MINUTES  STRAEFIC  BOARD OF COMMISSIONERS BUDGET WORKSHOP MEETING  JUNE 26, 2024 4:00 p.m.  IELAS COIN  The City of Madeira Beach Board of Commissioners held a special meeting at 4:00 p.m. on June 26, 2024, in the Patricia Shontz Commission Chambers at City Hall, located at 300 Municipal  Drive, Madeira Beach, Florida. MEMBERS PRESENT:  Anne-Marie Brooks, Mayor Ray Kerr, Commissioner District 2 Eddie McGeehen, Commissioner District3 3 David Tagliarini, Commissioner District1 1 Robin Gomez, City Manager Clara VanBlargan, City Clerk Thomas Trask, City Attorney  MEMBERS ABSENT: CITY STAFF PRESENT:  Andrew Laflin, Finance Director/City Treasurer  1. CALL TO ORDER  Mayor Brooks called the meeting to order at 4:00 p.m.  2. ROLL CALL  City Clerk Clara VanBlargan called the roll. Commissioner Tagliarini was absent.  3. PUBLIC COMMENT  Mayor Brooks said there was no one present for public comment.  4. DISCUSSION ITEMS  A. FY: 2025 Budget Workshop #3  City Manager Robin Gomez gave the budget highlights and said the revenues continue to increase.  Finance Director Andrew Laflin reviewed the following:  1. Ad Valorem Analysis  The estimate of taxable value was received from the Property Appraiser on May 29th.  June 26, 2024, BOC Budget Workshop Meeting Minutes  Page 1of5    It was $2,213,260,488 as of May 29, 2024. He received a revised estimate of taxable By July 15t, they will get the formal certification of taxable value from the Property Appraiser, the DR-420. It will calculate what the current millage and the rollback rate Mr. Laflin needs to report the proposed millage rate by July 30th. The Property appraiser The current millage rate is 2.75 mills. Ifthey kepti it the same in FY24-25, the projected Ad Valorem revenues would increase by almost halfa million dollars from the current fiscal year. Mr. Laflin gave a data analysis of the impact ofmillage rate changes. Commissioner Kerr said it is mainly about protecting the homestead and looking at the Mayor Brooks asked what an example of a "Homestead All Other" parcel type would be. The City Manager said a multifamily dwelling. The Mayor said you can still  value today. It was slightly lower but a very negligible amount.  will be.  will mail the trim notices to the property owners by August 19th.  best interests of the residents.  Homestead a rental property as ai reduced Homestead.  2. FY2 2025 Budget by Fund & Department  Mr. Laflin said they budgeted for maintaining a millage rate of2.75. The total revenues and other inflows are $28,815,209, with the General Fund having the most revenues. The total expenses and other outflows are $43,971,761. Fund balance/net position available and fund balance/net position used are used to get a balanced budget of Commissioner Kerr asked about the Parking Fund expenditures of $6 million versus the $3.7million in revenues. Something was throwing the Parking Fund off. Mr. Laflin said there is a $5 million placeholder for the parking garage. He wanted to show the Commissioner Kerr asked what it costs to run the City versus the revenue coming in. Mr. Laflin said he would present it as an additional schedule in the next workshop. Most funds operate at excessive revenues over expenditures. Commissioner Kerr said they have roughly a $20 million budget plus Capital expenditures. Mr. Laflin confirmed Mr. Laflin said they are trying to accumulate impact fee revenues to plan for a  $44,861,251.  intent to spend capital.  it.  Recreation-related Capital project.  Mr. Laflin reviewed each Fund as follows:  General Fund  The revenues are $12.8 million, and the expenditures are $15.9 million.  Commissioner Kerr asked how the revenue is impacted by funds from neighboring jurisdictions that share in the improvements to the Fire Department. Mr. Laflin said there are two accounts within the Fire Department on the revenue side. One is the Redington Beach Fire Contract, and the other is the Pinellas County EMS. Fire ChiefClint Belk said the Redington Beach Fire Contract is adjusted every year by a percentage throughout the Tampa Bay Region. The City of Seminole splits the contract 50/50 with the City. Each department is broken down by revenue account codes and expenditure account codes.  June 26, 2024, BOC Budget Workshop Meeting Minutes  Page 2 of5    By the time the budget is finalized, they will have FY 2024 accomplishments and FY: 2025 The increase to the Board ofCommissioners FY 2025 Budget is due to the Group Insurance account. They budgeted for each Commissioner to take the insurance. Commissioner Kerr said they budgeted for both salary and insurance, and it should be one or the other. Mr. The Salaries & Wages account in the City Manager's FY 2025 Budget is lower because the City Manager's staff salaries were moved into the Executive Salary account to follow The Capital Improvement expense in the City Manager's FY 2025 Budget is for The City Manager said they are looking to increase the Local Business Tax next year. There is an increase in the budgeted salaries in the Fire/EMS Budget due to the added Deputy Fire Chief position and the increases through the Union negotiations. No personnel expenses are coming out of the Human Resources account because HR is The revenues for the John's Pass Village FY 2025 Budget are State Appropriations to fund  goals for each department.  Laflin said it will be adjusted for the next workshop. the State of] Florida's prescribed chart ofaccounts. improvements to the City Hall veranda and stair replacement.  now managed by the City Manager. the dredging project. Archibald Park Fund  The Archibald Beach parking revenues are captured in the Archibald Fund. All other  parking activity is booked in the Parking Fund. The biggest Capital expense is the beach groin renourishment.  Building Fund  The main revenue is the building permits. expense is $500,000 for the Public Works facility.  The main expenses are salaries, wages, benefits, operating, and Capital. The biggest Capital  Debt Service Fund  Iti is the transfers from the General Fund and includes the interest earned and principal interest they anticipate to pay for the next fiscal year for the outstanding debt.  Gas Tax Fund streetlights. Impact Fee Fund  They receive gas tax revenues and pay for street maintenance and electricity for the  The Impact Fee revenues have been growing over time, and they are starting to allocate eligible Capital Improvement projects to be paid for by Impact Fees in FY 2025.  Local Option Sales Tax Fund budgeted at $700,000 in FY 2025.  Itg generates revenue through the 7th Cent Sales Tax Revenue (Pennies for Pinellas). Iti is They budgeted $2.8 million for expenditures and local option sales tax on the Capital.  June 26, 2024, BOC Budget Workshop Meeting Minutes  Page 3of5    Marina Fund  Revenue from fuel sales is offset with a contra revenue account for fuel purchases. The income from the store is offset with a contra revenue account for purchases for the store. Expenses include personnel, operating, Capital, and a debt Service payment for an inter-  The net revenues are $1,961,200.  fund loan. Parking Fund  There is $3.7 million budgeted for revenues. $6,225,285 is budgeted for expenses, and $5 million ofit is for Capital Improvements. They are starting to formulate a plan to pay for  the parking garage. Sanitation Fund  Sanitation charges are the primary source of income for the fund. There are no Capital  Improvements planned for FY2025.  Stormwater Fund  AS Stormwater Grant, service charges, interest earnings, and a $3.5 million transfer from Commissioner Kerr asked what the value of. John's Pass Village is to the community as an asset. Mr. Laflin said there are quantitative and qualitative factors. The City Manager said they are budgeting $1.95 million in parking revenue from John's Pass Village. The City makes about $3-4 million from the business taxes and utility taxes. Recreation Director. Jay Hatch said an impact study of the Seafood Festival projected $6.5 million this year.  the General Fund are included in the revenues. Capital expenses make up most of the expenditures.  3. FY2 2025 Personnel & Capital Project Info  Mr.Laflin gave an overview oft the changes inj personnel and personnel costs from 2018 through 2025 by department. The City Manager said the total amount of funded There were only a few minor changes to the Capital Improvement Plan for FY 2025. The first budgeted Capital project for the Impact Fee Fund for Recreation is $45,000.  positions in the City went from 83.56 to 83.79. The total Capital for FY2 2025 is $20,101,500.  The next Budget Workshop Meeting is scheduled for July 24, 2024. Mayor Brooks opened to public comment. There were no public comments.  5. ADJOURNMENT  The meeting was adjourned at 5:22 p.m.  June 26, 2024, BOC Budget Workshop Meeting Minutes  Page 4 of5    (Aasbish Anne-Marie Brooks, Mayor  ATTEST:  Clara  Lthlesta VanBlargan, MMC,MSM,CBC Clerk  June 26, 2024, BOC Budget Workshop Meeting Minutes  Page 5 of5