CITY OF OAK HILL CITY COMMISSION MEETING  OF OAK  CITY COMMISSION CHAMBERS - CITY HALL  234 South US1 Oak Hill, FL 32759 (386)345-3522  FLORIDP  February 12, 2024 6:00 PM MINUTES  A: OPENING Invocation  Mayor Gibson called the meeting to order at 6:00 p.m.  Mayor Gibson led the Pledge of Allegiance.  Roll Call  Present: Mayor Gibson, Vice Mayor Lindlau, Commissioner McGee, Commissioner Hyatt,  Commissioner Catigano Scott Simpson, City Attorney  Others Present: Jerome Adams, City Administrator/City Clerk; Erin Anderson, Deputy City Clerk;  B: PRESENTATIONS/BRIEF ANNOUNCEMENTS  Mayor Gibson announced that the meeting was being streamed live on the City's YouTube Channel and the recording would be available after the meeting on the City's website. Those viewing the live stream will not be able to give input, post comments, call into the meeting or otherwise interact with the Commission. Anyone wishing to provide input, must physically come to the meeting at the All care is taken to maintain your privacy. It is not intended that members of the public will be visible in a live stream of a meeting, however as a visitor in the public gallery, your presence may be recorded. By remaining in the public gallery, it is assumed your consent is given in the event your Any members of the public who address the Commission will be heard on the live stream, and the  Commission Chambers.  image is broadcast.  audio of them speaking will be recorded.    1. Proclamation Black History Month  Mayor Gibson read a Proclamation in Recognition of February as Black History Month.  2. Applied Ecology - Ground Water Testing  Kathy Soistman, P.E., and Laura Thompson, M.S., Applied Ecology, provided an update on the groundwater monitoring in Indian Harbor Estates. The professionals reviewed data being collected and answered questions. Ms.Soistman shared what the next steps would be in the process.  C.CITIZEN PARTICIPATION/PUBLIC INPUT (NON-AGENDA ITEMS) Carrie Werning, Indian Creek Road, brought up the following topics: purchase of projections screens for the Commission Chambers Status of automatic door locks on bathrooms in the parks When current balance sheets would be available to residents Inclusion of budget information on agenda item cover sheets  Street light on East Ariel and US 1 is not functioning properly and needs to be reported to  FP&L  Justin Maurice 778 Indian Harbor, stated that his family owns four lots in Indian Harbor. There are two extra pods that could be installed as needed. His family would like to have the pods installed at the  two places on Indian Harbor Avenue, between 784 and the end of the street.  D. CITY ADMINISTRATION REPORTS 1. Clarify absent VS unexcused absent  Absent is when the person calls or otherwise gives notification that they won't be at the meeting.  Unexcused Absent is when the person just doesn't show up  Mr. Adams clarified absences, excused and unexcused.  3. Commission to consider waiving the permit fee to hook-up to sewer  Mr. Adams asked the Commission to consider waiving the permit fee for a permit required to hook Mayor Gibson asked if we would do consensus, and Mr. Adams recommends a motion and a vote. Mr. Simpson stated we can amend the Resolution 2024-07 with waiving the permit fees.  into the sewer utility.  Motion: Commissioner McGee, 2nd by commissioner Hyatt.  Voted unanimously.    4. Added to Agenda: Resolution for Sewer Connection Reimbursement Ms. Anderson read Resolution No. 2024-07, by title only as follows:  RESOLUTION NO. 2024-07  A RESOUTION OF THE CITY COMMISSION OF THE CITY OF OAK HILL, FLORIDA, APPROVING COST REIMBURSEMENT FOR PROPERTIES THAT VOLUNATARILY CONNECT TO NEW INDIAN HARBOR ESTATES SEWER SSYSTEM; PURSUANT TO CERTAIN TERMS AND CONDITIONS PROVIDING FOR CONFLICTING RESOLUTIONS AND PROVIDING AN EFFECTIVE DATE.  Mr. Adams stated the resolution details the reimbursement process for residents who connect to the sewer. He reviewed the requirements for a resident to receive the reimbursement. Mr. Simpson, City Attorney, discussed some provisions that have been incorporated into the Resolution. He said property owners would not qualify for reimbursement if they owe the City Mr. Simpson advised that the City Commission could include in their motion, amendment to the Resolution to add a provision for waiver of permit fees into the Resolution, if Resolution No. 2024-06  payment for anything such as delinquent taxes or fees.  is to be approved. The permit is required, the fee would be waived.  Motion: Commissioner McGee Second: Commissioner Hyatt Action: Passed Vote: Unanimous, 4-0  Vice Mayor Lindlau abstained from voting due to his residence being in Indian Harbor Estates. Mr.Simpson advised that Vice Mayor Lindlau would need to complete the Memorandum of Conflict (Form 8A) within 15 days of the vote; the form is available from the Florida  Commission on Ethics website.  Brenda Hardy, 184 Randle Avenue, stated that she has still not gotten connected to the city sewer. She stated the county is trying to find out how deep the yard has to be to get to the system. She also noted that she thought other people were hooking into the sewer without permits. Mayor Gibson said ifanyone requested reimbursement but had not obtained a permit, they would not be eligible for Paul Davis, 226 Gary Avenue, asked for follow-up on the $2.2 million grant from the Department of Environmental Protection. Mayor Gibson said no additional information was available at this time. Ms. Werning asked if there had been consideration for senior citizens who could not afford to hook Roger Jennings, 181 Randle. Avenue, stated his residence was hooked into the city sewer. He asked  reimbursement and may be subject to additional fees.  into the system. Mayor Gibson responded.    if he needed an inspection. Mayor Gibson responded yes.  Mr.Simpson provided additional information about hooking into the sewer system. He asked ift the desire of the Commission would be for an individual who does not obtain a permit, to be ineligible for reimbursement. The commission confirmed that as long as an individual has gone through the permitting process and paid the fees, even ifa after the work has been done, they would still be eligible for reimbursement, Reimbursement is only for residents who are abandoning a septic tank. David Aponte, 255 Randle Avenue, asked if the sewer system was backed up with a generator power. He asked if once a permit is obtained, the plumber could connect directly to the new system while awaiting approval of the septic tank, since the septic tank has to be filled. Mr. Simpson referred Mr. Aponte to the health department since they are responsible for inspecting the septic tank. Tommy Armitage, 1502 Industrial Drive, Edgewater, explained the process from his point of view as a  plumber.  E.CONSENT AGENDA: 1. Minutes from 1/2/2024 2. Minutes from 1/12/2024 3. Minutes from 1/22/2024 4. Minutes from 1/24/2024  Ms. Werning had comments about the January 22, 2024, minutes. She wanted her presentation included in the minutes and she stated that the vote was incorrectly recorded. Mr. McGee responded,  the minutes were not incorrect. Motion: Commissioner Hyatt Second: Vice Mayor Lindlau Action: Approved Vote: Unanimous, 5-0  F.CITY ATTORNEY NON-AGENDA Mr. Simpson had nothing to report. G. CITY PLANNER Nothing to report. H. CITY ENGINEER Nothing to report.  I.VOLUSIA COUNTY SHERIFF ITEMS  1. Volusia County Sheriff- Captain Daniel Shivers  Captain Shivers, District III, reviewed crime statistics for the past year. He noted that while there may have been some crime, clearance rates were higher than the national average. The national average    for property crimes is 12.1% of every crime. The Sheriff's office cleared 80% of Part Ip property crimes. Captain Shivers noted that clearance" means charged with an arrest. He explained the reporting system for crimes, National Incident-Reporting System (NIRS), that has been implemented by the Sheriffs office. He explained how NIRS works, and reported that the Sheriff is doing a good job Lieutenant Joel Turney, Assistant District Commander, reviewed the total calls for the past year in Oak Hill. There were 6,565 calls, which seems high, but the top 5-6 calls for service were self- initiated. The 23% of calls were traffic stops. There were also extra patrols, property checks, radar,  solving crimes in Oak Hill.  school zone and other miscellaneous calls. J.CITY ADMINISTRATOR MATTERS  1. Resolution 2024-05 Statewide Mutual Aid Agreement  Motion: Vice Mayor Lindlau Second: Commissioner McGee Action: Passed Vote: Unanimous.5-0  2. Modify Charter Review Committee = add Ron Engele (Resolution 2024-06)  Motion: Commissioner McGee Second: Vice Mayor Lindlau Vote: Unanimous, 5-0  Action: Passed, Adding Ron Engele to the Charter Review Committee  3. Camera system upgrade at City Hall - For Information Only  Mr. Adams stated that quotes were obtained: 1) Security Center was $2,375; 2) Security Pro was 3,395; and 3) Coastline Security was $2,195. An addendum was included with the Coastline Security contract changing it from five (5) years to one (1) year and removing option(s) that would prohibit the City from getting out of the contract. Mr. Adams stated that Coastline Securities would be hired for  installation of security cameras. He explained the scope of the project.  4. Property North of Mary DeWees Ballfield available for purchase (Ashley Criner) - For  Information Only  Mr. Adams said the owner of the property has offered to sell it to the City. There is an appraisal being done to determine the value and once determined, the purchase will be presented to the City  Commission for consideration.  5. Mead And Hunt to request to use contingency funds $4722.00  Mr. Adams stated that Mead and Hunt was contracted to do the Stormwater Master Plan. They are asking to use the contingency funds that were included in the initial contract. The funds are needed    for hydraulic monitoring that had not initially been anticipated.  Motion: Commissioner McGee Second: Vice Mayor Lindlau Action: Passed Vote: Unanimous, 5-0  6. ECHO Grant Mary Dewees ballfield discussion  Mr. Adams said there had been some question about noncompliance on the part oft the City, with regard to the ECHO grant. Rather than going to Volusia County directly to question the City's compliance Mr. Adams wanted to find out from the Commission ift they thought there were any issues with the grant. He stated that he had spoken with the ECHO grant representatives, and they had There was some discussion about the process used to communicate with other agencies on the  assured him that there were no issues with the grant.  City's behalf.  Charlie Dean spoke about the grant and the Oak Hill Sports Club.  Commissioner Catigano explained his questions about the ECHO grant and what prompted him to Mr. Adams stated that he is doing his best to represent what is in the best interest of the City of Oak  contact the ECHO grant professionals.  Hill.  K.OLD BUSINESS  1. Interlocal Agreement (ILA) with MGO for online Permit System. Authorize City Administrator to Mr. Adams introduced the Interlocal Agreement with MGO for online permitting. He asked the City  sign agreement.  Commission to authorize him to sign the agreement.  Motion: Commissioner McGee Second: Vice Mayor Lindlau Action: Passed Vote: Unanimous, 5-0 L.N NEW BUSINESS  1. Oak Hill Community Trust (Community Garden)- Pole Barn  Dana Gretrex asked the City Commission for permission to construct a pole barn to serve in    providing a place for educational opportunities and picnics in the garden. There has also been a donation for the purpose of art in the garden. There are other donations being received, and a pole Mr. Simpson advised that the request is consistent with the lease. The City Commission has to give  barn would be well used and appreciated.  written consent before any alterations may be made to the community garden.  Motion: Commissioner Hyatt Second: Commissioner McGee Vote: Unanimous, 5-0 M.CITY GOALS There were none.  Action: Passed - Consent to make alterations to the Community Garden property  N.BOARDS AND COMMITTEES  1. Waterfront board wants to start back meetings  Mr. Adams stated he had been approached by Brandon King from the Waterfront Committee. He wanted to have the committee reactivated to pursue some activities along the waterfront. Commissioner McGee thought it was a good idea, but would like to have the opportunity to review their goals and objectives. Mayor Gibson agreed and said the waterfront committee would be essential in making recommendations with regard to future acquisition of the 70 acre property. Mr. Adams stated he would bring additional information back to the City Commission and he would  ask Mr. King to make a presentation at the next meeting.  2. Economic Development  Mr.Arman said the site selector conference at The Brandon Center was cancelled.  The quarterly economic development breakfast will be held at 7:30 a.m. Friday morning ati the  airport.  The Volusia County Business Resources website through Volusia County Economic Development will  be going live soon.  Mr. Arman suggested the Wi-Fi password be posted for the public. He asked about the surplus cameras/securty equipment.  O.PUBLIC WORKS  Mark Bell, Public Works Director, gave an updated on the tree trimming project. He also provided some information about signs that had been destroyed in the city. He stated that the Mary Dewees  ball field is almost complete.    P.COMMENTS AND CONCERNS FROM THE COMMISSIONERS  Vice Mayor Lindlau had spoken to the FDOT meeting about cameras to use for intersections. Vice Mayor Lindlau brought up reducing City Commission meetings to once a month.  Commissioner McGee stated he had video of signs being deliberately pulling up and running over the Commissioner McGee stated there are 148 children who play ball in the Oak Hill Sports Club. He advocated for the program and stated benefits of the program. He said the Oak Hill Sports Club has Commissioner Catigano brought to everyone's attention that he recently received an e-mail from Dan Peterkin, Lighthouse Cove resident, wondering about the fire hydrants that had been previously reported as an issue. The firefighters had indicated in their e-mail that they were unable to connect to the hydrants. Mr. Simpson advised that it may be an issue for the homeowner's association. Vice Mayor Lindlau was unsure if there was a homeowner's association. Mayor Gibson stated the City could send a letter toi the management company to inform them that the problem has been brought to the city's attention and should be addressed. Mr. Simpson stated the appropriate regulatory agencies  signs. He said it was a minor and it was at 2:16 a.m.  done an outstanding job bringing sport back for the community children.  could also be copied on the letter to the management company.  ADJOURNMENT  There being no additional items for discussion, the meeting adjourned at approximately 9:10 p.m.  OA Douglas A. Gipson, Mayor City of Oak Hill  Attest:  hana Adams, City Administrator  S