CITY OF OAKH HILL CITY COMMISSION MEETING CITY COMMISSION CHAMBERS-CIYHALL 234 South US1 Oak Hill, FL3 32759 (386)345-3522  LORIDP  March 11, 2024 4:00PM WORKSHOP MINUTES  A. OPENING  B. PRESENTATION: FINANCIAL UPDATE/COVERNMENT ACCOUNTING by Zach Chalifourv with General updates were discussed since. James Moore began working with the Cityi in November. Most items have been caught up and we are nowi in ar more normal routine with thel bookkeeping. Thea audit will showi issues with DOTI invoices that JMC hasi identified. JMCI has completed the gathering of information, andi itl has been submitted tot the auditor. Zach Chalifour (IMC) estimates that the audit Budget and purchasing option integration was presented and discussed. There are state statutes that govern the budget process. Therei is a legal level of control regarding thel budgetary spending authority as a governmental entity which is seti forth in the Florida Statutes. No other guidance or ordinances restricti the Cityf further thant the Statutes. Your wantt to look ati iti int total to determine that you arei in Encumbered funds, financial impact of agenda items, and preemptive documentation that can be provided to explain thei impact oni thel budget were all discussed in detail. The process ofs getting! bids Moving forward, JMC will begin the process of looking at expenditures and making suret they! have been classified and reported tot the proper linei items. Coding becomes important and once everyone is on thes same place, real time reports will be available with good datai for day-to-day decision making. Recommendations from previous audits were presented, explained, and discussed. The presentation included recommendations for policy! being adopted to formalize accountabilitys andt transparency Recommendations were madet to move to more of ap pool of cash method, a pressingr recommendation was to earni interest on cash by possibly changing banks. Midyear budget resolution to spin off grant activityi into a separate fund. This would give a clearer operational viewi in the budget process. C.ADIOURNMENT Motion to adjourn' Vice Mayor Lindlau Seconded by Commissioner McGee  James Moore and Company (JMC)  will be completed in late April or May.  compliance. Budget resolutions can be used to amend thel budget.  and comparingi those needs to thel budget was also explained.  over ARPAfund: spending.  Adjourned 4:51pm    Note: Ina accordance with Resolution: 2006-17, at three (3) minute time limitation per speaker will be imposed. Aspeakerr may address the Commission fora ar maximum oft three (3) minutes duringt the Public Participation portion oft the meeting, andf fora a maximum oft three (3) minutes duringa any specific Agenda topic. Pursuantt to Florida! Statute 166.041 (3)( (A), ifa ani individual decides toa appeal any decisionr made with respectt to any mattero considered: atar meeting or hearing, thei individual willr needa a record oft the proceedings and willr needt toe ensure that a verbatim record oft thep proceedings isr made.  ATTEST:  Jerome Adams derhibae City. Administrator  PRH  DouglasA ÀGibson Mayor