City of Groveland Minutes City Council Workshop Monday, March 04, 2024  The Groveland City Council held a workshop on Monday, March 04, 2024 in the E.L. Puryear Building located at 243 S. Lake Avenue, Groveland, FL 34736. Mayor Evelyn Wilson called the meeting to order at 6:03 p.m. with the following members present: Vice Mayor Mike Radzik, Council Members Barbara Gaines, Richard Skyzinski, and Dina Sweatt. City officials present were City Manager Mike Hein, City Clerk Virginia Wright, Sergeant-At-Arms Chief Shawn Ramsey and As an alternate option, the public was provided the opportunity to attend the March 4, 2024 City Council Workshop virtually in listen/watch mode only. A public notice with instructions to participate was posted to the City's website under "public notices" at www.groveland-.gv. and  City Attorney Anita Geraci-Carver.  in the display board at City Hall.  AGENDA  1. Groveland Police Department = Review of Police Pay, Staffing, and  Recommendations  Human Resources Director Deo Persaud reported public safety and law enforcement agencies nationwide are experiencing extreme staffing shortages, in which hiring and retaining entry level and experienced police officer is a severe crisis. Many jurisdictions institute advanced benefit packages and compensation practices to attract, retain, and encourage longevity. Shortages in labor supply can seriously hamper the ability of public Mr. Persaud provided a PowerPoint presentation as attached to these minutes as  safety agencies to keep communities safe.  Attachment 1 as follows:  Memorandum from City Manager Dated January 9, 2024 Directing Staff to Review &  Recommend Groveland Police Salary/Wages  Main Purpose  Spotlight compensation challenges faced by Groveland Police Department Increase awareness of actions taken by local governments in Lake County Recommend compensation increase for swom officers of the Groveland Police  Department  Five Year Historical Raises/Bonuses  Five Year Budgeted Full-time Equivalent Comparison - Police/General Government Five Year General Fund Wage Expense Comparison - Police/General Government  Employees Employees    MARCH4, 2024 CITY COUNCIL WORKSHOP MINUTES  Municipal Wage Comparisons  Actions Taken by Lady Lake, Leesburg, and Mounty Dora  Town of Lady Lake Police Department increase police pay by 30% and City of Leesburg Police Department increased starting pay to $60,001.50 City of Mount Dora Police Department 13% increase $61,946.60 Effective  starting pay to $62,025.60  March 11, 2024  Hourly Rate Comparisons by City  Police Department Lady Lake Mount Dora Leesburg Clermont Lake County Sheriff's Office Groveland Eustis Tavares Howey-in-the-Hils Impact Holiday Pay Police Officer Starting Pay Options 4%, 6%, 8%, 10%  Hours 2,184 2,184 2,210 2,184 2,236 2,184 2,184 2,080 2,236  Hourly Rate $28.40 $28.36 $27.15 $24.27 $23.48 $22.97 $22.50 $23.02 $20.00  Annual Salary $62,025.60 $61,945.60 $60,001.50 $53,005.68 $52,501.28 $50,166.48 $49,140.00 $47,881.60 $44,720.00  Fiscal Impact Remainder Year & Full Fiscal Year  Estimated Fiscal Impact  4% raise per pay period beginning March 11, 2024  $8 84,999 FY 2024 Cost $145,837 FY 2025 Cost $127,141 FY2024 Cost $217,956 FY2025 Cost $169,263 FY2024 Cost $290,165 FY2025 Cost  6% raise per pay period beginning March 11, 2024  8% raise per pay period beginning March 11, 2024  10% raise per pay period beginning March 11, 2024  2    MARCH 4, 2024 CITY COUNCIL WORKSHOP MINUTES  $195,713 FY2024 Cost $362,441 FY2025 Cost  $200 bonus per pay period ($5,200 annually) beginning March 11, 2024  Bonus Option  Advantages of Bonus Option Paid in 26 payments Disadvantages of Bonus Options  Bonus will not be pensionable and as such will not increase FRS cost  Bonus can be discretionary and can be terminated at any time  Hourly wage will lag and as such will put the city at disadvantage for recruitment  and ret Funding Mechanism  2023-2024 Funding for increases would be derived from attritions and freezing 3  open sworn officer positions  Staff Recommendation  Add holiday pay into the base pay and adjust the annual pay by 8% Current base pay + holiday pay ($50,166.48 + $9.58332-$5374980)  Recommend 8% increase for all sworn officers Newly advertised starting salary would be $58,049.78  New Rank with Holiday Pay an d8% Increase  8% Increase Department LadyLake Leesburg Mount Dora Groveland Clermont Eustis Tavares Howey-n-theHils Next Steps  Hours Hourly Rate Annual Plus $5,200 HolidayHours HolidayPay TotalA AnnualPay  2,184 $28.40 $62,025.60 2,210 $27.15 $60,001.50 2,184 $23.67 $51,695.28 2,184 $26.58 $50,166.48 $55,366.48 2,184 $24.27 $53,005.68 2,184 $22.50 $49,140.00 2,080 $23.02 $47,881.60 2,184 $20.00 $43,680.00  120 94 132 156 80 144 0 144 132  $3,408 $2,539 $3,124 $3,583 $1,942 $3,240 $0 $3,315 $2,640  $65,434 $62,540 $61,947 $58,049 $54,947 $52,380 $51,280 $51,196 $46,320  Lake County SheriffsOifice 2,184 $23.48 $51,280.32  Prepare a resolution for a mid-year budget adjustment to be placed on the agenda for the  first Council Meeting in April 2024.  3    MARCH 4, 2024 CITY COUNCIL WORKSHOP MINUTES  2. Discussion & Direction  Mr. Persaud reported staff recommendation is to add the holiday pay to the base salary and add an 8% salary/wage increase for all certified police officers of the Groveland Police All Council Members present concurred to have a resolution prepared for a mid-year budget adjustment as noted for in the staff recommendation and to place this item on the  Department (lieutenants and below) effective March 11, 2024.  April 1, 2024 City Council Meeting agenda for consideration of approval.  ADJOURNMENT  Mayor Wilson adjourned the workshop at 6:52 p.m.  1 Groveland FLORIDA City with Naturald Charm  Glloery Wilson, Màyor  Attest:  Dolt  Virginia Wright, City Clerk  f  4    ATTACHMENT1    OLCE  Cicy sith  GRES  CITY OFGROVELAND  POLICE COMPENSATION  WORKSHOP  a    MEMORANDUM FROM CITY MANAGER DIRECTING STAFF TO REVIEW & RECOMMEND GROVELAND POLIC  SALARYIWAGES  From: Michael Hein micnael.neinegroveland-l.gov> Sent: Tuesday, January 9, 20248:54AM  To:Jo-Anne Drury so-anne.druryegrovelandel.gov; Deo Persaud deo.persaudegroveland-t.gov  Cc: Chief Shawn Ramsey snawn.ramseyegrovelander.gov>  Subject: Police Officer Salaries  As you're aware, Lady Lake took an unprecedented approach to attracting new officers by increasing the starting wage almost 30%. This occurred right after the start of a new budget year. lunderstand that a couple of other  jurisdictions, Leesburg for one, has already followed suit.  Please reach out to colleagues to determine what other jurisdictions are doing in this regard. Jo-Anne, I'm particularly interested in how the jurisdictions found funding SO soon after budget adoption and what sources intend to use. lask you to do this SO we can contemplate any action we may need to take in a mid-year adjustme tor remain competitive. Please work together and provide me a summary with a recommendation by February    MAIN PURPOSE  Spotlight compensation challenges faced by Groveland Police  Department.  Increase awareness of actions taken by local Governments in  Lake County.  Recommend compensation increase for sworn officers of the  Groveland Police Department.    5-Year Historical Ralses/Bonuses  COLA Police GenGovt 4.0% 4.0% 3.0% 3.0% 0.00 2.0% 2.0% 3.0% 4.5% 4.5%  MidYear Raise Police Gen Govt 3,500.00 0.00% 0.00% 0.00% 4.00% 0.00% 0.00% 0.00%  Annual Bonus  HolidayBonus 600.00 600.00 1,000.00 600.00 600.00 1,000.00 600.00 600.00  Public Safety Bonus  Police GenGovt Police GenGovt Police GenGovt  FY2020 FY2021 FY2022 FY2023 FY2024 Notes:  0.00% 0.00% 1,000.00 1,000.00 600.00 600.00  2,500.00 2,500.00  1)FY2020- midy year adjustmnet: increase tos starting salary from $41,500- -45,000 fore entry! level and corresponding $3,500i increase to all officer 5/1/2020. 2)OnJ July1,2 2022, the Cityof Groveland implemented the Floridal Retirement! Systemf for Police andFiree employees. This increasedr retirement contributions from 4. .0096 to27.83% 3)InFY2022, incetive payy was addedi into the! hourlyr rate for Police and Firei instead ofa monthly amount sot thate employees coulde earn overtime onahigher! hourlyrate. 4)In:2022, 2023 and: 20241 thes State ofFlorida provided/or will provide al bonus of$1,000, after taxes,tos swor lawe enforcement officers, emergency medicalt technicians (EMTS).  inFY2023: andt to 32.674sinFy2024.  firefighters, and paramedicst employedt byalocalg government.  HISTORICAL PAY ADJUSTMENTS POLICE VS. GENERAL EMPLOYEES    5-Year Budgeted Full-time Equivalent omparon-rolce/cenen Government Employees  Budgeted Positions 45.50 50.50 51.50 19.00 22.50 29.50 Change 5.00 1.00 3.50 7.00 Change % 26.32% 4.44% 18.42% 31.11%  FY2020 FY2021 FY2022 FY2023 FY2024  Position comparison- Police/General Govt  Police General Government  54.00 55.00 31.50 31.50  60.00 50.00 40.00 30.00 20.00 10.00  FY2020 FY2021 FY2022 FY2023 FY2024  Police General Government  2.50 2.00  1.00  hl  FY2020 FY2021 FY2022 FY2023 FY2024  FY2020 FY2021 FY2022 FY2023 FY2024 mPolice =General Government  Police General Government  8.47% 3.17% 6.78% 0.00%  Note: Excludes Fire, Community Development, Parks, Public Works and Utilities.  RATIONS OF STAFFING PER TO00POLICE STAFFING VS. GENERAL GOVERNMENT    5-Yoar General Fund Wago Exponse Comparison- Police/General Govomment  Wage  FY2020: FY2021 FY2022 FY2023 FY2024 2,876,544.00 3.212,905.00 3,355,400.98 3,636,089.00 910,851.00 1,381,000.00 1.490,819.97 1,751,155.00 Wage Changes FY2020 FY2021 FY2022 FY2023 FY2024  Wage Comparison  Police General Government Police General Government Police General Government  4,000,000.00 3,500,000.00 3,000,000.00 2,500,000.00 2,000,000.00 1,500,000.00 1,000,000.00 500,000.00  336,361.00 142,495.98 280,688.02 470,149.00 109,819.97 260,335.03 Wage Change % 0.00% 11.69% 0.00% 51.62%  FY2020 FY2021 FY2022 FY2023 FY2024  FY2020" FY2021 FY2022 FY2023 mPolice "GeneraiGovermment  4.44% 8.37% 7.95% 17.46%  FY2024  Note: Excludes Fire, Community Development, Parks, Public Works and Utilities. "DATAFOR FY2020 ISI NOT AVAILABLE  HISTORY OF PUBLIC SAFETY  BUDGET    5-Year General Fund Wage Expense Comparison - Police/Goneral Govomment  Wage  FY2020" FY2021 FY2022 FY2023 FY2024 2,876,544.00 3,212,905.00 3,355,400.98 3,636,089.00 910,851.00 1,381,000.00 1,490,819.97 1,751,155.00  Wage Comparison  Police General Government Police General Government  4,000,000.00 3,500,000.00 3,000,000.00 2,500,000.00 2,000,000.00 1,500,000.00 1,000,000.00 500,000.00  Wage Changes  FY2020 FY2021 FY2022 FY2023 FY2024  336,361.00 142,495.98 280,688.02 470,149.00 109,819.97 260,335.03  -  Wage Change % 0.00% 11.69% 0.00% 51.62%  FY2020" FY2021 FY2022 FY2023 FY2024  FY2020" FY2021 FY2022 FY2023 mPolice GeneraiGovernment  Police General Government  4.44% 8.37% 7.95% 17.46%  FY2024  Note: Excludes Fire, Community Development, Parks, Public Works and Utilities.  "DATAFORFY20201 IS NOT AVAILABLE  HISTORY OF PUBLIC SAFETY  BUDGET    MUNICIPAL WAGE  COMPARISONS  6 5  dec  aug sep oct  124,500 125,000 154,000 95,000 m 89,000 SORO  apr may jun jul  95,054 97,511 99,011 99,216 101,090 osal a4  :b mar  154,568 110,000 56,845 150,000 35,000  125,058 125,487 1240001    ACTIONS TAKEN BY LADY LAKE, LEESBURG, AND  MT. DORA  Town of Lady Lake Police Department increased police pay by 30% and starting pay to $62,025.60 City of Leesburg Police Department increased  starting pay to $60,001.50  City of Mt. Dora Police Department 13% increase to  $61,946.60 (Effective 3/11/24)    OI o  5  8  0 E  3 E S - D  2 , 0  MINN 2 2 o ES 0 8 0  2   0  6 6 6 6 6 6 $ $ 6 5 de g 88 ge 3 D  1 3 3 A 0 E 8  00  8  -  S a 3 a 00 a E    HOURLY RATE COMPARISONS  RATES BY CITY  $30.00 $25.00 $20.00 $15.00 $10.00 $5.00 $0.00  8  $2836  $2427  $2150  $2302  $2297    $7000  Clermont  Eustis Howey in the Tavares Lady Lake Leesburg Mount Dora Groveland  Hills    IMPACT HOLIDAY PAY  6. Eustis 10H holidays.  1. Howey in the Hills 11 holidays.  Does your city pay police officers holiday pay? Ves How many hours holiday pay dot they get? 12h hours Dot they getp paid fort those holidays whether they take them or not?) Yes and no: ifon duty, time anda al half. Ifoff duty, no time. Ifthe officer picks upa and overtime shift ona aholiday, double time.  Does your city pay police officers holiday pay? Ves How many hours holiday pay dot they get? 12 hours straight timei if not working, 12 hours at time and ahalfi if working. Dot they get paid fort those holidays whether they take them or not? Yes 2. Lady Lake 10 holidays. Does your city pay police officers holiday pay?) Yes How many hours holiday pay do they get? 12H hours straight time ifr not working, 121 hours at time and ahalfi if working. d. Dot they get paid fort those holidays whether they take them or not?) Yes 3. Leesburg a. 11 holidays. Does your city pay police officers holiday pay? Yes How many hours holiday pay do they get? 8.5 hours Dot they get paid fort thosel holidays whether they taket them or not? Yes 4. Mount Dora 11 holidays. Does your city pay police officers holiday pay?) Ves How many hours holiday pay dot they get? 121 hours Dot they get paid fort those! holidays whether they take them or not? Yes Does your city pay police officers holiday pay?) Ves Howr many hours holiday pays dot they get? 8hours Dot they get paid fort those holidays whether they work them or not?) Yes, straight time; however, holidays are clocked midnight to midnight, so and officer working night shift may receive more hours depending oni if they worked: ata any point of that holiday calendar day.  7. Tavares 12holidays.  Does your city payp police officers holiday pay?) Yes How many! hours holiday payo dot they get? 12H hours Dot they get paidf fort those holidays whether they take them or not?Yes 8. Regarding posted/advertised. salaries, the following doi include holiday pay:  5. Clermont 10 holidays.  Eustis PD Howey PD Lady Lake PD Leesburg PD 9. Regarding posted/advertised. salaries, Clermont PD Mount Dora PD Tavares PD  the following dor noti include holiday pay:    Police Officer Starting Pay Hourly Rate Hours Per Year Annual 156 hours holiday pay Bonus ($200 per pay period) Advertised Starting Salary  Current 49Increase 69Increase 89Increase 109Increase $5.200 $ 22.97 $ 23.89 $ 24.35 $ 24.81 $ 25.27 $ $50,166.48 $52,173.14 $53,176.46 $54,179.80 $ 55,183.13 $50,166.48  2,184  2,184  2,184  2,184  2,184  2,18  $3,726.65 $ 3,798.32 $ 3,869.99 $ 4,099.32 $ 3,583.32  $ 5,200.00  $50,166.48 $55,899.79 $56,974.78 58,049.79/$ 59,282.45 $58,94  Wages FICA  Retirement Total  4% Raise 6% Raise 8% Raise 10% Raise Bonus  103,843.74 7,944.06 33,925.76 145,713.56 155,327.90 11,882.59 50,645.63 217,856.12 206,788.40 15,819.27 67,557.77 290,165.44 258,296.22 19,759.58 84,385.39 362,441.19  202,800.00 15,493.92  218,293.92  OPTIONS  4%,6%,8%, 10%, $5200    Estimated Fiscal Impact 4% raise pay period beginning 03/11/24 $84,999FY2024 cost $145,837 FY2025 cost  FISCAL IMPACT REMAINDER YEAR AND FULL FISCAL  6% raise pay period beginning 03/11/24 $127,141 FY2024 cost $217,956 FY2025 cost  YEAR  8% raise pay period beginning 03/11/24 $169,263FY2024 cost $290,165 FY2025 cost  10% raise pay period beginning 03/11/24 $195,713FY2024: cost $362,441 FY2025 cost  $200 bonus per pay period ($5,200 annually) beginning 03/11    BONUS OPTION  Advantages of Bonus Option:  Bonus will not be pensionable and as such will not increase FRS cost.  Paid in 26 payments. Disadvantage of Bonus Option:  Bonus can be discretionary and can be terminated at any time.  Hourly wage will lag and as such will put the city at disadvantage for recruitment  and retention.    FUNDING  MECHANISM  2023-2024 Funding for increases would be derived from attritions and freezing 3 open Sworn Officer positions.    Add holiday pay into the base pay and adjust annual pay by 8%. Current base pay + Holiday pay. ($50,166.48 + $3,583.32) :4 $53 Recommend an 8% increase for all sworn officers Newly advertised starting salary would be $58,049.78  STAFF  RECOMMENDATION    8% Increase  Department LadyLake Leesburg Mount Dora Groveland Clermont Eustis  Hours HourlyF Rate Annual Plus $5,200 Holidayl Hours HolidayPay Total AnnualP  2,184 $28.40 $62,025.60 2,210 $27.15 2,184 $23.67 2,184 $26.58  120 94 132 156 80 144 0 144 132  $3,408 $2,539 $3,124 $3,583 $1,942 $3,240 $0 $3,315 $2,640  $65,434 $62,540 $61,947 $58,049 $54,947 $52,380 $51,280 $51,196 $46,320  $60,001.50 $51,695.28 $50,166.48 $55,366.48  2,184 $24.27 $53,005.68 2,184 $22.50  $49,140.00 $51,280.32 $47,881.60  Lake County Sheriff's Office 2,184 $23.48  Tavares Howey-in-the Hills  2,080 $23.02  2,184 $20.00 $43,680.00  NEW RANK WITH HOLIDAY  PAY AND BXINCREASE    NEXT STEPS  Prepare a resolution for a mid year budget adjustmen  to be placed on the agenda for the first meeting in  April 2024.    2SNO1LS300