CITY OF OAKI HILL CITY COMMISSION MEETING CITY COMMISSION CHAMBERS- CITY HALL 234 South USI Highway 1 Oak Hill, FL 32759 (386): 345-3522  OFOAK  January 24, 2024 5:00 PM WORKSHOP MINUTES  ELORIDE  A. OPENING 1. Pledge of Allegiance 2. Roll Call  Present: Mayor Gibson, Vice Mayor Lindlau, Commissioner McGee, Commissioner Catigano  Commissioner Hyatt.  B. MAYOR GIBSON COMMENT:  Mayor Gibson informed the citizens that the Commission's meeting will now be streamed live on the City's YouTube channel and will be available after the meeting on Commission's The City Administrator gave a brief explanation on how the Indian Harbor sewer project Brad Blais project manager for Mead & Hunt addressed the citizens about the septic to sewer project in Indian Harbor Estates that will service approximately Two Hundred and Eighty homes with future service to the fish camps. The sewer will operate on a vacuum tank system which will pump to the lift station then to the wastewater sewer plant on Beacon Light Road which will be processed into reclaim water. The cost of the total project Mike Ulrich Water Resource & Utilities Director for Volusia County stated the County is investigating an additional ($25,0000,000 to $28,0000,000) Twenty-Five to Twenty-Eight million dollars to Comply with the new DEP restrictions on advanced treatment systems and to accommodate the anticipated growth of Oak Hill. Mr. Ulrich also stated that the impact fee of ($3,400.00) Three Thousand Four Hundred Dollars for hook up to sewer would be waived if the resident hooks up within Fifteen to Eighteen months. The City Brad Blais mentioned that protocols must be established between the County and City Carrie Beary 182 Gary Avenue, question if all the septic systems have to be removed or can they be back filled with sand. Blais, there are provision to remove and/or fill. When permitted, the Health Tracey Spence 137 Indian Creek commented that they did not replace her grass with St. Austine, the swale was not restored to its original condition, they partially covered her culvert, and is it true that the  website.  C.CITY ADMINISTRATION REPORT:  was conceived.  D. PRESENTATIONS: Brad Blais (Mead and Hunt) / Mike Ulrich (V.C. Utilities).  to date with change orders is $7.825 million.  Commission will decide on the timeline.  staff.  E.C CITIZEN PARTICIPATION  Department will explain the specific process.  newer homes are already hooked up. Commission, no one is hooked up.    Dominic Dominguez 197 Gary Avenue what asked happens if your septic tank is underneath your house. Commission and Blais are unaware oft the exact procedure. Other individuals have the same Dallas Smith 221 Gary Avenue question why isn't Indian Harbor Estates getting all the grant money. Blais, and the mayor explained that only ($560,000.00) Five Hundred and Sixty Thousand Dollars remains oft the grant money to offset hook-up costs. The other remaining grant money is allocated to the entire city per the grant agreement. Mr. Smith would like the remaining ($2,000,000) Two Million Paul Davis 226 Gary Avenue wants to repurpose his aerobic tank, also why did they choose the vacuum septic system over the gravity system. City Staff will look int the options to repurpose the aerobic tank. Blais, they chose the vacuum system because of elevation issues and construction Bonnie Davis 226 Gary Avenue voiced her concerns that to hook up to city sewer she must remove a Justin Maurice 778 Indian Harbor e-mailed and asked the pod tol be moved to accommodate both of his dwellings. He also requested if he could fill in his septic tank himself. Commission said that will be Steve Durgin 187 Randle Avenue expressed his frustration with the contractor, His waterline was broken (3) Three times, dug up his yard (6) Six times and cut his cable line and electric dog fence. Larry Hall 191 Randle Avenue concerned about no certified inspectors were present during Jeff Fields 289 Randle Avenue questioned when he was going to get hooked-up. Ulrich stated it would be easier to hook up new constructed homes because they currently have no sewer or septic. Don Schreiner 170 Randle Avenue asked Commissioners to revisit Mr. Peterson parcel to install 217 E. Ariel Road (bad audio) I believe the question was what to do if the septic tank is under your Carrie Werning 169 Indian Creek Road cited City Ordinance 2019-12 (connection to City Central Sewer). Ms. Werning asked if the resident could do all the preparation and have a licensed plumber preform the final hook up. Ini the opinion oft the mayor, he did not see an issue with it. Answers to other questions: the plant is not manned Twenty-Four hours a day but, there will be Twenty-Four-nour coverage. The County will also cross train a City of Oak Hill Employee. The County is responsible for all lawsuits. Details of the slide show presentation is available on the City's website. Robert Clinton 296 E. Ariel Road. When is the estimated hook-up date? Ulrich stated, when the system is tested and operational. New residence will be hook-up first due to no septic system. Brenda Hardy 184 Randle Avenue contractors damage her leach field. Requested special consideration for early hook-up. Ulrich ask the city for special consideration for residences with Jupp Norhausen 214 Gary Avenue suggested back-up vacuum pumps, Blais, the system is redundant, and they have back-up pumps. Norhausen notice cracking and low slopes in the pavement. Blais, cracking is normal were the lines where run, but dips in the roads may have to be addressed. Blais reiterated that the plumber will have to be state licensed and have a' Volusia County Tom Pentz 295 Indian Creek Road stated he was informed he was included in the initial plans, then six months later he was informed he was not. Ulrich could not speak to what prior staff did, but project was slated for residential. Pentz also ask for a forensic audit. Mayor will consider it. Larry Raimo 224 Gary Avenue representing Shery! McBee inadequate oversite, every crossing where the pipe was placed has a dip and the road throughout Indian Harbor Estates is terrible. Daryl Weisenstein 188 Randle Avenue should every house have a back check valve. Blais, the  problem. Erin Anderson will inquire.  Two Hundred and' Twenty-Five Dollars be allocated to Indian Harbor Estates.  costs.  part of her driveway which will incur an addition cost to her.  determined by the Health Department.  Mayor reiterated that the citizens have "Twelve months to hook-up." construction and was concerned that quality control and warranties.  another pod. home. Mayor will inquire.  unique situations.  Occupational License.    vacuum system negative pressure and ifi it did fail the sewer line Is lower than you're dwelling. Larry Hall 191 Randle. Avenue still have dips in the roads is your finish elevations smoother. Blais, Carrie Werning 169 Indian Creek Road, Blais answered Ms. Werning question that the sewer lines were on the owner property line. Ms. Werning also stated that the City should be responsible for the Two Hundred Feet of sewer line (in the right of way) that leads to the Peterson property. Ms. Werning stated that most oft the residence in Indian Harbor where under the impression that Mead & Hunt where the project manager and just recently was informed that they were not. Ms. Werning also suggested that Brad (Mead & Hunt) go door to door and contact every resident and inquire ift they have any outstanding issues. Someone needs to represent the citizens of Oak Hill and Indian Harbor  inaudible. Blais was away from the microphone.  Estates.  Gregg Livingston 206 Randle that he stated he is going to install a check valve. Mayor Gibson suggested that all the residence install a check valve.  Roger Jennings 181 Randle Avenue already on City water. Ulrich, once hei is hooked up to sewer that is when he will be charged for sewer. Mr. Jennings also inquired about the hook up reimbursement. Mayor stated that usually the plumber does not itemize a bill on new construction, but when anyone who receives a bill from a plumber for hook-up can submit it to the City for reimbursement of a preset amount that has yet to be determined. Who will do the final inspection. Ulrich, will investigate it. Mayor reiterated that residents with damaged drain fields should have priority hook up. Carrie Werning 169 Indian Creek Road, when did the system pass the final inspection, Blais, today. Brenda Hardy 184 Randle Avenue thanked the Commission and inquired if Colman plumbing is acceptable. Mayor Gibson yes, ift they are licensed and insured. Mayor also stated that the septic Paul Davis 226 Gary Avenue concerned about dips in the road, and will they be repaired? Blais will Janet Owen 216 Indian Creek Road asked what is the timeline for hook-up for the rest of the residents? Scott Simpson, as soon as the interlocal agreement is finalized. Casey Jones 147 Gary Avenue voiced his concerns that the vacuum system may clog easier. Mr. Jones suggested to Ulrich include an educational letter when notifying the residents tol hook-up. Daryl Weisenstein 188 Randle Avenue, what about garbage disposals. Blais, ifit makes it down a p- Chris Harris 148 Randle Avenue corner of driveway has still not been repaired after six months; he has e-mailed the City numerous times. Will residents receive additional funding if they must the run pipe under their driveway. Mayor, no. Mayor also stated that it was unfortunate that they did not receive the Four Hundred Thousand Dollar Grant but will still solicit for additional funding. Carrie Werning 169 Indian Creek Road inquired was that the Four Hundred Thousand that Khon was referring to. Mayor is unaware of all the details. Ms. Werning ask Blais for additional information that John Sincavage 230 Gary Avenue asked if we could receive a group discount from a licensed plumber. Mayor, the City Attorney recommended against it due to liability issues. Mayor suggested to  abandonment process is coordinated by the Health Department.  address this issue.  trap the system can handle it.  she had not received regarding funding. get with your neighbors for a discount. Commissioner Hyatt, nothing. Commissioner Catigano, nothing. Commissioner McGee, nothing. Vice Mayor Lindlau, we covered it all.  F.COMMENTS AND CONCERNS FROM THE COMMISSIONERS  Mayor Gibson instructed the new homeowners to reach out to Erin. Motion: To adjourn meeting, Seconded by Commissioner Hyatt.    G.ADJOURNMENT: 7:40 PAb Douglas Gibson, Mayor of Oak Hill  ATTEST:  hebbe Jérome Adams, City Administrator  Note: Ina accordancev withF Resolution2 2006-17, athree (3)n minute timeli limitationp pers speakery willb bei imposed./ A speaker maya addresst thec Commissionf foran maximumo ofthree (3)n minutes duringt theF PublicF Participation portiono ofthen meeting. andf fora amaximumo ofthree (3)minutes during anys specificA Agendat topic. Pursuantt toF Florida Statute1 166.041 (3)(A). ifanir individuald decides toa appeala any decisionr madey withr respecttoa any  matter considereda atan meetingorhearing. thatir individualv willr needarecord ofthep proceedings andv willn needtoe ensuret thatav verbatimr record ofthep proceedingsi isr made.