TOWN COMMISSION REGULAR MEETING MINUTES  TUESDAY, AUGUST 13, 2024 OAKLAND MEETING HALL  7:00 P.M.  CALL1 TO ORDER:  This meeting was held in-person and livestreamed as a Zoom webinar. Mayor Taylor called the regular meeting to order at 7:00 p.m. This was followed by the Pledge of Allegiance and  Invocation by Commissioner Ramos.  ROLLCALL  COMMISSIONERS PRESENT:  Commissioner McMullen Commissioner Polland Commissioner Ramos Mayor Taylor Vice Mayor Satterfield  COMMISSIONERS ABSENT: PUBLIC FORUM:  Public comments were as follows:  Kris Keller, 2511 Stonecreek Court - Kris said she wanted to put forth to the commission to possibly consider a moratorium for future new multifamily developments in town until a time that we can maybe update our commercial development standards. She said she thinks that with the future developments that are kind of moving forward through the process, the one down here on the north side of 50 and the current apartment complex, she feel like we've talked a lot about our two-square-mile town, and she thinks it would be lovely that we made it something that we could do. Kris said she did read the resolution, and she realized that it's something that we don't have a lot of control over. She said that she doesn't even know if it's something that can be done, but she thinks that we need to be mindful that we have to have things in place SO that developers don't keep coming to us with these proposals and the only way that we can legally really address that is to have it outlined in our rules and our guidelines for what our town and our legislation is. Kris said it's something that she thinks needs to be addressed quickly before we get another development that we have to take because we can't tell property owners what to do unless it's in our actual plans for our town. She would like the commission to think about possibly putting something in place to protect our little town from becoming a corridor of residential development down Highway 50.  1    CONSENT AGENDA:  a. - Minutes - 7-23-2024 Town Commission Regular Meeting b. Minutes - 8-6-2024 Joint ARB/PZB/TC Work Session C. State Revolving Fund Loan Extension d. OACS 2024-2025 Mental Health Plan Submission  e. Exception for serving of alcoholic beverages for "Art of Bird Photography" Lecture Mayor Taylor announced the items on the Consent Agenda. Mayor Taylor pointed out the employee anniversaries over 10 years for the month of September with a majority of these being at OACS. Mayor Taylor asked about the timing for the State Revolving Fund Loan Extension. Public Works Director Parker said that was a loan that we took out and we have not expended any of that loan yet, SO this amendment actually moves it out into construction in 2025. He said he doesn't remember the exact date, but it is in 2025 so if we in fact need that loan it's there to finish construction. He said we've got four million in the bank for a five point five-milion-dollar job SO that will be for that. Mayor Taylor said that is pretty substantial, it's going to be a great project. Mayor Taylor said he saw the camera contract in there and saw it is for Quincy, Florida. He asked if that is a mistake or just a sample contract that was in there. Chief Esan said it is an example of what Quincy did similar to MOTION was made by Commissioner Polland, seconded by Commissioner Ramos to  f. Manager's Report  what he would like for our town to do. approve the Consent Agenda. AYE: McMullen, Polland, Ramos, Taylor  NAY: None RESOLUTIONS  RESOLUTION 2024-06 - A RESOLUTION OF THE TOWN OF OAKLAND, FLORIDA, MAKING FINDINGS, APPROVING PERMITTING PROCEDURES FOR LIVE LOCAL ACT AFFORDABLE HOUSING PROJECTS AS REQUIRED BY SECTION 166.04151(7)a), FLORIDA Assistant Town Manager/Town Clerk Hui read the Resolution title for the record and the In 2023, the Florida Legislature approved Senate Bill 102 known as the Live Local Act. In 2024, the Florida Legislature approved SB 328 that amended the Live Local Act, both bills The intent of the Live Local Act is to increase workforce and affordable housing throughout  STATUTES, AND PROVIDING AN EFFECTIVE DATE.  explained the following:  were signed into law by Governor DeSantis.  the state.  2    Resolution 2024-06 establishes the review process for affordable housing projects under the Live Local Act in the Town of Oakland, ensuring compliance with state law. Projects meeting the criteria are eligible for administrative approval without requiring public hearings related to land use, density, floor area ratio, or height. Projects must still comply with the Town's design district requirements, including reviews by the Appearance Review Board, Planning & Zoning Board, and Town Commission, but without addressing land use, density, floor area ratio, or height. The boards and commission can look at other development standards such as building and site design standards, stormwater management, impervious surface, open space, landscaping, environmental and tree protection, infrastructure concurrency and proper availability of potable water and wastewater services, transportation, public schools, and parks and recreation, development buffers, building setbacks, parking, and any other applicable development requirement provided in the Town's Comprehensive Plan, Land Development Code, and Code of This process applies to projects in commercial, industrial, or mixed-use zoning districts that provide at least 40% of rental units as affordable housing for individuals earning less than 120% of the area median income (AMI). Affordability must be maintained for a minimum In regard to development standards, projects must adhere to the highest density allowed within the town, which is 25 dwelling units per acre. Height restrictions are based on the highest height currently allowed within one mile of the development or 3 stories, whichever Due to the Town's limited commercial and industrial land (16.9%), any Live Local Act project must be mixed-use residential, not standalone multi-family, meaning that it must be a mix The Town is responsible for monitoring ongoing compliance with affordability requirements. This procedure must be published on the Town's website as part of the compliance with the A procedure has been developed for the Town Commission's approval to meet the  Ordinances.  period of 30 years.  is higher.  of 65% residential and 35% non-residential uses.  Live Local Act.  requirements of the Live Local Act.  The procedure is presented in Exhibit "A" of Resolution 2024-06. The Town Commission is requested to approve Resolution 2024-06.  Commissioner discussion was as follows:  Commissioner Ramos said that the good thing is that it is mixed use, SO we have a 65/35 mix which is already what we have been proposing on Colonial on the commercial area with mixed use, multi-family and then three stories is a benefit as long they are not next to The Avenue. Commissioner Ramos asked if this is going to end up being a HUD type or project or what kind of funding is it. Town Clerk Hui said she thinks it is state funding. Mayor Taylor said he believes it is a mix of both. Commissioner Ramos said he hasn't seen projects get built with 40% HUD and the  3    other funding. Town Clerk Hui said it happens quite often. Commissioner McMullen said this is one of the Florida League of Cities issues and it's the largest cities that are really having a hard time. He thinks that Deland has some issues, some of the largest cities are really having a challenge with this. Commissioner McMullen thinks Orange County is having some challenges with this as well and they're really trying to dictate where the housing can go. What is it called? Not In My Backyard - NIMBY, that is the acronym. He said you have local people fighting with the state, that is what has to happen, and he knows the Horizon West area is feeling the pressure. Commissioner McMullen said it's a big deal on a state level but as someone else mentioned, our small size kind of save us because we don't have that much land, but  itisstill a hodgepodge on a state level.  Mayor Taylor opened up the floor for public comment. Public comment was as follows:  Kris Keller, 2511 Stone Creek Court - Kris said this is even more of a reason why we need to consider her previous comment, because this is a situation, from what she understands, where if a developer comes with any of the sites that we have and wants to do one of these developments and agrees to 30 years of affordable housing and all of that, we can't tell them no. Kris said she thinks that we need to consider that moratorium on other new developments, because in this case, we would have to let this project happen. She said we would have no control, and this would at least keep us from having other developments and also this affordable housing if it happened. Kris said she is all about people needing a place to live, she doesn't have Jan Holzworth, 202 West Gulley - Jan said it is her understanding that affordable housing is supposed to be owned by the town. Town Clerk Hui said that is another part of it that we had to identity any properties that the town had available that were of an adequate size for affordable housing. Jan said we did that previously, correct. Town Clerk Hui said yes, that was the first part, and we don't have any of that type of land available sO that is what is up on the website right now. This is step two, we need to have a procedure in place for when somebody comes in and is asking to be  a problem with that, she just thinks we have to look at our town.  able to do this.  Mayor Taylor closed public comment.  Mayor Taylor said that he wanted to talk about what Kris talked about which is trying to put a moratorium in place or change it. He said last week, just SO everybody knows, we had an ethics training for Commission, Planning and Zoning, and ARB and it was a topic that was brought up and talked about a little bit. Mayor Taylor said if we're going to be looking at that and multi-family is not in the picture, we've got to get ahead of our comp plan that dictates what can and cannot be there. Mayor Taylor said just to keep putting moratoriums on things really just kicks the can down the road SO if we have to sit there and isolate and say, we don't want this on this section of town, then we've got to get ahead of that. He said if we are really serious about doing it, we probably need to start looking into that process. Town Attorney Velo said that the town did fairly recently have a multifamily moratorium, and she knows that there is some case law about when you keep kind of renewing your  4    moratoriums, or, you know, maybe you have a little break in between, you are effectively just not letting anybody build this thing in your jurisdiction SO she has to see how courts look at those timelines. She said she is not sure when the last moratorium expired, sO she has a little bit of an investigation to do but can certainly take a look. Mayor Taylor said he thinks we should, because if we really want to talk about doing that, then we need to probably jump in and start thinking seriously about areas of town to isolate. Commissioner Polland said he thinks we extended the moratorium once or twice. Commissioner Ramos said this would be the third. Town Attorney Velo said that she believes it was effective for ay year. Mayor Taylor said that is what we need to do. Town Attorney Velo said that a year would be our cutoff maximum if we were able to initiate a new moratorium, we would only have one year to do that planning maximum, SO we'd have to move fairly quickly. Town Clerk Hui said the moratorium would not apply to something like this resolution SO you would Kris Keller said that since we have no control over these and could not avoid getting one of these projects, then somebody else can come too. She said her suggestion of the moratorium is until we can get the actual changes in our town requirements for commercial development to coincide with what our needs are because again, this isn't just from a, "I don't want apartments", this is our infrastructure cost and all of the other things that come with a higher density of people moving, in the town and what that puts on our system that we have in town. Kris said that we've talked a lot about that in past meetings. Commissioner Ramos said in essence, if we have a moratorium, we're only holding back developers who we can negotiate with and put into their contract what we really want for our town versus putting that on and nobody coming to our properties to develop and have a3 30-year affordable housing project come without us being able to say anything to them and just jump on the opportunity of open land because we closed the door on someone else we can negotiate with for the best of our town. He said we've done it three times. Kris Keller said that we need developers who need to start thinking about other things than multi- family to develop, there are other things that can be developed in our town. Commissioner Ramos said that we can persuade them. Kris Keller said there's a lot of other commercial development that can be done, we. just don't need a whole row of apartments down 50, you know, one after the other. Commissioner Ramos said that we can persuade them to the point of telling them, mixed-use and restaurants and push their units to the back because most of them will want to put commercial restaurants towards the street. Kris Keller said we couldn't do that with the 4th Street. Commissioner Ramos said yes, we did. Kris Keller said no, we asked them to put their units to the back. Commissioner Ramos said we're not done yet, we're not complete yet. Kris Keller said that we're not complete, but they haven't pushed theirs to the back. Commissioner Ramos said that according to where we left off at, we told them to tier it to the back side to be the highest and the front to be the lowest with the commercial in the front. Kris Keller said that she just doesn't think we need more in a two- square-mile town, which has been brought up several times, we've got one existing large apartment complex, we've got two more multi-family developments, how much more do we need? Commissioner Ramos said how do we stop the affordable housing? Kris Keller said  still be open to any of these developments coming in.  5    that we can't stop that, that's her point as well. She said we can't stop that, but we can stop that and something else from happening. Commissioner Ramos said let's find out how much time we have to put that in place and then we have a year to work on whatever we decide is best. Mayor Taylor said it seems like it has to happen quick if we're going to change policy MOTION was made by Commissioner Ramos, seconded by Commissioner Polland to approve  on what we're doing. the Resolution 2024-06. NAY: None  AYE: McMullen, Polland, Ramos, Taylor  Motion passed with a vote of 4 in favor; 0 opposed.  ORDINANCES  ORDINANCE 2024-09 - SECOND PUBLIC HEARING - AN ORDINANCE OF THE TOWN OF OAKLAND, FLORIDA, AMENDING CHAPTER 14 OF THE TOWN OF OAKLAND CODE OF ORDINANCES TO CORRECT SCRIVENER'S ERRORS AS TO SECTION 14-183, "IMPACT FEE SCHEDULE"; PROVIDING FOR CODIFICATION AND AUTHORITY OF TOWN OFFICIALS; AND Assistant Town Manager Hui read the Ordinance title for a record and then stated that the Town Commission authorized Raftelis Financials Consultants, Inc. to prepare a Parks/Recreation Impact Fee Study Update in 2017, a Transportation Impact Fee Study Update in 2018, and a Water Impact Fee Study Update in 2019 and adopted those impact fee study recommendations on March 20, 2017, November 1, 2019, and December 10, 2019. In 2022 the Town Commission adopted Ordinance 2022-20, setting forth an impact fee schedule intended to be based upon the above-mentioned Impact Fee Studies; however, were several scrivener's errors in the impact fees to be charged, and such scrivener's errors results in lower impact fees than were justified by the Impact Fee Studies. Ordinance 2024-09 is being presented solely to correct such scrivener's errors. Mayor Taylor opened up the floor for public comment. There was no public comment. Mayor MOTION was made by Commissioner Polland, seconded by Commissioner Ramos to  PROVIDING FOR CONFLICTS, SEVERABILITY, AND AN EFFECTIVE DATE.  Taylor closed public comment.  approve the Second Reading of Ordinance 2024-09. AYE: McMullen, Polland, Ramos, Taylor  NAY: None  Motion passed with a vote of 4 in favor; 0 opposed.  6    OTHER POLICY MATTERS  RFPAuditing Services Announcement and Selection Committee  Finance Director Leon said that on July 9, 2024, our current auditing firm, Brynjulfson CPA, announced they would no longer be able to perform our auditing services. Florida Statute 218.391 requires us to request bids on our auditing services, as well as have a selection The Finance department put together an RFP and it was published on August 8, 2024. The RFP will run for 3 weeks in the hopes of getting proposals from qualified firms. During these The Selection Committee shall be comprised of one (1) member of the governing body and two (2) members of the community, as deemed necessary, with the appropriate experience and/or knowledge of this project. A member of Town personnel will serve in an advisory The Auditor Selection Committee members shall review and rank the qualifying proposals individually. Committee members will meet at a publicly advertised meeting to discuss and finalize their evaluations and to summarize their scores in a ranking matrix. The Committee Chair will present their recommendations at the next available Town Commission meeting. The Commission will confirm direction to negotiate and execute a contract to engage a firm. We currently have one member of the community that has expressed interest in being part Staff is recommending opening the third position to the Town's residents via application process. Town staff will review the applications and will make a recommendation to the Town Commission based on experience and/or knowledge. Town Commission will officially appoint all committee members at the August 27th Town Commission regular meeting.  committee.  3weeks, the Town must set up a selection committee.  capacity.  of the selection committee and our mayor has also expressed interest.  TOWN MANAGER/DEPARTMENT HEAD REPORTS: Town Manager Stewart had the following updates:  The town staff have begun to re-examine the proposed budget for fiscal year 24-25. As you know, the town adopted its tentative budget, its tentative millage rate in June but since we've been notified by Orange County of the fire tax increase, that will have an effect on our budget, the town staff has begun to kind of look at expenses and revenue again here int the last hour to see if we can come up with a way to possibly reduce the tentative millage rate that was adopted by the commission in July. He said we are doing all we can, weare looking at our employees' health insurances, going back out to kind of get some quotes to see if we can save some funds there, if there's a possibility for that. He said that we are also looking to get a meeting scheduled with the Florida State Investment Program, which  7    was discussed at our audit presentation by Mike Brynjulfson to possibly make some investments that would bring some interest revenue into the next year's budget. Town Manager Stewart said we're looking at every little penny that we have available without trying to cut any services to the town residents. He said that he can't say enough about the job that our department heads do, as you can see this evening, and our employees. He said our public hearings will be in September. We had negotiations with Orange County and will let the Mayor discuss that in his report. Town Manager Stewart said they also attended a webinar for the Florida League of Cities Environmental Stewardship Award that we won with the Oakland Nature Preserve. He said that will be presented this week at the Florida League of Cities conference as well, but there were about 60 attendees online in the webinar that got to learn about Oakland and about the importance of the nature preserve and all of these partners that have helped that be successful. Jennifer and Nicole from the preserve were on the webinar as well, and they did a great job and were very informative and they have Community Outreach Director Lovejoy said that this Friday night, we are opening the Lake Apopka history exhibit and Lynn over at the center has been working tirelessly on this exhibit, and it is looking SO fantastic. Community Outreach Director Lovejoy thanked the Oakland Nature Preserve for lending us some items and FOLA and St. John's River Water Management District also assisted in the timeline SO, Friday at 5.30, come meet the artists, and come hungry, because we'll have two food trucks there as well. She said Gatorland will be there with a three-foot alligator and a baby alligator, SO you can hold it and touch it and feel it and understand it. Community Outreach Director Lovejoy said that as part of the exhibit, which will run through the end of October, we're going to have Wei-Shen Chen, who is the curator of the exhibit and is an international award-winning bird photographer, presenting a free presentation on September 12th about how he gets these iconic shots that you'll see as part of the exhibit. She said that will be like an extra added bonus to the exhibit, Chief Esan said that School's back in session SO he would ask that everyone please drive safely to the schools. He said unfortunately, there was a golf cart crash yesterday in Oakland Park, non in Oakland, but on the Winter Garden side SO let's not carry that over to Oakland. Other than that, our kids are, getting to and from school safely and we're looking forward Assistant Town Manager/Town Clerk Hui said that she is working on getting all the business tax receipt renewals out. We have 260 some businesses that we have to annually renew  great staff down there as well.  SO we hope to see everyone Friday night, it is going to be a great time.  to getting them home after school.  and get them to update their information and pay their fees.  COMMISSION REPORTS:  Commissioner Ramos wanted to recognize a gentleman in the audience who helped out with Remembrance Day and put it together. He asked Trillshun Bacon to stand up and be recognized and stated that he did a fabulous job on Remembrance Day at Willie Welch Park. Commissioner Ramos said that Trillshun brought a lot of backpacks, and a lot of kids were  8    super happy. He said the event recognized a lot of the residents who have made a big impact in our community, and they all got awards. Commissioner Ramos said there is al long list of names including Ms. Marilyn Mack and Vice Mayor Mike Satterfield. He said all the residents in that area were super happy with him for what he's done for the last 28 years in our community. Commissioner Ramos said Vice Mayor Mike Satterfield was best friends with Willie Welch, they called each other brothers. He said it was a great time and our mayor was out there. Commissioner Ramos said we also had a school lunch that Commissioner Ramos and Vice Mayor Satterfield made for the teachers. He said they were super happy that Commissioner Ramos and Vice Mayor Satterfield were serving them, making the burgers and hot dogs. Commissioner Ramos said the mayor was there and made a good speech. Everyone recognized the teachers in all their efforts and gave them a good starting prayer. He asked for lots of prayers for them because they're going to have a challenging year and congratulations to them for the A they received as a school. Commissioner Ramos said he thinks it was two great events that are helping our community. He said that Trillshun was able to get a lot of great stories at Remembrance Day SO it would be great to get those people on record with those stories, there was some funny stuff. Commissioner Ramos said that this week, he and Commissioner McMullen are going to be in Hollywood at The Diplomat for the Florida League of Cities Conference SO they will miss out on Friday's event. He said he wishes they could be there but as a voting delegate, it will be his first time SO we can divide and conquer, and the rest of the commissioners can take care of this end, and they Commissioner Polland said he couldn't remember if we gave any recognition to the school for getting that A rating for the second year in a row. Mayor Taylor said he thinks we did when Principal Dwyer was there a few weeks ago and we put it on Facebook as well. Commissioner Polland said is a big deal and since iti is official now, he wanted to make sure Commissioner McMullen said the biggest thing that happened since he has been here is that the Tri-County League had a retreat all the way over in Edgewood, Florida, downtown Orlando, but the biggest piece that came out of that is they have a new executive director, which is not new, she's been around for about two or three years, and the goal is to have more of the local elected officials be involved with the Tri-County, but one of the biggest things that they're going to try to do when Session comes in, she's the executive director on the West Coast in the Sarasota area, is every week during Session they're going to take two or three people from the Tri-County area, paid for by the Tri-County League, to go to Tallahassee to lobby and speak to the legislators to address some of these non-funded mandates. He said that they're going to be reaching out to all the elected officials in the Tri- County area as they start to build that program. Commissioner McMullen said she's already doing it in the League, and they did something similar like that in Polk County, where they take local electors up on a weekly basis and that's outside of the League of Cities legislative day. He said that the big piece is to come up with priorities for the Tri-County area, create the talking points, and create all the messaging. Commissioner McMullen said the goal is to have at least two or three representatives from one of the cities municipalities throughout the area to go on a regular basis and, of course, they can address what's going on in our  will take care of that end.  we were recognizing it.  9    local town, but it's really to try to help our Tri-County area. He said you'll see that being developed. Commissioner McMullen said he knows session starts in March and April SO we will start seeing some communications coming to Town Clerk Hui about signing up for that and volunteering, SO we really need as many people as possible ini the Tri-County area which is Seminole, Orange, and Osceola. He said the Tri-County League is going to probably have a night meeting in December because he knows sometimes it's hard for people to get to the luncheon. Commissioner McMullen said that they're looking to have Oakland host, he can't remember the last time we hosted a meeting here SO they may be asking us to host a Mayor Taylor said we received an email from a resident regarding the Lakeside Church. He said we have been talking on and on about the parking issues going on at the church and the overflow parking that's happening on the vacant lot behind Family Church. Mayor Taylor said that he can say last week it was seven days of revival at the church, SO he knows it was a packed house there and they should go back to the regular Sunday services, but regardless of that, he has asked Town Manager Stewart if he would look into the agreement that we made back with Lakeside and the parking. He said that if he recalls back when Lakeside was getting started and he was sitting on the Planning and Zoning board, there were some criteria as far as staggering start times SO that parking could be accommodated on property versus off property, SO we'll have the town research that and see what we can do to try to help out and maybe mitigate some of that parking. Mayor Taylor said Lakeside is a very popular church, there are a lot of members that attend the church, and he is one  meeting.  of them, SO it is very crowded sometimes there.  ADJOURNMENT  There being no further business, Commissioner McMullen adjourned the meeting at 7:38  p.m.  TOWN OF OAKLAND:  SHANETAYLOR,  sas  ATTEST: Pidhi  ELISE HUI, TOWN CLERK  10