INDIANEDADA HORES OFFICIAL MINUTES REGULAR TOWN COUNCIL MEETING THURSDAY, APRIL2 25, 2024-9:00/ AM TOWN OF INDIAN RIVER SHORES 6001 HIGHWAY A1A INDIAN RIVER SHORES, FL 32963 The regular monthly meeting of the Indian River Shores Town Council was held on Thursday, April 25, 2024, in Council Chambers, 6001 Highway A1A, Indian River Shores. Councilmembers present were Brian Foley, Mayor; Sam Carroll, Vice Mayor; Bob Auwaerter, Councilmember; Mary Alice Smith, Councilmember and. James Altieri, Councilmember. Also, present were. James Harpring, Town Manager; Heather Christmas, Deputy Town Manager/Town Treasurer; Peter Sweeney, Town Attorney and. Janice C.Rutan, Town Clerk. 1. Callt to Order a. Invocation b. Pledge of Allegiance Roll Call Vice Mayor Carroll offered the Invocation. Mayor Foley led the Pledge of Allegiance. The Town Clerk With no request for reordering, deletions or emergency additions, a motion was made by Vice Mayor Carroll, seconded by Councilmember Auwaerter, and unanimously passed (5-0) to approve the agenda called the roll. All Councilmembers were present. 2. Agenda Reordering, Deletions, or Emergency Additions as presented. 3. Presentations/Proclamations a. Proclamation for National Safe Boating Week Mayor Foley welcomed the Coast Guard Auxiliary members who were in attendance. Mark Cannon introduced Tommy Augustsson, Mike Dipple, Monique Dipple, Kiko Picornell and Don Osiniak to the Town Council. Mr. Cannon then gave a brief overview of the duties and responsibilities oft the Coast Guard Auxiliary. Explaining that they mostly assist the Coast Guard and Fish and Wildlife in the environment, aid to navigation, search, and recreation. They also provide free vessel inspections and encourage all boaters to wear life jackets, register their vessels and have registered radios with distress alerts sO that all boaters can be made aware of any distress calls. Cell phones were not enough. Their first boating safety classes will begin May 18, 2024. Mayor Foley read the Proclamation Mayor Foley read the Proclamation into the record. He expressed his support and appreciation for the profession of Municipal Clerk. He highlighted the importance of the role as well as some of the responsibilities and achievements of the Clerk and thanked Town Clerk Rutan for her dedication and Barbara Hammond, CEO; Marie O'Brien, Burton Tremaine and Deborah Peniston were present representing the Learning Alliance. They explained the importance of their mission. It was stressed that parents were a child's first teacher. Through the Learning Alliance program, they moved from into the record and presented those present with a copy of the Proclamation. b. Proclamation for Florida Association of City Clerks' Month commitment to the position. C. Proclamation Designating Indian River Shores a Moonshot Community Page 1of5 31st place to fifth place in rankings for third grade students reading at grade level. Mayor Foley, a strong supporter of the Learning Alliance was very honored to learn how the process works. Mayor Foley then highlighted specific areas of the Proclamation noting the importance of early education and literacy. He then presented the Proclamation to those present. d. Auditor Presentation of the September 30, 2023, Financial Statements Christine E. Noll-Rhan from Carr, Riggs and Ingram, the Town's auditing firm, presented the audited financial statements for the year ending September 30, 2023. She reported that there were no findings. Ms. Noll-Rhan explained there were new GASB standards introduced during the year which required all technology-Dased agreements to be treated like leases. Because of this, a prior year adjustment needed to be made. Revenues increased by $80,000 due to increased property values and interest income. Ms. Noll-Rhan noted Police and Fire had a small liability, but again she emphasized there were no findings and complimented Deputy Town Manager/Town Treasurer Mayor Foley was joined by the Council in expressing their appreciation to Ms. Christmas and the Christmas on her financial abilities. auditors for their due diligence. Councilmember Auwaerter commented on the GASB standard. 4. Comments From the Public Regarding Agenda Itemsls) None. 5. Consent Agenda a. Approval of Regular Town Council Meeting Minutes dated March 28, 2024 b. Approval of September 30, 2023, Audited Financial Statements Approval of RFP: 23-05 Public Safety Building Upgrades Contractor Selection d. Approval of ITB: 24-02 Public Bathroom Emergency Repair Contractor Selection e. Approval ofl ITB 24-03 Pebble Bay Outfall Remediation Contractor Selection Approval of Resolution 24-06 Budget Amendment Approval of Resolution 24-07 Capitalization Threshold h. - Approval of Asset Transfer Approval of PSD Bunker Gear Purchase Amotion was made by Vice Mayor Carroll and seconded by Councilmember Auwaerter to approve the Consent Agenda as presented. The Town Clerk called the roll. All members voted in the affirmative with the motion passing unanimously (5-0). 6. Mayor'sReport Mayor Foley announced that he had received many compliments from residents for the exceptional customer service they receive from the Police/Fire Department, Building Department, and the Mayor Foley reminded all that they would need to reapply for an absentee ballot for the upcoming Administration offices. He expressed his appreciation to the staff. He would defer to the Town Manager on other items for consideration. primary and general elections. Summer dress code would begin in May. 7. Councilmember Items None. 8. Discussion with Possible or Probable Action Page2of5 a. Ordinance No. 571 - Land Development Code Amendments Phase Two (First Reading) Attorney! Sweeney read thei title. Ar motion was made by Councilmember. Auwaerter and: seconded by Vice Mayor Carroll to approve Ordinance No. 571 on first reading. The Town Clerk called the roll. All Attorney Sweeney read thei title. Ar motion was made by Councilmember. Auwaerter and: seconded by Councilmember Smith to approve Ordinance No. 571 on first reading. The Town Clerk called the roll. All members votedi in the affirmative with the motion passing unanimously (5-0). Remaining 2024 Town Council Meeting Dates and Scheduling of TRIM Hearing Dates After al brief discussion and confirmation of Councilmember availability, a motion was made by Vice Mayor Carroll and: seconded by Councilmember Auwaerter: and unanimously passed (5-0)t toschedule The First Budget Hearing was scheduled for September 10, 2024, at 5:01 p.m. The Regular Town Council meeting for September was scheduled for September 24, 2024, at The Final Budget Hearing was scheduled for September 24, 2024, at 5:01 p.m. members voted in the affirmative with the motion passing unanimously (5-0). b. Ordinance No. 569 Purchasing Policy Amendment (First Reading) the September meetings as follows: 3:30 p.m. 9. Staff Updates a. Building Official Report & Statistics b. Town Treasurer Report Building Official Fred Held noted information in his report and there were no questions. Deputy Town Manager/Town Treasurer Christmas explained the proposed improvements to the breakroom. She reported she would be making an initial budget presentation to the Finance Committee on May 21, 2024. She next reported that at the April 23, 2024, meeting oft the Police Fire Pension Board, Board member. Jerry Solin had resigned effective immediately. It was explained that the Board was made up of five members, two members appointed by Council, one member representing the Police Department and one member representing the Fire department. Mr. Solin served as the fifth member of the Board and his replacement would require an approval vote from the remaining members. The Pension Board will meet again in July. Discussion followed and the Councilexpressed thei importance ofthis appointment, explaining that this Board was responsible for investing the assets of a government entity (pension funds). The appointee must understand the investment market. Town Attorney Sweeney opined that there would be no conflict if any member of the Town Council solicited applications or solicited the sitting members of the Board. The Town Public Safety Director Tad Stone reported the department is close to being fully staffed after hiring several high-quality employees. He reported sick leave for the department was also down. Staff was undergoing shooting range qualifications. The Department had been involved with the Special Olympics Torch Run. Rescue training at the County's burn building had been completed. Chief Stone next reported on the recent designation of a Community Liaison Officer within the Department. The Officer would be makingapresencel int the communityreachinge out toHOAs, identifying those inneed and working closely with the Alzheimer's Parkinson's association. The council was glad to see the program taking flight and would look forward to hearing more about the progress within the The Department had received a grant for Narcan allowing every officer to carry Narcan. There had Clerk would advertise the position and would accept the applications. C. Public Safety Department Report & Statistics community. been twoi issues of Narcan deployment int the last month. Page3of5 The Department had attended the Board of County Commissioner's meeting the prior week to recognize lifeguards who assisted with saving a patient at Tracking Station Beach. The Town rescue had arrived, placed the patient on life support and successfully delivered the patient to the hospital. In response to Councilmember Auwaerter, Deputy Chief Mark Shaw reported he was still working with the FDOT Chief Engineer to secure a pedestrian crosswalk near the 7-11 on A1A. Public Works Director Larry Bryant reported completion of the sidewalk survey, marking the hazard areas, along A1A. He was working directly with FDOT to coordinate the repairs. Punchline items at the Pebble Bay Drainage Project have been completed. Director Bryant reported he was working on d. Public' Works Department Report ad debris management plan for the upcoming hurricane season. Sgt. Maikranz noted information in his report and there were no questions. e. Code Enforcement Report f. Town Clerk Report Town Clerk Rutan announced the qualifying period for those persons wishing to runt for Town Council would open at noon on April 26, 2024, and would run through noon on. July 26, 2024. She repeated the earlier announcement made by the Mayor regarding absentee ballots adding that the ballots for the August primary would be mailed after. July 11, 2024, and ballots for the November Town Clerk Rutan then announced she would be hosting the Indian River County Clerks and Town Attorney Sweeney discussed the recent Florida Legislative Session. Discussion ensued concerning the overthree hundred bills that had been approved byl both houses. Only one-third have been: submitted to the Governort fors signature. Once submitted, the Governor has 15 days to sign, withhold or veto. Mayor Foley clarified that any bill not submitted to the Governor for signature sits in limbo. Town Manager Harpring reported on the anchorage limitation areas and the costs to the municipalities for the installation of the infrastructure. The Interlocal Agreement between the parties was being reviewed. He announced the Town was moving forward with the domain name change from .com to. -gov. The Amendment to the Comprehensive Plan, in accordance with HB: 1379 would be on the May 13, 2024, Town Manager Harpring explained that although the Town had an onsite meeting scheduled for CRS, it was cancelled! because the FEMAI vendor contract had expired. Atthis point, the Town was waiting to hear He next reported on the Special Call meeting held for the upcoming Solid Waste and Recycling contract. There were four options including carted or non-carted, universal or subscription. Currently 70% are subscription int the County. There will be af follow up meeting. He complimented the County Staff for their work on this project. Councilmember Smith reminded. all that they would be going from twicea a week pick up to once a week pick up, adding that getting only half the service they are currently receiving should cost less. Councilmember Auwaerter commented on the changes in the industry standards. Town Manager Harpring reminded: all that their propertyt tax bill alreadyi included recycling costs as al landfill fee. The Mayor noted that universal billing would be the preference by consensus of the Council. general election would be mailed after September 26, 2024. Supervisor of Elections on May 7, 2024, at the Community Center. 10. Town Attorney Report 11. Town Manager Report agenda for first reading. He notedi it must be adopted by July 1, 2024. back from FEMA. 12. Councl/Committee Reports or Non-Action Items a. Call for Committee Reports, Informational Updates or Comments Councilmember Smith reported on the Beach and Shore Committee. Theyl had received the final permits for beach restorations. She reported on the Sebastian Inlet Management District. Councilmember Smith Page4of5 emphasized how the tourism taxes help fund beach renourishment projects. She presented each Councimember with ani informational amphetoncoasalecoson. There was mentonofarecentartce Mayor Foley reported on his attendance at the Treasure Coast Counci/Local Governments. Emergency Management from Martin County was the speaker announcing a very active hurricane season. An interesting presentation was made on storm surge. Given the Town being al barrier island, he noted the Vice Mayor Carroll reported on the April 19, 2024, meeting of the Treasure Coast Regional Planning Council that included: a very thorough review of comprehensive plan. strategy. There will be an upcoming Affordable Housing Symposium, noting affordable housing was on the top of the list for many of the Vice Mayor Carroll next reported on his attendance at the Indian River County Economic Development Committee. Ithadavery good discussion about the Urban Service Area. Chris Balter offered an interesting presentation on affordable housing as well as density and inclusionary zoning. He noted that the primary deterrent was the cost of the land: as wella as construction workers. Higher priced projects and higher profit margins overwhelmed the system. In response to Councilmember Auwaerter, Vice Mayor Carroll did confirm that height restrictions were being lifted to allow for greater density for affordable housing. Councilmember Auwaerter reported on his attendance at the Utility Commission meeting. He had placed ani item on the agenda regarding Cybersecurity and brought in pamphlets and publications for review. He was asking the committee to recommend the City Council have a cybersecurity meeting, especially since the City Utilities had been victim of Iranian hackers. Although the City Attorney tried to block the motion, itp prevailed. Councilmember Auwaerter expressed his concern over the lackadaisical attitude of the City about cybersecurity. It was suggested that the Town negotiate with the City as the Franchise Agreement Deborah Schoenberger introduced herself tot the Town Council as a candidate for the Hospital District. She gave her background. as an RN for over 23 years as well as explaining the role oft the Hospital District. Terry Bowman of Pebble Bay addressedi the Town Council. She commended the Public' Works Department for their work ont the outfall project and the Public Safety Department for their enforcement of unleashed dogs. She expressed her appreciationt to the Town Council fort their efforts in trying to secure a pedestrian walkway across A1A, expressing her concern over the dangers in trying to cross A1A due to the recent developments and traffic. She is also very thankful for the anchorage limitation areas and hopes that the int the Press Journal onr reef balls. importance of the Town to communicate to run from the sea surge. advisory committees. between the Town and the City requires at functioning Utilities Committee. 12. Call to Audience signage will not obstruct her views. 13. Adjournment The council expressed their appreciation to Ms. Bowman for her comments. With no further business to come before the Town Council, the meeting adjourned at 10:41a.m. Approved: June 27, 2024 Janice C. Rutan, Town Clerk Page 5of5 : :: : 1. : 5 - 53 : : B. ou : : 1t. .3.5.7 ::. 64 R2VIS In A3a c