CITY OF OAK HILL CITY COMMISSION MEETING  CITY 234 South US1 Oak Hill, FL 32759 (386)345-3522  OFOAF  COMMISSION CHAMBERS - CITY HALL  ELORIDP  January 22, 2024 6:00F PM Minutes  A: OPENING 1.Call to Order 2.Invocation 3.Pledge of Allegiance 4.Roll Call  Present: Mayor Gibson, Vice Mayor Lindlau, Commissioner Hyatt, Commissioner Catigano, and  Commissioner McGee  B: PRESENTATIONS/BRIEF ANNOUNCEMENTS  None  C.CITIZEN PARTICIPATION/PUBLIC INPUT NON-AGENDA ITEMS)  Carrie Werning 169 Indian Creek Rd. Ms. Werning thanked Commissioner Catigano for the announcement in his newsletter regarding the City Charter Review Committee Workshop. Dru Ann Welch 222 Cypress Ave- Thanked everyone who attended the Rededication at Saints and  Sinners.  D. CITY ADMINISTRATION REPORTS been pushed to January 30, 2024.  Jerome Adams, City Administrator stated that the closing date for Volusia Forever Property has Mr. Adams informed the commission that the City Attorney, Scott Simpson has mailed al letter to Light House Cove offering them 1st right to refusal on the 591 Cheyenne property.    E.C CONSENT AGENDA: 1. Minutes from 1/8/2024  Motion: Commissioner McGee Seconded by: Commissioner Hyatt  Action: Approved unanimously with corrections  Carrie Werning stated that the amount that was approved for the ballfield should be included in the minutes to reflect that the approved amount was $14,670.00 and would come out of the Parks Ms. Werning also added another correction regarding Mary DeWees Dumpster relocation and gate installation would cost $2000.00. Nancy Cummings dumpster will require a gate at a cost of $700.00.  budget.  All amounts shall be paid from the Parks budget. F.CITY ATTORNEY NON-AGENDA  None  G.CITY PLANNER  1. Preliminary Development Plan Oak Hill Subdivision (fka Garden Street RPUD)  S. Ridgewood Ave- Parcel ID 9505-00-00-0710  Kimley- Horn & Associates  Mayor Gibson announced that this portion of the meeting is a Quasi-Judicial proceeding. No commissioners have had conversations regarding this proceeding except for Commissioner Catigano with an email sent to Mr. Gerald Cyr, Garden Street Communities. Scott Simpson, City Attorney explains Quasi-Judicial procedure.  Heather Glisson, Kimley- Horn presented the Staff report for Oak Hill Subdivision, (FKA Garden Tanner Andrews, Attorney for Gaines St Residents- asked how water will be handled when it rains. Planner Glisson was not able to answer the question and advised that the engineer would Joe Schofield, Alliant Engineering Consultant for Garden St Community. Mr. Schofield stated that Oak Hill Subdivision will have its own emergency overflow and water will be contained inside the Commissioner Catigano brought up the comp plan section 1.4.2 regarding conservation and Gerald Cyr, Developer for Garden Street Community stated that Garden Street communities applies for permits from FDEP, FWC, all State Environmentalists and they review and approve all applications. FWC looks at Gopher turtles and there have been a few on the property. Developers take the proper procedures about having the tortoises relocated. Blue Herons are not endangered or protected species and the developers have gone to great measures to undisturb 7 acres of the  Street).  be able to answer that question.  project.  was wondering if the Blue Herron Rookery would be considered protected.  development.    Mr. Scholfield stated having a common park space in the middle will have ponds to support the Mayor Gibson had a comment regarding the gate at the fire access from Gaines St. As a first responder Mayor Gibson feels that this is not a good idea as it will take too long to get to the Mr. Schofield stated that this would be the emergency entrance for emergency vehicles. Diana Batchelder 303 Ezra Rd spoke on the flooding concerns. Mr. Schofield had visited her property and told her that he would build up the properties in the development and that the water would be self-contained in the development to ensure no flooding of her yard. Tanner. Andrews, Gaines St residents' attorney. Spoke about competence and substance  Blue Heron population in that area.  emergency. Mayor Gibson asked the engineer of this is still the design.  regarding our policy. Mr. Tanner is debating open space. Motion: Vice Mayor Lindlau Seconded By: Commissioner McGee Mayor Gibson Yes, Vice Mayor Lindlau Yes, Commissioner McGee Yes,  Action: Passed 3 to 2  Commissioner Hyatt, No Commissioner Catigano No  Donald Laturell 315 N. Gaines St What is the Federal Flood zone designation for the new development? Will the surrounding properties flood zone change? Would it be possible to list what the exact lot size is for this new development? Mayor Gibson replied and stated that the flood zone is AE Flood Zone. The federal government can change the flood zones based on data they receive. As for lot size 132 lots, 59 Lots at 50 ft wide, and 73 lots at 40ft. Mayor Gibson stated the 50 ft lots are the lots Commissioner Hyatt asked what kind of buffer will be in place. Mr. Scholfield stated he is  (Mainly the properties facing North Gaines Street)  facing Gaines.  not trying to avoid the question but is not able to confirm the buffer.  H. CITY ENGINEER None  . VOLUSIA COUNTY SHERIFF ITEMS  None  J.CITY ADMINISTRATOR MATTERS    1. Statewide Mutual Agreement Volusia County Emergency Management  Jerome Adams, City Administrator, asks the commission to approve the agreement with  consensus. (Consensus)  Action: Approved unanimously 2. Website Privacy Policy (Consensus)  Action: Approved: Unanimously 3. Workshops (Upcoming)  a. Sewer Hookup update and assistance- 1/24/2024  K.OLD BUSINESS  1. JBI Irrigation Addendum (Consensus) Action: Approved unanimously  L. NEW BUSINESS  1. RESOLUTION 2024-Creating Charter Review Committee  RESOLUTION 2024-04  A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OAK HILL, FLORIDA, APPOINTING A CHARTER REVIEW COMMITTEE AND SETTING FORTH A TERM;  PROVIDING AN EFFECTIVE DATE. Motion: Commissioner Hyatt Action: Approved Unanimously  Seconded by: Commissioner McGee  M.CITY GOALS  N.BOARDS AND COMMITTEES 1. PLDRC- Harvey Martin's Seat  Darry Cummings, 131 Wyatt Street just wanted to state that he is a good person and would not mislead anyone regarding Harvey Martin being removed from his seat with PLDRC. Documentation proved that Harvey had more than (3) unexcused absences. Commission  voted to remove him from the board.  Motion: Commissioner Hyatt Seconded by: Commissioner Catigano    Action: Failed Vote 2t to3  Mayor Gibson No, Vice Mayor Lindlau No, Commissioner Hyatt Yes, Commissioner McGee,No, Commissioner Catigano,Yes  O.PUBLIC WORKS 1. Equipment Rental (Consensus)  Action: Approved Unanimously  P.COMMENTS AND CONCERNS FROM THE COMMISSIONERS  Commissioner Catigano complimented DruAnn for the wonderful job of the rededication ceremony. Commissioner McGee also congratulated Dr Ann on the Saints and Sinners Rededication Vice Mayor Lindlau stated he was sick and was unable to attend the Saints and Sinners Rededication but heard wonderful things. Also stated that he would be attending the TPO meeting Commissioner Hyatt informed every one of the Concert in the Park on Feb 4. Bring a chair. Mayor Gibson asked Mr. Adams if he received approval regarding the school sign, and Mr. Adams  Ceremony.  next week. Mentioned that the light was out at the city sign North Bound.  stated he has, and the parts have been ordered.  Q.ADJOURNMENT Adjourned: 7:42 pm  Note: In accordance with Resolution 2006-17, at three (3) minute time limitation per speaker will be imposed. A speaker may address the Commission for a maximum of three (3) minutes during the Public Participation portion of the meeting, and for a maximum of three (3) minutes during any specific Agenda topic. Pursuant to Florida Statute 166.041 (3)( (A), if an individual decides to appeal any decision made with respect to any matter considered at a meeting or hearing, that individual will needa ar record of the proceedings and will need to ensure that a verbatim record oft the proceedings is made.    Note: Ina accordance with Resolution: 2006-17, athree (3)r minutet timel limitation pers speaker will bei imposed. Aspeaker may address the Commission forar maximum ofthree (3)n minutes during thel PublicF Participation portion oft ther meeting, and for ar maximum oft three (3) minutes during anys specific Agenda topic. Pursuant toF Florida Statute 166.041 (3) (A), if an individual decides to appeal any decision made with respect to any matter considered at a meeting or hearing, thati individual willi needar record oft thep proceedings and willr need to ensure that a verbatimrecord  oft the proceedings is made.  ATTEST: fhhe  DAH Douglas A. Gibson Mayor  Jerome. Adams City Administrator