254  CITY OF OKEECHOBEE, FLORIDA AUGUST 16, 2022 MEETING MINUTES  REGULAR CITY COUNCIL MEETING AND BUDGET WORKSHOP  CALL TO ORDER  Mayor Watford called ther regular meeting oft the City Council for the City of Okeechobee to order on August 16, 2022, at 5:00 P.M. in the City Council Chambers, located at 55 Southeast 3td Avenue, Room 200, Okeechobee, Florida. Amoment of silence wasl heldi inl honor of Staffv who recently sufferedi family tragedies, thei invocation was offered by Associate Pastor. Jiml Dawson, oft the First United Methodist Church; followed Roll was taken by City Clerk Lane Gamiotea to establish a quorum. Members present: Mayor Dowling R. Watford, Jr., Council Members Noel A. Chandler, Monical M. Clark, Robert "Bob" Jarriel, and Robert Bobby" A. There were no requests fori items to be added, deferred, or withdrawn from the agenda. B. Motion and second by Council Members Keefe and Chandler to approve the agenda as published. There were no comment cards submitted for public participation for issues not on the agenda. A. Motion and second by Council Members Keefe and Clark to [dispense with the reading and] approve the July 2022 Warrant Register [in the amounts: General Fund, $675,731.27; Public Facilities Improvement Fund, $29,486.32; and Capital Improvement Projects Fund, $21,794.80, as presented in A. Motion ands second by Council Members Jarriel and Clark to read by title only, proposed Ordinance No. 1259 regarding Comprehensive Plan Future Land Use Map (FLUM) Amendment Application No. 22- 003-SSA submitted by Brandon Tucker, on behalf of property owner. Jose Quijada, to reclassify 0.52+- acres, Lots 17 through 19 of Block 26, NORTHWEST ADDITION TO OKEECHOBEE, from Industrial (toMulti-Family! Residential (MFR). The vacant property is located at 1104 and1 11081 Northwest (NW) City Attorney John Fumero read into the record the title of proposed Ordinance No. 1259 as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA; AMENDING THE CITY OF OKEECHOBEE COMPREHENSIVE PLAN, ORDINANCE NO. 635 AS AMENDED, BY REVISING THE FLUM ONACERTAIN TRACT OF LANDI MORE PARTICULARLY DESCRIBED HEREIN FROMI ITOI MFR, APPLICATION NO. 22- 003-SSA; PROVIDING FOR INCLUSION OF ORDINANCE. ANDI REVISED FLUMI INT THE COMPREHENSIVE PLAN; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE Motion and second by Council Members Keefe and Clark to adopt proposed Ordinance No. 1259. City Planner Ben Smith reviewed the Planning Staff Report findings (revised pages sèven and eight were distributed) and the recommendation for approval by the Planning Board. Clerk Gamiotea provided for the record that 25 courtesy notices were mailed to surrounding property owners, one was returned undeliverable, advertisements and two signs were properly posted, with no comments received to date. There were nop public comments offered. Motion Carried Unanimously. B. Motion and second by Council Members Jarriel and Clark to read by title only, proposed Ordinance No. 1260, regarding Comprehensive Plan FLUM Amendment Application No. 22-005-SSA submitted byt the property owner, James Caprio/608 Okeechobeel LLC, tor reclassify 0.32+1- acres, Lots 9 and 10, of Block 78, OKEECHOBEE, from Single Family Residential (SFR) to Commercial (C), property is located at 205 Northeast (NE) 6th Street, [as presented in Exhibit 3). Motion Carried Unanimously. Attorney Fumero read into the record the title of proposed Ordinance No. 1260 as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA; AMENDING THE CITY OF OKEECHOBEE COMPREHENSIVE PLAN, ORDINANCE NO. 635A AS AMENDED, BY REVISING THE FLUM ON A CERTAIN TRACT OF LAND MORE PARTICULARLY DESCRIBED HEREIN FROM SFR TO C, APPLICATION NO. 22- 005-SSA; PROVIDING FORI INCLUSION OF ORDINANCE ANDI REVISED FLUMI IN THE COMPREHENSIVE PLAN; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE AUGUST 16, 2022, CITY COUNCIL REGULARI MEETING. ANDI BUDGET WORKSHOP, PAGE10F5  by the Pledge of Allegiance led by Council Member Jarriel.  II. ATTENDANCE M. Keefe, Jr.  III. AGENDA. ANDI PUBLIC COMMENTS  Motion Carried Unanimously.  IV. CONSENT AGENDA  Exhibit 1). Motion Carried Unanimously.  V. MAYOR WATFORD OPENED THE PUBLIC HEARING AT 5:041 P.M.  2nd [as presented in Exhibit 2). Motion Carried Unanimously.  DATE."  DATE."    255  V. PUBLIC HEARING CONTINUED  B. Continued. Motion and second by Clark and Keefe to adopt proposed Ordinance No. 1260. The only public comment offered was by Mr. Steve Dobbs of 209 NE 2nd Street, who was in attendance on behalf oft the applicant. Planner Smith reviewed thei findings of the Planning Staff Report and the recommendation of the Planning Board to approve this amendment which is submitted concurrently with Rezoning Petition No. 22-005-R. Clerk Gamiotea provided for the record that 20 courtesy cards were mailed to surrounding property owners, with one returned undeliverable, advertisements and one sign were properly posted, with no objections or comments received to VI. MAYOR WATFORD OPENED THE PUBLIC HEARING FOR QUASI-JUDICIAL ITEMS AT 5:29F P.M. Thefollowingit items ared quasi-j judicialinnature. Inaccordancer withs section 286.0115, Florida Statutes (FS), anopportunityt forp personst tos speak one eachi itemy will ber made available aftert the applicant ands staff have made their presentations one eachi item. Allt testimony, including public testimony ande evidence, may ber made under oath or affirmation. Additionally, each person who gives testimony may be subjectt to cross- examination. Ifyoud don not wish to bee either cross- examined or sworn, your testimony will be given its due weight.1 The general public may requestt the Boardt to ask questions ofs staff or witnesses ont their behalf. Anyp personp presenting documents tothe Councils shouldp providet the City Clerk witha an minimumo of 10copies. Furthero details ofthec quasi-judicialp proceduren may bec obtainedi fromt the Clerk. Nov verbatimr recordby acertifiedo court reporter is made oft these proceedings. Accordingly, any person whor mays seek toa appeal any decisioni involving ther matters noticed! hereiny willl ben responsiblet forn makingav verbatim recordo oft thet testimony ande evidence at these proceedings upon which anya appeali is tobe! based (see Section 286.0105, FS,). Ina accordance with theA Americans with Disabilities Act and Section 286.26, FS, persons needinga special accommodation to participate int this proceeding should contact the City Clerk's office at8 863-763-9814 seventy-two (72) hours in A. Motiona ands second by Council Members Chandler and. Jarrielt tor read byt title only, proposed Ordinance No. 1256 regarding Rezoning Petition No. 22-004-R: submitted by property owner, Anital Nunez/Anita's Rental Properties, to rezone 2.41+1- acres from Residential Single Family-One (RSF-1) to Heavy Commercial (CHV), vacant property is located in the 1000 block on the East side of South Parrot Avenue. The proposed use is to develop a new commercial business [as presented in Exhibit 41. Attorney Fumero read into the record the title of proposed Ordinance No. 1256 as follows "AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA; AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF OKEECHOBEE BY REZONING A CERTAIN TRACT OF LAND MORE PARTICULARLYI DESCRIBED HEREIN, FROM RSF-1TOCHV, PETITION NO. 22-004- R; AMENDING THE ZONING MAP ACCORDINGLY; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE." Motion and second by Council Members Jarriel and Keefe to adopt proposed Ordinance No. 1256. Attorney Fumero administered an oath to Mr. Dobbs of 209 NE 2nd Street, who was in attendance on behalf of the applicant and expressed his support for approval. Planner Smith reviewed the Planning Staff Report findings and Planning Board's recommendation of approval. Clerk Gamiotea provided for the record that 18 courtesy cards were mailed to surrounding property owners, advertisements andt two signs were properly posted, withi no objections or comments received B. Motion ands second by Council Members Clark and Keefet tor read byt title only, proposed Ordinance No. 1261, regarding Rezoning Petition No. 22-005-R, submitted by property owner James Caprio/608 Okeechobee LLC, tor rezone 0.64+1- acres, Lots 7 and 81 from Commercial Professional Office (CPO) and Lots 9 and 101 from RSF-1 tol Light Commercial (CLT) of Block 78, OKEECHOBEE. The property is located at 201 through 205 NE 6th Street. The proposed use is to expand the existing business located directly North oft this property [as presentedi in Exhibit 5.] Motion Carried Unanimously. Attorney Fumero read into the record the title of proposed Ordinance No. 1261 as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA; AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF OKEECHOBEE BY REZONING/ A CERTAIN TRACTO OFI LAND MORE PARTICULARLY DESCRIBED HEREIN, FROM CPO AND RSF-1 TO CLT, PETITION NO.22-005-R; AMENDING' THE ZONING MAP ACCORDINGLY; PROVIDINGI FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE." Motion and second by Council Members Jarriel and Clark to approve the first reading of proposed Ordinance No. 1261 and set September 6, 2022, as the final public hearing date. The only public comment offered was by Mr. Dobbs of 209 NE 2nd Street, who was in attendance on behalf of the applicant. Planner Smith presented the Planning Staff Report findings. Motion Carried Unanimously. MAYOR WATFORD CLOSED' THE QUASI-JUDICIAL PUBLIC HEARING AT 5:38 P.M. A. Mrs.Tammy Cook-Weedon, Director ofl Landscape Architecture with Calvin, Giordano, and Associates (CGA), provided an update on thep progress oft thel Flagler Parks Master Plan Project utilizinga a25-slide power point presentation, which! has been incorporated into the official minute file. AUGUST 16, 2022, CITY COUNCIL REGULARI MEETING ANDI BUDGET WORKSHOP, PAGE20F5  date. Motion Carried Unanimously.  advance oft this proceeding.  Motion Carried Unanimously.  todate. Motion Carried Unanimously.  VII. NEWI BUSINESS    256  VI. NEW BUSINESS CONTINUED  A. Continued. Cattlemen's Square, Blockl L/Park No. 5( (CGA Project Park No. 6)i is mostly complete. The recent ribbon cutting ceremony for the Cattle Drive sculptures was al huge success. She reviewed the Project schedule, the revised conceptual designs improvements for the Butterfly Square, Block F/Park No. 6(CGAI ProjectF Park No.7), andp planting plansf for the bulb-outs alongt thes south-side of West South Park Street (provided pro-bono by CGA). All designs improvements are being proposed within the set The Butterfly Square has been redesigned from the previous presentation tor remove the play areaf for children, exercise equipment, andi restrooms. The four corner memorable park entrances have been removed, andi instead will have an entry feature element att the center of the south-side of the block. The arial view still features al large butterfly by redesigning walkways to be the outline of the wings, which can also be used as walking pathways for exercise. The existing art sculptures, memorial benches, andf flower area will remain but updated and cleaned. Additionally strategic landscaping, art sculptures, seating, picnic tables, trash receptacles, and screening will be added that blend with the existing colorful butterfly art displays and with the 'old Florida" aesthetic of the remaining parks to establish ac cohesive presentation oft thee entire area. Thisp park willb be thei featured! botanical garden with an addede educational kiosk about native plants and! butterflies. Mrs. Weedon then gave an overview of the goals for Settlers Square, Block A/Park No. 4 (CGAI Project Park No. 5): restrooms with a storage building on the east-end, create memorable park entrances ate each corner, replace as needed thel Live Oak tree border on the perimeter, add six to eight bronze markers placed at prominent locations to highlight thef firsts settlers to Okeechobee, and a sculpture of Mr. R.E. Hamrick tol bey placed on al bench att thet flagpole. Remove shrubs asr needed to opent thel bandstand area and create as stronger line spine tol linkt to other parks. Thei future deadlines are tos submit the proposed designs for Seminole Square by September 23d, Speckled Perch Square by October 21st, Veterans Memorial Square by November 25th, and City Hall Plaza by December 16th. The Council briefly discussed whether or not to build the The installment of security cameras was discussed and suggested to decrease recent issues at the new Cattlemen's Square, and on-going issues at Centennial Park. Attorney Fumero and Clerk Gamiotea advised the video from the security cameras, if placed on City property, regardless of who purchased orr maintainsi them, would! be ap publicr record, witharetention; period ofs seveny years, research B. County Fire Chief Ralph Franklin distributed a written report on services provided by Okeechobee County Fire Rescue, within the City. Normally a quarterly report is presented. However, since it has been oney year, this report covered from August 3, 2021 through August 3, 2022. They responded to 1,440 incidents, of which 1,218 were for emergency medical services, and completed 427 fire inspections. The report has been incorporated in the official minute file. Included with the two-page report were descriptions oft thei incident types, property use descriptions, andt the various actions taken bys staff. Itwasr requested thatr response times! bei included onf future reports. Chief Franklin also advised the County-wide Fire Assessment Report had been completed and a copy would be provided to the Motion ands second by Council Members Chandler and Clark to approve the 2022-23 School Resource Officer Agreement with the Okeechobee County School Board [as presented in Exhibit 6). Motion D. Motion ands second by Council Members Keefe and Clark to approve thep purchase oft two! Harris Radio Dispatch Consoles in the amount of $98,808.00 [as presented inl Exhibit 7. Mr. Guy Stevens, RCE Manager of Communications International, addressed the Council, providing information and E. Motion and second by Council Members Jarriel and Keefe to approve the First Amendment to the Contract for Building Official andl Inspection Services with. JCI Newell Construction Inspection Services,  budgetary constraints of $300,000.00 per Park.  restrooms buto didi not comet to any official decision.  on thisi issue will continue with Staff.  City. Thisi item isf fori informational purposes only, no official action is required.  Carried Unanimously.  answering questions. Motion Carried Unanimously.  Inc. [as presented in Exhibit 8). Motion Carried Unanimously. Continuing to address Okeechobee Fishing and' Trailer Park; Monitoring on-going Worker's Compensation issue;  VIII. CITYA ATTORNEY UPDATE  Letter expressing concerns regarding the railroad crossings being closed for extended periods without Working with Administrator Rittert to establish language tol be used when selling City property; Will provide 2021 Home-Based Business Legislation to the Council as requested. AUGUST 16, 2022, CITY COUNCIL REGULARI MEETING ANDE BUDGET WORKSHOP,PAGE3OF5  prior notification sent to CSX;    257  IX. CITY ADMINISTRATOR UPDATES  Addressed questions from the Council regarding the play zones/splashpads in the Master Plan for Flagler Park by reviewing the potential liability issues with the Park being located next to State Road 70. There is as small County property in Deans Court that could be developed into a park/play area for the City to Council Member Jarriel enjoyed the Cattlemen's Square dedication festivities andi is pleased to see citizens Council Members Keefe announced the community health meeting he recently attended was productive. XI. MAYOR WATFORD RECESSED THE REGULAR MEETING AT 6:28 P.M. AND REÇONVENED BY A. The purpose oft the Workshop was to review and discuss the proposed Budget for Fiscal Year 2022-23 [as presented in Exhibit 9J. Finance Director India Riedel distributed ar revised proposed Budget dated August 16, 2022, replacing the version dated August 2, 2022, that was published with the agenda. She also distributed two, one-page documents. One was titled, "Identification of Revised Items for Budget Workshop August 16, 2022." Based on discussions at the previous Budget Workshop, the Total Projected Expenditures were reduced by $284, 108.00. The other was titled' "General Fund Operational Cost Increase Over thel Last Two Years" whichi identified specific expenditures as directed by the City Council and totaled $1,409,862.00; the 2022 Fiscal Year End for the Fire Department Budget was $1,588,440.00. Staff provided Council with al breakdown of increased expenses that accounted for all but $178,578.00 of the remaining Fire Department money once the County was paid for fire services. Itwasr noted these monies were likely used to make up for increased expenses in other line items. The newly revised proposed Budget compared to the one discussed on August 2, 2022, reflects the General Fund Beginning Fund Balance decreased to $4,342,501.00. Total Projected Revenues overall decreasedi to $7,578,974.00 (Ad Valorem, Other Fees, Intergovernmental, FinesForeluesPenaties: Uses of Money and Property, Other Revenues, and' Transferred-in from Public Facilities Improvement Fund all remained the same. Charges For Services increased to $1,386,300.00; and Transferred-in from Capital Projects Improvement Fund decreased to $535,950.00). Total Projected Expenditures decreased to $7, 452,866.00; leaving a new Fund Balance of $4,342,501.00. Pages 2 and 3 provided a detailed Line-ltem breakdown of the revenues, including the transfers-in from other funds. Projected  maintain. This is being spearheaded by the Health Department. visiting Flagler Park and taking photographs daily.  X. CITY COUNCIL COMMENTS  OPENING THE BUDGET WORKSHOP AT 6:39 P.M.  Expenditures for each Department were decreased as follows: 511-Legislative/City Council (pages 4 and5) Total Personnel Costs: Total Supplies and Other Services: FY2022-23 Proposed Total: 52ExecutiveAdminastaton (pages 6 and 7) Total Personnel Costs: Total Supplies and Other Services: FY2022-231 Proposed" Total: 2512-Executive/City Clerk (pages 8 and9) Total Personnel Costs: Total Supplies and Other Services: FY 2022-23 Proposed Total: 514-Legal Services (page 10) FY 2022-23 Proposed Total: 513-Finance (pages 11 and 12) Total Personnel Costs: Total Supplies and Other Services: FY 2022-23 Proposed Total: 519-General Services (pages 13 and 14) Total Personnel Costs: Total Supplies and Other Services: FY 2022-23 Proposed Total: 521-Police Department (pages 15 and 16) Total Personnel Costs: Total Supplies and Other Services: FY 2022-23 Proposed Total:  97,590.00 85,176.00 182,766.00 $ 216,260.00 63,382.00 2 279,642.00 2 208,666.00 99,920.00 308,586.00 188,900.00 $ 2 209,700.00 133,900.00 343,600.00 178,962.00 406,675.00 585,637.00 $2,739,260.00 $480,998.00 $3,220,258.00  AUGUST 16, 2022, CITY COUNCIL REGULAR MEETING ANDI BUDGET TWORASHOP,PAGE4OFS    258  X. BUDGETV WORKSHOP CONTINUED  A. Continued. 522-Fire Department (pages 17 and 18) Total Personnel Costs (Retirement and Unemployment);: Total Supplies and Other Services: FY 2022-23 Proposed" Total: 541-Public Works (pages 19 and 20) Total Personnel Costs: Total Supplies and Other Services: FY2022-23 Proposed Total:  63,814.00 642,400.00 706,214.00 728,963.00 909,163.00 $1,637,263.00  The Public Facility (Transportation) Fund (pages 21 and 22) budget was presented with the same projections: Beginning Fund Balance of $926,183.00; Total Projected Revenues of $1,125,251.00; Total Projected Expenditures of $1,150,951.00; plus $350,000.00 to be transferred-out to the General Fund; leaving a Fund Balance of $550,483.00. Two Council Members emphasized that research and comparison options be done to lease, finance, and/or purchase heavy equipment, to ensure the best The Capital Projects Improvement Fund (pages 23 and 24) budget had some changes: Beginning Fund Balance off $3,590,400.00 remained the same; Total Projected Revenues of $50,000.00 remained the same; Total Projected Expenditures decreased to $857,000.00; plus, transfer-out $83,000.00to Other Grant Funds remained the same, the transfer-out of General Fund increased to $535,950.00; leaving a new Fund Balance of $2,164,450.00. Ini relation tot this budget with Public Works operational expenditures, there was a lengthy discussion regarding projected increases. These items will be The Other Grants Fund (page 25) proposed budget was presented with the same projections: Beginning Fund Balance of $47,000.00; Total Projected Revenues of $383,000.00, which includes $83,000.00t transferred-in from Capital Improvement Projects Fund as Assigned Funds; Total Projected The Industrial Development Grant Fund (page 26) proposed budget was presented with the same projections: Beginning Fund Balance of $120,558.00; Total Projected Revenues of zero dollars; Total The Appropriations Grant Fund (page 27) proposed budget was presented with the same projections: Beginning Fund Balance ofz zero; Total Projected Revenues of $250,800.00, whichi includes $10,800.00 transferred-in from Capital Improvement Projects Fund; Total Projected Expenditures of $250,800.00; The Law Enforcement Special Fund (page 28) proposed budget was presented with the same projections: Beginning Fund Balance of $15,600.00; Total Projected Revenues of $1,000.00; Total Projected Expenditures of $11,500.00; leaving al Fund Ending Balance of $5,100.00. There was al lengthy discussion ons several topics, mostlyr regarding the projected revenues beingo overly conservative and consideration should be given to increasing them. The consensus of the Council (three to two) was tol leave the projected revenue amounts as presented. The First Budget Public  overall costs were pursued.  addressed by Public Works Director Allen at the next meeting.  Expenditures of $430,000.00; leaving a Fund Balance of zero.  Projected Expenditures of $120,558.00; leaving a Fund Balance of zero.  leaving al Fund Balance of zero.  Hearing is scheduled for September 6, 2022, at6 6:00P.M. A. There were no unfinished items of business to be discussed.  XII. MAYOR WATFORD CLOSED THE BUDGET WORKSHOP AND RECONVENED THE REGULAR  SESSION AT7:42P.M.  XII. ADJOURNMENT Submitted By:  There being no further items of discussion, Mayor Watford adjourned the meeting at7:42P.M.  onthicte Lane Gamiotea, CMC, City Clerk  Pleaset take notice and be advised that when ap person decides to appeal any decision made by the City Council with respect to any matter considered att this meeting, s/he may need to ensure thata a verbatim recordo oft the proceeding is made, which record includes thet testimony and evidence upon which the appeal ist to beb based. City Clerk media are for the sole purpose of backup for official  records oft the Clerk.  AUGUST 16, 2022, CITY COUNCIL REGULARI MEETING ANDI BUDGET WORASHOP,PAGESOFS