249  CITY OF OKEECHOBEE, FLORIDA AUGUST2, 2022 MEETING MINUTES  REGULAR CITY COUNCIL MEETING AND BUDGET WORKSHOP  CALL TO ORDER  Mayor Watford called ther regular meeting oft the City Council for the City of Okeechobee to order on August 2, 2022, at 5:05 P.M. in the City Council Chambers, located at 55 Southeast 3rd Avenue, Room 200, Okeechobee, Florida. Thei invocation was offered by Mayor Watford; followed byt the Pledge of Allegiance Roll was taken by City Clerk Lane Gamiotea to establish a quorum. Members present: Mayor Dowling R. Watford, Jr., Council Members Noel A. Chandler, Robert "Bob" Jarriel, and Robert' "Bobby" M. Keefe, Jr.  led by Council Member Chandler.  II. ATTENDANCE  Council Member Monica M. Clark participated electronically via Zoom.  III. AGENDA: AND PUBLIC COMMENTS  A. New Business, Item H, Exhibit 14, was added, no items were deferred or withdrawn.  B. Motion ands second by Council Members Keefe and. Jarriel to approve the agenda as amended. Motion There were no comment cards submitted for public participation for issues not on the agenda.  Carried Unanimously.  IV. CONSENT AGENDA  Motion and second by Council Members Keefe and Chandler to:  A. [Dispense with the reading and] approve the Minutes for July 19,2022 [as presented in Exhibit 1; and B. Approve appointments to the Planning Board, Board of Adjustment, and Design Review Board by designating Mr. David McAuley from Alternate to Regular Member and Mr. Carl Berlin as a [new] Alternate Member, terms being August 3, 2022 through April 30, 2023 [as presentedi in Exhibit 2). A. Motion and second by Council Members Jarriel and Keefe to read by title only, proposed Ordinance No. 1255 regarding Comprehensive Plan Future Land Use (FLU) Map Amendment Application No. 22- 004-SSA, submitted by Anita Nunez/Anita's Rental Properties, Inc., to reclassify 2.41+- unplatted, vacant acres from Multi-Family Residential (MFR) to Commercial (C), located in the 1000! block of the East side of South Parrott Avenue [as presented in Exhibit 3j. Motion Carried Unanimously. City Attorney John Fumero read into the record the title of proposed Ordinance No. 1255 as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA; AMENDING THE CITY OF OKEECHOBEE COMPREHENSIVE PLAN, ORDINANCE NO. 635 AS AMENDED, BY REVISING THE FLU MAP ON A CERTAIN TRACT OF LAND MORE PARTICULARLY DESCRIBED HEREIN FROM MFRTOC, APPLICATIONT NO. 22-004-SSA; PROVIDINGFORI INCLUSION OF ORDINANCE AND REVISED FLU MAP IN THE COMPREHENSIVE PLAN; PROVIDING FOR CONFLICT; Motion and second by Council Members Chandler and Jarriel to adopt proposed Ordinance No. 1255. City Planner Ben Smith, who was attending via Zoom, reviewed the Planning Staff Report findings andt the recommendation for approval from the Planning Board. The only public comment offered was by Mr. Steve Dobbs of 209 Northeast 2nd Street, who was in attendance on behalf of the applicant. Clerk Gamiotea provided for the record that 18 courtesy notices were mailed to surrounding property owners, advertisements ands signs were properly posted, with no objections B. Motion and second by Council Members Keefe and Jarriel to read by title only, proposed Ordinance No. 1257, regarding Land Development Regulation (LDR) Amendment Application No. 22- 002-TA, submitted by City Staff to reduce the. Joinder Application Feei in Appendix C, from $500t to$100 andi rearrange thef fees fori items 19 and 22[ [as presented in Exhibit 41. Motion Carried Unanimously. Attorney Fumero read into the record the title of proposed Ordinance No. 1257 as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA; AMENDING. APPENDIX C, SCHEDULE OF LDR FEES AND CHARGES, LDR'S OF THE CODE OF ORDINANCES; PROVIDING FOR CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; PROVIDING AUGUST 2,2 2022, CITY COUNCIL REGULAR MEETING ANDI BUDGET WORKSHOP, PAGE10F5  Motion Carried Unanimously.  V. MAYOR WATFORD OPENED THE PUBLIC HEARING AT 5:09P.M.  PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVEI DATE."  orc comments received to date. Motion Carried Unanimously.  FOR AN EFFECTIVE DATE."    250  V. PUBLIC HEARING CONTINUED  B. Continued. Motion ands second by Council Members Chandler and. Jarriel to adopt proposed Ordinance No. 1257. Planner Smith reviewed the Planning Staff Report findings along with the Planning Boards recommendation of approval. No public or Council comments were offered. Motion C. Motion and second by Council Members Keefe and Chandler to adopt proposed Resolution No. 2022-04, providing for Solid Waste Collection and Disposal Services Cost to continue to be collected as a non-ad valorem Assessment and establish a Preliminary Assessment Rate for residential Attorney Fumero read into the record the title of proposed Resolution No. 2022-04 as follows: "A PRELIMINARY RATE RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA; PURSUANT TO THE SECTION 2.08, ORDINANCE NO. 784 RELATING TO THE PROVISION OF SOLID WASTE COLLECTION AND DISPOSAL SERVICES; SETTING FORTH A BRIEF DESCRIPTION OF SOLID WASTE SERVICES PROVIDED; DETERMINING THE SOLID WASTE ASSESSED COST FOR THE UPCOMING FISCAL YEAR (FY); ESTABLISHING THE ESTIMATED ASSESSMENT RATE FOR THE UPCOMING FY; AUTHORIZING AND SETTING A PUBLIC HEARING TO CONSIDER COMMENTS FROM THE PUBLIC CONCERNING ADOPTION OF AN ANNUAL RATE RESOLUTION; DIRECTING THE CITY ADMINISTRATOR TO UPDATE THE ASSESSMENT ROLL, AND1 TO PROVIDE NECESSARY NOTICE THEREOF TO AFFECTED LANDOWNERS IN THE CITY OF OKEECHOBEE; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING Mayor Watford yielded the floor to Mr. Jeff Sabin and Ms. Debbie Perez, who announced the new branding for Waste Management to call the company "WM." Ms. Perez gave ar nine-slide power point presentation that applies tot this item as well as Public Hearing Item! D, but more tol New Business Item E, which is a request to extend and amend the existing Franchise Agreement through 2029. The presentation covered WM's long-term partnership with the City; participation and support of local eventslorganizations; their footprint throughout Florida; changes in the future by implementing automated collection using compressed natural gas vehicles; and the inflation impact to the industry. The proposed annual rate increased to $366.001 from last year's rate of $247.08. A copy of the power point presentation has! beeni incorporated intot the official minute file within Exhibit 5. The Council shared recent issues with collection and complaints received by residents. Mr. Sabin assured them all the D. Motion and second by Council Members Jarriel and Chandler to adopt proposed Resolution No. 2022- 05, adopting the Solid Waste Collection and Disposal Services Costa and/ Assessment Rate for FY2022- Attorney Fumero read into the record the title of proposed Resolution No. 2022-05 as follows: "A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA; RELATING TO THE PROVISION OF SOLID WASTE COLLECTION AND DISPOSAL SERVICES; CONTINUING IMPOSITION OF THE SOLIDI WASTE COLLECTION ASSESSMENT PREVIOUSLYE ESTABLISHED BY RESOLUTIONI NO. 01-08; ADOPTING THE ANNUAL RATE RESOLUTION AS PERMITTED BY ORDINANCE NO.784 FOR FY 2022-23; APPROVING THE PRELIMINARY RATE RESOLUTION; AND CERTIFYING THE SOLID WASTE ASSESSMENT ROLL AS AUTHORIZED BY FLORIDA STATUTES 197.3632/4)5) AS NECESSARY UNDER FLORIDA STATUTES 197.3632; PROVIDING FOR PUBLIC HEARING AND COMMENT; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING There were no comments or questions from the public or Council. Motion Carried Unanimously. A. Motion and second by Council Members Jarriel and! Keefe to rescind the previous action taken on July 19, 2022, to approve the maximum Millage Rate for advertisement for 2022 Tax Notices, Millage Rate of 7.6018 for Budget Year 2022-23. Motion Carried three to two, Mayor Watford and Council Motion and second by Council Members Jarriel and Keefe to set the maximum Millage Rate to the Rollback Rate of 6.8987 [for advertisement for 2022 Tax Notices for Budget Year 2022-23). Mr. Lalo Rodriguez, Mrs. Wanda Morgan, Mr. Mark Bragel, and Mrs. Paulette Bragel addressed the Council expressing their support of adopting a lower Rate. It was clarified that the advertised Rate is not the final Rate that will be adopted. Motion Carried three to two, Mayor Watford and Council Member AUGUST2, 2022, CITY COUNCIL REGULAR MEETING ANDI BUDGET WORKSHOPPAGE20F5  Carried Unanimously.  customers [as presented in Exhibit5 5).  FOR AN EFFECTIVE DATE."  issues would be resolved. Motion Carried Unanimously. 231 for residential customers [as presentedi in Exhibit 6).  FOR AN EFFECTIVE DATE."  MAYOR WATFORD CLOSED THE PUBLIC HEARING AT 5:40 P.M.  VI. NEW BUSINESS  Member Chandler voting No.  Chandler voting No.    251  VI. NEW BUSINESS CONTINUED  B. Motion ands second by Council Members Keefe and. Jarriel to approve an engagement letter with Carr, Riggs, and Ingram for FY 2022-23 audit services [as presented in Exhibit 7. Motion Carried Motion and second by Council Members Keefe and. Jarriel to approve the disposal of surplus obsolete fire equipment by donation to the Glades County Volunteer Fire Department [as presented in Exhibit D. Motion and second by Council Members Jarriel and Chandler to adopt proposed Resolution No. 2022- 06, adopting the Commercial Rates for Solid Waste Collection and Disposal Services for FY 2022-23 Attorney Fumero read into the record the title of proposed Resolution No. 2022-06 as follows: "A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA; REVISING THE COMMERCIAL RATE SCHEDULEFOR: SOLIDI WASTE COLLECTION ANDI DISPOSAL SERVICES WITHIN" THE CITY OF OKEECHOBEE FORI FY2 2022-23; PROVIDING FOR CONFLICT; PROVIDINGI FORS SEVERABILITY; E. Motion and second by Council Members Keefe and Jarriel to approve the Sixth Amendment to the Waste Management, Inc. Franchise Agreement [as presented in Exhibit 10). A revised Schedule A was distributed providing the corrected rates. Motion and second by Council Members Jarriel and Chandler to amend the Sixth Amendment as follows: extend the term of the Franchise through September 30, 2029 [page one, in the Term of Franchise section, change September 30, "2026" to "2029" andt that the Agreement is renewed consecutive, change "three" to' "five" year periods; page two correct the incorrectly numbered paragraph four to three, andf five to four); page four, remove no caps [in the Annual Review section, renumber this paragraph from six to five, add the wording "first paragraph, fourth sentence of the Second Amendment to the Franchise Agreement is deleted" and remove the remainder of the proposed wording; renumber paragraph seven to six and eight to seven); and replace Schedule A witht the Revised Schedule Ap page. Motion to Amend Carried Unanimously. F. Motion ands second by Council Members Keefe and. Jarriel to adopt proposed Resolution No. 2022-07, approving a Post-Project Maintenance Agreement with the Florida Department of Transportation for a new Stormwater Sewer System Financial Project No. 4390321-1-52-01, within a portion of Southwest Attorney Fumero read into the record the title of Proposed Resolution No. 2022-07 as follows: "A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA; APPROVING THE EXECUTION OF A POST-PROJECT MAINTENANCE AGREEMENT BETWEEN THE CITY OF OKEECHOBEE AND THE FLORIDA DEPARTMENT OF TRANSPORTATION; PROVIDING FOR SEVERABILITY; AND G. Motion ands second! by Council Members Keefe and. Jarriel to approve Piggyback Agreement Addendum No. 5 with Okeechobee Medical Providers, Inc. to continue medical services with Treasure Coast H. Item Added: Motion and second by Council Members Jarriel and Chandler to approve a request for purchase of a replacement traffic signal cabinet in the amount of $27,723.00 to be reimbursed by Floridal Department of Transportation [as presented in Exhibit 14). Motion Carried Unanimously.  Unanimously.  8). Motion Carried Unanimously. [as presented in Exhibit 9).  PROVIDING FOR ANI EFFECTIVE DATE." Motion Carried Unanimously.  Motion as Amended Carried Unanimously.  (SW): 21st Street [as presented in Exhibit 11).  PROVIDING AN EFFECTIVE DATE." Motion Carried Unanimously.  Medical Associates [as presented in Exhibit 12). Motion Carried Unanimously.  VII. CITY ATTORNEY UPDATE  Working with Staff on Truth in Millage Notices;  Garbage Resolutions; Preemption;  Revising Memorandum of Understanding with the County for the Administration of Traffic Control  Dissolving a right-of-way use license request with the City Clerk's Office.  VII. CITY ADMINISTRATOR UPDATE  Update on the Cattlemen's Square Project, monuments have arrived, the ribbon cutting ceremony is U.S. Army Corp of Engineers Staff will be at Scott Driver Park on August 3, 2022 to discuss the Lake  Saturday, August 6, 2022 at 10:00 A.M.;  Okeechobee System Operating Manual Environmental Impact Statement. Council Member Chandler thanked Staff for their work on the proposed Budget.  IX. CITY COUNCIL COMMENTS  AUGUST 2, 2022, CITY COUNCIL REGULAR MEETING ANDI BUDGET WORKSHOP, PAGE30F5    252  IX. COUNCIL COMMENTS CONTINUED  Council Member Jarriel was pleased to learn that the demolition of the structure at SW 3d Street was Council Member Keefe expressed the urgency for the City to resolve the issues between the FLU and X. MAYOR WATFORD RECESSED THE REGULAR MEETING AT 7:06 P.M. AND REÇONVENED BY A. The purpose of the workshop was to review and discuss the proposed Budget for FY 2022-23 [as Pages 1 through 4 provided a Recapitulation of projected Revenues and Expenses for the General Fund with each page having a different Millage Rate option for consideration. Page 1 used the option oft the current Millage Rate,7.6018. Page 2 used al Millage Rate of7.3518 (current Millage Rate reduced by 25 percent). Page 3 used a Millage Rate of7.3216 (the Rollback Rate with the Consumer Price Index applied). Page 4 usedt the Rollback Millage Rate, 6.8987. Duet to Council actiono on New Business, Item A, pages 1t through 3 are now excluded from being discussed for consideration. General Fund proposed Beginning Fund Balance is $4,353,367.00. Total projected Revenues are $7,578,974.00 (Ad Valorem $2,606,816.00; Other Fees $704,900.00; Intergovernmental $1,782,900.00; Charges for Services $1,328,300.00; Fines, Forfeitures, Penalties $35,200.00; Uses of Money and Property $10,100.00; Other Revenues $40,700.00; Transferred-in from Public Facilities Improvement Fund $350,000.00; Transferred-in from Capital Projects Improvement Fund $720,058.00. Total Projected Expenditures are $7,578,974.00; leaving al Fund Balance of $4,353,367.00. Pages 5 and 6 provided a detailed Line-Item breakdown (or source) of the revenues, including the transfers-in from other funds. Projected expenditures for each Department and discussion are as follows:  completed by the property owners and atr no costt to the City. Zoning maps, discussing specifically Public Hearing, Item A. OPENING THE BUDGET WORKSHOP AT7:20P.M. presentedi in Revised Exhibit 13 dated. July27,2022).  511-Legislative/City Council (pages 8 and9 9) Total Personnel Costs: Total Supplies and Other Services: FY2022-23 Proposed Total: 52ExerulweAaministaton (pages 10 and 11) Total Personnel Costs: Total Supplies and Other Services: FY 2022-23 Proposed Total: 2512-Executive/City Clerk (pages 12 and 13) Total Personnel Costs: Total Supplies and Other Services: FY 2022-23 Proposed Total: 514-Legal Services (page 14) FY 2022-23 Proposed Total: 513-Finance (pages 15 and 16) Total Personnel Costs: Total Supplies and Other Services: FY 2022-23 Proposed' Total: 519-General Services (pages 17 and 18) Total Personnel Costs: Total Supplies and Other Services: FY 2022-23 Proposed" Total: 521-Police Department (pages 19 and 20) Total Personnel Costs: Total Supplies and Other Services: FY 2022-23 Proposed" Total: 522-Fire Department (pages 21 and 22) Total Personnel Costs: Total Supplies and Other Services: FY 2022-23 Proposed" Total:  99,620.00 88,176.00 187,796.00 219,695.00 66,182.00 285,877.00 210,677.00 103,920.00 314,597.00 190,400.00 211,242.00 136,900.00 3 348,142.00 180,262.00 429,925.00 610,187.00 $2,772,200.00 $_507,248.00 $3,279,448.00 63,814.00 644,400.00 708,214.00  AUGUST2,2 2022, CITY COUNCIL REGULARI MEETING ANDI BUDGET WORKSHOP, PAGE40F5    253  X. BUDGET WORKSHOP CONTINUED  A. Continued. 541-Public Works (pages 23 and2 24) Total Personnel Costs: Total Supplies and Other Services: FY 2022-23 Proposed Total:  $729,963.00 $ 924,350.00 $1,654,313.00  The Public Facility (Transportation) Fund (pages 26 and 27) budget was presented as follows: Beginning Fund Balance of $926,1 183.00; Total Projected Revenues of $1,125,251.00; Total Projected Expenditures of $1,150,951.00; plus $350,000.00 to be transferred-out to the General Fund; leavinga The Capital Projects Improvement Fund (pages 29 and 30) budget was presented as follows: Beginning Fund Balance of $3,590,400.00; Total Projected Revenues of $50,000.00; Total Projected Expenditures of $957, ,000.00; plus, transfer-out $83,000.001 to Other Grant Funds and $454,376.00to The Other Grants Fund (page 32) proposed budget was presented as follows: Beginning Fund Balance of $47,000.00; Total Projected Revenues of $383,000.00, which includes $83,000.00 transferred-in from Capital Improvement Projects Fund as Assigned Funds; Total Projected The Industrial Development Grant Fund (page 33) proposed budget was presented as follows: Beginning Fund Balance of $120,558.00; Total Projected Revenues of zero dollars; Total Projected The Appropriations Grant Fund (page 34) proposed budget was presented as follows: Beginning Fund Balance of zero; Total Projected Revenues of $250,800.00, which includes $10,800.00 transferred-in from Capital Improvement Projects Fund; Total Projected Expenditures of$ $250,800.00; The final proposed budget was the Law Enforcement Special Fund (page 35): Beginning Fund Balance of $15,600.00; Total Projected Revenues of $1,000.00; Total Projected Expenditures of Inr regard tos salaries, the consensus of the Council was nott toi implement a new Performance Merit Plan and to discontinue the Salary Step Plan; provide for a 4.5 percent Cost of Living Adjustment increase effective October 1, 2022, and a 1.5 percent increase on June 1, 2023 for employees who score at least an average or above on their performance evaluation. However, they approved for Department Heads to utilize the flexibility of a minimum, medium, and maximum salary for new hires starting as of October 1, 2022. The next budget workshop is  Fund Balance of $550,483.00.  General Fund; leaving al Fund Balance of $2,146,024.00.  Expenditures of$ $430,000.00; leaving al Fund Balance of zero. Expenditures of $120,558.00; leaving al Fund Balance of zero.  leaving a Fund Balance ofz zero.  $11,500.00; leaving al Fund Ending Balance of $5,100.00.  scheduled for August 16, 2022at5.00P.M.  XI. MAYOR WATFORD CLOSED THE BUDGET WORKSHOP AND REÇONVENED IN REGULAR A. There were no unfinished items ori issues from the Budget Workshop tol be discussed. There being no further items, Mayor Watford adjourned the meeting at 9:14P.M.  SESSION AT 9:14P.M. XII. ADJOURNMENT Submitted By:  ShocMhite Lane Gamiotea, CMC, City Clerk  Please take notice and be advised that when a person decides to appeal any decision made by the City Council with respect to any matter consideréd att this meeting, s/he may need to ensure thata a verbatim record oft thep proceedingi is made, which recordi includes the testimony and evidence upon which the appeal ist to be based. City Clerk media are for the sole purpose of backup for official  records oft the Clerk.  AUGUST2, 2022, CITY COUNCIL REGULAR MEETING ANDI BUDQETMORSACPPCESOES