6/28/22, 9:04AM  BoardDocse Pro  JEMNINGS  Wednesday, June 8, 2022  CITY COUNCIL SPECIAL MEETING AGENDA  Jennings City Hall Special Council Meeting @ 4:30 pm  All meetings are recorded. Meeting posting date: A. REGULAR MEETING 1. Call1 to Order 2. Roll Call  For accommodations due to disability, please call City Hall at 314-388-1164, or Relay Missouri  (TDD) at 1-800-735-2460, 72 hours in advance of the meeting.  initials by:  B. UNFINISHED BUSINESS  1. AN ORDINANCE OF THE CITY OF JENNINGS, MISSOURI, APPROVING A CONDITIONAL USE PERMIT AND GRANTING SAME TO MARSHA HAWKINS-HOURD TO OPERATE A CHILD AND FAMILY EMPOWERMENT CENTER AT  24491 HORD AVENUE, IN THE CITY OF JENNINGS, MISSOURI.  C. NEW BUSINESS  1.D Discussion about the Security Contract  2.D Discussion about Transfer of ownership of Jennings property to previous owner via quit claim deed  3. Discussion about the RFP for the forgivable loan on the donut shop 4. Discussion about the forgivable loan process and forfeiting actions 6. Discussion about the re-allocation oft the ARPA funds and mandate spending 7. Discussion about the City Owned Property Auction process  5. Discussion about the plan reviewer recommendations for the three new buildsi in Alexandria Place  D. CLOSED SESSION 1. Personnel (RSMO 610:021-3) E.A Adjournment 1.A Adjournment  tpslgoboardeocscomimegmingwBoardnsiPhvatelepensbgns  1/1    JENINGS  Minutes of the City Council Special Meeting  Jennings City Hall June 8, 2022 at 4:30 p.m.  Thet two thousand four hundred and thirty-fifth meeting oft the. Jennings City Council was held on  Wednesday, June 8, 2022, at 4:30p.m. at. Jennings City Hall.  A. SPECIAL MEETING  1.Callt to Order Ther meeting was called to order at 4:30 p.m.  2. Roll Call: Council members present: Allan Stichnote, Yolonda Fountain Henderson, Terry Wilson, Jane Brown, Dr. Kimberly Morton, Gary Johnson, Lorraine Clower; Joseph  Turner absent.  Joseph Turner entered the meeting at 4:32 p.m.  Also present: Mayor Yolanda Austin; Deletra Hudson, City Clerk, and Sam Alton, City  Attorney.  B. UNFINISHED BUSINESS  1. AN ORDINANCE OF THE CITY OF JENNINGS, MISSOURI, APPROVING A CONDITIONALUSE: PERMIT, AND GRANTINGSAMETOMARSHA HAWKIN- HOURDTOOPERATE, A CHILD. ANDI FAMILYEMPOWERMENT CENTERAT 24491 HORD AVENUE, INTHE CITY OF JENNINGS, MISSOURI. Councilman Wilson asked about the Town Hall meeting. Councilwoman Fountain Henderson Councilwoman Morton askedi ift there was ever an organization like this in the past. Councilman Wilson stated there was one! located on West Florissant Avenue andi in Ward3. Councilwoman Fountain Henderson stated that the 24491 Hord Avenue. location was sO close to the Junior High School. She asked if there would be any sex offenders living in the house. Ms. Hawkins-Hourd stated that they are not accredited to help sex offenders, the organization assists people who have already beent through support services. Shes stated that thel law does not allow sex offenders tol livec closet to a school. Councilwoman Fountain Henderson asked! Ms. Hawkins-Hourd ifs she was available on. June 9, 2022, at 6p.m. Ms. Hawkins-Hourd: stated that she could be there. Councilman Turner askedi ifthe organization was biblically based. Ms. Hawkins-Hourd: stated that On the motion made by Councilwoman Morton, seconded by Councilwoman Clower, the City Council tabled the ordinance until the. June 20221 Regular City Council meeting. All in favor; none Councilman Wilson asked] how clients geti referred tot thej program. Ms. Hawkins-Hourd: statedt that the organization is referred by the Department of] Health and Human Services, self-referrals, and  stated thati it willl be. June 9, 2022, at the Civic Center.  it was. opposed. other sources. C. NEW: BUSINESS  1. Discussion about the Security Contract  Deletra Hudson, City Clerk, the City went out for bidi in 2019 and received three bids. She stated that St. Louis County was the: first choice, and St.] Louis] Protection Service won thel bid according tot the hourly rates and was approved by the Parks and Recreation Committee. She stated that the  Page 1of5  Prepared by Khianna Ward DeGarmo    services were extended when the City decided to monitor dumping sites, and the services were also engaged ini responset to the emergency event at 8709 Xograph Avenue. Deletra stated thatt the contract was coming to the City Council regarding the monitoring of the dumping sites. It was determined thatt the cost wouldi need approval becausei it was going to exceed purchasing guidelines Councilwoman Morton asked ifit was normal practice to move forward with engaging services below $10,000 so that it did not have to go to City Council. Deletra stated that was not normal practice, the services were engaged and once it was determined that it would cost more, it was realized that iti needed to bel brought to the City Council. Councilwoman Morton asked that ifthe question had not been raised by Councilman Johnson, would the City Council have been made aware oft thes situation. Deletra stated that the question brought awareness that the security contract Councilman Johnson stated that the committee should have: reviewed the dumping site contract. He asked why Deletra would not state the dumping site addresses so that the council members could assist ini monitoring. Deletra statedt that the meeting was ai matter ofpublici record. She stated that matters liket the dumping sites that are advised by thel Police Department, the recommendation has been received that the City should tryt tol be confidential about monitoring locations so that it canl be enforced andi resolvei thei issue. that she wouldj provide al list ofthe dumping sites to the City Council. Councilman Johnson stated that an RFP should have gone out for the security service monitoring the dumping sites because another company could havel been selected that could have Councilwoman Clower asked fora al list oft the dumping sites. Deletra stated that she would provide The City Council discussed what committee the security contract for the dumping sites should have come to. The City Council discussed the next steps for discussion oft the dumping sites. The City Council discussed the efficacy of the monitoring of the dumping sites. Jim stated that the 2. Discussion about Transfer of ownership of Jennings property to previous owner via Kellie Shelton, Economic Development Coordinator, explained the quit claim deed process. She stated that St. Louis County does clear any back taxes when the deedi is provided to the City for the filing fee. Shes stated that occasionally it doesl happen that at tenant is living in al home and the City then deeds thej property backt to St. Louis County, which deeds thep property back to thep person that thej property's name was in. Kellie stated thati it was thei responsibility of St. Louis County to place thel back taxes back on thej property once the City of. Jennings deeds the property back. Councilman Johnson statedt thatt the City cleared thet taxes on aj property. Kellies stated that St. Louis County cleared the property taxes not the City of Jennings. Councilman Johnson expressed concern over aj particular property where taxes were cleared when it was deeded to the City of Jennings and when the property was deeded back to the County, it was given back to thej property owner, and the taxes were not placed back on by St. Louis County. He asked who signed off on the quit claim deed. Mayor Austin stated that shel had signed off on the quit claim deed. Kelliei read ane email that wasi madet to St. Louis County regardingap property that was deeded back, requesting that thep property taxes bej placed back on thep property. Councilman Johnson stated that there was nothing stating that St. Louis County stated that they must put the taxes back on the Sam Alton, City Attorney, asked Councilman Johnson if he had any proof in writing that the County would not putt thet taxes back on aj property wheni iti is deeded back. He stated that he could work with Kelliet to geta a written policy from St. Louis County advising on the process. 3. Discussion about the RFP for the forgivable loan on the donut shop Councilwoman Fountain Henderson requested a copy of the RFP for the forgivable loan. Councilman Johnson requested information about the business, and he had discovered that multiple improvements were paid for the property. He stated that the RFP for the improvements  statedi in the Cityl Purchasing Policy.  needed tol bei reviewed after further research.  done al betterj job.  al list oft the dumping sites tot the City Council.  monitoring oft the dumping sites hast been deterring dumping from happening.  quit claim deed  property when iti is deeded back from ai municipality.  Page 2of5  Prepared by Khianna WardI DeGarmo    made to the property never came before the City Council. He stated that the City Council would notl haves selected the vendors that were usedi int the improvements for the forgivable loan. Kellie stated thati in the forgivable loan process in the packet delivered to the City Council, they received thel bids and who was awarded thel bidi fort thel RFP fori improvements. Shei read thei minutes oft the City of. Jennings stating that the forgivable loan was approved by the City Council. Kellie explained that int the application process for the forgivable loan, thea applicant must submit the bids they gathered for the improvements outlined in the application. The staff reviews it then it is presentedt tot the City Council to vote on. Kellie stated that there was al loan agreement for each of Sam stated that Mark Spykerman, Gilmore & Bell P.C., facilitated the loan. He stated that when hes spoke to Mark, who stated that he did not see anything improper regarding that property and that the owner would still bei in good standing ift the business changed, ori it was leased out. Ifthe property was sold, then the owner would have toj pay back thel loan with interest. Councilwoman Fountain Henderson requested when the company closed. The City Council discussed the vendors that were selected for the work on the property, raised concerns about the selections madel by the applicant, and asked who was responsible fori inspecting that the work had been completed. Sam stated that the City Council's concern about the loan to the donut shop was Schona McClellon, Director of Housing, stated that the Building Department was responsible for Councilman Wilson askedi if Schona had documentation on who signed off on the inspections for Councilman Johnson stated thel loan application was introduced in 2002 and: returned in 2020. 4. Discussion about the forgivable loan process and forfeiting actions Thea agenda item was discussed in conjunction with agenda item #3.  thea approved improvements.  valid and the questions could bej posed tol Mark Spykerman toi investigate.  all commercial inspections. thep property. Schona stated that  5. Discussion about the plan reviewer recommendations for the three new builds in Schona stated the property addresses. Councilman Johnson asked why it never came before the Planning Commission or the Architectural Review Board. Mayor Austin stated that it was a Councilman Johnson explained the Planning Commission process with new builds within the City of] Jennings. Schona stated that it went to the City's contracted plan reviewer. Schona stated that she consulted with Irvetta Williams, IJay Enterprises, who provided recommendations. Councilman Johnson asked for plan review recommendations. Schona stated yes. He asked when thel buildings arel being built. Shes stated that permits were currently being pulled. 6. Discussion about the re-allocation of the ARPA funds and mandate spending Councilman Johnson stated the overall allocation of ARPA funds needs to be changed and the spending ofthe funds mustl bei mandated by the City Council. He stated that there was a committee that was formed and made a decision on the ARPA Fund usage. Then there was a change by the government that was issued later, stating that funds could be allocated differently. Councilman Johnson stated the video from the ARPA Fund Committee appeared tol be guided. He stated that the council members were not allowed access tot the committee: meeting. Mayor Austin stated that there was not just one committee that helped in the decision-making process of the ARPA Fund allocation. Deletra stated she received responses from a couple of council members. She stated that the City waited for feedback and a survey was circulated to the councilmembers as another opportunity fori input. Councilman Johnson stated that the feedback: he  Alexandria Place  continuation ofat twenty-lot plan for parcels.  provided was that the. ARPA Fund budget should bei reallocated.  Page 3of5  Prepared by Khianna Wardi DeGarmo    Mayor Austin stated that the ARPA Fund Budget had! been voted on byt the City Council. Councilwoman Clower stated that during the Ward 4Town Hall meeting, thei residents stated that they would liket tos seei morei money allocated tot the demolition fund. Councilwoman Clower asked Kellie addressed the issue of the demolition and explained the St. Louis County Community Development Block Grant fund allocation. She stated that one of the vacant properties on the demolition list on Oepts Avenue cannot bei torn down duet toi its historic significance. Councilman Wilson stated that there were Ways and Means &1 Public Safety Committee meetings in! March 2022 where thel budget was discussed, and the City Council was: invited to each meeting. Deletra stated that the Thursday before the City Council meeting inl March 2022 was not the only time that they saw the. ARPA Fund Budget. It was only after the Ways and Means meetings, that Councilwoman Clower asked if the City Council could agree to reallocate the ARPA funds. Councilman Wilson announced that there willl be a Ways and Means Committee meeting on. June  why not consider thei reallocation of ARPA funds.  it was submitted to the City Council for approval.  20,2 2022.  7. Discussion about the City Owned Property Auction process  Mayor Austin stated that she received an email from Councilman Johnson claiming that the City was blocking investors from participating ini the City Property Auction and opened the auction to wholesaler purchasers. She asked] Kellie ifa anyone was blocked: from participating in the auction. Kellie stated that no one was blocked from participating but one bidder was disallowed because they had owed back taxes. Mayor Austin stated that she was not aware that he was ani investor, when she investigated further, he would: not have been able toj participate in the property auction Councilman Johnson explained that when aj property is purchased, the taxes are wiped out by the titlec company andt thet taxes arej placed backi in thei following year. He stated that as ani investor, the back taxes arej paid by the purchaser when thej property is sold. He: stated that the property that he owns with back taxes will be addressed when hes sells thej properties. Councilman Johnson stated that she had contacted him through a liaison, to pay his vacant property registration on those Mayor Austin stated that shei instructed Kellie to contact multiple property owners regarding their Councilman Johnson stated that thej purpose of the email he sent tol Mayor Austin was because he noticed a wholesaler shopping around forj purchasers oft thej propertiesi in the City property auction. Hei intended to ensure that no one was taking advantage oft the auction process by placing specific Councilwoman! Morton stated for thei record that she cannot int the future attend meetings before5 5  because he owes backt taxes.  properties.  vacant property registrations.  stipulations. p.m.  D. CLOSED SESSION, PERSONNEL (RSMO 610:021-3)  Ont thei motioni made by Councilman' Wilson, seconded by Councilwoman Brown, the City Council approved a closed session for personnel (RSMO 610:021-3) by the following roll call vote of councilmembers voting in favor: Stichnote, Fountain Henderson, Wilson, Brown, Morton,  Johnson, Clower, Turner; none absent nor opposing. PERSONNEL - The following actions were taken:  a. Various Personnel Hires  Ont thei motion: madel by Councilman Wilson, seconded by Councilman Stichnote, the City Council voted to approve the following hiring recommendations pending all pre-employment screening  tests:  Page 4of5  Prepared by Khianna Wardl DeGarmo    1. Aretha Webb FT Correctional Office; recommended by Lt. Pervis Jones, Corrections 2. Madison! Fields-] FT Court Clerk; recommended byl Lorietta Souter, Courts Administrator. 3. Ronald Jones - FT Code Enforcement Officer; recommended by Schona McClellon, The motion was approved byt the following roll call vote: Stichnote, Fountain Henderson, Wilson, Brown, Morton, Johnson, Clower, and' Turner; none absent; none opposing nor abstaining.  Dept.  Director of Housing.  E. ADJOURNMENT  Ont thei motion madel by Councilman Wilson, seconded by Councilman Stichnote, the City Council adjourned the meeting at 7:47 p.m. Stichnote, Fountain Henderson, Brown, Wilson, Morton,  Johnson, Clower, and Turner. All ini favor; none opposed.  Approved: Attest:  Vplande Dusti Yolgnda Austin, Mayor  Deletra  Rha  Hudson, City Clerk  Page! 5of5  Prepared by Khianna Ward DeGarmo