September 3, 2024 Special Meeting 5:01 P.M.  City Commission Chambers 2775 Garrison Avenue Port St. Joe, Florida  ONSTITUTION  1838 THEFLORIDA CONSTITUTION  1922 Birtlplace of the FLORIDA CONSTITUTION GoD WE  4  TRUA  City ofPort St. Joe  Rex Buzzett, Mayor-Commissioner: Eric Langston, Commissioner, GroupI Stevel Kerigan, Commissioner, Group) II Brett Lowry, Commissioner, Group) m Scott Hoffman, Commissioner, Group IV  [All persons are invited to attend these meetings. Any person who decides to appeal any decision made by the Commission with respect to any matter considered at said meeting will need ai record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is tol be based. Thel Board of City Commission oft the City of] Port St. Joe, Florida will not] provide a verbatim record of  this meeting.]    BOARD OF CITY COMMISSION  Special Meeting 5:01 P.M. 2775 Garrison Avenue Tuesday September 3, 2024  Call to Order Agenda  Ordinance 611 Ad Valorem Tax Public Hearing 1sReading Ordinance 612 2024-2025 Budget Public Hearing 1*Reading  Pages 1-2 Pages 3-4  Minutes  Regular Meeting 8/20/24 Budget Workshop 8/27/24  Pages 5-9 Pages 10-11  Citizens to be Heard Discussion Items by Commissioners Motion to Adjourn    ORDINANCE NO.6 611  AN ORDINANCE OF THE CITY OF PORT ST. JOE, FLORIDA LEVYING THE AD VALOREM PROPERTY TAX MILLAGE RATE FOR MUNICIPAL PURPOSES ON ALL TAXABLE PROPERTY WITHINTHE CITY FORTHE FISCAL YEAR BEGINNING OCTOBER 1, 2024 AND ENDING SEPTEMBER 30, 2025, STATING THE PERCENTAGE BY WHICH THE MILLAGE LEVIED IS 8.91% MORE THAN THE ROLLED-BACK RATE; AND, PROVIDING AN  EFFECTIVE DATE.  Whereas, Florida law requires the City Commission of the City of Port St. Joe, Florida, toj pass an ordinance or resolution levying the millage rate for Ad Valorem property taxes for municipal purposes on all taxable property within the City limits oft the City of Port St.. Joe, Florida, for the fiscal year beginning Whereas, Florida law requires said ordinance or resolution to state the millage rate to be levied, and also to state the percentage by which the millage rate is greater, equal to or less than the rolled-back Whereas, the City Commission of the City of Port St. Joe, Florida has duly considered the budgetary requirements oft the City, has adopted a tentative budget for the fiscal year beginning October 1, 2024, and ending September 30, 2025, based on a millage rate of3.5914 mills on the taxable property within the City; and] has acted: in accordance with thet terms, provisions, andj procedures contained in Section  October 1, 2024 and ending September 30, 2025. rate as computed pursuant to Florida law; and  200.065, Florida Statutes; assembled; that:  Now, therefore, bei it enacted by the People of the City of Port St. Joe, Florida in special session 1. The Ad Valorem property tax millage rate for municipal purposes to be levied on the taxable property within the City limits oft the City of Port St.. Joe, Florida, during the fiscal year beginning October 1, 2024, and ending September 30, 2025, is hereby set at the rate of3.5914 mills. 2. Thej percentage by which this millage rate to be levied is more than the rolled-back rate of3.2975  mills (computed pursuant to Florida law) is 8.91%. 3. This ordinance shall be effective October 1,2 2024.  DULY PASSED AND ADOPTED by thel Board of City Commissioners of] Port St. Joe, Florida  this 17th day of September 2024.  THE CITY OF PORT ST.JOE  Rex Buzzett, Mayor  Attest:  Charlotte M. Pierce, City Clerk  1    81  ADVERTISEMENT REQUIREMENTS  Example: Notice of Proposed Tax Increase Use 100% of tax levies in Advertisement Below  NOTICE OF PROPOSED TAX INCREASE  The City of Port St. Joe property tax levy. Last year's property tax levy: A. Initially proposed tax levy. B. Less tax reductions due to Value Adjustment Board and other assessment changes.. C. Actual property tax levy. This year's proposed tax levy..  has tentatively adopted a measure toi increase its  2,154,316 16,857 2,137,459 2,604,461  All concerned citizens are invited to attend a public hearing on the taxi increase to be held  on:  September 17, 2024 5:01 P.M. EST  2775 Garrison Avenue, Commission Chambers  AFINAL DECISION on the proposed tax increase and the budget will be made at this hearing. Use this ad if your taxing authority's tentatively adopted millage rate is greater than the  current year rolled-back rate  The notice of proposed tax increase ad will:  Bea af full 1/4 page ad.  Have a Headline in a type no smaller than 18 point. Have an adjacent Budget Summary advertisement. NOT be published in the legal or classified section. geographically limited insert of such newspaper. NOT deviate from the specified language. orcontradict the required publications.  Be published in a newspaper of general paid circulation in the county ori ina NOT be accompanied, preceded, or followed by other ads or notices that conflict Advertise Final Hearing within 15 days of Tentative (first) Hearing. Hold Final Hearing within 2 to 5 days after advertised. Use 100% of Tax Levies int the Notice of Proposed Tax Increase  2    ORDINANCE NO. 612  AN ORDINANCE OF THE CITY OF PORT ST. JOE, FLORIDA, ADOPTING THE TENTATIVE BUDGET FOR FISCAL YEAR 2024/2025 AS THE FINAL BUDGETOFTHE CITYOFI PORT ST.JOE, FLORIDA FOR FISCAL YEAR 2024/2025. AND] PROVIDINGFOR  AN EFFECTIVE DATE.  WHEREAS, The Board of City Commissioners of Port St. Joe, Florida (the "Board") has held two public hearings in accordance with 200.065, Florida Statutes, being on September 3,  2024, and September 17, 2024, and  WHEREAS, the Board, after due consideration, has determined to adopt the amended tentative budget for Fiscal Year 2024/2025, a summary ofs said final budget being attached hereto  as Exhibit A and incorporated herein by reference.  NOW, THEREFORE BEI IT ENACTED by the People oft the oft the City of] Port St. Joe, Florida, that the tentative budget for Fiscal Year 2024/2025, a summary statement thereof said final budget being attached hereto as Exhibit A and incorporated herein by reference, is adopted  as the final budget for the Fiscal Year 2024/2025.  EFFECTIVE DATE: The effective date oft this ordinance is October 1, 2024. DULY PASSED AND ADOPTED by the Board of City Commissioners of Port St. Joe,  Florida this 17th day of September 2024.  THE CITY OF PORT ST.JOE  Rex Buzzett, Mayor  ATTEST:  Charlotte M. Pierce, City Clerk  2,    CITY OF PORT ST. JOE BUDGET SUMMARY FISCAL YEAR: 2024-2025  Millage Per $1,000 General Fund 3.5914  GENERAL FUND $1,000,000 $2,552,371 $499,060 $11,543 $1,106,536 $530,531 $5,161,977 $2,461,794 $2,247,443 $0 $124,582 $115,882  WATER FUND $0  SOLID' WASTE WASTEWATER TOTALALL  FUND FUND $0  FUNDS $0 $1,000,000  CASH BALANCES BROUGHTI FORWARD ESTIMATEDI REVENUES: TAXES: Ad Valorum Taxes Eamed] Interest Fines andi Forfeitures Franchise &1 Utility Taxes Licenses and Permits GrantsLoans/Bonds Intragovermental Revenue Depreciation Funds Misellaneous! Revenues Rents andl Royalties Garbagel Fees Water Department Wastewater' Treatment Services TOTALI REVENUES & OTHER SOURCES Fund) Balance/ReserveNet. Assets TOTALI REVENUES, TRANSFERS & BALANÇES AFENDIURESENFNS City Commission Administration City Attomey Public Works Administration Municipall Building Policel Department Firel Department Operations Parks andl Recreation Maintenance! Shop Non-Departmental Water Distribution Water Plant Water Administration Trasb Colection/Disposal Garbage Collection/Disposal Wastewater' Treatment Sewer Collection WW Administration Long-Term Debt TOTALI EXPENDITURES Fundl BalancesfReserves/Net, Assets  $2,552,371 $544,728 $11,543 $1,106,536 $530,531 $2,247,443 $0 $116,350 $1,190,392 $4,641,273 $5,540,067 $375,000  $3,130  $0  $42,539  $0 $11,984,849 $19,608,620  $0 $8,999 $4,641,273 $0 WATER FUND $30,947 $21,000  $0 $37,222 $1,190,392  $0 $859,833 $1,030,637 $468 $5,540,067 $375,000  $13,349,925 $7,115,196 $0 $13,349,925 $7,115,196 GENERAL FUND $96,138 $806,304 $20,776 $41,763 $28,904 $1,696,103 $254,641 $4,992,022 $5,032,190 $224,029 $167,054  $1,227,614 $18,427,756 $40,120,491 $1,227,614 $18,802,756 $40,495,491 SOLID' WASTE WASTEWATER TOTALALL  0  FUND $7,737  FUND $38,684 $21,000  FUNDS $173,507 $806,304 $62,776 $41,763 $28,904 $1,696,103 $254,641 $4,992,022 $5,032,190 $224,029 $167,054 $3,430,720 $2,553,155 $804,572 $160,242 $1,059,635 $846,136 $0  $3,430,720 $2,553,155 $804,572  $160,242 $1,059,635  $3,095,846 $3,095,846 $14,044,602 $14,044,602 $1,031,289 $1,031,289 $571,335  $0 $274,801 $13,359,925 $7,115,196 $0  $1,227,614 $18,802,756 $40,505,491 $1,227,614 $18,802,756 $40,505,491  TOTAL APPROPRIATEDE EXPENDITURES, TRANSFERS, RESERVES&B $13,359,925 $7,115,196 THE TENTATIVE ADOPTED, AND/OR, FINALI BUDGETS, ARE ONI FILEINTHEOFFICE OFTHE. ABOVEI MENTIONED TAXING. AUTHORITY AS Al PUBLIC! RECORD.  4    MINUTES OF THE REGULAR MEETING OF THE BOARD OF CITY COMMISSIONERS FOR THE CITY OF PORT ST. JOE, FLORIDA, HELD AT  2775 GARRISON AVENUE, August 20, 2024, at Noon.  The following were present: Commissioners Hoffman, Kerigan, Langston and Lowry. City Manager Jim Anderson, City Clerk Charlotte Pierce, Deputy City Clerk Ingrid Bundy, and City Attorney Clinton McCahill were also present. Mayor Buzzett was absent and the Meeting was chaired by Mayor Pro  tem Brett Lowry. CONSENT AGENDA Minutes  A Motion was made by Commissioner Langston, second by Commissioner Kerigan, to Table the Minutes of the Regular Meeting of August 6, 2024. All in favor; Motion carried 4-0.  City Engineer  City Complex Architectural Design Quote  Mr. Anderson shared that a $500,000 grant has been received from the FL Fire Marshall's Office for the Fire /Police Department Building. $91,280 has been paid to Dewberry for a Task Order to do the Civil work for the project. An additional quote of $695,539 was received by Dewberry for architectural services. Mr. Anderson recommended that the City réceived bids for the Architectural  services for the project. City Street Resurfacing  Dewberry has addressed all 90% comments from FDOT. They are currently preparing 100% plans based on comments and expect to have the 100% plans and specifications completed by August 31,  2024.  Monument Avenue This project is out for bid. Beacon Hill Sewer  Dewberry is waiting for as-built revisions. Allen Memorial Way SCOP Grant This project is out for bid. Downtown Utilities Phase 2  This project is in progress and a status report will be given to John Grantland.  HMGP Grant - Elevation of 12 Lift Stations Bids are due August 23, 2024, for this project.  5    Second Street Parking  The project is complete, including the striping and extra asphalt.  Wastewater Sprayfield Expansion CEI This is under construction. Tenth Street Pipe Replacement  The Survey is complete, and Dewberry is beginning the design.  Avenue C and Battle Street Intersection  The Survey is complete, and Dewberry is beginning the design.  City Attorney. Old Business City Projects  Attorney McCahill did not have any updates for the Commission.  Mr. Anderson shared that three projects have come off the list this week. The Centennial Building rehab has been completed; the Downtown Waterline Replacement Phase I has been completed,  and the Second Street Parking Project has also been completed.  New Business  RFP 2024-12 Surplus Property = Request to. Award to highest Bidders  A Motion was made by Commissioner Hoffman, second by Commissioner Kerigan, to approve awarding the Surplus Property to the highest Bidder. All in favor; Motion carried 4-0. A Copy of the  Bid is attached as Exhibit A. CDBG-DR Task Order- Anchor CEI  A Motion was made by Commissioner Langston, second by Commissioner Hoffman, to award the Task Order to Anchor CEI in the amount of $361,720 to cover Surveying Services, Geotechnical Services, Final Design, Permitting, Bidding and Procurement, Project Management, Coordination  and Oversight. All in favor; Motion carried 4-0. ITB. 2024-01 Recommendation of Award  A Motion was made by Commissioner Kerigan, second by Commissioner Langston, to award the ITB to the lowest bidder, L & K Contracting Co. Inc., in the amount of $2,620,178. All in favor;  Motion carried 4-0. Planning Task Order  A Motion was made by Commissioner Kerigan, second by Commissioner Hoffman, to approve the Planning Task Order in the amount of $42,500 with Design West Group. All in favor; Motion carried  4-0. These funds are in the current budget.  6    2024. - 2025 Budget Update  Mr. Anderson shared that Insurance Agent Dwight Van Lierop is still working on insurance rates and anticipates a 15% increase for health insurance. Property & Casualty rates could possibly have a September 3, 2024, Meeting Schedule - Regular Meeting at Noon, PDRB 4:00 P.M.; Budget AI Motion was made by Commissioner Kerigan, second by Commissioner Langston, to cancel the Regular Meeting at Noon on September 3, 2024, and handle any business items after the Tentative Budget Hearing also on September 3, 2024, at 5:01 P.M. All in favor; Motion carried 4-0.  savings of $88,000 by switching from PGIT to FL League.  Hearing 5:01 P.M.  Public Works - John Grantland  Mr. Grantland did not have any additional updates for the Commissioners.  Surface Water Plant - Larry McClamma  Mr. McClamma did not have any issues to discuss with the Commissioners. look at the growth to consider seriously limiting taps for these services.  Commissioner Hoffman requested that the Surface Water and' Wastewater Plants begin making actual data projections for near and distant future for water and sewer taps that have been sold and  Wastewater Plant - Kevin Pettis Finance Director - Mike Lacour FEMA Grant Reimbursement Updates  Mr. Pettis did not have any newi items for the Commissioners.  Mr. Lacour is moving forward with reimbursement for both of these.  Code Enforcement have been satisfied.  Mr. Anderson shared that there are Special Magistrate hearings today at 5:30 P.M. for non- compliant issues. Through the work of Code Enforcement Officers, all but 5 of the first notifications  Police Department - Chief Richards  Chief Richards noted that his department had been busy, Scallop Season has opened, and there  were parking issues. City Clerk - Charlotte Pierce Current Grants Update compliance for existing grants.  Clerk Pierce shared that City Staff continues to monitor sites for available grants, and work on    Citizens to be Heard  The following individuals addressed the City Commission: Robert Branch and Mike Martin.  Discussion Items by Commissioners  Commissioner Kerrigan shared that he learned a lot at the FL League of Cities Conference this past week. He also stated that the TDC needs to support a Splash Pad fort the City and that the pad Commissioner Langston stated the meetings at the FI League of Cities Conference were very good and that bathrooms must be within 200' of a Splash Pad. He encouraged the Commissioners to Commissioner Hoffman shared that he had sat down with Gulf County officials Clay Smallwood and Michael Hammond and discussed many City projects with them. He feels that with the City and County running double water and sewer lines, it is costing the taxpayers more. He would like to have ai face-to-face meeting with the county officials in a Workshop. Commissioner Hoffman asked the Commissioners to consider hiring the same lobbyist that the County has and end the contract with our current lobbyist. He also shared that the County is ready to help with the pipe when it  should fiti in well with the Trail-Go Grant Program.  concentrate of bathrooms near Core Park for a Splash Pad.  arrives for the Eighth to Tenth Street sections of the ditch.  Motion to Adjourn meeting at 1:00 P.M. Approved this  There was no other business to come before the Commission, Mayor pro tem Lowry adjourned the  day of  2024.  Brett Lowry, Mayor pro tem  Date Date  Charlotte M. Pierce, City Clerk  %    3 5  B lo S 3 C S de  y  S e o lD E o DU - D 5  B a 2  S E S  A e a - - 5 D  0 C 9 o   9  a 4 8 8 8 00 e  3 -.  S  9    MINUTES OF THE FY 2024 - 2025 BUDGET WORKSHOP FOR THE BOARD OF CITY COMMISSIONERS FOR THE CITY OF PORT ST. JOE FLORIDA, HELD AT  2775 GARRISON AVENUE, August 27, 2024, AT 11:30 A.M.  The following were present: Commissioners Hoffman, Kerigan, Langston, and Lowry. City Manager Jim Anderson, City Clerk Charlotte Pierce, Deputy Clerk Ingrid Bundy, Financial Director Mike Lacour, Police Chief Jake Richards, Public Works Director John Grantland, Surface Water Treatment Plant Superintendent Larry McClamma, and' Wastewater Treatment Plant Superintendent Kevin Pettis were also present. Mayor Buzzett  was absent, and the meeting was chaired by Mayor pro tem Brett Lowry. The purpose of the Workshop was to review the FY: 2024-2 2025 Budget.  City Manager, Jim Anderson, reminded everyone oft the 5:01 P.M. Tentative Budget Hearing Meeting to be Mr. Anderson noted that insurance options had not been resolved for the coming fiscal year and asked Insurance Agent, Dwight Van Lierop, to give an overview of the plans that were an option for the City. Mr. Van Lierop shared that the City has not received an increase in health insurance premiums for the past 3 years. Unfortunately, this year's quote was a 45% increase and due to the loss history, other companies refused to quote for the City causing the City to have to go back to Blue Cross for possible coverage. HSA Plan 05196 would be an increase of 14%, raising the monthly premium to $927.73.  held, Tuesday, September 3, 2024.  BS Traditional Plan 3566 premium would be $1,057.60 per month and is $130 more than the HSA Plan. After a lengthy discussion, consensus was to offer the HSAI Plan with the City covering the premium amount of $927.73 and matching up to $50 per month of the employee's contribution. The BC Plan new premium is $1,057.60 and would also be available to employees with the City paying $927.73 plus 50% of the $130 Mr. Van Lierop noted that by switching carriers for the City's Property and Casualty Insurance there would be an approximate savings of $88,000. These funds could be used to offset the premium increase for health coverage. A new carrier would most likely do an asset study and values of the properties have changed which  increase. The employee will pay $65 ift they choose the BC Plan 3566.  could result in a slight reduction of savings.  2024/2025 Budget  Finance Director, Mike Lacour, reviewed budget issues and noted there are significant funds in the budget to A discussion was held concerning the benefits of the City paying for 50% of an employee's membership to a Chief. Jake Richards shared that the City has a Grant opportunity to receive a narcotics drug dog and asked for permission to pursue the grant. Previously $10,000 was given by local businesses for a drug dog. When the handler left the City of Port St. Joe, the dog was sold to the agency that the individual joined and that money was put back into the budget. Anticipated costs will be roughly $4,500 fori training, $5 - $7 thousand to repurpose a vehicle and add a kennel. The annual cost for food and vet bills should run approximately $3,500. Consensus was to apply for the grant, budget for the training and cost to take care of the dog, and provide a  cover the health insurance premiums.  gym in an effort to help improve the health of City employees.  merit raise to the officer handling the dog,  Citizens to be Heard  No one from the public attended the meeting.    Discussion Items by Commissioners  Neither Mayor pro tem Lowry nor Commissioners Hoffman or Kerigan had any other issues to discuss.  Mayor pro tem Lowry adjourned the meeting at 12:50 P.M.  Approved this  day of  2024.  Brett Lowry, Mayor pro tem  Date Date  Charlotte M. Pierce, City Clerk  I