FLORIDA AMUNIVERSITY  Board of Trustees ACTION ITEM December 8, 2022  Subject: Board of Trustees Meeting Minutes  Rationale: Section 5.10 of the Board of Trustees Operating Procedures provides that detailed minutes should be kept for any Board or Committee meeting. Those minutes should include a record of votes cast and  attendance.  Recommendation: Approve the Board of Trustees meeting minutes for:  October 6, 2022 October 27, 2022  Attachments: Yes, copies of the minutes are attached.    FLORIDA AGMUNIVERSITY  Board of Trustees Meeting Minutes October 6, 2022  CALLTO ORDER AND WELCOME Kelvin Lawson, Chair  Chair Lawson called the meeting to order. Attorney Barge-Miles called the roll. The following trustees were present establishing a quorum: Bell, Cavazos, Cliatt, Dortch, Harper, Lawson, Chair Lawson noted that the closed session on cyber security would be held during the Board's  Moore, Perry, Stone, and Washington. December 7-8, 2022, meeting. PUBLIC COMMENTS There were no public comments. PRESIDENT'S REPORT  President Robinson started his report by highlighting that FAMU was named the Top Public HBCU for the: fourth consecutive year. The University also received high marks in other rankings by the U.S. News and World Reports. He said that FAMU is on its way to becoming a Carnegie The University's strategic plan was approved by the Florida Board of Governors during its September meeting. The plan lays the foundation for the University's next steps and is a road map for the next five years. Each strategic area of focus identifies ambitious goals. He said that the University remains committed to increasing student success, and that its key initiatives for the upcoming year will move it forward, elevating and sustaining students. Of note are the goals for  Research One University.  the Performance-Based Funding metrics which are at the top oft the list.  President Robinson also shared several highlights:  The University celebrated the past success ofi its graduates by unveiling aj plaque honoring the fifty-seven law school students that attended the original FAMU College ofLaw. During the Freshman Transition Ceremony, he addressed the incoming class of 2026 and The University received $500,000 in Federal funding for the Coleman Memorial Library The University expanded its partnership with Wiley to launch three new graduate degree FAMU also joined Grow with Google's HBCU career readiness program to train 100,000  urged them to take advantage oft the rich culture of FAMU.  Preservation Project. program tracks in nursing.  Black college students in digital skills by 2025.  1Page    FLORIDA ASMUNIVERSITY  Board of Trustees  President Robinson shared that the University has seen a 160% increase in the number of first- time in college students who applied to FAMU this year, compared tol last year. The average high President Robinson reiterated that "Great things are happening at FAMU every day" and shared that "Good Morning America" will broadcast from campus during the Homecoming 2022  school GPA ofthose students who applied thus fari is4 4.04.  festivities.  Note: President Robinson presented a video highlighting recent activities. STUDENT GOVERNMENT ASSOCIATION REPORT  Next, Chair Lawson recognized University Trustee and Student Government President Zachary Bell for his report. Trustee Bell introduced his vice president Makira Burns and said that they are the Bell-Burns administration and are serving Rattlers by any means necessary. Trustee Bell shared that the SGA has filled most of its cabinet positions and is fulfilling the S.T.R.I.K.E. platform, which stands for students, transportation, residency, involvement, knowledge, and experiences. He said that his platform, which was created by students for students The Legislative Branch approved the fall 2022 election cycle and engaged inj joint initiatives and legislation with the FSU Senate. The Judicial Branch confirmed the majority of the Student Supreme Court and is planning the annual "Know Your Rights" campaign before the November elections. The students created a video encouraging students to exercise their right to vote.  and ensures that students' needs and desires are addressed.  FACULTY SENATE REPORT  Trustee Cavazos shared a video update on the activities ofthel Faculty Senate. Dr. Daniel Osborne was elected vice president ofthe Faculty Senate, completing the term ofDr. Tiffany Ardley. FAMU Faculty Senate recognized its outstanding teachers and advisors by presenting teaching and advising awards. The awards encourage and reward excellence, innovation, and effectiveness in either teaching or advising. Receiving the awards this year were. Dr. Kamal Tawfiq Advanced Teacher of the Year, Dr. Nan Liu - Teacher of the Year award, and Dr. Patrick Joseph - Advisor The Faculty Spotlight series showcased several faculty members for their recent publications: Shiv Persad, a College ofLaw professor published a recent article entitled "The American Constitution in the Cycle of Kali Yuga: Eastern Philosophy and Greets Western The grape breeding and fruit production team from the College of Agriculture and Food Sciences produced six significant peer-reviewed: scientific publications: since. January 2022.  ofthe Year.  Democracy."  2Page    FLORIDA ASMUNIVERSITY  Board of Trustees  The Biological Systems Engineering program received its accreditation from ABET Dr. April Croxton, al FAMU alum is the first African. American woman to become president of the American Fisheries Society. She received her doctorate degree from the FAMU School oft the Environment, under the supervision of] Professor Richard Gragg.  Engineering Accreditation Commission for the next six years.  STANDING COMMITTEE REPORTS  Academic and Student Affairs Committee Trustee Nicole Washington, Committee Chair  Trustee Washington reported that the Academic and Student Affairs Committee recommended approval of tenure upon appointment for Dean De. The Committee also heard updates on recruitment, transfer, housing, financial aid, hazing prevention, developmental studies, and  program/licensure passage rates. Audit and Compliance Committee Trustee Cavazos, Committee Member  Trustee Cavazos stated that the Audit and Compliance Committee met and recommended approving a revision to University Regulation 10.019: University Code of Conduct, the Office of Compliance and Ethics Annual Report and Program Plan, and the Compliance and Ethics  Charter.  Chief Compliance and Ethics Officer Rica Calhoun and VP Maleszewski provided an overview ofthe Audit and Compliance Committee Action Plan for 2022-2023. Ms. Calhoun presented an Office update. VP Maleszewski and Ms. Melton presented several informational items and an office update. ChiefRisk Officer Melton also provided an Enterprise Risk Management (ERM)  best practices review update.  Budget. Finance and Facilities Committee Trustee Kimberly Moore, Committee Chair  Trustee Moore highlighted follow-ups regarding the Committee's action items:  Provide a report ofactions and plans for increasing Mimority/Women-owned Business Prepare a comparative analysis ofMWBE toi include year-over-year and quarter-over- Include a1 timeline with actual dates for each phase oft the compensation study to include considerations such as schools ini the Top 100, cost ofl living, the key benchmarks, KPIs, and strategies for implementing aj performance management plan. Forward BOGDeferred Maintenance progress report on spend tol BOTtoir include ongoing  Enterprises (MWBE) participation and spending. quarter, actual spending, and percentage.  3Page    FLORIDA/ AMUNIVERSITY  Board of Trustees  quarterly reporting.  Incorporate. a multi-faceted approach toi include presenting options for student housing toi include funding scenarios along with short-term and long-term options that consider Distribute, per the schedule that was outlined, an RFP/RFQ for the permanent scoreboard with the 10-month lead time as a major consideration,  partnerships and properties outside of the campus.  Direct Support Organizations Committee Trustee Stone, Committee Member  Trustee Stone reported that the Committee recommended approval of new FAMU Foundation members to include Directors Chan Bryant Abney, Hosetta Coleman, John Crossman, Marcelia Freeman, Twuanna Munroe Ward, Faculty designee Dr. Muhammad Haseeb, FAMU CFO Dr. Gloria Walker, FAMU National Alumni President Curtis Johnson, and Student Government The Committee received an update on divisional activities for University Advancement with over $6.61 million raised, as of September 28, 2022. The Committee also received updates from the FAMU Foundation, FAMU National Alumni Association, and the FAMU Rattler Boosters. The Committee also heard updates regarding fundraising infrastructure and the Marching 100  Association representative Machia Sanders.  football season budgeting. Governance  Trustee Moore, Committee Vice Chair  Trustee Moore shared that the Governance Committee recommended approval of President Robinson's 2021-2022 Evaluation and his 2022-2023 Annual Goals. The Committee also recommended approval ofi its 2021-2022 annual SelfEvaluation. The committee closed its meeting  after reviewing its annual Committee Action Plan. Special Committee on Athletics Kelvin Lawson, Committee Chair  ChairLawson shared that the Committee discussedi the Athletics Action Plan. They also discussed audit items that must come back to the Committee. Chair Lawson indicated that the Committee agreed that the University would provide ai monthly report regarding the Athletics Action Plan.  Strategic Plaming/Performance Measures Committee Trustee Kristin. Harper, Committee Chair  Trustee Harper reported that the Committee heard an update on the University's Strategic Plan, including the implementation and the importance of its success. They also discussed steps for managing the Plan and turning the strategies into action to accomplish the strategic priorities and  goals.  4Page    FLORIDA AMUNIVERSITY  Board of Trustees  Trustee! Harper indicated that Phase Onei includes] publicizing the strategic plant through town halls, meetings, and forums. Phases Two and Three will begin in November, and March, respectively. The outcomes of Phase Two include a mid-year review session with divisions, departments, and functional units. In Phase Three, units will create an annual plan which will include the status of The Strategic Plan Implementation Committee will continue communicating the Strategic Plan to internal and external stakeholders, including on the website. They will also begin to develop unit strategic plans, identify, and confirm outstanding metrics and finalize and align the budget. Trustee Harper said that regular updates will be provided to the Board of Trustees and University  goals, strategies, and actions.  constituents.  CONSENT AGENDA  Chair Lawson reviewed the Consent Agenda with the Board.  Board ofTrustees Minutes (BT)  BTI BT2 BT3 BT4 BT5  June 2, 2022 July 12,2022 August 11,2022 September 2, 2022 September 22, 2022  Academic and Student Affairs Committee (ASA) ASA1 Tenure Upon Appointment -Dr. Suvranu De Audit and Compliance Committee (AACC) AACCI Regulation 1.019, University Code ofConduct AACC3 Compliance and Ethics Charter Budget, Finance, and Facilities Committee (BFF) BFF1 Tremco Incorporated Roofing Systems Contract  AACC2 Office of Compliance and Ethics Annual Report and Program Plan  5Page    FLORIDA AMUNIVERSITY  Board of Trustees  Direct Support Organizations Committee (DSO) DSO1 FAMU Foundation Board Members  1. Re-Elected to the Board 3. FAMUN NAA President 4. SGA Representative  (Term Expiration: December 31, 2022) 2. University CFO/VP of Finance and Administration  Governance Committee (G)  G1 G2 G3  President Robinson's. Annual Evaluation President Robinson's. Annual Goals for 2022-2023 Board ofTrustees Self-Evaluation  Trustee Moore moved approval of the Consent Agenda. The motion was seconded by Trustee Trustee Dortch thanked everyone for their prayers. He then expressed his concern regarding the high prices of hotels in Tallahassee for FAMU's Homecoming. He suggested that University leadership, key elected officials, and the National Alumni Association address this issue.  Harper, and it passed with a unanimous vote.  ADJOURNMENT:  There being no further business for the Board, the meeting adjourned.  G2: President Robinson' 's Goals for 2022-2023  Goal One (1): Four-year Graduation Rate/Student Retention: Increase the  University's four-year graduation rate (PBF metric) to 38%; increase second-year retention rate to 90.0%. Improve Licensure Pass Rate: Execute action plans that deliver first-time licensure pass rates of: 4.1 Nursing: 85% 4.2 Law: 80% 4.3 Pharmacy: 90% 4.4 Physical Therapy: 88%  Goal Two (2):  6Page    FLORIDA ASMUNIVERSITY  Board of Trustees  Goal Three (3): Annual Giving: Increase annual giving to $15M  Goal Four (4): Goall Five (5):  R&D Expenditures: Increase total R&D expenditures to $45M 5.1 Strategy - Effectively implement the Year-One goals and priorities outlined in the new Strategic Plan. Ongoing improvement in the attainment of" "Top 100" 5.2 Talent Acquisition, Development, Retention, Succession and Organizational Effectiveness 5.3 Create Culture of Accountability (performance matters)/Continue implementation oft the Customer Service Improvement Initiative  Organizational Leadership:  metrics.  Goal Six (6):  University Budget/Fiscal Management:  6.1 Financial Health - Strengthen the University's financial health by achieving or exceeding a minimum 6.2 Strategic Resource Allocations - Continue to align resource allocations to adequately support the University's: annual strategic priorities in all areas  debt coverage ratio N 1.0.  including athletics.  Goal Seven (7): Internal/External Relations: Continue to expand elationship-Dulding  with key stakeholders, including students, faculty, staff, Boards, alumni, elected officials (local, state, national), corporations, and the local  community.  7Page    FLORIDA  UNIVERSITY  Board of Trustees Meeting Minutes October27,2022  Chair Lawson called the meeting to order and asked Linda Barge-Miles to call the roll. The following trustees were present: Cavazos, Dubose, Harper, Lawson, Moore, Perry, Reed, and  Stone. A quorum was established. There were no requests for public comments.  Chair Lawson recognized Trustee Moore to address the Fixed Capital Outlay Budget revision. Trustee Moore explained that the University omitted the amount it anticipated spending for the current fiscal year. Vice. President Gloria Walker further added that Board ofGovernors' staff fasked the University to revise the budget to include the projected deferred maintenance expenses for the fiscal year ending June 30, 2023. She said that revision was now before the Board for its approval. Trustee Dubose: moved approval of the revision to the budget. Trustee Reed seconded the motion, Next, Chair Lawson recognized Dr. Shawnta Friday-Stroud to present the proposed change to the FAMU Foundation's By-Laws. The Foundation's Board of Directors recommended the change. Dr. Friday-Stroud stated that the revision removes the executive director from being a voting member of the Board of Directors. The executive director needs to be able to speak with Board members regarding pertinent issues, SO this change enables them to do SO and stay in compliance with the Sunshine Law. Trustee Moore moved approval ofthe revision. Trustee Dubose seconded  and it passed with a unanimous vote.  the vote, and the motion passed unanimously.  With there being no further business, the meeting adjourned.