CITY OF OAK HILL CITY COMMISSION MEETING  OF OAR  CITY COMMISSION CHAMBERS - CITY HALL  234 South US1 Oak Hill, FL 32759 386)345-3522  FLORIDP  June 24th, 2024 6:00 PM Minutes  A: OPENING 1. Call to Order 2. Invocation 3. Pledge of Allegiance 4. Roll Call B: AGENDA MODIFICATIONS  1. Commission's opportunity to add, move and/or remove items from agenda. Under K City Administrator Adams added Charter Review Ballot Question  C:P PRESENTATIONS/BRIEF ANNOUNCEMENTS 1. 5-year work anniversary - Travis Allen.  Mayor Gibson presented Travis Allen with a plaque for his 5-year anniversary with the City.,  D.CITIZEN PARTICIPATION/PUBLIC INPUT NON-AGENDA - ITEMS)  1. Carrie Werning, Indian Creek Road. Addressed City Administrator Adams regarding questions she had posed int the last Commission meeting to see if information is now available. Ati the 03/25 meeting he was asked to check with the County about Homeless facilities. Administrator Adams requested she email him for updates and then stated he has reached out to the County and will be working with them to gain further information. The second question was regarding the Brownfield Grant. Commissioner Hyatt commented that Samantha Bergeron of Edgewater will be working with  the City on this project.  E. CITY ADMINISTRATION REPORTS  1.591 Cherokee Blvd. - HOA agreed to take the lot in exchange for waiving fees. City Administrator Adams explained that the HOA has been contacted and they have accepted the offer to drop the fees and take back the property. The City Attorney is working on the  paperwork. F.CONSENT. AGENDA  1. Commission Meeting Minutes - June 10th,2024.  Motion Commissioner McGee  Seconded Commissioner Hyatt Action Approved  Unanimously    G. CITY ATTORNEY 1. None. H. CITY PLANNER 1. None .CITY ENGINEER  1. Mead & Hunt - Development Review and Inspection.  City Administrator Adams was contacted regarding the retainer fee that is charged for reviews. There have been more development applications for review than were expected. Therefore Mead & Hunti is asking for the Commission to approve the increase ini their review fee from  $15,000 to $40,000. This is a fee that is passed on to the applicants. Motion to accept change order Vice Mayor Lindlau Action Approved Unanimously  Seconded. Commissioner Hyatt  J. VOLUSIA COUNTY SHERIFF ITEMS K.C CITY ADMINISTRATOR MATTERS 1. Auditor- = Single Audit fee  1. None.  The State requires that grants be audited. The City has two grants to be audited, the DEP and St. Johns grants. The fee is $5,000 per audit, a total of $10,000. The accountant did not realize we had Motion Commissioner McGee Seconded Commissioner Hyatt Action Approved  grants that met these audit requirements.  Unanimously.  2. Charter Review Ballot Questions  The Attorney sent an ordinance and questions for the upcoming ballot for the Charter Review. He requests that any changes be brought tot the 07/08/2024 Commission meeting. Some of the wording was changed. Regarding the three unexcused absences the verbiage was changed to "in a1 12-month period". The second change was in section 4.01 Eto clarify the wording. The Commission noted that there are several misspellings to be corrected ini the document from the  Attorney. L. OLD BUSINESS  1. Applied Ecology - Groundwater Testing.  The cost presented previously was $43,000 to restart the testing. There was a discussion of when this should happen. The Mayor and Commissioner McGee pointed out that the documentation provided says when all is completed. Vice Mayor Lindlau disagreed stating that we need to have the data to show when things start clearing up. The discussion continued noting that the Commission had discussed starting this again at the halfway point which is  about where the project stands now. Motion to move forward Commissioner Hyatt Approved Unanimously M. NEW BUSINESS 1. River To Sea TPO.  Seconded Vice Mayor Lindlau Action  .10 per person fee increase. Approved by Consensus 2. Edward Byrne Memorial Justice Assistance Grant.  This is and FDLE Grant. Approved to send Approval Letter by Consensus    N. CITY GOALS 1. None.  0.E BOARDS AND COMMITTEES 1. Economic Development None P. PUBLIC WORKS  1. Oak tree removal at 186 N Putnam Grove Rd. Motion to go out for bids Vice Mayor Lindlau  Mark Bell, Public Works Supervisor, presented photos and reasons why this tree should be  removed.  Seconded Commissioner Hyatt Action  Approved Unanimously  Q. COMMENTS AND CONCERNS FROM THE COMMISSIONERS  Commissioner Catigano had several items to bring to the Commission's attention. First, a letter from Tammy Creek, 124 N Gaines, explains an issue with a ditch and the plans the developer may have with stormwater. A discussion ensued and Ms. Creek was available to add insight. Secondly, Ron Engele had presented the Commission with information about an ethics complaint against him. The Commissioner read portions of a letter he received which dismiss the complaint against him. Additionally, Commissioner Catigano questioned a $70 charge by the City Attorney toi the City to review the complaint made by Mr. Engele. Itwas decided that City Administrator Adams, after checking with the attorney, should send Mr. Engele a letter of Collection for those fees. Lastly, Commissioner Catigano spoke about Cheryl White who is building the new house next to City Hall. A discussion ensued about the potential for continued flooding onto her property. The Commissioner urged the Commission to lead by example and repair the stormwater drainage issue for Ms. White. Commissioner McGee reminded everyone that the 4th of July is coming up and to please be safe. Mayor Gibson explained that the hoped for $500,000 for stormwater work from the state was redlined by the Governor. He further directed Mr. Adams to look into a FEMA Mitigation grant which was passed by consensus. The Mayor then went on to address the issue of horses in Sunrise Park. A discussion ensued regarding eliminating business from the park orj just changing the code to eliminate horses. The decision was made to have the City Administrator look at how both the County  and City of Edgewater address the issue of horses in parks in their city codes.  R. ADJOURNMENT  Motion Commissioner Hyatt  Seconded Vice Mayor Lindlau  Adjourned 7:08pm    Note: Ina accordance with Resolution 2006-17,at three (3) minute time limitation per speaker willl bei imposed.. As speaker may address the Commission for ar maximum oft three (3) minutes during theF Public Participation portion oft ther meeting, andf fora maximum oft three (3) minutes during any specific Agenda topic. Pursuant to Florida Statute 166.041 (3)( (A), ifa ani individual decides to appeal any decision made with respect to anyr matter considered atar meeting or hearing, thei individual willr needa record oft the proceedings and will need to ensure that av verbatim record oft the proceedings is made.  ATTEST:  Abay  PAH Douglas A Gibsan Mayor  Administrator d City