CITY OF LABELLE WORKSHOPBPECIAL MEETING MARCH 21,2 2023  CALLTO ORDER  Mayor. Julie Wilkins called the Workshop/Special Meeting to order at 5:30 p.m. Commissioner Hugo Vargas led the invocation. Mayor Wilkins then led the pledge of allegiance. A1 roll call was taken. Members present were Commissioner Hugo Vargas, Commissioner Bobbie Spratt, Mayor Julie Wilkins, Commissioner Jackie CONSENT AGENDA-AMENDED MINUTES FROM MARCIUPACOMMISION MEETING  Ratica, and Commissioner Daniel Akin.  Commissioner Akin motioned. to accept the Consent Agenda. Commissioner Spratt seconded the motion. The motion carried 5-0.  CONTRACT AMENDMENT PRESENTATION- GLENN BURDEN, AREA MANAGER Mr. Glenn Burden explained to the Commission the current Woodard & Curran scope of work. He explained that much oft their time was being spent on distribution and customer service aspects rather than operations and maintenance. He stated that their time and resources could be better utilized treating the water and wastewater and that they would like for the City to take over the distribution portion while Woodard & Curran in turn, would begin to enforce the City's sewer use ordinance. He explained the importance ofthe sewer use ordinance and why it was needed in order to start planning for ai new treatment plant. He stated that Woodard & Curran would like to give back the handling of water and sewer leaks, customer service, and locates, which would include three field service technician positions. He explained that City staff was not trained properly when they transitioned to Woodard & Curran in the beginning, sO they had to bring in ai full- time manager to run the facility. He then listed the budgetary changes that would occur. He explained that the sewer use ordinance would be executed with outside support from a compliance expert from the City of Groveland. He told the Commission how important it was to manage the waste stream at the source and Mayor Wilkins explained to the Commission that Zane Mungillo, the Code Enforcement Officer was originally supposed to be trained to perform the fat, oil, and grease (FOG) inspections, but his time was best There was then discussion on the fees charged to the businesses in the program and how they would be Commissioner Spratt asked ift the three employees in the positions mentioned were aware oft the possible transition. Mr. Burden explained that it had not been discussed. It was also noted that only one of the three positions was currently filled. Mr. Burden then explained how to train the employees that would be hired for Mayor Wilkins told the Commission that the new employees would be put under the Supervisor ofthe  WOODARD & CURRAN  provided examples ofi intrusion into the system.  utilized enforcing the City'scodes.  calculated.  the remaining two positions. Maintenance Department.    Commissioner Spratt asked ift the reasoning behind the transition was because of the condition ofthe pipes in the City. Mr. Burden explained that had nothing to do with the pipes, only that Woodard & Curran could  provide the greatest value by staying focused on operations and management.  The budget was discussed further.  Mayor Wilkins asked The Finance Director: for the City ofLaBelle Gracie Morton how much time and money the current City staff was utilizing helping Woodard & Curran with repairs toj pipes. Mrs. Morton explained that she did not have the numbers ini front ofher, but that they were being tracked. There was then discussion on the wages to be paid to the employee that would possibly return to the City. Mrs. Morton noted that the employee would still have to go through the application process in order to be Commissioner Spratt asked where the revenue would come from in order to fund the transition and hire the employees. Mrs. Morton explained that Ratish Patel the Bond advisor found that the City had been applying too much money to the reserve account in utilities due to a lack of adjustments throughout the years. Attorney Derek Rooney explained to the Commission that the rules had been created but there had been no enforcement. He then explained how the ordinance would be enforced by Woodard & Curran to find who Mr. Burden explained what a grease interceptor was and how it functioned. He noted that he would change the sewer use ordinance to say that the businesses in the program would have tol keep ai manifest that showed Mayor Wilkins told the Commission that part oft the process would be educating the businesses. Commissioner Vargas provided an example ofal business that would need tol be educated. Mr. Burden provided an overview ofhow businesses would come: into compliance.  hired back.  was responsible for intrusions ini the system.  the grease traps were pumped every ninety days.  Commissioner Spratt asked ift the City's existing ordinance could be amended to reflect the changes Mr. Lisa Awbrey addressed the Commission to discuss the cost of rehiring the employees including benefits and Attorney Rooney noted that comparing budgets was difficult due to not having been through a fulll budget  Burden noted, which would include changing the fees.  retirement.  cycle yet and noted that one employee may be sufficient rather than three. Discussion continued about the transition ofemployees and the costs.  Gary Hull asked for aj practical date of when the changes could take place. May 1st was decided upon. Commissioner Vargas told the Commission that ai resident had noted there was a lift station that did not have any barrier to prevent tampering. Mr. Hull clarified that the fence had been destroyed, and had yet to be  replaced, but the doors on the electric panel and operating access had locks.  2    Gary Hull explained to the Commission that an in-kind project was required for the Consent Order that the Troy Kepley of Woodard & Curran explained that the proposed in-kind project was to put cellular telemetry units on the lift stations. He explained tot the Commissioners what cellular telemetry was and why it would be beneficial for it tol be on the lift stations. He then stated that there were two proposals for the units. One proposal would cover twenty units and the other proposal would cover all twenty-five lift stations. There was conversation on how the project would mitigate future potential overflow, and how the consent  City was under.  order required for some to be installed at the wastewater plant anyway. There was brief discussion on where the funds would come from to cover the costs.  Commissioner Ratica made a motion to accept the proposal that covered all twenty-five lift stations.  Commissioner. Akin seconded the motion. The motion carried. 5-0. Commissioner Ratica made a motion to adjourn. Commission Spratt seconded the motion. The meeting was adjourned at 6:32 p.m.  APPROVED:  Juljéc C.V Wilkins,  Attest:  Gyh  4,AbD hntu Jissi Zubaty_Deputy CityClerk  3