CITY OF OAKH HILL CITY COMMISSION MEETING CITY COMMISSION CHAMBERS- CITYHALL 234 South US1 Oak Hill, FL3 32759 (386)345-3522  A  ELORIDP  April8, 2024 6:00 pm MINUTES  A. OPENING 2. Invocation 4. Roll Call  1. Mayor Gibson called ther meeting to order at 6:00pm 3. Mayor Gibson led thel Pledge of Allegiance  Present: Mayor Gibson, Vice Mayor Lindlau, Commissioner Catigano, Commissioner Hyatt Others Present: Jerome Adams, ChyAdministrator/ciy Clerk, Erin Anderson, Deputy City Clerk, Scott  Absent: Commissioner McGee with phone call  Simpson, City Attorney B. AOENDAMODIFICATIONS Administration: reports.  Mayor Gibson stated he would liket to movei item K. City Administration Matters to item E. City  C.PRESENTATONS/BRIEF: ANNOUNCEMENIS  Mayor Gibson read al Proclamationi for Fair Housing Month for April 2024. D. CITIZEN PARTICIPATION/PUBLC INPUT( (NON-AGENDAI ITEMS)  Dru Ann' Welch: 222 Cypress Ave: Cleanupi this Saturday at Saints & Sinners cemetery. Publici invited Carrie Werning Indian Creek Road: Requested clarification regarding reimbursement on thes sewer project. City Administrator. Adams explained that the City will be writing the checks but has ay process Henry Nolan 205 Lagoon Mist -The gathering at Mary DeWees Parki very loud from 1 - 5pm, over 60 decibels at times. He asked the commission to change the permitting process when there is goingt to  9a-2p  tos goi follow with the state before this can happen.  be al live band at the park.  E.CITYA ADMINISTRATION REPORTS and K. CIYADMINISTRATOR MATTERS    The firsti itemi is the purchase of thep property north of thel Mary DeWees ballfield andt the sale of Nancy Street property. Letters were: sent to all parties and City Administrator Adams is waitingi fora  response.  1. - OakHICommunitvyl Trust (OHCT)Flyer  Flyer was sent from OHCT andi it has created confusion or concern thisi is an opportunity for all Mayor Gibson discussed the verbiage on thei flyer and the confusion oft the OHCTI referring to the VIA int their advertising. The discussion gave details oft the history of thel hall and OHCT. Attorney Simpson also: spoke abouti the reason the OHTC was originallyformed.  parties to clarify thei information presented on thet flyer  Denise King feltt the Mayor saidi it all.  Dru Ann' Welch: 222 Cypress Ave- - clarified she is notr representing the Historical Board andi is speaking as a citizen and offered furtheri information prdignayegeaaA Robert Clinton current Chairman OHCT and member for 17y years stated hei is the spokesman fort the Community Trust. He spoke about adding the word Hall tot the current sign and confirmed the purpose of thei flyer was to gain members andy volunteers for OHCT Tanyal Petracca, Chair of Historical Board, explained that ther name of thel building cannot be Charlie Dean- -157EH Halifax- made suggestions to putt the dates for the building above or below the sign. Tanya Petracca responded stating that ther new sign will have all oft that on  newspaper article and the OHTC website.  changed because iti is registered as a State Historic Site.  there and was approved in August 2023.  2. Brownfield Agreement:  City Administrator. Adams was told byt the County that there is grant money available that expires Sept 30 oft this year. The amount is $91,473.2. He asked the commission fori input as to where remediation areas might be within the City to qualify1 fort this funding. Mayor Gibson asked if wel have al list of brownfields which havel been done int the City. Deputy City Clerk Anderson stated El Halifax: 2014, Flamingo Rd 2014. Mayor Gibson asked Charlie Dean to address the commissioners regarding the gas stations that have been int the City. Mr. Dean gave details of the many old brownfields located throughout the City.  3. C City Administrator. Adams introduced a nonagenda item regarding the type of businesses that we allowi in our parks. In question is one business that offers horseback ridingi in the river. City Administrator Adams stated that our code does not state what animals or types of business  that are allowed in parks.    A discussion ensued including questions about state regulation of the river and City liabilityif Henry Nolan of Lagoon Mist stated that there are folks on Lagoon who own! horses and go downi tot the river. They are not doing this commercially. He asked ift they would still be able to Dru Ann' Welch 222 Cypress Ave - stated that thisi item was oni the Agenda Sept 11, 2023, Neil Bonds 295 Indian Creek Rd - Discussed that Volusia County Park regulations. He stated that private businesses conducting business on City propertyi is unfair to all other businesses  someone ist throwni from a horse andi injured int the park.  ridet their horses tot ther river. under (K) New Business.  int the City. F.CONSENT AGENDA No consent agenda. G. CITY ATTORNEY Nothing from City attorney. H. CITYI PLANNER  1. Kimley-Horn Water Supply Facilities Work Plan.  Madeline Kinder with Kimley Horn, Professional Engineert for Kimley Horn explained the 10- year Water Supply' Work Plant fort the City of Oak Hill. The City has aj policy already andt the Comprehensive Plan has many policies that were pertinent tot the) Water Supply Work Plan, sO  itv was amended" withi their company's name and date. Deputy City Clerk Anderson read the ordinance:  ORDINANCE NO. 2024-01  AN ORDINANCE OF THE CITY OF OAK HILL, VOLUSIA COUNTY, FLORIDA ADOPTING AMENDMENTS TO1 THE CITY'S COMPREHENSIVE PLAN TO ADOPTI BY REFERENCE, Al WATER SUPPLY PLANI INTO THE INTERGOVERNMENTAL COORDINATION! ELEMENT OF THE PLAN AND ADD THE WATER SUPPLY PLAN AS AN EXHIBIT TO THE PUBLIC FACILITIES ELEMENT, PROVIDING FOR SEVERABILITY, ANDI PROVIDING FOR AN EFFECTIVE DATE. Motion: Vice Mayor Lindlau Seconded by Commissioner Hyatt 2. Site Plan Amendment Staff Report -1 110WA Ariel Rd, NKA Oak Hill Station  Action: Motion passed unanimously  Graham Long, with CGA1 the planning consultant, representing applicant Oak Hill Station. The planning board has met and recommended: site plan approval. Applicant, Mark May 106 Carlson Cove, Edgewater spoke about bringing Oak Hilli its first business park with the business model SO that small business owners can own or rent at facility to run their business.    Alengthy discussion ensued regarding the rules and regulations that will be set fort the businesses, items that can! be stored, larget trucks entering the complex and outdoor parking, and thet fencing of the property. As secondary discussion involved an email from Terry Brown who owns the property that backs upt to the West side oft the development and her overt the Attorney Simpsonr reminded the Commission thati if plans have been approved byt the planning board theiri task is to approve or deny them not to negotiate site plans.  zoning fort this project.  Mayor Gibson asked the planner if all City requirements have been met. The planner answered Terry Brown 150 Baywood Drive Oak Hill- expressed concerns that there was confusion Charlie Dean 157 El Halifaxi found outi iti is noti industrial and there is no outside storage. He Carrie Werning asked about selling some oft the units. Who is going to maintain thep property?  yes.  regarding the ability to rezone the property toi industrial.  asked about mechanic shops. Adiscussion of restrictions ensued. Mr. May statedi the Property Owners Association would be responsible. Motion: Commissioner Hyatt Seconded by Vice Mayor Lindlau  Action: Motion passed unanimously  L.CITYENGINEER None None L. OLD BUSINESS  .VOLUSIA COUNTY SHERIFF ITEMS  1. Contract for VIA Hall cleaning. their approval.  City Administrator, Adams is bringing the contract fort the cleaning back toi the Commission for Mayor Gibson statedi that the contractor's insurance checked out. Attorney Simpson voiced concerns that the contract needed further definition of cleaning requirements. Tanya Petracca explained what she expects fromi the cleaning. Attorney Simpson asked her to create al list and Mayor Gibson asked for a motion. The motion was stated by Attorney Simpsoni to approve subject tot the City and the company coming to a mutually agreeable description of deep  send it to the City Administrator.  cleaning and routine cleaning surfaces. Action: Motion passed unanimously  Motion: Commissioner Hyatt Seconded by Commissioner Catigano    2. 591 Cherokee Blvd- - Update on HOA1 fees  Attorney Simpson sent an email to City Administrator Adams about the dollar change andi it was provided tot the Commissioners. His recommendation ist to pay the amounti they are asking fort to get offt thei interest plan and pay the amount due monthly. After a discussion about options for the property, Consensus was reached to have Attorney  Simpson reviewt the HOA agreement. 3. Waste Pro assessment to residents.  City Administrator. Adams spoke about the presentation by. James Moore identifying discrepancies in what we pay Waste Pro for their services VS assessments from residents. The City Administrator introduced Ernest Peterson whoi is ai former Volusia County employee andi is currently doing consulting work for some of the Cities int the county to review their taxi rolls and make sure information is correct. Hel has done solid waste assessments to make sure citizens are receiving what they are supposed to ber receiving. Cost will be $500 per month. Hev would meet once ar month with the City Administrator to report his findings. Motion: Commissioner Vice Mayor Lindlau Seconded by Commissioner Hyatt  Action: Motion passed unanimously  M. NEW BUSINESS  1. Electric for Scoreboard at Mary DeWees Baseball Field  Three bids were receivedi fort the electric worki for the scoreboard at Mary DeWees Park. Harrison Electric had the lowest bid at $4,586. Thel Mayor stated that he andt the Deputy Clerk Anderson reached out tol FPL. They cannot dot the work because they are backed up! but Commissioner Hyatt made motion to approve Harrison Electric. 2nd by Vice Mayor Lindlau Carrie Werning passed out spreadsheet about parks department budget detailing what was  offered a $1000 donation1 towards the hookup.  spent in 15 and 2nd quarter. Current budget is at a negative $68110.35. Discussion ensued and it was stated the money would come out of ARPA. Motion: Commissioner Hyatt Seconded by Vice Mayor Lindlau.  Action: Motion passed unanimously 2. ARPAI Proposed Scope Letter. James  There are reporting requirements for the ARPA1 funds. Althoughi the City had donei their reporting in the past it was not done correctly. Proposal isi for. James Moore to dot ther reporting for 2024, 2025, 2026 and1 thet finaly year 2027. Cost would be $2,950 which would take care of  the reporting each year through 2027. Action: Motion passed unanimously  Motion: Commissioner Hyatt Seconded by Vicel Mayor Lindlau.  N. CITY GOALS Nothing    O. BOARDS AND COMMITTEES  1. Economic Development-Mike, Arman. Mr. Nolan found the Lighthouse Cove CCR ont the website. Mr. Arman worked with aj property auctioneer several years ago. Consider puttinga reserve oni itf for ther money we owe. Agent sale becomes more complicated. Certified letter from Tallahassee. Ifyou have an AG exemption, not zoned AG, must go ont file  with Dept of Agriculture this month.  Job Fair- Wed 3-7a at Brannon Center. 37 employers so1 far.  Spectrum is has someone going door to door stating that rates are being raised to people who  are noti their customers. 2. Historical Board  Heritage festival was al big success. Museum has beeni invited to other events.  April 18 will be having a museum breakdown. Entire museum will bei redesigned tot tells story of Shipment of sign will bet first week of May and they will be contacting Deputy Clerk Anderson and Tanyat to make arrangements. Rock and brickv were donated. Brick mason to create  Oak Hill. May 9 will be put back of the museum.  planter around the sign.  Still need Wi-Fiand lights and safety for outside.  P. PUBLICWORKS  1. Nancy Cummings Park- Inliner cleaning and CCTVi inspection of ditch  Mark Bell Public Works Supervisor stated a new duskt to dawn light has been purchasedi for under the gazebo. Hei then discussed the InLiner cleaning and CCTVi inspection ini the agenda package. The recommendation wast to clean the pipe first and run the camera before doingt the InLiner. Additionally, Mark has met with homeowners to get an agreement signed to go on their Charlie Dean: 157EHalifax- -7 There was $20,000 approved last year, county was goingt to puti in two 18-inch pipes. Would ith be prudent justt to open the ditch up and allowi it to flowt to Wood Carrie Werning: where is the money coming from? Mayor Gibson responded that the Cityi is Decision to table and get an answer from the County. Could schedule: a Special Meeting if City  property to clean outt the ditches.  Avenue.  waiting fort the Governorto. sign thel budget to get $500000. Administrator Adams gets thei info before the next meeting. Q.COMMENTS. AND CONCERNS FROM THE COMMISSIONERS    Mayor Gibson went to Pastor Woods 38th anniversary: att the Bibleway Church. Community Garden also had Earth Dayt the same day. Mr. Pence has agreed to lett the City use! his property nextt to C's Diner for Commissioner Hyatt Farmhouse cats big yard salet this Saturday 8 -2. Friends of Library has concert Vice Mayor Lindlau enjoyed Oak Hill Sports Club opening day and1 felti it was a wonderful successful  the City cleanup.  Sunday the 14th int the park and that ends the Winter concerts.  event. R. ADJOURNMENT Adjourned: 8:57, pm  ATTEST: fe  hane Adams CityA Administrator/Clerk  DouglasAGibson BAV Mayor  Note: Ina accordance with Resolution: 2006-17, at three (3) minute time limitation pers speaker will be imposed.. As speaker maya address the Commissioni for a maximum oft three (3) minutes duringt the Public Participation portion oft ther meeting, andi fora a maximum oft three (3) minutes duringa anys specific/ Agenda topic. Pursuant tol Florida Statute 166.041 (3)( (A), ifa ani individuali decides to appeal any decision made withr respect to anyr matter considered ata a meeting or hearing, thei individual willr needa a record oft the proceedings andy will needt to ensure that a verbatim record oft the proceedings is made.