1 the reading and math continuum. Groups will bei flexible and can change weekly based on data collected. F. Students will be promoted eachy year based on age. Students could be retained in third grade if they are reading at a kindergarten or first grade reading level. Since students' learning occurs in flexible groups, iti is not necessary to retain unless iti is determined the student has a severe learning gap that could only be remedied by an additional year of reading instruction. G. Ifas student is significantly behind and needs tol be retained, the parent will meet with the Executive Director to discuss retention in April prior to the end of1 the school year. The parent must be in agreeance and sign retention forms stating they understand why their child is being retained. The progress report willl be marked retention and a copy of the progress report will be filed ini the student's permanent record. All other students will be notified of promotion on the final progress report. A copy of the final progress report willl bei filedi in the student's permanent  record.  13/Page  K pe  m y In orporate a    Instructional  7  Design  A. Assessment Students and will also Evaluation be assessed three times a year to monitor student growth and progress using as state approved assessment. They will be assessed in August, January, and May. This will provide baseline data that can! be compared to mid-year data to check for growth. The baseline data will be compared to the final assessment to verify one years' worth of growth. This assessment tool will be aligned to the state standards and curriculum will plan that will be B. implemented. Weekly progress monitoring should bet the main factor that informs instruction, however, if the weekly progress monitoring is significantly different than the assessment data at further Each teacher will manage the data for1 their class and the Executive Director will manage data for1 the whole school. Professional development for student achievement will be coordinated by the Executive Director if data falls below the school's expectations. D. Teacher willl bei trained ini the Science of Reading andi the Science of Math. They will also be trained in! MTSS implementation," which includes analyzing, interpreting, and using E. Ifat teacher continues to struggle with increasing student achievement based on the data, they will be given 1:1 coaching to assist them inj implementing the academic expectations need for student improvement. The Executive Director would be responsible fori implementing this F. strategy. Within minutes of completing the assessment, the data will be shared with the students. Reports should be printed or emailed to parents within a weeks' time. G. All communication and correspondence. between the school, parents and students to the protection and privacy guidelines found in the Family Education Rights and Privacy Act (FERPA.). Kipe Academy will comply with all FERPA provisions and other applicable state and federal regulations regarding the establishment, maintenance and disposal of student records. We will ensure all public records will be stored in fireproof and waterproof safes, vaults, or rooms fitted with noncombustible materials in an easily accessible area. Student and employee records willl be locked with only the essential staff having access to the files, and a system willl be put into place to record who has accessed the student records, and if they are checked out for review a method to ensure they are returned within the day they are checked  investigation into the problem will need tol be launched.  the  performance datai to improve student learning.  will adhere  out.  14/Page  K pe  e my n corpora e d    MARKETING STRATEGY  a  Awareness  Inquiry  Application  Acceptance  Enroll  Steps Awareness Inquiry Application  Description  Create a website and social media presence, have al booth and pass out flyers at community events, volunteer at community events, word of mouth by board, Create an online enrollment interest form on the website1 to gather names of interested families, have devices available at events for interested families Contact families during enrollment period that completed an enrollment interest form. Have families complete an online application and submit appropriate Review application, meet with families to clarify expectations, accept  friends, and family.  documents.  students,  Acceptance complete enrollment assessment,  15/Page  K pe AC d e my    PROJECTED ENROLLMENT  Enrollment preference willl be made available to children ofe employees at Kipe Academy; the schools' governing Board members; active military personnel; and siblings of those students already enrolled. When enrollment has reached capacity, students willl be enrolled from the waiting list in Kipe Academy plans to be a small community school. When creating the enrollment projections, we tooki into account that our start upl location would be small. Att thet three year mark, we willl begin to look for al location we can expand our programs. With the expansion, we willl have K-2 group, 3-5  sequential order.  group, and consider adding a middle: school/high schoolg group.  Number of Students Year3 2025-2026 16  Year1 2023-2024 16  Year2 2024-2025 16  Year4 2026-2027 16 16 16 48  Year5 2027-2028 16 16 16 48  K-5 K-2 3-5 Middle/High TOTAL  16  16  16  Year 1 2 3 4 5  Rationale  There will be 1 teacher. One will serve kindergarten to fifth grade in a one room schoolhouse environment. The teacher willl be assigned 16 students. There will be 1 teacher. One will serve kindergarten to fifth grade in a one room schoolhouse environment. Thet teacher will! be assigned 16 students. There will be 1 teacher. One will serve kindergarten to fifth grade in a one room schoolhouse environment. Thei teacher will be assigned 16 students. There willl be 3 teachers. One will serve kindergarten to second grade, one will serve third There will be: 31 teachers. One will serve kindergarten to second grade, one will serve third gradet to fifth grade, and one will serve middle and! high school. Eachi teacher willl have 16  tot fifth grade grade, students. students.  and one will serve middle and! high school. Each teacher willl have 16  16Page  K pe AC demy n orpo rat    FINANCIAL  9  PLAN  Proposed Budget  450,000 400,000 350,000 300,000 250,000 200,000 150,000 100,000 50,000 0 Year1  Year2  Year3  Year4 YEAR3 $89,280.00 YEAR3 $81,729.25 YEAR3 $7550.75  Year5  aincome Expenses Net Income  INCOME Total Income EXPENSES Total Expenses NET INCOME Total Net Income  YEAR1 $89,280.00 YEAR1 -$81,729.25 YEAR1 $7550.75  YEAR2 $89,280.00 YEAR2 $81,729.25 YEAR2 $7550.75  YEAR4 YEAR4 YEAR4 $5994.75  YEAR5 YEAR5 YEAR5 $5994.75  $401,564.00 $401,564.00 $395,569.25 $395,569.25  17/Page  Kipe Acad. e my    ROADMAP  10  Kipe Academy Incorporated has already acquired the Articles of Incorporation, an EIN number, and al Florida Solicitation License. The Board of Directors has  been established.  Start  Board Meeting-June 2022 Discuss roles, finances, goals, start employee and student handbook  with FLDOE-August 2022 Register online with FLDOE, get fingerprinted,  Register complete checklist  Board Meeting:September 2022 Discuss finances, goals, adopt policies  Recruit Students and Board Meeting- November/December 2022 Attend events and get completed interest forms, meet to discuss finances and goals  Secure a Building-October 2023 Contact churches and businesses, securea Enroll Students, Hire Teachers, Start Contracted Services-February Assess students, deliver their KA Welcome Box, pay for contracted services, set up student  rental contract, and notify city  Accept Applications January 2023 Meet with Families to determine ifitist the  2023  best fit  information system  Train Teachers -February 2023 Train Teachers in CPR, KA policies, Safety policies, curriculum design, and prep  Open-March 2023 Welcome students tol KA  End  18/Page  Kipe Acade my Incor porate    INSPIRE. EMPOWER.  Kipe academy P.O. Box 633 Polk City, FI. 33868  863-225-3418  Dear Mrs. Jackson and City Commissioners,  My name is Tonya Kipe. After 11 years of experience teaching in the public school system, Iresigned. When my principals would walk through our 2nd grade team hallway, every teacher was expected to be on the same lesson doing the same task and story about the same time. This was not helping all students. I had one girl that would craw! ont the floor, make noises, and flop over her desk during the lessons. She was not doing that to be mean and rude to me. She was communicating that this is too much for her as she was on a kindergarten reading level in 2nd grade. Is should be able to teach her what she needs, sO she can feel successful and feel excited about learning. The crazy parti is that she was not the only student in that class experiencing that same problem that year. Nor was she the only student inr my 11 years of experience that was below level in learning when they Asal lifelong resident of Polk City, Ireally want to provide the families in our community with al learning environment that is more flexible than a public-school: setting. This led to the establishment of Kipe Academy Incorporated, a qualified 501(c)(3) organization. The Board of Directors are also passionate about ensuring students are: successful: and have worked for almost 2 years on the planning of our microschool. Our mission is toi inspire creativity, collaboration, and critical thinking in a learning environment that empowers students of At Kipe Academy, we plan to help K-5th grade students learn in a performance-based. environment: so they can work at their own pace with reading, math, and writing skills. They will also have time int the day to complete project-basedi tasks that are related to topics that the students are interested in and opportunities to show off their creative abilities. We also want to partner with the community, so the students can present their projects to the local businesses and have the businesses teach students about their fields. This would build: students' confidence and allow them to feel empowered because they have the: skills, time, and the mindset to lead, grow, Our goal is to start with 20 students. We currently have 47 students on our waitlist and have several families already reaching out for an opening date this school year because their child really needs at flexible learning environment due to the struggles their child is experiencing. In opening our microschool, we would be able to help thet families in Polk City! have an alternative space for learning. Currently, their only options are to  started the new year.  varying ability levels to achieve independence.  try new things, and overcome challenges.  homeschool or seek a school outside oft the community.  info@wpeacasemyors I www.peacauemyors    INSPIRE. EMPOWER.  Kipe dcademy P.O. Box 633 Polk City, Fl. 33868 I 863-225-3418 info@kpeacademyorg I www.peacademyorg  KIDS IN POLK CITY NEED EDUCATIONAL CHOICE.  Students are failing behind and are defined by their state test scores.  Students are tasked with sitting in a public education classroom completing daunting assignments regardless if the level of work is appropriate for the student. The main focus of instruction is to prepare students for state testing. In order to prepare for state testing, teachers in public education must follow the standards set by the Florida Department of Education using the timeline and resources dictated by their district and administration. Even ift the student needs more time to master a skill or needs different resources or strategies, the teachers are not gifted the opportunity to remedy the situation in a way that isn most beneficial to the student. They lack the training or resources or must adhere to the strict timeline set before them. This causes students to be frustrated and loose interest in learning. Disruptive behaviors often occur when low performing students are asked to complete tasks above their level. If the gap is not closed each year, the student will grow further behind, and low state scores come with consequences for  both the teacher and student.  2023 FLDOE Florida State Assessment for 3rd Grade  Percent Proficient (Levels s4&5) 15% 14% 12% 15% 7% 39%  Percent Satisfactory (Level3) 20% 21% 22% 19% 24% 30%  Number of Students 160 206 73 155 104 106  School  Lake Alfred Elementary Lena' Vista Elementary Auburndale Central Elementary Walter Caldwell Elementary Polk City Elementary Berkley Elementary (Charter)  htps/waftdpeoghacoptaumtabiliyAsesmensA4atudemasemeentl/esuts2023stmt  DNSPIBL EPSWEE Hpelada  Impact the life of a student today! To become a partner or corporate sponsor or to donate, please visit: www.xpeacacemyors    City Commission Meeting January 16, 2024  AGENDA ITEM #2:  RESOLUTION 2024-01 - DECLARING CERTAIN PROPERTY SURPLUS  INFORMATION ONLY X ACTION REQUESTED  ISSUE:  Resolution 2024-01 - a Resolution of the City Commission of Polk City, Florida, declaring certain personal property as surplus; providing for authorization for the public sale, subsequent donation or disposal of said personal property; providing for the prior advertisement of said sale; providing for all  revenue to be placed in the General Fund; and providing an effective date.  ATTACHMENTS:  Resolution 2024-01 and a list of items to be declared as Surplus  Memo from PW/UT Director  ANALYSIS:  Per the Code of Ordinances, we are requesting for several items be declared as surplus and disposed  as dictated (sold, donated or disposal).  The list of Items is attached as "Exhibit. A" to Resolution 2024-01.  STAFF RECOMMENDATION: Adopt Resolution 2024-01    RESOLUTION 2024-01  A RESOLUTION OF THE CITY COMMISSION OF POLK CITY, FLORIDA, DECLARING CERTAIN PERSONAL PROPERTY AS SURPLUS; PROVIDING FOR AUTHORIZATION FOR THE PUBLIC SALE, SUBSEQUENT DONATION OR DISPOSAL OF SAID PERSONAL PROPERTY; PROVIDING FOR THE PRIOR ADVERTISEMENT OF SAID SALE; PROVIDING FOR ALL REVENUE TO BE PLACED IN THE GENERAL FUND; AND  PROVIDING AN EFFECTIVE DATE.  WHEREAS, Polk City has accumulated certain personal property which is  no longer useful or beneficial because of its usefulness; and  WHEREAS, the CITY COMMISSION of Polk City has determined that it is  in the best interest of the residents of Polk City to declare the below listed personal property as surplus property, and to subsequently dispose of said  property by public sale or by subsequent donation; and  WHEREAS, Chapter 2, Article III, Section 2-133 Sale of Surplus City Property, of the Code of Polk City, Florida, authorizes the sale of surplus  property under certain circumstances.  NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION  OF POLK CITY, FLORIDA:  SECTION1. Recitals Incorporated. The above recitals are true and  correct and are incorporated herein.  SECTION2. Declaration of Surplus Property. The CITY  COMMISSION of Polk City hereby declares that the following personal property listed and described in Exhibit "A" which is attached hereto and fully incorporated    herein by reference, is surplus property, and that said personal property is  obsolete, no longer useful and is burdensome.  SECTION 3. Advertisement, Sale and Disposal of Surplus Property. The City Manager is hereby directed to sell and/or dispose of the property described in Exhibit "A" to governmental units in the county, to private non-profit agencies or the public for the best possible price following the due and proper advertisement of said property. Any property remaining unsold after the completion of said sale shall be subsequently donated to or otherwise disposed  ofa as provided by law.  SECTION4. Revenue of Sale. All Revenue received from the sale of the  described property shall be paid into the general fund.  SECTION5 5. Effective Date. This Resolution shall take effect  immediately upon its adoption. OF January, 2024  RESOLVED, PASSED AND CERTIFIED AS TO PASSAGE THIS 16th DAY  CITY COMMISSION of Polk City  Mayor Joe LaCascia ATTEST:  Patricia R. Jackson, City Manager/Clerk APPROVED AS TO FORM AND LEGALITY:  Thomas A. Cloud, City Attorney    EXHIBIT A  POLK CITY 123 Broadway Blvd SE Polk City, Florida 33868 Telephone 863-984-1375 Fax 863-984-2334  TO FROM: DATE: RE:  Patricia Jackson, City Manager Rick Jiles, PW/UT Director January 8, 2024 Scrap Brass /N Metal  This letter is to request that public works & Utilities have permission to Dispose of miscellaneous scrap metal and brass you will receive a weight.  Ticket with the amount disposed of.  Thank You. Rick Jiles    City Commission Meeting January 16, 2024  AGENDA ITEM #3:  Cardinal Hill WWTP Effluent Pump and Motor Repair  INFORMATION ONLY X ACTION REQUESTED  ISSUE:  Cardinal Hill WWTP Effluent Pump and Motor Repair  ATTACHMENT: Chief Operator Memo to City Manager Barney's Pump Quote Barney's Pump Explanation Pat's Pump Decline Email ANALYSIS:  Over the last several years, the Effluent pump at Cardinal Hill has had some very serious performance issues. Cardinal Hill WWTP has always had two running pumps, unless one was being repaired. The Currently, Cardinal Hill WWTP is running on one Effluent pump and one motor. However, if for any reason the pump andlor motor were to stop running, this would create a major overflow issue onto the Staff is recommending Barney's Pumps, Inc. to repair the Deming VTP Effluent pump and motor ini the  pump, nor the motor has been replaced in at least eight (8) years.  ground.  amount of $32,583.00. STAFF RECOMMENDATION:  Approve Barney's Pumps, Inc. to repair the Deming VTP Effluent pump and motor in the amount of  $32,583.00.    Polk City Utility Department  Memorandum To: Patricia Jackson  SUBJECT: Cardinal Hill Effluent Pump and Motor Repair Repair Effluent Deming VTP Pump and US Motor 40hp, 324frame  COST:32,583.00  My recommendation is to pay for these repairs or replacement fort the effluent pump and motor for Cardinal Hill WWTF. Att this time we are running on one effluent pump and motor. If for any reason the current pump and motor were to stop running we would have some serious issues with overflowing, etc. We have always had two running unless one was being repaired. Both pumps and motors have never been replaced in the eight yearslhave been working the WWTF. Ihave contacted Barney's pump and this is the quotel Ireceived. lalso contacted Pat's Pump and they replied with an email saying unfortunately they do not work with these kind of pumps andi motors. lalso contacted CPE, they said theywould see what they could do. They! have not contacted me back.  Thank you Lori Pearson Chief Operator    SERVICE QUOTATION  Barney's Pumps Inc. POI Box 3529 Lakeland, FL33802 (863)665-8500 Lakeland  Service Order Number 1015757 Order Date 8/24/2023  BP  Page 1of2  Quote Expires On: 12/29/2023  Bill To: CityofPolk City Joanna.knowles@mypolkcity.org Tracyappleton@myp 1231 Broadway Blvd Se Polk City, FL33868 863-984-1375 Customer ID: 10857  Ship To: Town of] Polk City Paperwork says Polk City Waste. Water 123 Broadway Blvd Se Polk City, FL33868 Requested By: Rick. Jiles  PONumber Inspection Quantities  Job Name Repair VTP andl Motor Pricing TIOM Unit Size  IemID Item Description REPAIR 1.0 Barney's Pumps Repair Serial Number: 10857-08242023-1 Make: Deming Model: VTP  Unit Price  Extented Price  UOM  Tos Service Requested Allocated! UnitSize  1  EA  32,583.00 32,583.00  Rev 040322    SERVICE QUOTATION  Barney's Pumps Inc. POI Box 3529 Lakeland, FL33802 (863)665-8500 Lakeland  Service Order Number 1015757 Order Date 8/24/2023  BP  Page 2of2  Quote Expires On: 12/29/2023  Quantities  Pricing TIOM Unit Sizel  ItemID Item Description Disassemble Sand blastt to SP61 finish Inspect (check clearances and tolerances) Reassemble with the following parts and procedures: New OEMI bowl assembly (newi impellers, new bowls, new bearings, new: shaft, new column pipe) Porcelain enamel bowl interior coating Recondition existing discharge head Recondition stuffing box Coat pump with Tnemec N140 white epoxy coating, exterior, 2 coats Repair motor: USI Motor 40hp, 324frame Disassemble andi insect Rewind stator Sleeves and bore bearing housing Dynamic balance rotor Install new bearings, lubriçate and assemble Test runi motor Vibration analysis Motor repair: $6,010.  Unit Price  Extented Price  UOM  To Service Requested Allocated! UnitSize! 3  Order Line Notes: Scope of work to be performed:  *#*#****Service. Labo,**********  SUB-TOTAL: 32,583.00 TAX:  0.00  Rev 040322    SERVICE QUOTATION  Barney's Pumps Inc. PO] Box 3529 Lakeland, FL33802 (863)665-8500 Lakeland  Service Order Number 1015757 Order Date 8/24/2023  B)P)  Page 1of1  Quote Expires On: 12/29/2023  Bill To: CityofPolk City malsonleampalsyes Tracy,appleton@myp 1231 Broadway Blvd Se Polk City, FL33868 863-984-1375 Customer. ID: 10857  Ship To: Town of Polk City Paperwork says Polk City Waste Water 123 Broadway Blvd Se Polk City, FL33868 Requested By: Rick. Jiles  PONumber Inspection Quantities  Job Name Repair VTP and Motor Pricing TIOM Unit Sizel  Extented Price  ItemID Item Description  Unit Price U.S. Dollars  UOM  ToService Requested Allocated! Unit Size  AMOUNTDUE: 32,583.00  Thank you fori the opportunity to earn) your business.  Prices quoted are firm for 30 days (unless otherwise. noted), thens subject to adjustment to agree with prices att time ofs shipment ands subject to any tax required by law.) Lead time and/or ship dates are estimates only and arel based ont thei information available att the time of quotation. Please note that these times/dates are subject to change. Ifs shop drawings are required for approval, please request them from our office. Order processed per Barney's Pumps standard terms and conditions of sale, and all terms and conditions ofl Barney's Pumps' Terms of Sale &  Warranty arei incorporatedl herein byt this reference: asi iffullys set! herein. Please visit  htps/pww/bameyspumpscom/ega.hnm. All shipments are F.O.B origin.  SIGNI BELOW. ANDI RETURN' TOAUTHORIZE ORDER.  PRINTNAME  SIGNATURE  DATE  Rev 040322    Lori Pearson From: Sent: To: Cc: Subject: Lori,  Clayton Graves GravesC@barneyspumps.com> Wednesday, December 20, 20232:04PM Lori Pearson; Rick. Jiles; Carla Codd  Patricia. Jackson RE: Polk city  We can not provide a direct replacement due to the fact that the Deming discharge head is obsolete. Piping and With the repair Ihave quoted, you will receive a brand new pump assembly up to the discharge head; the head will be  baseplate modifications would be required to make any other discharge head fit.  refurbished to like new condition. Clayton Graves Shop Manager 0: 863-665-8500 E: aveebamepumpikcon 2965 Barney's Pumps Place Lakeland, FL33812 ww.bamespumpi.com QEBARNEYSPUMPS  From: Patricia. Jackson patricla.ackson@mypolkcity,org> Sent: Tuesday, December 19, 202312:06PM To: Clayton Graves GravesC@barneyspumps.com> Quick and' Wrong is' Wrong. Think before you click.  Subject: Re: Polk city  This is the first email you've received from this external sender. Do not clickl links or open attachments unless itis an email youe expected to receive.  Thank you so much. Patricia R. Jackson City Manager Polk City, FL  863-984-1375, extension 237  1    Please Note: Florida has a very broad Public Records Law. Most written communications to or from State and Local Officials regarding State or Local business are public records available to the public and media upon request. Your email communications may therefore be subject to public disclosure.  From: Clayton Graves GravesCObarneyspumps.com> Sent: Monday, December 18, 20231:07PM To: Lori Pearson <lorl.pearson@mypolkciy.Orp  Cc: Patricia Jackson patrica.ackson@mypoketyoTg; Rick. Jiles <idkiles@mypollv.otp  Subject: RE: Polk city  Lori,  Your revised quote with the additional motor price at bottom of repair description.  Clayton Graves Shop Manager 0: 863-665-8500 E: aexeanepumpicon 2965 Barney's Pumps Place Lakeland, FL33812 ww.bamespumps.com CEBARNEYSPUMPS  From: Lori Pearson <lori.pearson@mypolkcity.0rg Sent: Monday, December 4, 2023 11:25AM To: Clayton Graves <GravesC@barneyspumps.com>  Cc: Patricia. Jackson patrica.ackson@mypolkctyoTp"; Rick. Jiles Sklesempolc.o  Subject: RE: Polk city  Quick and Wrong is Wrong. Think before you click.  Good morning,  2    To: Lori Pearson Subject: Polk city  Lori,  Below is thet type of pump from the quote (submersible pump, Hydromatic). Below that is thet type pumpi thatlam  trying to quote (VTP Deming).  Thanks,  Sent: Monday, November 6, 20233:21PM To: Carla Codd <CoddC@barneyspumps.com>  Subject: Polk city  Quick and Wrong is Wrong. Think before you click.  6    7    Sent from myi iPhone Carla Codd Service Center Engineer O: 863-665-8500 E: occebamecpumpicon 2965 Barney's Pumps Place Lakeland, FL: 33812 wwDareyspumps.com DEBARNEYSPUMPS  8    Graph Preview  Flags Type  Size  Impeller Type Stg Speed Dia Head Shutoff Eff  VerticalTurbine 10RLO (4- 13 stage) semi-open 5 1770 6.75 184 264  82.6 a  VerticalTurbine 10RMO (4-13 stage! semi-open 5 1770 6.5 186 243  81.8  Vertical Turbing BO-BeypLse 4 1770 6.75 180 204  75.9  Carla Codd Service Center Engineer 0:8 863-665-8500 E:C occebamegpump.con 2965 Barney's Pumps Place Lakeland, FL33812 wwpamespumps.com BEBARNEYSPUMPS  From: Lori Pearson <lori.pearson@mypolkcity.orp> Sent: Tuesday, November7,0231001AM To: Carla Codd coxcelameppumescan  Subject: RE: Polk city  Quick and Wrong is Wrong, Think before you click.  The pump looks correct, do we need to replace bothi the pump and the motor?  Sent from Mail for Windows  From: Carla Codd  Sent: Monday, November 6, 20233:29PM  5    From: Clayton Graves Subject: RE: Polk city  Sent: Monday, November 20, 20233:38PM  To: Carla Codd <coddc@barneyspumps.com>; Lori. Pearson <lori.pearson@mypolkcity.Orp>  Lori,  Your quote for repair, this is pretty much a new pump, we are replacing everything but the discharge head.  Please feel free to calli ify you have any questions.  From: Carla Codd CoddC@barneyspumps.com> Sent: Thursday, Novembers 9, 20238:21AM To: Lori Pearson <lorl.pearson@mypolkciy.Orp Cc: Clayton Graves <GravesC@barneyspumps.com>  Subject: RE: Polk city  Lori,  Ithink we have identified the pump. It looks like the pump you have is running on thel left side of the curve at 350-550 gpm. There are a couple other models that would be better. Do you ever run over! 550gpm? What is the lowest flow?  The pump curve in black is the one you have. The bowis are in bad shape. Ifv we were to replace with one oft the other  models, it would run ata a better efficiency and a better place on the pump.  Let me know what your minimum and maximum flow are.  Thanks,  4    Iny you your email it says that you added the motor repair cost at the bottom of the quote, it looks to me like both quotes  aret the same. lam nots sure about how to read this.  Thank you Lori Pearson Chief Operator From: Lori Pearson  Sent: Monday, December 4, 202311:07AM To: Rick. Jiles IkiesemypolcvatP Cc: Patricia Jackson patricia.lackson@mypolkcty.Ip Subject: FW: Polk city  From: Clayton Graves GravesCObarnevypumps.com> Sent: Thursday, November 30, 20234:42PM To: Lori Pearson <lori.pearson@mypolkcity.0rg> Cc: Carla Codd <CoddC@barneyspumps.com>  Subject: FW: Polk city  Lori,  ladded the motor repair cost at1 thel bottom of quote, working ont the new unit price.  Clayton Graves Shop Manager 0: 863-665-8500 E: aveelamepumpicon 2965 Barney's Pumps Place Lakeland, FL 33812 wwwbaneyspumps.com DEBARNEFSPUMPS  3    Lori Pearson From: Sent: To: Subject:  Curtis Murray CurtsMepatpump.om, Monday, November 27, 20238:51AM  Lori Pearson RE: Pump quote  I'm sorry but this is at turbine pump and we do not work on these kinds of pumps.  Curtis Murray Project Manager Aquatech Warranty Claims Pat's Pump & Blower LLC 2141 West Church Street Orlando, Florida 32805 407-841-7867  PAT'S PUMP+ BLOWER  From: Lori Pearson <ior.pearson@mypolkciy.org Sent: Tuesday, November: 21, 20233:03PM To: Curtis Murray CurtsMepatpump.om Subject: FW: Pump quote Good afternoon, Here ist the specs you requested. Thank you Lori Pearson Chief Wastewater/Water Operator City of Polk City 123 Broadway Boulevard SE Polk City, FI 33868 Cell 863-557-4456 www.mypOIkcIV.OTE  From: Lori Pearson <loripearson320yahoo.com> Sent:Tuesday, November 21, 20233:02PM To: Lori Pearson <lorl.pearson@mypolkcity.orp>  Subject: Pump quote  1