IDIAVEBHORES AGENDA  REGULAR TOWN COUNCIL MEETING MONDAY, JUNE: 26, 2023,9:00AM TOWN OF INDIAN RIVER SHORES 6001 HIGHWAY A1A INDIAN RIVER SHORES, FL 32963  The regular monthly meeting of the Indian River Shores Town Council was held on Monday, June 26, 2023, in Council Chambers, 6001 Highway AIA, Indian River Shores. The Councilmembers present were Brian Foley, Mayor; Sam Carroll, Vice Mayor; Bob Auwaerter, Councimember; and. James Altieri, Councilmember. Also present were James Harpring, Town Manager; Deputy Town Manager/owntreasure, Heather Christmas, andJ Janice C. Rutan,  Town Clerk. 1. Callto Order a. Invocation b. Pledge of Allegiance - Roll Call Smith.  Mayor Foley called the meeting to order at 9:00 a.m. Vice Mayor Carroll offered the invocation. Mayor Foley led the Pledge of Allegiance. The Town Clerk called the roll. All Councilmembers were present except Councilmember  2. Agenda Reordering, Deletions, or Emergency Additions Altieri, and unanimously passed (4-0) to approve the agenda as presented.  There being no additions, deletions or corrections, a motion was made by Vice Mayor Carroll, seconded by Councilmember  3. reemsatenyPclamtons  None. None. 5. Consent Agenda  4. Comments From the Public Regarding Agenda Item(s)  a. Approval of Regular Town Council Meeting Minutes dated May 25, 2023 b. PZ&V Recommended Approval of Setback Variance - 173 Silver Moss Drive d. Approval of Contractor for Public Safety Department Boat Lift e. Approval of Public Safety Department Boat Motor Purchase Approval of 23-24 Employee Health, Dental & Life Insurance h. Approval of Contractor Selection for Engineering Services Approval of Cemetery Paving Project Approval of Consulting Services Agreement for Policy Review Resolution No 23-05 Travel Policy Resolution No 23-06 Credit Card Policy m. Resolution No 23-07 Leave Policy n. Resolution No 23-08 Budget Amendment  PZ&V Recommended Approval of Removal of Tree of Special Concern - 280 Sea Oak Drive  Approval of Contractor Selection for Coastal and Marine Engineering Services RFQ23-03  RFQ23-04  Vice Mayor Carroll made a motion to approve the Consent Agenda as presented. The motion was: seconded by Councilmember Auwaerter. The Town Clerk called the roll. The motion passed unanimously with all those present voting in the affirmative.    6. Mayor's Report  Mayor Foley reported that although things have slowed for the season, Council and Staff continue to be busy working behind the scenes. He announced the permanent appointment of Tad Stone as Director of the Public Safety Department. Mr. Stone has met all the criteria required for the permanent appointment. It was decided that a search would be duplicative, especially when the Town had an excellent candidate already serving in thei interim position. Mayor Foley welcomed Chief Stone. Councilmember Auwaerter reported he and his wife had visited the west coast of Florida and he had driven through Sanibel Island and Fort Meyers Beach. He was not expecting to see the extent oft the remaining destructiona and devastation of the area being sO evident nine months after Hurricane lan had hit both communities head on. Councilmember Auwaerter noted that many of those affected had still not received insurance settlements. With that being said, Councilmember Auwaerter asked Councilmember. Auwaerter next reported ont the needed A1A crosswalk: ati the 7-11 location that had been turned down byt the outgoing Secretary oft the FDOT. He was hoping that Deputy Chief Shaw could follow up with the new Secretary of the FDOT District 4, once appointed and settled. It was hoped a pedestrian crosswalk on demand, not at traffic light, could be approved  7. Councilmember Items  that the replacement costs for Town facilities be provided to him so the Town can be prepared.  andi installed. Discussion followed. 8. Discussion with Possible or Probable Action  a. Ordinance No. 561 Amendment to Police-Firefighters Defined Benefit Plan (Second Reading)  Town Manager Harpring offered Staff's report. Town Manager Harpring read the title. It was clarified that the Ordinance was being adopted to comply with State Law. A motion was made by Vice Mayor Carroll and seconded by Councilmember Auwaerter to approve Ordinance No. 561 on second reading. The Town Clerk called the roll and all those in attendance voted b. Ordinance No. 562 Amendment to Comprehensive Plan - Chapter 4' Water Supply Facility Work Plan Town Manager Harpring offered! Staff's report. He noted this matter had come before the Planning, Zoning and' Variance Board, sitting as the Local Planning Agency (LPA), and the LPA recommended transmittal of Ordinance No. 561 to the Department of Economic Opportunity with suggested edits. Noting that the edits suggested by the LPAI were non-substantive to the intent of the Ordinance, Council agreed to move forward withi the Ordinance as presented! by Staff. Council expressed their appreciation tot the PZ&V/LPA Committee for their thorough review of the proposed amendment tot the Town's Comprehensive Plan. Town Manager Harpring read thet title. AI motion was made by Councilmember Auwaerter and seconded by' Vice Mayor Carroll toa approve Ordinance No. 562 on first reading and transmit same tot the Department of Economic Opportunity. The Town Clerk  int the affirmative. The motion passed unanimously.  called the roll and alli in attendance voted in the affirmative. The motion passed unanimously.  9. StaffUpdates  a. Building Official Report & Statistics b. Town Treasurer Report  Duet to a previous appointment, Building Official Held was not present. Town Manager Harpring reported that the  Department was working with the County for GIS software implementation.  Heather Christmas, Deputy Town Manager/Town Treasurer, delivered Staff's report. Councilmember Auwaerter expressed appreciation to Ms. Christmas for her effective investment policies. Town Treasurer Christmas reported that the proposed budget had been: sent tot the Finance Committee for their review and comments. Shel had addressed their comments and would Chief Tad Stone reported that there was a downturn in runs due to it being off-season. He was updating the Department's present policies, plans and procedures. He also reported on sick leave and absenteeism, noting that the average had been at 3.5%, but has since climbed to 5.1 % in April due to COVID and a workman's comp claim. The Chief reported that sick leave averages were between. 5-8%. Town Manager Harpring reiterated the Mayor' announcement made earlier in the meetingand  be providing the Town Council with a draft budget by the end of the week.  Public! Safety Department Report & Statistics  welcomed Chief Stone as the Public! Safety Director for the Town of Indian River Shores.    d. Public' Works Department Report  Director of PublicV Works, Larry Bryant noted thet trees on Town campus had beentrimmed in preparation for hurricane season, the Pebble Bay drainage and resurfacing project was moving along, and the benches were being constructed at the Town Manager Harpring presented the Code Enforcement report on behalf of Code Officer Maikranz who was unable to attend as he was performing fire inspections. Town ManagerH Harpringreported that there was a Special Magistrate Hearing scheduled for mid-July. He updated Council on the abandoned property located across the street. There was concern over safety issues affecting the structural integrity. The council expressed their appreciation for the proactive approach being taken by Officer Inr response to Councilmember. Auwaerter, Town Manager Harpring responded that there had been no complaints from party  Beachcomber access. e. Code Enforcement Report  Maikranz.  houses within the Town. Town Attorney Report Not present. 10. Town Manager Report a. Solid Waste Update  Town Manager Harpring reported on the' "Survey Monkey" being completed by his office regarding Solid Waste and Recycling. So far, over 50% of the responses received by the Town preferred one day per week service. Odors, bugs, and rodents were the reasons given by those people preferring twice weekly services. Yard waste was not a requirement for most respondents. Town Manager Harpring reported that he had met with four of the five County Commissioners as well as the County Administrator who were all open toi including the Town of Indian River Shores as part of their procurement for Solid Waste and Recycling Services; providing the Town met their same terms of service to bei included in the RFQ. He added that he was aware In response to Councilmember Altieri, Town Manager Harpring responded that given this current market, it could be difficult to find a vendor to meet the terms of ai twice weekly pick up. Council expressed their support to the Town Manager to move Regarding the vendor exclusivity for commercial accounts and dumpsters to be included in the franchise, Town Manager Town Manager Harpring also reported that the Town had provided Florida City Gas with all documentation necessary for Additionally, the Town Manager reported that he and the Building Official were meeting and reviewing the Town's Land  that universal billing through property taxes would be part of thei terms included in the RFQ. forward in negotiating with the County under their terms, including one day per week of service.  Harpring explained that it would depend on the County'sterms.  Franchise Agreement purposes. Development Code.  12. Counci/Committee Reports or Non-Action Items  a. Call for Committee Reports, Informational Updates or Comments  Mayor Foley reported on the bi-monthly meeting of the Treasure Coast League of Cities and reminded all to review the summary publications offered by the Florida League of Cities. He reported on the virtual League of Mayor's meeting. Councilmember Auwaerter expressed his disappointment in the most recent meeting of the Vero Beach Utilities Commission during which the City of Vero Beach's Attorney, Staff and City Manager were not present at the meeting despite being on the agenda for presentations. It was his belief that the focus of the committee has become stormwater utilities. He next reported on the meeting of the Treasure Coast Regional Planning Council and the State's continued chipping away at local municipalities Home Rule Power, specifically highlighting the recent legislation requiring municipalities to conduct fiscal impact statements with no guidance as to guidelines. He hoped the Florida League of Cities would address these requirements Councilmember Auwaerter next reported on his attendance at the Beach and Shore Committee. County Commission Chair Earman supported having funds that had been set aside for Sector 7 to be allocated to Sector 4. Councilmember Auwaerter  and produce at template the municipalities could use.    and Town Manager Harpring attended the Board of County Commission meeting during which the recommendation of the  Beaches and Shores Committee was addressed.  13. Call to Audience None. 14. Adjournment  With no further business to come before the Town Council, the meeting adjourned at 9:47a.m.  Approved: July27,2023