FLORIDA, A& UNIVERSITY  Board of Trustees ACTION ITEM April 19, 2023 Agenda Item: A  Budget, Finance and Facilities Report  Subject: Student Housing Construction- Architect/Engineer Services Contracts (New 500-bed Residence Hall, New 700-bed Residence Hall, and New 800-bed Mixed-Use Apartment Complex)  Background Information and Summary:  The proposed Student Housing Design and Construction Projects will consist of: New 500-bed Residence Hall with a first-floor mixed-use, New 700-bed Residence Hall that includes ground floor Amenity space, and a New 800-bed Mixed-Use Apartment Complex project. The Selection Committee has submitted a letter of recommendation for approval of selected architectural design professional and Construction Management services to the President, including the cost for design 1. Project A (Gibbs Hall/ Paddyfote Site): 500-bed Residence Hall with first-floor mixed-use  and construction estimates for the proposed housing projects.  spaces. Selected Firms  Estimated Project Cost: $59,689,533  Architect: JRA Architects/ David M. Schwarz Architects Construction Management: Culpepper Construction Estimated Project Cost: $80,199,622 Architect: Finfrock Design, LLC ground floor amenity space. Estimated Project Cost: $98,657,960 Architect: CHASM Architecture, LLC  2. Project B (Osceola Gravel Site): 700-bed Residence Hall with ground-floor amenity space.  Selected Firms  Construction Management: Finfrock Design, LLC  3. Project C (Old Palmetto North Site): 800-bed Mixed-Use Apartment Complex that includes  Selected Firms  Construction Management: Culpepper Construction  Recommendation:  The staff seeks the Board of Trustees' approval for budget authority of up to $11M and for authorization of the President to execute the necessary contracts and agreements. These contracts will be executed after the Board's approval and review and comments by the Office oft the General  Counsel. Attachments: No    FLORIDA AGMUNIVERSITY  Board of Trustees ACTION ITEM April 19, 2023 Agenda Item: B  Budget, Finance and Facilities Report  Subject: Al Lawson Center and Gaither Gym Videoboard Package Acquisition  Background Information and Summary:  This agenda item relates to the University's proposed design, construction, and acquisition of a To address the need to have a permanent video board located at AIl Lawson Center and Gaither Gym, thel University hired Anthony. James Partners (AJP)to assist the Universityi in at feasibility study, design development, procurement, and construction administration of thei following items listed below:  permanently affixed videoboard package at Al Lawson Center and Gaither Gym.  Center Hung LED Video Display - Scoring, Timing Systems, and Basic Controls Broadcast Cabling Animation Package OES Fixed Digit Displays Video Replay Systems  Based on the LED Display Concept (attached) presented by AJP to thel University stakeholders, it was determined that the University needs to work expeditiously to procure a vendor to construct and install a video board system before October 1, 2023, and the Fall 2023 basketball season.  There continues to be forward progress as related to the Al Lawson Center and Gaither Gym Videoboard Package. Overall, the project is scheduled tol be substantially complete by August 18, 2023, with no anticipated  delays. Below is a detailed project schedule.  Project schedule:  RFP Issuance : January 13,2023 (Complete) Vendor Bids Due - February 2, 2023 (Complete) Notice to Proceed - February1 13,2023 (Complete) Letter of Intent - March 9, 2023 (Complete) Allawson/Gaither Gym Available May 8, 2023 Demolition of Existing Steel Structures - May 8, 2023 Structural Steel (Ribbons) - June 13,2023 Content Management System (CMS) Installation - June 6, 2023 LED Installation (Primary Scoreboard, Ribbons) - July:25,2023 AIL Lawson/Gaither Gym Substantial Completion August 18,2023  Mandatory Pre-Bid Meeting January 19,2023, @ 10:00 EST (Complete)  Materials Ordered and Fabrication of Steel Structures March 9, 2023 (Complete)  Punchlist August 21,2023 Final Completion - August 31, 2023    FLORIDA AMUNIVERSITY  Board of Trustees ACTION ITEM  Recommendation:  The staff seeks the Board of Trustees' approval for the President to enter into a contract with a vendor who provides the lowest and most responsive proposal for the construction and installation of the video board and associated systems to be located at Al Lawson Center and Gaither Gym for a cost not to exceed $1.1M. The  funding source will be the Athletic loss revenues and Carry Forward.  Attachments: Yes  1. Florida A&M University Gaither Gymnasium LED Display Concepts 11.22.22 2. Florida A&M University Lawson Center Hung LED Display Concepts 1.13.23                        6-1L    -9-E  w-E  mk-E    0G  E      al-z                    1088  GAITHER GYM SCOREBOARD    FLORIDA, A&M UNIVERSITY  Board of Trustees ACTION ITEM  Budget, Finance and Facilities Report Wednesday, April 19, 2023 Agenda Item: Ç  Subject: Bragg Memorial Stadium Parking Lot Spending Authority  Background Information and Summary:  Authorizes the University President, working with the CFO, spending authority from the Auxiliary Ini the February's Board meeting, approval was provided to the President to enter into a contract with CSI Contracting. However, budget authority is required for the funding source. Recommendation: It isr recommended that the Board of Trustees approves $3.0M spending  reserves toi fund improvements tot the Bragg Memorial Stadium Parking Lot.  authority, from Auxkliaryreserves. Attachments: No    FLORIDA ASMUNIVERSITY  Board of Trustees ACTION ITEM  Budget, Finance and Facilities Report Wednesday, April 19, 2023 Agenda Item: D  Subject: Banking Resolution Background Information and Summary:  The resolution designates the University President, the Chief Financial Officer and its newly appointed Interim Assistant Vice President for Finance and Administration as authorized signatories on checks issued to pay the just obligations of the University. Section 1011.42(7), Florida Statutes and University Regulation 1.021 require the Board of Trustees to designate on its records the legal names and position titles of any employees authorized to sign checks to pay the legal obligations of the University. It is in the best interest of the University that the University President, its Chief Financial Officer, and its Interim Assistant Vice President be authorized signatories on checks issued to pay the just obligations of the University and that such checks be signed by the University President and at least one other of the authorized signatories. Resolve that the University President, Dr. Larry Robinson; its Chief Financial Officer, Mrs. W. Rebecca Brown and its Interim Assistant Vice President, Mrs. Mattie Hood, be authorized signatories on checks issued to pay thej just obligations of the University and that such checks be signed by the University President and at least one other oft the authorized: signatories.  Recommendation:  Attachments: Banking Resolution    RESOLUTION. NO. -23  A I RESOLUTION OF THE BOARD OF TRUSTEES OF FLORIDA A&M UNIVERSITY (THE "UNVERSITY") DESIGNATING BY NAME AND TITLE THE UNIVERSITY PRESIDENT, THE CHIEF FINANCIAL OFFICER AND/OR THE INTERIM ASSISTANT VICE PRESIDENT AS PERSONS HAVING AUTHORITY TO SIGN CHECKS TO PAY LEGAL OBLIGATIONS OF THE UNIVERSITY "AUTHORIZED SIGNATORIES AND TO OPEN ANY ACCOUNTS AS NECESSARY TO HOUSE AND MANAGE FUNDS OF THE UNIVERSITY; REQUIRING THAT ALL CHECKS ISSUED BY THE UNIVERSITY BE SIGNED BY THE UNIVERSITY PRESIDENT AND AT LEAST ONE OF THE OTHER AUTHORIZED SIGNATORIES; AUTHORIZING THE USE OF MECHANICALLY GENERATED SIGNATURES OF SAID AUTHORIZATIONS AND DESIGNATIONS; PROVIDING AN EFFECTIVE  AUTHORIZED  SIGNATORIES;  RESCINDING  ANY  PRIOR  DATE AND FOR OTHER PURPOSES.  WHEREAS, Section 1011.42(7), Florida Statutes and University Regulation 1.021 require the Board of Trustees to designate in its records the legal names and position titles of any employees authorized to sign checks to pay the legal obligations of  the University; and  WHEREAS, it is in thel best interest of the University to provide for the names of the University President, the Chief Financial Officer or the Interim Assistant Vice President ("Authorized Signatories") to sign checks to pay legal obligations of the University and to open accounts as necessary to house and manage funds of the  University; and  WHEREAS, it is in the best interest of the University that all checks issued by the University be signed by the University President and at least one of the other  Authorized Signatories; and  WHEREAS, it is in the best interest of the University that mechanically generated signatures of the Authorized Signatories be authorized for the use on any  checks issued by the University.  NOW THEREFORE, BE IT DULY RESOLVED BY THE FLORIDA AGRICULTURAL AND MECHANICAL UNIVERSITY BOARD OF TRUSTEES  that:  SECTION 1: The Board of Trustees hereby approves and designates the following persons to sign checks to pay legal obligations of the University and to open  any accounts necessary tol house and manage funds ofthe University:  A. B.  President - Larry Robinson  ChiefFinancial Officer - W. Rebecca Brown    C. Interim Assistant Vice President - Mattie Hood  (the-"Authorized Signatories").  SECTION: 2: All checks issued by the University are required to be signed by SECTION 3: Any check issued by the University may bear the mechanically SECTION 4: Any authorizations or designations provided toj persons prior to the SECTION 5: For all accounts opened to house and manage funds of the University, the University President shall provide a report to the Board of Trustees at its  the University President and at least one oft the other Authorized Signatories.  generated signature(s) ofa any two Authorized Signatories. effective date oft this resolution are: rescinded.  regularly scheduled meeting after the opening of any such accounts.  SECTION 6: The Corporate Secretary shall insure that a copy of this resolution and minutes of the Board ofTrustees are provided to any financial institution serving as a  depository ofUniversity funds.  SECTION 7: This resolution shall take effect immediately upon passage. PASSED AND ADOPTED THIS th DAY OF APRIL, 2023.  FLORIDA. AGRICULTURAL AND MECHANICAL UNIVERSITY BOARD OF TRUSTEES Kelvin Lawson, Chair  ATTEST:  Corporate Secretary  Approved as to form and legal sufficiency: Denise Wallace, General Counsel April_,2023    FLORIDA, A& UNIVERSITY  Board of Trustees INFORMATION ITEM  Budget, Finance and Facilities Report  April 19, 2023 Agenda Item: E  Subject: Property Acquisition - 614 Eugenia Street Background Information and Summary:  The University desires to acquire property at 614 Eugenia Street. The building is approximately 1,236 square feet and was last utilized as a restaurant. The facility is located between the two recently purchased properties and is instrumental in completing the block ownership except for one lot. The facility will allow the University to maintain a cohesive living and secure environment in which all properties acquired are linked together. The immediate temporary use of the building will be to provide a much-needed home for the University's food pantry that handles almost 200,000 pounds of food annually. To date, the pantry has serviced approximately 5,588 individuals. Additional space is badly needed to accommodate the continuous growth. The facility will The asking price is $250K. Non E&G funds will be used to purchase the facility. The University anticipates entering into a contract with Simply Soul Food, Incorporated. We will update the Board at the. June's meeting.  later be considered a mixed revenue-regenerating venue.  Attachments: Property Images and Map    AR RESTAURANT LOCATED AT: 614 Eugenia St Tallahassee, FL32310  FOR:  Florida. A&M University 1601 S Martin Luther King. Jr Blvd Tallahassee, FL32307    PLATMAP 103.04 103.17  0 103.2 103.15 638 630 622618614 606602  154.71 102.2'  1210 206.91' 139.1190.4 22.3 205 22.3 139.1  51.25  800815 6008131 800624  Raltier View Ct RATTLERVIEW CONDOMINIUMS 41-01-24-0000 636 628624    Subject  600 800125 420.16  604 51.25 49.38  614 50.15 10 103.74  190,02 Eugenia St  144.83  Eugenia St  15.5 Cooler 10.5 5.5" 5.7 Wood Deck Utlity 5.5 5.8 10.5' s.2 Kitchen  27.4'  Storage A/C Bath Bath  7.5  28.Z'  15.7  47.9    SUBJECT PROPERTY PHOTOGRAPHS  FRONT VIEW  REAR VIEW  1315  SIDE VIEW    REAR VIEW OF FAMU ACROSS THE STREET  FRONT ENTRANCE    RESTROOM  ADDITIONAL RESTROOM    FLORIDA, ASMUNIVERSITY  Board ofTrustees INFORMATION ITEM  Budget, Finance and Facilities Committee  April 19, 2023 Agenda Item: E  Subject: Bragg Memorial Stadium Videoboard Update Background Information and Summary:  There continues to be forward progress as related to the Bragg Memorial Stadium Videoboard. Overall, the project is on schedule to be substantially complete by August 24, 2023 with no anticipated delays. Below is a  detailed project schedule.  Project schedule:  RFP Issuance January 13, 2023 (Complete) Vendor Bids Due - February 2, 2023 (Complete) Notice to Proceed February 13,2023 (Complete) Executed Contract March 9, 2023 (Complete) Bragg Stadium Available - March 13, 2023 (Complete) Demolition of Existing Steel Structures April 3, 2023 (Complete) Foundations to be installed - April 8, 2023 (In Progress) Parking Lot work (By Others) - April 25, 2023 Structural Steel (Ribbons) : June 13,2023 Low' Voltage/Fiber (Primary Scoreboard) : June 13, 2023 Structural Steel PrimaryScoreboard) -J June 27,2023 Content Management System (CMS) Installation July 3, 2023 LED Installation (Primary Scoreboard, Ribbons) July 25, 2023 Bragg Stadium Substantial Completion - August 24, 2023  Mandatory Pre-Bid Meeting- January 19, 2023 @ 10:00 EST (Complete)  Materials Ordered and Fabrication of Steel Structures March 9, 2023 (Complete)  First Layer of Asphalt at Primary Board Location (By Others) : June 1, 2023  Final Completion - August 31, 2023  Attachments: No