FLORIDA  UNIVERSITY  Board of Trustees Meeting The Grand Ballroom February 17, 2022 9:30 a.m. or  upon the adjournment of the previous meeting  AGENDA  I. II.  Call to Order and Welcome.  Kelvin Lawson, Chair  Roll Call...  .Linda Barge-Miles, Chief ofStaff  III. Public Comments.. IV. President's Report...  Kelvin Lawson  Larry Robinson, President  V.  COVID-19 Update.  Rica Calhoun  VI. Student Government Association Report..  Carrington Whigham, Trustee Ann Marie Cavazos, Trustee  VII. Faculty! Senate Report..  VIII. Committee Reports BOT Committee Chairs  A. Academic and Student Affairs Committee B. Audit and Compliance Committee C. Budget, Finance and Facilities Committee D. Direct Support Organizations E. Governance Committee F. Special Committee on Athletics G. Special Committee on the College of Law  H. Strategic Planning and Performance Measures Committee  The public can access the meeting through. Zoom ork by tuning into WANM-FM90.5 PAANwMAmaNCNN WANMS 90.5)    IX. Consent Agenda.  Kelvin Lawson  Board of Trustees (BT) BT1  December 2, 2021 Minutes  Academic and Student Affairs Committee (ASA) ASA1 Academic Calendars (2023-2024) ASA2 Sabbatical and Professional Development Leave ASA3 Request for Leave Without Pay- - Rhoda Cato  Audit and Compliance Committee AACC2 PBF Certification Document Budget, Finance and Facilities Committee (BFF) BFF1 Student Accounts Receivable Write-Offs  AACC1 Update to BOT Policy 2020-01 Fraud Prevention and Detection  X.  Action Items Removed from Consent. Agenda.  Kelvin Lawson Kelvin Lawson  XI. Adjournment.  The public can access the meeting through Zoom or by tuning into WANM-FM90.5. PwmucaamaVcs WANM: 90.5)    FLORIDA, AMUNIVERSITY  Board of Trustees Meeting Minutes December 2, 2021  CALL TOORDER AND WELCOME Kelvin Lawson, Chair  Chair Lawson called the mecting to order. Attorney Barge-Miles called the roll and a quorum was established. The following trustees were present: Cavazos, Cliatt, Dortch, Dubose, Harper, Lawrence, Lawson, Moore, Perry, Stone, Washington and Whigham. Trustee Reed attended the  committee meetings, but could not join the Board meeting.  PUBLICCOMMENTS  There were no requests for public comments.  ChairLawson stated that due to the fact that some board members had tol leave early, he was going tor move: immediately into committee reports and then into the consent agenda.  STANDING COMMITTEE REPORTS  Academic and Student Affairs Committee Trustee Nicole Washington, Chair  Trustee Washington reported that the Committee recommended approval of two items, tenure upon appointment for Professor Jeffrey Wilkinson and amendments to Regulation  4.101 Grading Policies.  Budget. Finance and Facilities Committee Trustee Kimberly. Moore, Chair  Trustee Moore shared that the Committee recommended approval of six action items and  eight açtion items for follow-up and close-out. Direct Support Organizations Committee  Trustee Dortch, Chair  Trustee Dortch reported that the Committee recommended approval of appointments of DSO board members to the FAMU Foundation Board. The also committee received  updates on divisional activities.  Governance  1Page    FLORIDA AMUNIVERSITY  Board of Trustees  Trustee Thomas Dortch, Chair  Trustee Dortch reported that the Governançe Committee recommended approval of a four perçent (4%) raise for President Robinson and a 15% bonus. The Committee also heard a government relations update from Danielle McBeth. Board members were also encouraged to attend the Association of Governing Boards annual conference.  Special Committee on Athletics Kelvin Luwson, Chair  ChairLawson shared that the Committee supported a vote ofconfidence! for Vice President  Gosha. The Committee also received an update on the budget. Strategic lanning/Performance Measures Committee  Trustee. Kristin Harper, Chair  Trustee. Harper stated that the Committee heard an update regarding the strategic plan and  would provide another update in February. Audit and Compliance Committee Trustee. Ann Marie Cavazos  Chair Lawson recognized Trustee Cavazos for the Audit and Compliance Committee report. She reported that the Committce approved the. Audit and Compliance Committee Charter, as well as the Division of Audit Charter. The committee also heard updates from  the Office of Compliance and the Division of Audit.  CONSENT. AGENDA  Chair Lawson said he wanted to quickly review the items that were on the consent agenda just sO that everyone was on the same page. He shared the following:  "We approving two sets oft minutes, September 16, 2021, as well as October 21. From Academic and Student Affairs they were approving tenure for Dr. Jeffrey Wilkson. Also, Academic Affairs Regulation 4.101 Grading Policy. Audit and Compliance, we are approving audit and Compliance Committee charter. The Division of Audit charter. For Budget, Finance and Facilities, we are approving the SGA carry forward for activities and service fees. We're also approving the amendment for Regulation 3.020 Waiver ofTuition and Fees, Stem Waiver, Free seat waiver, Grandparents Waiver. Additionally, we are approving the Bragg  2IPage    FLORIDA AVMUNIVERSITY  Board of Trustees  Stadium Phase Two repairs/renovation budget amendment which VP brown took us through. CASS building parking lot addition project at 1.6 million, FAMU School of] Nursing lab simulation. For DSO, sO we are approving oft the FAMU Foundation board members that are: re-elccted to the board. We are approving Erica Hill as the new board Secretary, as well as the new Faculty Senate representative. From Governance, we are approving the president's bonus and payi increase, both well-deserved and from Special Committee on Athletics, we have two sets of minutes and vote of confidence for VP Gosha. Trustees is there anything that needs to be added or removed from the consent agenda. Any questions. There being any questions, no questions, all in favor please state by the  sign ofaye. Thank you. Motion carries."  Trustee Dortch moved approval of the Consent Agenda. The motion was seconded by Trustee  Moore and the motion carried unanimously. The printed consent agenda included the following items:  Board ofTrustees (BT)  BT1 September 16, 2021 Minutes BT2 October 21, 2021 Minutes  Academic and Student. Affairs Committee (ASA)  ASAI Tenure Upon Appointment for Dr. Jeffrey Wilkson ASA2 Academic Affairs Regulation 4.101 - Grading Policies  Audit and Compliance Committee  AACCI Audit and Compliance Committee Charter AACC2 Division of Audit Charter  Budget, Finance and Facilities Committee (BFF)  BFF1 SGA Carryforward for Activities and Services Fees BFF2 Amendment to Regulation 3.020, Waiver ofTuition and Fees  A. STEM Waiver B. Free Seat Waiver C. Grandparent Waiver Budget Amendment  BFF3 Bragg Memorial Stadium Phase II Repairs/Renovation BFF4 CASS Building New Parking Lot Addition Project BFF5 FAMU School ofNursing Simulation Lab Project  Direct Support Organizations Committee (DSO)  3Page    FLORIDA/ AMUNIVERSITY DSO1 Approval ofFAMU Foundation Board Members  Board of Trustees A. Re-Election to the Board B. Elected Board Secretary C.F Faculty Senate Representative  Governance Committee (GC)  GC1 President's Bonus GC2 President'sl Pay Increase  Chair Lawson asked those in attendance to observe a moment of silence for alumnus Dr. Walter Smith, the 7th President of Florida A&M University, who passed away Thursday, November 25, 2021. Dr. Smith left an indelible mark on the University during his tenure as president. Next, he took a moment of silence for alumna and former Congresswoman Carrie. Meek, who was a staunch supporter of Florida A&M University. Mrs. Meek passed away  Sunday, November 28, 2021.  CLOSED SESSION FOR CYBER SECURITY  The next agenda item was a closed session for cyber security. Chair Lawson recognized Vice President Joseph Maleszewski to provide instructions for the closed session. He stated that the reasons for the çlosed session were to hear an update from CIO Robert Seniors on the state of cyber security for the University and to provide follow-up information on the active directory audit, which was a security related audit conducted last year. VP Maleszewski indicated that the closed session was central to demonstrating the Board's oversight for cyber security risks to the University. He identified the attendees and the Board moved into its closed session.  Attendees: Board ofTrustees President Robinson Provost Edington General Counsel Denise Wallace Attoreys David Self and Shira Thomas ChiefRisk Officer - Deidre Mclton ChiefInformation Officer - Robert Seniors Vice President for Audit - Joseph Maleszewski Huron Consultants - Matt. Jones and Mikel Etxe Berria  The Board reconvened into the open session, following the conclusion ofthe closed session. Chair Lawson announced that the Board meeting would end after the President's1 report. He apologized  4IPage    FLORIDA) AVMUNIVERSITY  Board of Trustees  for omitting the update reports regarding the Faculty Senate and the Student Government  Association.  PRESIDENT'S REPORT Dr. Lary. Robinson, President  President Robinson started his presentation by sharing that the Rattler spirit continues to rise above the challenges presented by thej pandemic. He then thanked the FAMU community for their contributions to ensure the health and safety oft the University's constituents. President Robinson thanked the Board and the Board of Governors for the approval ofH his one-year contract. He also sharcd that the University is actively engaged in the "March to the Top 100." President Robinson reviewed the status of! his annual goals. Hel highlighted efforts and an upward trajectory towards goals three and four and the progress on goal five. He said that those metrics speak to the University's goal of being listed in the top 100 in the US News and World Report  Rankings and the aspiration to become al Research One institution.  President's Annual Goals  Baseline  2021-2022 Goals  Goal 1: Four-year Graduation Rate/Student Retention Graduation. 34.6% Graduation 38% a. Increase the University's four-ycar graduation rate Retention 85.8% Retention 90%  (PBF metric) to 38%;  b. Increase second year retention rate to 90.0%.  Oof4  1of4  Goal 2: Licensure Pass Rate licensure pass rates of: a. Nursing to 80%; b. Law to 80%; Pharmacy to 88%; d. Physical Therapy to 87% Goal 3: Annual Giving Increase annual giving to $12M.  Develop and execute. action plans that deliver first-time  $13.7M  $12.0M  5Page    IONDAAMMUNMIBITY  Board of Trustees  $44.0M  $43.0M  Goal 4: R&D Expenditures Increase total R&D expenditures to $43M. Goal 5: Organizational Leadership  Oof4  Implement all4 4 Deliverables  a. Strategy Development - Develop a comprehensive and forward-looking strategic plan with input from various stakeholders for BOT and BOG b. Talent Acquisition, Development, Retention, Succession and Organizational Effectiveness. Create Culture of Accountability (performance d. Produce Customer Service Improvement Initiative  consideration; matters)  1.88  Debt Ration: < 1.0  Goal 6: University Budget/Fiscal Management a. Finançial Health Strengthen the University's financial health by achieving or exceeding a minimum debt coverage ratio less than or equal to 1.0; b. Strategic Resource Allocations - Develop and align resource allocations to adequately support the University's annual strategic priorities in all areas  including athletics. Goal 7: InternalExternal Relations Continue to expand elationship-buildling with key stakeholders, including students, faculty, staff, Boards, alumni, elected officials (local, state, national), corporations and the local community.  100% engagement 100% across all stakeholders  engagement across all stakeholders  President Robinson shared that under the leadership ofl Provost Edington and' Trustee Harper, work on the new the: strategic plan is well underway. He stated that for the Fall 2022, 4,564 individuals had applied and 804 had been admitted, with an average grade point average of4.01. During the 2020-2021 ycar, the University awarded the following degrees: 1,466 Bachelors, 303 Masters, 281 Doctoral Research, 23 Doctor of Physical Therapy, 100 Doctor ofl Pharmacy and 153  Juris Doctor.  6Page    FLORIDA AMUNIVERSITY  Board of Trustees  President Robinson stated that a student led initiative to renaming of Beggs Avenue to the FAMU College ofLaw Lane kicked offt the College ofl Law's 20th Anniversary celebrations. He closed his report by highlighting the accomplishments ofs several FAMU students and faculty.  ADJOURNMENT:  There being no further business for the Board, the meeting adjourned.  7IPage