MINUTES  TRAEEIC  BOARD OF COMMISSIONERS REGULAR WORKSHOP MEETING  JULY: 24, 2024 6:00 P.M.  HELLAS COUNT  The City ofMadeira Beach Board ofCommissioners held a regular workshop meeting at 6:00 p.m. on July 24, 2024, in the Patricia Shontz Commission Chambers at City Hall, located at 300  Municipal Drive, Madeira Beach, Florida. MEMBERS PRESENT:  Anne-Marie Brooks, Mayor David Tagliarini, Vice Mayor/Commisioner: District1 1 Ray Kerr, Commissioner District2 Eddie McGeehen, Commissioner District3 Housh Ghovaee, Commissioner District 4  MEMBERS ABSENT: CITY STAFF PRESENT:  Robin Gomez, City Manager Clara VanBlargan, City Clerk Thomas Trask, City Attorney  Andrew Laflin, Finance Director/City Treasurer  1. CALLTOORDER  Mayor Brooks called the meeting to order at 6:00 p.m.  2. ROLLCALL  City Clerk Clara VanBlargan called the roll. All were present.  3. PUBLIC COMMENT There were no public comments. 4. BOARD OF COMMISSIONERS A. Mayor/Commisioner pay Mayor/Commisioners annual pay. kind of person by increasing the salary. July 24, 2024, BOC Regular Workshop Meeting  City Manager Robin Gomez explained the item. The purpose was to discuss the Vice Mayor Tagliarini said he did not need the income as a retiree, but it could attract a different  Page 1 of10    Mayor Brooks said she compared the population and salary. Iti is not about supplemental income but a civic duty to serve. It would not be the idea of civic duty to attract someone for the salary. She would be concerned that if they offered more money or other things, would they be attracting somebody who wants aj paycheck or someone who wants to serve? It is an honor to serve. Commissioner McGeehen said no one would turn down a raise. But they need to stay a little competitive with their neighbors. They should offer an increase of about $3,000 to do that. Commissioner Ghovaee said he was there because it is a duty to serve their community. He would Commissioner Kerr asked if the Board of Commissioners were part of the compensation study. The City Manager said no. Commissioner Kerr said he did not think a raise would change things.  not be in favor of a salary increase.  Itis fine the way it is.  Mayor Brooks opened to public comment. There were no public comments.  5. CITY MANAGER A. Parking Garage  The City Manager explained the item. The purpose of the item was to review proposed locations to provide direction to begin the project and get feedback from the Board. He explained the alternative location in the Village. It could be public/private ownership with the property owners. Ifthis is something they would like to do, then they would need a workshop to work out all the details. They have some revenues set aside to build a parking garage. Nothing has been done to this point except for having a one-on-one with each commissioner to explain some ofit. He had brief discussions with the VFW, 130001 GulfBlvd, LLC, and Luper Real Estate but has not gone Vice Mayor Tagliarini asked if they do it could they still get the revenue. The City Manager said yes. The Vice Mayor said if they did it, they would have even more opportunities for businesses. Commissioner Kerr said having parking in the Village versus across the street would be ideal. He proposed putting a concept drawing in the budget to show what it would look like. How would Commissioner McGeehen said they need to have community input and more discussions. Having ap parking garage would be beneficial. The maximum number of stories in the structure would be four. To the other store owners there, having a proposed garage, they may not like it. The City Manager said they would need to meet with all the business owners in the Village to come up with a concept ofwhat would work. It would be a busy attraction not only for the residents  into great detail with any of them.  They want to keep their style, but an updated version would be nice.  that relate to the discussion about building height in the Village?  but to the visitors.  July 24, 2024, BOC Regular Workshop Meeting  Page 2 of10    Commissioner Ghovaee asked if they were hurting for parking or are they trying to bring revenue to the City. It would tremendously change the character oft the Village. He is not in favor ofit. Mayor Brooks asked how many parking spaces they would have ift they built a parking garage on the originally planned City-owned lot at the maximum permitted height. She could see the value of adding 500 spaces and helping to clean up the parking on Pelican Lane. Some have said they would rather have aj parking garage near City Hall. She would rather have a community workshop, Vice Mayor Tagliarini said it would be ideal to have the community workshops. He would like to Commissioner Kerr said building a parking garage across the street would constantly be a traffic problem with crossing the street. There is definitely a need for more parking. It is the second most generating revenue item in the budget. He is not sure how to do it without some sort of concept Commissioner McGeehen said the residents need to give their input on what they would like. He Mayor Brooks said they need community input. Before they do anything, they need to see if the Commissioner Kerr said the open space between the buildings adds value. Without that, how would it impact the feel of the Village? Iti is their main attraction. They want to supplement it and Parking Enforcement Supervisor Jamal Yahia commented on the feedback he received from visitors. Adding a parking garage would be beneficial. Mayor Brooks said before they spend money, they need some sort of community involvement. It is something that would impact the entire community. The City Manager said they see cars looking for spaces because it isa a gathering spot even ifi it rains. A lot ofi it is about location and how it is promoted because people would wonder why the need for a second parking garage there. The biggest is adding value to the attraction. Going up a couple more stories add value. The top part would be open for future use. It Mayor Brooks said along with scheduling the community meetings, they could get a cost on the  invite business owners and others, and get their thoughts. get a drawing to take to the residential meetings.  drawing.  isn not in favor of putting a four-story parking garage there.  residents are interested in doing it.  not take away from it.  would be great to have a couple of community meetings for input.  rendering based on the feedback they get. Mayor Brooks opened to public comment.  Patl Miller, 129th Avenue, said she would be against having a parking garage in that area. She has been a realtor for about 40 years and is very familiar with the area's traffic and parking issues. Putting aj parking garage there, even ifit is more than one or two floors, would benefit the City financially but not otherwise. She suggested something in the Winn-Dixie parking lot because it  July 24, 2024, BOC Regular Workshop Meeting  Page 3 of10    is only a block walk to the trolley. It would not affect anything with John's Pass. The residents' input is very important. The proposed hotel near the Boardwalk would add more to what they are The City Manager said the concept of parking garages has been moving to reduce the number of Mark Callahan, 129th Avenue, said he is for more parking which is a big issue on the beaches. Progress is going to happen, people are going to keep coming, and if they do not have parking it  discussing.  cars over time. Can you control who gets here and how they get here?  will cause more problems for the residents and businesses.  Commissioner Kerr said the City has three properties, SO there are three options.  Commissioner Ghovaee said Treasure Island approved a parking lot on the seaward side of Gulf  Blvd. south of the bridge. The lot has about 150 parking spaces. B. PCSO Law Enforcement Services Contract FY 2025  The City Manager said they received the agreement for FY 2025. The purpose was to discuss the FY 2025 agreement with the Pinellas County Sheriff's Office for law enforcement services and related costs. He explained the details of the agreement. They can request changes to the duties of the deputies and the problem areas. It was suggested that one of the two deputies be assigned primarily to the beaches, parking lots, and the Village and Boardwalk. The draft agreement will  be brought back with changes in September for approval.  Mayor Brooks opened to public comment. There were no public comments.  Commissioner McGeehen said community policing is a great idea. He would like to see the hours oft the deputy for the beaches be 11:00 a.m. to 7:00 p.m. when there is a higher volume of people. Vice Mayor Tagliarini said he would like to see more policing on the sand, definitely on weekends Commissioner Ghovaee asked if there would be a station for the deputy walking the beach. The City Manager said their main station is at City Hall. The first floor is being reconstructed for all of Commissioner Kerr said he supports the City Manager in using the deputies as he sees fit. Mayor Brooks said having a deputy on the beach would set a precedent and tone for the beach and  and an hour before sunset.  the deputies.  eliminate a lot ofresident complaints.  The consensus of the Board was to move forward with it. 6. COMMUNITY DEVELOPMENT  July 24, 2024, BOC Regular Workshop Meeting  Page 4 of10    A. Proposed Zoning Change - 129th Ave. E.  Community Development Director. Jenny Rowan explained the item. The purpose oft the item was to discuss allowing short-term rentals along 129th Ave. E., which would require a zoning change.  Staff asked for direction from the Board. Mayor Brooks opened to public comment.  Dawn Callahan, 513 129th Ave., said she is in favor of short-term rentals and believes she should Robert Showalter, property owner at 500 129th Ave.] E., said he developed the property to increase the value and potentially increase his revenue. He would like the City to consider rezoning the neighborhood to allow for short-term rental. He obtained 42 property owners' written pledges of  have the right to own one.  support.  Pat Miller, 129th Avenue, explained that she was in favor of short-term rentals. Mark Callahan, 129th Avenue, said he was ini favor ofs short-term rentals on 129th Avenue. Mr. Showalter provided written comments to the City Clerk from people who could not attend the meeting and those who pledged their support for rezoning to allow short-term rentals.  Vice Mayor Tagliarini said he was in favor of short-term rentals.  Commissioner Kerr said if he were homesteaded, he would have an issue. Do they want to be a residential community with tourism or a tourist community with residents? He asked Director Rowan ifiti impacted anything with the state. She said only if they amended the R-2 zoning. Commissioner McGeehen said he would like tol hear more from the community to learn what they Commissioner Ghovaee said the residents should engage a consultant to bring it before the Board. The City should not initiate the rezoning. There would be al lot ofissues he would not want to take Director Rowan said staff recommends the application process where an individual submits an application to rezone a property or district, which goes to the Planning Commission before going Mayor Brooks said her concern would be all the illegal short-term rentals. They are advertised on websites. Illegal short-term rentals on 129th Avenue should not be happening. If she were homesteaded, she would not be happy for her entire street to change. She would go with the staff's  say. He would not have an issue with short-term rentals.  on liability for. Increased taxes would be an issue.  to the Board.  recommendation, go through the channels, and see how the community feels.  July 24, 2024, BOC Regular Workshop Meeting  Page 5of10    Commissioner Ghovaee said there would be residents who would not support the rezoning and would not sign the applications to rezone. Each party would need to be party to the application. Mayor Brooks said the party here today would submit to create a new zoning district, Community Development would reviewi it, and it would move on to Planning and! Zoning to vote: for or against. They could pass a zoning without some residents not wanting it. Ifthey doi it, other residents could  fear that their neighborhood could be next. They need additional input. Commissioner Ghovaee received confirmation that it would not change homestead.  B. Floodplain Amendments  Director Rowan explained the item and said its purpose was to update the Madeira Beach floodplain regulations to comply with state and federal regulations. Staff recommended that the City move forward with working with the Florida Department of Emergency Management (FDEM) to update the City's floodplain standards in the Code. The changes are as follows: 1. Section 82-2 Definitions: Definitions will be removed from Chapter 94 and contained in the definitions section in the Code to ensure there is consistency throughout the Code. 2. Chapter 14, Article II. Technical Codes and Standards: Chapter 14 Article II reiterates that the city follows the current Florida Building Code (FBC) and includes the areas where the city has higher standards than the FBC. City staff also suggest including sediment fencing in Section 14-38 with construction fencing. Section 14-39 will be updated with a new format to show the differences between the FBC and the City's higher standards. Higher standards allow the city to gain points with the Community Rating System (CRS), which then transfers into discounts for residents on flood insurance. 3. Chapter 94 Floodplain Management: Removing definitions and assuring consistency throughout the Code. Sec. 94-123 limitations on fill to include that there shall not be more than 24 inches ofr nonstructural fill to aj property to provide for drainage. She explained the changes and said they would be coming back to the Board.  Director Rowan and Marci Forbes, Community Development Engineer, responded to questions  and comments from the Board.  Mayor Brooks opened to public comment. There were no public comments. to elevate the buildings. Marci said they could better define that. Ms. Forbes said it is only associated with commercial properties.  Commissioner Kerr said he has an issue with the definition of structural fill. They need to be able Commissioner McGeehen asked if temporary fencing is mandatory for residential construction. Commissioner Ghovaee asked Director Rowan to check with the City of7 Treasurer Island because they may be removing their requirements for structural fill. He is not in favor of having that  structural fill requirement as part ofit.  July 24, 2024, BOC Regular Workshop Meeting  Page 60 of10    C.J John's Pass Village Activity Center Zoning  Director Rowan explained the item and said the purpose was to discuss the potential zoning requirements ofeach Character District in the. John's Pass Village Activity Center. Staff asked for input from thel Board ont the four ordinances related to. John's Pass Village Activity Center Zoning.  Mayor Brooks opened to public comment.  Pat Miller, 129th Avenue, asked for clarification on the changes. What can and can they not do? Would it change the value of the residents on 129th Ave.? Mayor Brooks asked that Ms. Miller fill out a comment card and give it to the City Clerk. Someone would get back to her on it. Director Rowan and Ms. Forbes responded to questions and comments from the Board. Commissioner. Kerrs said according to the documents, they are looking at height based on footprint. Andrew Morris, Long Range Planner, explained that to avoid having bulky buildings, they required larger lot sizes. They have been working with the Tampa Bay Regional Planning Council, which made a support document that visualizes what the proposed Land Development Regulations Commissioner Kerr said they need to be careful with the zoning, sO they do not lose the look and Vice Mayor Tagliarini said he would like to see no: rooftop bars, no amplified music, and no party permits on the sand in the Transitional District. Director Rowan said those are written as special exception uses that would have to go to the Special Magistrate. They could be written as not Commissioner Ghovaee asked how they measured height, and Director Rowan explained. He suggested using the definition ofheight to establish the step back. Four feet above the base flood elevation would become the design flood elevation and that would be where the height is measured from. Then, ifitisaf flatroof, you would go to the top oft the roof. Ifiti is aj pitched roof, you would go to the center oft the pitch. It creates a lot of questions and needs to be simplified. Commissioner. Kerr thought height should bet the ceiling height ofthel highest air-conditioned space and not the top oft the roofa and the starting point would be the design flood elevation.  would look like in each Character District.  feel. Mr. Morris explained that they have design standards and guidelines.  allowed uses.  D. Planned Development Amendments  Director Rowan explained the item and said the purpose was to discuss amendments to Planned Development in the Code of Ordinances. The amendments would fix inconsistencies and update the standards to current practices. Staffrecommended moving forward with the amendments and asked the Board fori input. She said itisard rough draft but wanted everyone to look at it as a starting point. It would get rid oft the inconsistencies and issues they currently have in the code. They also  July 24, 2024, BOC Regular Workshop Meeting  Page 7of10    want a recommendation from the Board to move forward with the recommended changes, have  additional workshops, or get an outside consultant.  Mayor Brooks opened to public comment. There were no public comments.  Vice Mayor Tagliarini said he is fine with Community Development continuing to move forward. Mr. Morris said they disincentivized planned development in. John's Pass Village; they do not want any taller buildings than what are currently there. If a planned development were proposed there,  ity would have to meet what is in the Special Area Plan.  Director Rowan said it would come back to the Board in a workshop.  Commissioner Ghovaee asked about incentives and what the City could get in return. Director Rowan said right now it is open. There is flexibility in setbacks and height for enhancements. They did not want to make anything specific because it would be done on a case-by-case basis.  E. Business Tax Receipt Fee Update  Director Rowan explained the item and said its purpose was to discuss increasing every business tax fee by five percent through proposed Ordinance 02412Suaffrcommenced moving forward  with the increase.  Mayor Brooks opened to public comment. There were no public comments.  The consensus oft the Board was to move forward with updating the business tax receipt fees. Commissioner Ghovaee asked how they check on businesses, specifically overnight accommodations. Director Rowan said they use software that tracks the business tax receipts.  7. FINANCE  A. Ordinance 2024-16-1 Fees & Collection Manual Update #2 FY 2024  Finance Director Andrew Laflin explained the item. The purpose was to present the proposed amendments to the Fees and Collection Procedure Manual to establish new fees and alter certain existing fees. Statfrecommended the approval of Ordinance 2024-16 on First Reading at the next Regular Meeting. They do it once a year, so by October 1st, the new fees are in place. Mayor Brooks opened to public comment. There were no public comments. The City Manager responded to questions from the Board. The consensus of the Board was to move forward. B. Enterprise Fleet Management Vehicle Purchase July 24, 2024, BOC Regular Workshop Meeting  Page 8 of10    Finance Director Andrew Laflin explained the item. The purpose was to discuss purchasing vehicles from Enterprise Fleet Management. Staff recommended purchasing the remaining vehicles based on the remaining residual value. The life span of vehicles is typically five years. He isr more interested in buying to save on interest costs, which makes more sense to purchase than to  lease. They only need permission to move forward.  Mayor Brooks opened to public comment. There were no public comments.  The Board was in favor of purchasing the vehicles. C.A Approval of Section 125 Plan Document  Finance Director Andrew Laflin explained the item. The purpose was to discuss the adoption ofa Section 125 Plan as a way to sponsor the City's benefits package. Staff recommended the approval of the City of Madeira Beach Section 125 Plan. The document would come back for approval by  Resolution at the next BOC regular meeting.  Mayor Brooks opened to public comment. There were no public comments.  The consensus of the Board was to move forward.  8. PUBLIC WORKS  A. RFP 2024-06 City Facility Cleaning Services  Public Works Director Megan Wepfer said the item is for city-wide cleaning services. The current contract expired in May. She explained why they had to bid the service out twice. Staff recommended approval of American Janitorial, Inc. That would be a savings to the City compared to what is currently paid, $150,440 annually for all locations. The contract with American Janitorial, Inc. would be for a three-year term with two one-year optional renewals for an annual base cost of$136,319.44. It does not include the cost of any emergency cleaning services, special events, or other special services. The new contract would start September 1,2024. Commissioner Tagliarini asked what they particularly liked about American Janitorial. Inc. or whether the low cost brought them to the top. Director Wepfer said the cost did have a lot to do with it, but the way they presented themselves at the interview and the app they have ensures everything on the list is done. If something gets missed, they are alerted to go back and do it.  Commissioner McGeehen said it was a great deal.  Mayor Brooks opened to public comment. There were no public comments. Director Wepfer responded to questions and comments from the Board. The consensus of the Board was to move forward with American Janitorial, Inc.  July 24, 2024, BOC Regular Workshop Meeting  Page 9 of10    9. ADJOURNMENT  Mayor Brooks adjourned the meeting at 8:54 p.m.  Ann-Marie Brooks, 1D Mayof QARis  ATTEST:  Laathluns Clara VanBlargan, MMC, MSM,City/Clerk  July 24, 2024, BOC Regular Workshop Meeting  Page 10of10