Minutes from the City Commission meeting called August 13, 2024, at 9:00 A.M.  Page 1  TUESDAY, AUGUST 13, 2024 CITY COMMISSION MEETING-9:00/ A.M.  Present:  Jesse Nelson, Mayor Judy Vandergrift, Mayor Pro Tem Sam Peebles, Commissioner Pat Perno, Commissioner Jamie Warrick, Commissioner Vickie Gainer, City Manager Sergeant at Arms Amy Myers, City Legal Counsel  Item #1. Call to order.  Mayor Nelson called the meeting to order at 9:01 A.M. Item #2. Invocation and thel Pledge of Allegiance. The invocation was given, followed by the Pledge of Allegiance.  Item #3. Public Commentary.  Ms. Parker - Rhett Place = She spoke about meeting with four commissioners and having presented packets to them and asked them to read those packets with discernment. She addressed Commissioner Peebles asking ifit were true that Ricky Ramie had asked for his phone records? The Mayor asked her to direct her questions to him. She suggested perhaps Commissioner Peebles could address it in his report. She also asked that the lights on our entrance signs be on ai timer in order to save electricity. Mr. Walker-1106 Michigan Ave - Spoke about having a conversation with the Chiefof Police about the City Manager about an interview they had with the former Mayor about changes to the police department. Atthe time it was discovered that it could be done. The discussion was to make the police chiefa an elected official. The argument back then by the police department was that it would make the position a political one. As it stands right now, the citizens cannot do anything about the current corruption. He believes they should look into making the office of the Chief of Police an elected Ms. McElroy - Port St. Joe - started to give the commissioners some handouts. The Mayor asked that she give all the hand outs to the City Attorney to distribute. She refused and continued to hand out the documents toi the Commissioners directly. The Mayor called aj point of order. The police officer walked forward. Ms. McElroy continued to speak, and the Mayor called a point of order again. Ms. McElroy  position sO that hei is accountable to the citizens directly.  walked tol her seat. Item #4. Mayor's Report.  The Mayor read the Proclamation for Childhood Cancer Awareness.  The Mayor thanked the City Manager and staff for the successful Music by the Bay event. He is thankful the storm did not land on us, and it moved eastward. He asked that all continue to pray for those who wereimpacted by the: storm and urged the citizens to continue to bej proactive in their disaster The Mayor said to follow up on a statement he had made publicly, after further discussion with Commissioner Warrick, it seems the eyewitnesses that stated they saw Commissioner Warrick meeting with a group to conspire to fire Ricky Ramie and City Manager Vickie Gainer during the election of 2021 were mistaken and did not see him in that group. The Mayor went on to say to Commissioner Warrick that he does believe him tol be ai man ofintegrity, and he apologizesi sifher misstated that he was  reliefp preparations.  there and he was not there.    Minutes from the City Commission meeting called August 13, 2024, at 9:00 A.M.  Page 2  Item #5. Commissioners' Reports.  Commissioner Peebles = said that he would update everyone when his next coffee meeting is at some stage. Reminded all to early vote. LH: is number one in total votes cast SO far SO thanks to the residents and those working at the voting stations. Regarding Ms. Parker's query about a phone records request by] Ricky Ramie, he advised he did receive an anonymous public records request, and it was withdrawn Commissioner Perno - he received a flyer on his porch this morning about the 5k for the Bay and he shared it with the other commissioners. He attended the Music by the Bay and enjoyed it and is looking forward to the Fall concerts on Friday nights. Spoke about the Comprehensive Plan workshop and is happy to have had FSU nearby and be able to tapi into that resource. Thanked every city employee, first Commissioner Vandergrift - She attended the TPO with Commissioner Perno. It was informative and there was a lot of discussion. Commissioner Perno said they will keep the ECRC. Commissioner Vandergrift assured that they are representing Lynn Haven well. She enjoyed the Music by thel Bay and noticed many young families attending. Encouraged that young families get involved in the local  before he actioned it.  responders, and military.  Commissioner Warrick - Had: nothing to report.  government.  Item #6. City Manager's Report. A. Warrant list: There were no queries.  B.  Presentation of the Employee of the Quarter Recognition for the third quarter of2024 - City Manager Gainer presented plaques to employees Jeremy Bargy (Information Technology City Manager Gainer said City Government week is coming up in October. Also planning an Arti ini the Park in October. The City Manager listed other key event dates that she said would soon be listed on the website and FB. Registration for fall ball is closed now with at total of900 participants. Looking for coaches to support these participants, particularly 6u. We made preparation for the storm, and the sandbags situation willl be revamped, and citizens will see posts about that soon. The Table Talk session  Specialist) and Cortney Turner (Animal Control officer Supervisor).  ist this Thursday at 5.30pm. Spoke at Rotary ofLynn Haven the past week.  Item #7. City Attorney's Report. City Attorney - nothing to report. CONSENT AGENDA Davison Fuel &Oil.  Item #8. Approval of Minutes dd 07/23/24 - Regular meeting minutes.  Item #9. Approval of RFP 16/17-11 Fuel Services contract for a one-year time extension for Item # 10. Approval ofRFP HM-2018-001 Disaster Recovery Consultant Services contract for Item #11. Approval to amend RFP 20/21-04 for King Tractor Services ditch digging contract Item #12. Approval to piggyback off Bay County's Sodium Hypochlorite contract with Odyssev Manufacturing.which isused as a disinfectant at the city's wastewater treatment plant. Item #13. Approval to authorize the Mayor to sign Amendment One time extension for the CDBG-DR Grant M0022 RFO 22/23-06 for W 10th St Utility Improvements Project with Item #14. Approval ofA Amendment #2 for FDEP Vulnerability study contract 22PLN29. Item #15. Approval to change the TRIM public hearing FY 24-25 budget dates from Item #16. Approval to declare Asset Honda-1-3481 and Honda-2-3842 surplus and auction off.  aone-vear time extension for Tetra Tech. Inc. foran additional year with no price increase.  Dewberry Engineers.  September 10th to September 11th at 5:30 pm.    Minutes from the City Commission meeting called August 13, 2024, at 9:00. A.M. Motion by Commissioner Vandegrift to approve all items on the consent agenda.  Page 3  Second to the Motion: Vandergrift Perno Peebles Warrick Nelson NEW BUSINESS regulations Ordinances  Commissioner Perno  On Vote:  aye aye aye aye aye  Motion passed: 5-0  Item #17. First Reading by title onlyo fOninmsiI-Amsin: the  City'sULDCto repeal Code City's of  in Chapters 1,3.9,and 10: and amending Chapter 14 of the  to adopt Flood Management Regulations.  The City Manager read the Ordinance by title only.  The City Attorney explained the item, saying that FEMA has reviewed these updates. The City Manager read the resolution by title only, and then explained the item. The Mayor opened the floor for discussion by the Commissioners. the pipe that discharges our wastewater specifically, soiti is our pipe.  Item #18. Discussion and possible approval of Resolution 2024-08-434 to adjust the Midyear  Budget for FY23/24.  Commissioner Perno said hel had met with the City Manager yesterday as he wanted to understand the pipe that is requiring repair is not actually ini the city. The Director explained that it is because why ifis  Motion by Commissioner Perno Second to the Motion:  to approve Resolution 2024-08-434 to adjust the Midyear  Budget for FY23/24. Commissioner Peebles  Mr. Walker asked if this is an emergency dealing with the sewer and water plant. The said yes, and it is ARPA money and not city money from the sewer budget.  Manager City  On Vote: Perno Peebles Warrick Vandergrift Nelson  aye aye aye aye aye  Motion passed: 5-0  Item #19. Discussion and possible approval of Marshall Brothers to perform emergency  repairs on the city'swastewater effluent line in the amount of$134.550. The Director of] Public Works & Utilities explained the item. Thel Mayor opened the floor for comment by the commissioners.  Commissioner Perno asked if the pipe was dormant and is now being used. Director said no that it is  always in use since the 90s.  Motion by Commissioner Perno Second to the Motion:  to approve for Marshall Brothers to perform emergency repairs on the city's wastewater effluent line in the  amount of$134,550. Commissioner Peebles    Minutes from the City Commission meeting called August 13, 2024, at 9:00. A.M.  Page 4 On Vote: Perno Peebles Warrick Vandergrift Nelson  aye aye aye aye aye  Motion passed: 5-0  Item # 20. Discussion and possible approval to Authorize the City Manager to enterintoa a One- year agreement with Airgas for 150-pound cylinders of Sulphur Dioxide and Chlorine Gas for  the water and wastewater treatment facilities. The Director of Public Works & Utilities explained the item. The Mayor opened the floor for discussion. There was none.  Motion by Commissioner Peebles to approve the City Manager to enter into a One-year  agreement with Airgas for 150-pound cylinders of Sulphur Dioxide and Chlorine Gas for the water and  wastewater treatment facilities. Commissioner Perno  Second to the Motion: On Vote: Peebles Perno Vandergrift Warrick Nelson  aye aye aye aye aye  Motion passed: 5-0  Item #21. Discussion and possible approval of contract with C.W. Roberts in the amount of Commissioner Peebles confirmed if this was a match? Director said no it is fully funded from the Motion by Commissioner Peebles to approve the contract with C.W. Roberts in the amount  $780.050 for phase 4oft the Legislative Roadway Paving Project. The Chief/ntrastructure Director explained the item.  legislative funding.  of $780,050 for phase 4 of the Legislative Roadway  Paving Project. Commissioner Perno  Second to the Motion: On Vote: Peebles Perno Vandergrift Warrick Nelson  aye aye aye aye aye  Motion passed: 5-0  Item #22. Discussion and possible approval of Construction and Engineering Services  Agreement with Dewberry Engineering in the amount ofS100.125. The Director of Public Works & Utilities explained the item. The Mayor opened the floor to the commission for discussion. isa continuing services agreement and DOT has approved.  Commissioner Perno asked ifthis came about as a result of a project requirement. Director said no it    Minutes from the City Commission meeting called August 13, 2024, at 9:00. A.M.  Page 5  Motion by Commissioner Peebles to approve the Construction and Engineering Services  Agreement with Dewberry Engineering in the amount of  $100,125.  Second to the Motion: On Vote: Peebles Vandergrift Warrick Perno Nelson  Commissioner Vandergrift  aye aye aye aye aye  Motion passed: 5-0  Item # 23. Discussion only about Chapter 10 Articles V &y VI. were any additional comments for staff. There were none.  The Mayor explained the item, advising they had discussion and suggestion already and asked iftl there Item #24. Discussion only about the process for reviewing the Comprehensive Plan. The Mayor explained the item, mentioning the survey they directed the City Manager to compile. She has sent it to the commission, and he asked that they review it and revert with comments. Roll out survey in September. During October the data will be compiled and then a Town Hall (workshop/forum) will be held with a facilitator to provide input for the ultimate vision statement for the comprehensive plan. Feedback from multiple sources will be considered during this process. Mayor Nelson asked if Commissioner Perno had an opportunity to discuss with the City Manager regarding the staff's s proposal about making sure they go ahead and approve what needs to be done SO they can meet the deadline. Commissioner Perno advised he had just discussed with the. Attorney and Commissioner Vandergrift said shel has some questions about the survey that she will discuss with the The Mayor explained that although they are starting with the survey, when they eventually start to review the plan at each meeting, the residents will still be able toj provide input at those times. Commissioner Perno said in his opinion it all comes down to the statutory stuff in the ULDC, and he feels they should start using a zoning map going forward. Mayor Nelson said that is one of the items The Mayor said that thei idea is also that once the comprehensive plan is reviewed, they will roll straight The Director of Planning provided additional information. She advised that the city would not be allowed an extension, however, ifwhat is submitted is found to not comply, they, will give the city an additional 180 days. All they want by the deadline is the statutory items. She said she would focus on those items and bring them back to the commission for review before she submits them back to the  November/I December - the vision statement will be worked on.  is certain the commission's efforts won'thold anything up.  City Manager.  on1 the survey.  into reviewing the ULDC.  state. Then the commission can take their time over the additional stuff.    Minutes from the City Commission meeting called August 13, 2024, at 9:00. A.M.  Page 6  Item # 25. Adjournment.  There being no further business the meeting was adjourned at 9:50. A.M. APPROVED THIS 3TDAYOF AuGST 2024.  Jesse Notson, Mayor  ATTEST?  Vickie Gainer, City Manager 5 prepared by Cicelia Rushing