CITY OF OAK HILL  CITY CHARTER REVIEW COMMITTEE CITY COMMISSION CHAMBERS - CITY HALL  234 South US1 Oak Hill, FL 32759 (386)345-3522  FLORIDP  April 10th, 2024 2:30 PM Minutes  A: OPENING 1. Call to Order - 2. Pledge of Allegiance- 3. Roll Call  Chairman Taylor called the meeting to order at 2:31pm.  Led by Chairman Taylor. Ms. Welch, and Mr. Dean. gave prior notice.  Present were: Chairman Taylor, Mr. Cummings, Ms. Werning, Absent were: Mr. Smothers, Mr. Engele, and Mr. Pentz, who all  B: CONSENT AGENDA None  C:P PRESENTATIONS/BRIEF ANNOUNCEMENTS  1. None - Tracey Barlow, former City Manager of Edgewater was unable to attend.  D: COMMITTEE DISCUSION 1. Review Map of the City:  The Committee was still awaiting a detailed copy of the Boundary Map, and they discussed whether to send the Draft to Scott for review or wait for a more detailed map. It was decided to  wait for the more detailed Map.  Further Discussions:  Ms. Welch stated that all the changes were made, and the document was reformatted to allow changes to the Draft. The City Administrator was asked to provide a Draft copy, which City staff handed out to members present. Committee Members continued to discuss whether to review now or wait until next week for the full panel to review for maximum input. Itwas suggested that copies be sent to all absent parties so they could review and be ready for the Meeting next week with Scott. The City Administrator agreed to send copies to all members of the Meeting. The Chairman wants them to discuss it first then send a copy to    Scott.  Committee Members discussed whether there were any significant differences in the Title of City Manager VS. City Administrator and wanted to review that matter before they meet with Scott. They all agreed that all Committee Members should meet next week to go over Mr. Dean opined that it was just a matter of title or a few dollars, stating that it was the same job doing the exact same thing; it was just a matter of a Title, they do the same job. Ms. Welch stated that the best they could do is use the document provided by The City  the changes and hear the perspectives of Ken & Tracey.  Administrator if they can't get the document from the other source.  Mr. Cummings made a Motion to table the tentative Charter Meeting until next week, hoping everybody will be here. Seconded by Ms. Welch. Mr. Dean wants to first ensure Parker and Motion by Mr. Dean, seconded by Ms. Werning for The City Administrator to get a hold of Parker and Barlow asking them to be at next week's Meeting, if not, they could work something out. Motion by Mr. Cummings, Seconded by Mr. Dean to table the matter under discussion until next week and The City Administrator to try to contact everybody and say how imperative it is to be here. The City Administrator to contact everyone and let everyone know of their concerns.  Barlow will be here next week. Motion rescinded.  Continued Discussions and Opinions on Other Matters:  Discussion ensued regarding the City Administrator's position, its powers and responsibilities. Ms. Werning stated that the biggest issue with the Charter is, it should be a Commission-based Charter. She stated that we elect commissioners for the job who should be held accountable for the job they agreed to do; and, It's the only way to make them responsible for the good, bad, and ugly all concerns. The person with the most responsibility to do anything is The City Administrator; the Commission should have the power to make changes and not direct everything to The City Administrator. They briefly spoke about getting rid of the Police Department; increasing pay and getting people you can depend on, which they did. But now it will cost 14 million or more to  revamp; we can't afford that.  Commission-Dased government: Members further discussed the working relationship and the responsibility for the Commission to take the initiative. Ms. Werning thinks the Commission should have the ultimate decision, work as a team to resolve any issues; come to a working conclusion as a team and not "Ohl Ican't do anything it's all on Jerome." Ms. Werning agrees with Community policing; but said it's a contract issue that could be negotiated. We need to follow our Charter. They also discussed whether the City Manager can handle everything. Needs to be in writing - some agree some do not.    Members also discussed the matters of voting and districting.  Mr. Cummings asked "Why are we voting for someone in a particular seat that's not in a particular area? That seat don't mean nothing? We need to change that. Whether each commissioner can cover an issue in any part of the city? Call Jerome or Mayor? Districting -should be held accountable; will come as community grows. Voting is a popularity contest, it's not if they can do the job. Can't fix. ...that don't have the will to do the job.  Can't make people do their job".  2. Set Agenda for next Meeting  Tracey Barlow & Ken Parker will make a presentation. Review revised draft of Charter document.  Review city map.  E. Meeting Adjourned - The Meeting adjourned at 3:12pm.  Note: In accordance with Resolution 2006-17, a three (3) minute time limitation per speaker will be imposed. A speaker may address the Commission for a maximum of three (3) minutes during the Public Participation portion of the meeting, and for a maximum of three (3) minutes during any specific Agenda topic. Pursuant to Florida Statute 166.041 (3) (A), if an individual decides to appeal any decision made with respect to any matter considered at a meeting or hearing, that individual willr need a record of the proceedings and will need to ensurei that a verbatim record oft the proceedings is made.  ATTEST: Se  Aame Jerome Adams City Administrator  Chair  6