MINUTES  STRAEEIC  BOARD OF COMMISSIONERS REGULAR MEETING JULY 10, 2024 6:00 p.m.  MELLAS COUN  The City of Madeira Beach Board of Commissioners held a regular meeting at 6:00 p.m. on July 10, 2024, in the Patricia Shontz Commission Chambers at City Hall, located at 300 Municipal  Drive, Madeira Beach, Florida. MEMBERS PRESENT:  Anne-Marie Brooks, Mayor David Tagliarini, Commissioner District 1 Ray Kerr, Commissioner District 2 Eddie McGeehen, Commissioner District 3 Anne-Marie Brooks, Mayor David Tagliarini, Commissioner District 1 Ray Kerr, Commissioner District 2 Eddie McGeehen, Commissioner District3 Housh Ghovaee, Commissioner District 4  MEMBERS PRESENT: (2nd Roll Call)  MEMBERS ABSENT: CITY STAFF PRESENT:  Robin Gomez, City Manager Clara VanBlargan, City Clerk Thomas Trask, City Attorney  Andrew Laflin, Finance Director/City Treasurer  1. CALL TO ORDER  Mayor Brooks called the meeting to order at 6:00 p.m. 2. INVOCATION AND PLEDGE OF ALLEGIANCE  City Attorney Tom Trask gave the Invocation and led the Pledge of Allegiance.  3. ROLL CALL  City Clerk Clara VanBlargan called the roll. All were present.  4. APPROVAL OF THE AGENDA  July 10, 2024, BOC Regular Meeting  Page 1 of10    Mayor Brooks requested that the Edward Byrne Memorial Justice Assistance Grant County Funds Commissioner Kerr motioned to approve the Agenda, as written with the addition of the Edward Byrne Memorial Justice Assistance Grant Letter as Item 16.B. Commissioner Tagliarini seconded  Letter be added as Item 16.B.  the motion.  ROLL CALL: Commission Kerr Commissioner Tagliarini "YES" Commissioner McGeehen "YES" Mayor Brooks The motion carried 4-0. 5. PUBLIC COMMENT  "YES" "YES"  Chuck Dillon, 529 Lillian Drive, made the following comments: Consider doing away with Commission districts. be greatly missed on the Planning Commission.  Commented that Mr. Ghovaee would be a good fit for Commissioner District 4 but would  Bep prepared for the rush of property owners claiming rights to the beach.  6. REVIEW APPLICATIONS FOR BOARD OF COMMISSIONERS VACANCY AND A. Process for Review of Applications for District 4 Commission Member Vacancy and City Attorney Tom Trask reviewed the process for reviewing the applications for District 4  APPOINT DISTRICT 40 COMMISSION MEMBER  Appointment of Commissioner  Commission Member and said there is only one qualified applicant. Applicant- Housh Ghovaee, Commissioner District 4  Housh Ghovaee introduced himself, told his background and education. He is fully committed and  itw would be the greatest honor ift the Board appointed him.  Mayor Brooks opened to public comment. There were no public comments.  Commissioner Tagliarini motioned to appoint the applicant, Housh Ghovaee, as District 4  Commissioner. Commissioner Kerr seconded the motion.  ROLL CALL: Commission Tagliarini July 10, 2024, BOC Regular Meeting  "YES"  Page 2 of10    Commissioner Kerr Commissioner McGeehen "YES" Mayor Brooks The motion carried 4-0.  "YES" "YES"  7. INDUCTION INTO OFFICE - DISTRICT 40 COMMISSIONER  The City Clerk administered the Oath ofOffice to Housh Ghovaee, District 4 Commissioner.  8. ROLL CALL  City Clerk Clara VanBlargan called the roll call of the Board ofCommissioners:  Anne-Marie Brooks, Mayor David Tagliarini, Commissioner District 1 Ray Kerr, Commissioner District 2 Eddie McGeehen, Commissioner District3 Housh Ghovaee, Commissioner District 4  9. APPOINTMENT OF VICE CHAIR  City Attorney Tom Trask read City Charter, Section 4.4- Vice Mayor.  Commissioner Tagliarini motioned to appoint himself as Vice Mayor. Commissioner Kerr  seconded the motion.  There was a short discussion among the Board.  ROLL CALL: Commission Tagliarini Commissioner Kerr Commissioner McGeehen "YES" Commissioner Ghovaee Mayor Brooks The motion carried 5-0. 10. PROCLAMATIONS There were no proclamations. 11. PRESENTATIONS There were no presentations. July 10, 2024, BOC Regular Meeting  "YES" "YES" "YES" "YES"  Page 3 C of10    12. APPROVAL OF MINUTES  A. 2024-06-12, BOC Regular Meeting Minutes B. 2024-06-26, BOC Budget Workshop Meeting Minutes C.2024-06-26, BOC Special Meeting Minutes  Commissioner Kerr motioned to approve the meeting minutes as written. Vice Mayor Tagliarini  seconded the motion. ROLL CALL: Commissioner Kerr Vice Mayor Tagliarini Commissioner McGeehen "YES" Commissioner Ghovaee Mayor Brooks The motion carried 5-0. 13. PUBLIC HEARINGS  "YES" "YES" "YES" "YES"  A. Ordinance 2024-08 Fences, 1st Reading and Public Hearing City Attorney Tom Trask read Ordinance 2024-08 by title only:  ORDINANCE 2024-08  AN ORDINANCE OF THE CITY OF MADEIRA BEACH, FLORIDA, AMENDING CHAPTER 110 ZONING, ARTICLE VI SUPPLEMENTARY DISTRICT REGULATIONS, DIVISION3LANDSCAPE FENCES, GATES, HEDGES, AND WALLS OF THE CITY'S LAND DEVELOPMENT CODE TO PROVIDE FURTHER INFORMATION ON DEFINITIONS IN APPLICABILITY OF DIVISION; TO INCLUDE THE VISION TRIANGLE, AMEND FRONT, SIDE AND REAR YARDS, AND INCLUDE FENCES AROUND SWIMMING POOLS IN LOCATION AND HEIGHT OF FENCES, HEDGES,AND WALLS; ANDADD. ANONCONFORMITIES SECTION; PROVIDING FOR CONFLICT, CODIFICATION AND SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.  Joseph Petraglia, Planning Technician, said they discussed the proposed ordinance at the April 24 workshop meeting and the May 6 and June 3 Planning Commission Meetings, and it has since  been revised. He reviewed the following changes: Sec. 110-446 - Applicability of division  (1) Definitions - the definition ofBuilding Lines was made more clear  July 10, 2024, BOC Regular Meeting  Page 4 of10    (4) Openings was added  (5)Open fences - added language to make it more clear throughout the section to make it more clear (c)Swimming pool fence - was added Sec. 10-49-Nonconfomies was added  Sec. 110-447 - Location and height of fences, hedges, and walls - language was added  Mayor Brooks opened to public comment. There were no public comments.  Following discussion, the City Attorney said the changes can be brought back at the second Commissioner McGeehen motioned to approve Ordinance 2024-08 Fences after 1St Reading and  reading.  Public Hearing. Commissioner Kerr seconded the motion.  ROLL CALL: Commission McGeehen Commissioner Kerr Commissioner Ghovaee Vice Mayor Tagliarini Mayor Brooks The motion carried 5-0. 14. UNFINISHED BUSINESS 15.CONTRACTS/ACTSVAGREEMENTS  "YES" "YES" "YES" "YES" "YES"  A. Human resources, Compensation, & &Classification Study = Approve Consulting Agreement with RSC Insurance Brokerage, dba Risk Strategies Company (Gehring  Group)  The City Manager explained the item and recommended approval of the agreement with RSC  Insurance Brokerage, dba Risk Strategies (Gehring Group) for $37,640.  Mayor Brooks opened to public comment.  John Hendricks, 569 Normandy Road, said they need to start looking at what the City is spending and get al handle on it. He did not think the City needed to spend the money on a study done a few Following discussion by the Board, Vice Mayor Tagliarini motioned to approve the Consulting Agreement with RSC Insurance Brokerage, dba Risk Strategies Company (Gehring Group).  years ago.  Commissioner Kerr seconded the motion. July 10, 2024, BOC Regular Meeting  Page 5of10    ROLL CALL: Vice Mayor Tagliarini Commissioner Kerr Commissioner Ghovaee Commissioner McGeehen "NO" Mayor Brooks The motion carried 4-1.  "YES" "YES" "YES" "YES"  B. ITB #2004-05 Purchase ADA Restroom Trailer  The City Manager said the item was discussed at the workshop. Three responsive replies were received. They realized that the one recommended, NIU Toilet for $56,900, although not the lowest bidder is also listed on the Sourcewell cooperative purchasing program. This was mentioned in the staff memo at the workshop and this meeting. Staff suspended the invitation to bid because it had already been bid out under the Sourcewell cooperative purchasing program. There is an exception in the purchasing code that would allow them to utilize the Sourcewell The City Attorney said they are changing from an invitation to bid to a piggyback. The recommended motion mentioned in the packet would address it the way the city manager addressed it. It would be to approve the purchase of that trailer from that company listed at that  cooperative purchasing agreement.  dollar amount.  Mayor Brooks opened to public comment. There were no public comments.  Following discussion, Commissioner Kerr received confirmation from the City Manager that they Vice Mayor Tagliarini motioned to move forward with purchasing from NIUToilet for the amount of $56.900, who is also on the Sourcewell purchasing program for government agencies under  are looking for grants for it and the Gehring Group.  Contract #081721-NIU. Commissioner Ghovaee seconded the motion.  ROLL CALL: Vice Mayor Tagliarini Commissioner Ghovaee Commissioner Kerr Commissioner McGeehen "YES" Mayor Brooks The motion carried 5-0.  "YES" "YES" "YES" "YES"  C.S Snack Shack Concession Agreement- Approve 2nd Amendment  July 10, 2024, BOC Regular Meeting  Page 6 of10    The City Manager said they have one remaining two-year renewal for their Concession Agreement. The Concessionaire, United Park Services, Inc., utilizes the structure at Archibald Park. The renewal is through July 31,2026. All the conditions in the agreement remain the same. Upon approval, the monthly rent received from the Concessionaire will increase by 5% each year beginning August 1, 2024. All financial items remain the same in the agreement. They currently payS1,300amonth for the bathrooms, which will increase to $1,500 monthly. The Concessionaire is current on all other payments and in compliance with the agreement. If approved, before the conclusion of the second year, they would issue an RFP for the next agreement. Mayor Brooks opened to public comment. There were no public comments.  Commissioner Ghovaee said they are in a FEMA zone and cannot increase the value by more than 50%. The City Manager said they would only renovate the bathroom and it would not come close to 50%. Commissioner Kerr asked that they consider putting a tarp or something on in to keep the Commissioner Ghovaee mentioned that there was an old statue located south of the building that iss sort of hidden by the scrubs and looked not cleaned in years. He asked that someone pay more Vice Mayor Tagliarini motioned to approve the staff's recommendation to approve the 2nd Amendment to the original Concession Agreement with United Park Services, Inc. for the concession services at Archibald Park. Commissioner McGeehen seconded the motion.  sun off. The City Manager said it was an outdoor unit and would look into it.  attention to it.  ROLL CALL: Vice Mayor Tagliarini Commissioner McGeehen "YES" Commissioner Kerr Commissioner Ghovaee Mayor Brooks The motion carried 5-0.  "YES" "YES" "YES" "YES"  16. NEW BUSINESS  A. Appointment of Alternate Trustee to the Gulf Beaches Public Library Board Vice Mayor Tagliarini said he would be interested unless somebody has a burning interest in  serving.  Mayor Brooks opened to public comment. There were no public comments. Public Library Board. Commissioner McGeehen seconded the motion.  Commissioner Kerr motioned to appoint Vice Mayor Tagliarini as an alternate to the GulfBeaches  July 10, 2024, BOC Regular Meeting  Page 7of10    ROLL CALL: Commission Kerr Commissioner McGeehen "YES" Commissioner Ghovaee Vice Mayor Tagliarini Mayor Brooks The motion carried 5-0.  "YES" "YES" "YES" "YES"  B. Fiscal Year 2023 Edward Byrne Memorial JAG - Countywide Program funds for  Projects within Pinellas County  This item was added at the beginning of the meeting.  The City Manager said they received a letter from Pinellas County addressed to Mayor Brooks to provide a letter of support to them receiving grant funds they applied for from the Florida Department ofLaw Enforcement Edward Byrne Memorial Justice Assistance Fund. They are set to receive $270,837 for various countywide programs listed in the letter. Most are related to different social services and outreach programs. The County provided the support letter.  The City Manager reviewed the items on the list.  Mayor Brooks opened to public comment. There were no public comments.  Following discussion by the Board, Commissioner Kerr motioned that they provide the support letter as written for the Fiscal Year 2023 Edward Byrne Memorial Program. Commissioner  Ghovaee seconded the motion. ROLL CALL: Commission Kerr Commissioner Ghovaee Commissioner McGeehen "YES" Vice Mayor Tagliarini Mayor Brooks The motion carried 5-0.  "YES" "YES" "YES" "YES"  17. AGENDA SETTING -July 24, 2024 BOC Workshop Meeting  A. Planned Development Amendment B. Proposed Zoning Change - 129th Ave. E. C.John's Pass Village Zoning D. Floodplain amendments E. Parking Garage July 10, 2024, BOC Regular Meeting  Page 8 of10    F. PCSO Law Enforcement Services Agreement FY 2025 G. RFP 2024-06 City Facility Cleaning Contract H. Mayor/District Commissioners Pay I. Flood Insurance Update/Homestead Issue - Letter to State  Items added:  Board ofCommissioners (from citizen comments) changing that, and the pros and cons.  Commission districts, why they have them, why the Mayor is at large, the challenges of  Mayor Brooks  Court ofHonor Boat docks at Rock Park Kitty Stewart Park bathroom Energy to attend the workshop.  Undergrounding commercial utility projects going on that are not complete. Invite Duke Residential undergrounding. What does that look like, how is Duke Energy involved, and  what is the cost? Invite Duke Energy to attend the workshop.  Commissioner Kerr  What are the rights on their beaches, public versus private? If their property lines are extending automatically down to the mean water line, then hown much can that be regulated by the City or any municipality? Ifit is private property, can it be regulated? Ifit is public property, why can't they regulate it as long as itis a blanket regulation, not specifically for  one property? Commissioner Ghovaee  Discuss how to designate zoning of beach property seawards of the coastal construction control line, i.e., preserving land and what activities are permissible in the hypothetical zoning. He would like them to discuss that and create uniformity along their beaches.  Commissioner McGeehen  Make a playground in the area of140"h. Mayor Brooks opened to public comment.  Chuck Dillon thanked the Board for being a supportive group for the City. He asked about the vacancy on the Planning Commission. The City Clerk said she would be advertising the vacancy.  18. REPORIS/CORRESPONDENCE  A. Board ofCommissioners: -2 2024 BOC Scheduled Meetings Mayor Brooks opened to public comment. There were no public comments.  July 10, 2024, BOC Regular Meeting  Page 9of10    There were no changes to the 2024 BOC meeting schedule.  The Board congratulated Vice Mayor Tagliarini and Commissioner Ghovaee on their new  positions.  B. City Attorney The City Attorney had no report. C. City Clerk  The City Clerk said she would have a report for the next meeting. The District 4 vacancy kept her Commissioner Ghovaee thanked the City Clerk for her steadfast work in the appointment process  busy and did not have time to focus on the report.  and for ensuring every line on the application was complete.  D. City Manager  The City Manager reminded the Board ofthe four-hour mandatory ethics training on July 17 from 10:00 a.m. to 3:30 p.m. in the Chamber and other upcoming events. The City Clerk said lunch will  be provided at the ethics training. 19. ADJOUKNMENT  Mayor Brooks adjourned the meeting at 7:50 p.m.  ChBuske Anne-Marie Brooks, Mayor  ATTEST:  Luataaglugs Clara VanBlargan, MMC, MSM, Cly Clerk  July 10, 2024, BOC Regular Meeting  Page 10 of10    STRABEI  RELAS EOIF  THE CITY OF MADEIRA BEACH, FLORIDA BOARD OF COMMISSIONERS OATH OF OFFICE  "I, Housh Ghovaee, do solemnly swear (or affirm) that I will support, protect, and defend the Constitution and Government ofthe United States and ofthe State ofFlorida, the City Charter, City Codes, and Policies and Procedures ofthe City ofMadeira Beach and the Board ofCommissioners, and that Ia am duly qualified tol hold office under the Constitution oft the state; and that Iv will well and faithfully perform the duties of Commissioner District4, upon which Ia am now about to enter. So  helpgGod.  Houshhovace, Commissioner District 4 AOK2  Date dir14,24  STATE OF FLORIDA COUNTY OF PINELLAS  The foregoing instrument was acknowledged before me this 10th day ofJuly 2024.  U  Clara VanBlargan, MMC,  C