CITY OF OAK HILL CITY COMMISSIONI MEETING CITY COMMISSION CHAMBERS-CIYHALL 234 South US1 Oak Hill, FL: 32759 386)345-3522  OF OAK  FLORIDP  June 10, 2024 6:00PM MINUTES  A. OPENING 2. Invocation 4. Roll Call  1. Mayor Gibson called the meeting to order at 6:00pm 3. Mayor Gibson led the Pledge of Allegiance  Present: Mayor Gibson, Vice Mayor Lindlau, Commissioner McGee, Commissioner Hyatt, Others Present: Jerome Adams, City Administrator/City Clerk, Scott Simpson, City Attorney Commissioner Catigano questioned the application from LazyZ. The cover letter discusses the billing records required before voting and asked if there were copies oft those paidi items. City Administrator Adams stated that we don't have them. Mayor Gibson suggested waiting until getting  Commissioner Catigano  B.AGENDA! MODIFICATIONS  to (H)t to make any motions ont thati item. C. PRESENTATIONS/BRED ANNOUNCEMENTS 1.State of the Oak Hill Sports Club- DonAnderson  Don & Erin Anderson 569 Maytown Road - Had ag great season. Grew to the point where the Minors and Majors played against New Smyrna Beach this year. Had a. Juniors team that played against Mims. New Smyrna Beach has invited them tol become at true co-op and become Babe Ruth Affiliated. The Oak Hill Sports Club will work on creating at true Board Membership. Fall season  is set September 14 thrul November 20.  D. CITIZEN PARTICPATION/PUBLC INPUT NON-AGENDAIIEMS)  Dru Ann' Welch, 222 Cypress Ave -Thanked the Commission and Community: for coming to Saints Carrie Werning, Indian Creek Rd- - Questions for City Administrator Adams 03/25 meeting Commission questions about homeless facility plans with the county, did you reach our and did they respond? At same meeting) you weret told to research banks, this was never updated. 04/08 meeting, given locations for Brownfield Grant was that pursued? What is follow up ont thosei items?  &S Sinners Cemetery fort the Memorial Day Service.    Julie Wood -1 The AME Church that the City now owns' was the first black church in Oak Hill. Itist the last piece of black history. Suggested seeking a grant to repair and preserve the building and make iti into a museum. Mayor Gibson responded that no decisions have been made ont the direction to Holly Tangler, 222 Gary-Alerted the City about thei flooding of her yard and driveway. Richard Schwartz, onsite supervisor, guaranteed the problem would bet taken care of andi it was not. She has asked for the small drainage swalei to ber replaced in her yard. Metro removed all the swales. Issue also with the pots that were placed in her yard. Mayor Gibson stated the Cityi is in the process  go with the property.  of getting the Contractor back to Oak Hill to fixt the roads, drainage etc.  E. CITY ADMINISTRATION REPORTS ISmsthapramunenent assistance  City Administrator Adams reached out to1 the state and received approval to adjust thel hookup reimbursement from $2,100 to $3,500. Ift the Commission is agreeablet tot this he will preparea Motion to increase madel by Commissioner McGee, Second by Commissioner Hyatt. Action  resolution fori it. Passed Unanimously. F.CONSENT AGENDA  1.Mnutes-May13-.2024.SpectialMesting 2Minas-Mw,1.202024Commision-eting 3.Minutes- - Mw2r.04Spmahalerin,  Commissioner McGee hadi two questions about minutes. There was brief discussion. Motion to approve made by Commissioner Hyatt Second by' Vice Mayor Lindlau Action Unanimous  toa approve G. CITY ATTORNEY None H. CITY PLANNER  1.Variance104E.ArelRd-Miniwarehouses. 2.Spacialexception: 104E.ArelRd-Miniwarehouses.  Mike McGrath, Code Enforcement asked the Commission to consider the Variance and Exception for E. Ariel together. There was al letter from a neighbor at 796 Indian Harbor with concerns about thet traffic and other issues. On 09/12/2022 there was unanimous approval for the special exception and variance for Mr. Green. Graham Long with Calvin Giordano and Associates, City consultant planner, stated these are two separate applications and1 that both were approved in September 2022 but there was a 12-month expiration date and this is whyt this is back. The applicant, Keegan Green 104 E Ariel, was available to answer questions. There was discussion Motionto approve the variance: andi the special exception with the conditions of the property being fully enclosed by ai fence with a gate including a gate along thei front that there would be 24-hur video surveillance and the hours will be 6am - 10pm by Commissioner McGee  about the hours of operation, surveillance and installation of a gate.  Second by    Vice Mayor Lindlau Commissioner Catigano and Vice Mayor Lindlau did have communication from citizen, Paul Davis, speaking against approval. Action Unanimously: approved.  3.Special exception 3491 Ward Dr. - Boat sales.  Proposal to have an aluminum security fence which upgrades the property. Mr. Long explained the special exception is fort the construction and use of outdoor storage facility for boats and other items. Roger Page of Boat Ranch Storage 440US 1, explained what hei is requesting. Commissioner Catigano asked ift the Commission has everythingi it needs paperwork wise to vote on this item. There was a discussion with Attorney Simpson abouti the code, ordinance and resolution regarding the external consulting fees being reimbursed and paid before accepting the application. Motion by Commissioner Catigano that this be taken offt the table until thei fees andi invoices can be Motion to accept the request with contingency of paying thei finali fees by Commissioner McGee. Motion to accept the Special Exception wth the contingencyt that allt thet fees that the City is to collect are paid priort to the exception goingi into effect by Commissioner McGee. Second by Neil Bond, 295 Indian Creek Rd- - Spoke on the wording that is being discussed and1 thati iti isa Charlie Dean, 157 El Halifax- - What's written is what needs to be followed tonight. This needs to be  included. No second. Motion Failed Discussion continued. Vicel Mayor Lindlau  mistake to have been written and passed asi iti is written. rewritten. Ify you vote oni it tonight you are voting against your own ordinance. Commissioner Hyatt stated that this needs tol ber rewritten. Action 3r no, 2yes (Vice Mayor Lindlau, Commissioner McGee) Motion Fails Mayor Gibson spoke about setting as special meeting as soon as possible to correct the wording. Discussion of the resolutions 2023-09 and 2023-16 and the correct wording ensued. Roger Page spoke that the Commission approved H,#1 and H: #2 and section H, #3 was denied because of this verbiage. Also that the City Attorney gave advicei that the Commission did not Commissioner Catigano stated that he was not given the opportunity to comment on this oni the first 2i items andi the applicant was not ablet to move forward as he was acting under good will1 for the City. Attorney Simpson stated that the 2022 date on #1 and #2 was before this verbiage was  follow.  accepted. Unanimously I.CITY ENGINEER  A.Spachaleacentonaisina45lagZlane-A/Par.  Motion to table by Commissioner Catigano Second by Commissioner Hyatt  Action Passed  J.VOLUSIA COUNTY SHERIFF ITEMS K.C CITY ADMINISTRATOR MATTERS 1.Charter Review document.  Being brought to the Commission to decide whether or noti there will be ballot questions made on the proposed changes to the Charter. Attorney Simpson stated that at few oft the recommended    changes would need tol be a charter change. Section 4.06 is substantive and would meet the criteria for ballot approval. Section 6.01 switching from 4/51 to ar majority is a change made byt the Commission. Attorney Simpson stated that you really wanti that super majority vote. Commissioners agreed theyi felt its should be a super majorityvote." Should be asi ity was before any changes were made asi ity was clearer. Section 6.02: subsection Fthis would require a charter change. Al lot of this is wordsmithing, cleanup stuff. The Commission has the option to submit all or some or none of the changes. We havet to submit an ordinance that has al ballot title and ballot summary, andi the ballot summary has to summarize the principal purpose oft the amendment. Each change is a question. There are maybe four questions to create ati the most. Attorney Simpson will havet the questions and ordinance available to the Commission by the next meeting. City Administrator. Adams hasi identified several issues with roads, driveways, swales not being replaced/repaired and not getting anywhere withi the contractor. Attorney Simpson advised not to There were questions fort the Attorney regarding Mr. Schwartz and his overseeing of the project. Carrie Werning asked that al letter be sent out toi the residents about the change in the  2.Review of outstanding issues for Septic to Sewer project. pay1 the contractor and he will write al letter to the contractor.  reimbursement amount. L. OLD BUSINESS  1.Jon Peterson's connection for sewer.  Ricky Taylor, 183EAriel-1 Is Mr. Peterson going tol be getting the pit moved and puti in the correct place? Commissioner Hyatt said that Metro was going to dot thati for him, and that Mead and Hunt Charlie Dean 157 El Halifax- - Remembers Mr. Peterson bringing this issue tot the Commission several months ago. Het thought there would be a pot for every 2 lots and Mr. Peterson does not have this for his 2 lots. AYwould go against what is there and this is something that needs tol be Jon Peterson 129 Randle - asking why hei is being singled out by the City. He went on to explain the issues of having 3 homes on a vat and the inconsistency of how many homes can be on av vat. There was al lengthy discussion between the Commissioners, thel Mayor and Mr. Peterson about Motion by Commissioner Catigano toj putt the pit where Mr. Peterson wants iti to be Second  and Metro: should probably get together and dot that for him.  addressed.  these issues.  Commissioner Hyatt Action Passed Unanimously  M. NEW BUSINESS 1. Sheriff's Contract Renewal. Send letter to renew contract. N. CITY GOALS  O. BOARDS AND COMMITTEES    1.Economic Development- - Mike Arman spoke about the mysalel0ondanomecom plan; Samantha Bergeron will bet the contact for the Brownfield Contract. Liveability magazine available ont the back Historic Board - This board is basically runningt the museum. The concern ist that when they are working there could be inadvertent Sunshine violations. Current Board Members instead of serving on thel board will become Museum volunteers to run the museum. Historic Preservation Board can bet figured out at al later time. Chairman will bet the head organizer who will deal with City Administrator. Adams and present toi the Commission during the Citizen Comments time ina  table. Three companies who record documents.  meeting which will keep us in compliance with thel ECHO Grant.  P.PUBLIC WORKS  Q. COMMENTS AND CONCERNS FROM THE COMMISSIONERS  Vice Mayor Lindlau spoke about the Turnbull Creek Bridge northbound side being replacedi in 2025. Mayor Gibson spoke abouti thel horses at1 the park. Concern is City liability if there is not a choice to disallow the horses int the park or come up with an agreement with businesses that want to do business int the park which would create al bigi issue with the other parks and bounce houses for  parties. R. ADJOURNMENT  Motion to adjourn. The meeting was adjourned: 9.08 PM    Note: Ina accordance with Resolution: 2006-17, ai three (3) minutet time limitation per speaker will be imposed. As speaker maya address the Commission fora a maximum oft three (3) minutes duringt the Public Participation portion oft ther meeting, andi for a maximum oft three (3)r minutes during any specific Agenda topic. Pursuant to Florida Statute 166.041 (3)( (A), ifani individual decides to appeal any decision madev with respect to anyr matter considered: atar meeting or hearing, the individual will needa a record oft thep proceedings andv willr needt to ensure thata av verbatim record of the proceedings  isr made.  ATTEST:  Aomo Adams Administrator dn CityA  Mayor  PAA