REGULAR CITY COMMISSION MEETING TURSDAV,ANUARYABA 6:00P.M COMMISSION CHAMBERS, CITYI HALL 8W. BROADWAYST. FORT MEADE, FLORIDA 33841 Meeting ID: 875 16270626 Passcode: 918539  nttps:/us02web.z00m.S//87516270626/wd-DnVNTIZhSWLVN2I0eWRIdGxQNOE4UT09  AGENDA  1. 2. 3.  CALLTOORDER ROLLCALL- CITYCLERK INVOCATION ANDI PLEDGETOTHEI FLAG Invocation - Mayor James Watts  Pledge to the Flag of the United States of America - Mayor James Watts  4. 5. 6. 7.  ADDITIONS, AND/OR DELETIONS PRESENTATIONS/AWARDS/REPORTS  A. Appreciation of Service Year 2023 as Mayor - Mayor James Watts - Melissa Cannon A. Swear in Jaret Landon Williams for City Commissioner Seat #1 - Melissa Cannon  SWEARING IN OF NEW COMMISSIONERS  ELECTION OF MAYOR AND VICE MAYOR FOR 2024  A. City Commission Approval of Resolution R24-01 appointment of Mayor and Vice Mayor PUBLIC FORUM: Citizen comments fori items not on the agenda (3-minute maximum length) All comments will be directed to the Mayor: and not individual members ofe either the City Commission or Staff. This offers the opportunity for citizens to express their  for 2024. - Melissa Cannon  8.  concerns but does not guarantee a response at this time.  9.  PUBLIC! HEARINGS:  Open Public Hearings on the following items:  10. CONSENT AGENDA:  A. Minutes of December 12, 2023, Regular City Commission Meeting and Minutes of December 21, 2023, Special City Commission Meeting- Melissa Cannon    B. Appointment oft representative oft the City of Fort Meade to thel Property & Casualty Board of Directors and the Group Health Trust Board ofl Directors with PRM - Melissa Cannon C.R Resolution R24-02 Street Closing for Moonlight and] Music- - Melissa Cannon D. Resolution R24-03 Street Closing for the Showcase ofthe Arts Event- - Melissa Cannon A. Update on State ofF Florida Appropriations for Fire. Apparatus - Matthew. Zahara B. Surplus oft the City ofFort! Meade's2006 Pierce Contender Engine-Pumper-Matlew C. Surplus of the City of Fort Meade's 1987 Ford Tender/1986 Ford FMC Engine (Fire D. Overview of ISO inspection, Fire Department Needs Assessment and Budget Update E. Closure of Fort Meade Library for PCLC 7th Annual Training Retreat on Friday, April F. - SRF Change Order for MG Underground time extensions - Tommy King G. Outside Funding Sources/Grant Projects Update - Maria Sutherland  11. NEW BUSINESS:  Zahara  Department): -1 Matthew. Zahara Matthew. Zahara 5,2024- Kylie. Shortt  12. CITY ATTORNEY COMMENTS: 13. CITY MANAGER COMMENTS: 14. CITY COMMISSION COMMENTS: 15. STAFF REPORTS:  Building Dept. - Lisa Bolin Library - Kylie Shortt 16. UPCOMING MEETINGS:  A. February 13,2024, Regular Commission Meeting at 6:001 PM B. March 13,2024, Regular City Commission Meeting at 6:001 PM  17. ADJOURNMENT:  NOTE: Ifany person decides 10 appeal any decision made by the City Commission with respect to any matter considered at this meeting or hearing, he/she will need a record ofthe proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (F.S. $286.0105)    CITY OF FORT MEADE, FLORIDA FOR MEETING OF JANUARY 9, 2024  STAFF REPORT AGENDA ITEM 5-A  SUBJECT:  Appreciation of Service Year 2023 as Mayor - Mayor James Watts  BACKGROUND:  Mayor Watts was appointed to serve as Mayor for the year 2023.  City staff would like to express their deepest appreciation for your service as Mayor in 2023.  FISCAL IMPACT: None.  RECOMMENDATION:  Receive the Appreciation of Service as Mayor for the Year 2023.  MOTION: Receive the Appreciation of Service as Mayor for the Year 2023.  Created/Initiated by: Melissa Cannon 12/21/2023 Final Approval by: Maria Sutherland    CERTIFICATE OF APPRECIATION  ISH HEARBY AWARDED TO  Mayor James Watts  FOR DISTINGUISHED SERVICE TO THE PEOPLE IN 2023AS  MAYOR OF THE CITY OF FORT MEADE  ISTORIC FORTO  x  SIGNED, Maria Sutherland, Interim City Manager  January 9, 2024  FORT  -  06  9)    OATH OF OFFICE  I,Jaret Landon Williams, do solemnly swear thatI I  will support, protect  and defend the Constitution and Government of the  United States and of the  State of Florida and ofthe Charter and Ordinances of  the City of Fort Meade,  Florida: That I am duly qualified to hold office under  the Constitution of the  State and the Charter of the City of Fort Meade and that  Iwill faithfully  perform the duties of City Commissioner to the best of  my ability, sO help me God.  This is the 9th day of January 2024.  Jaret Landon Williams, City Commissioner  Attest:  Honorable Judge, Cassandra L. Denmark    CITY OF FORT MEADE, FLORIDA FOR MEETING OF JANUARY 9, 2024  da  STAFF REPORT AGENDA ITEM 7-A  SUBJECT:  City Commission approval of Resolution R24-01 appointment of Mayor and Vice Mayor.  BACKGROUND: Meade Charter:  Each year the City Commission appoints a Mayor and Vice Mayor for the new year per the City of Fort Sec. 15. Mayor-Commissioner -Election; duties; compensation; vice-mayor commissioner. The city commission shall at each annual meeting on the first Tuesday in January, in each year, elect one of its members mqpor-commissioner of the city. In case the members of the city commission are unable to agree withinf five days after time fixed/ herein for electionofar mapor-commissioner, then such office shall be chosen by lot. Such mayor-commissioner shall preside at all meetings of the commission, when present, and shall represent the city upon public occasions; shall sign all contracts involving over $300.00, all deeds of conveyance, bonds and other obligations ofthe cityrequiredi to be executed! by andi in the named ofthe city. He shall have no veto power but shall entitled to vote on all matters coming before the commission for disposition, where not disqualified on account of interest. He shall receive, in addition to his per diem as commissioner, for attending meetings of the commission, a salary of $20.00 per month for his services as mgyor-commissioner, int the temporaryabsence. ofthe mapor-commisionera: vice mgorcommisimershat. bec designatedby the city commission who. shall perform the dutiesoft the pommainranwieNs  prorate compensation. RECOMMENDATION:  Approve Resolution R24-01 and appoint a Mayor and Vice Mayor for 2024.  MOTION: Move to Approve Resolution R24-01 and appoint a Mayor and' Vice Mayor for 2024.  Created/Initiated by: Melissa Cannon 12/21/2023 Final Approval by: Maria Sutherland    2024 MAYOR/VICE MAYOR ELECTIONS  MAYOR WATTS WILL OPEN THE FLOOR FORI NOMINATIONS OF MAYOR FOR THE  YEAR 2024  INOMINATE MOTION/2ND  AS MAYOR FOR THE YEAR 2024  MAYOR WATTS WILL OPEN THE FLOOR: FOR NOMINATIONS FOR VICE MAYOR  INOMINATE MOTION/2ND  AS VICE MAYOR FOR THE YEAR 2024  ATTHIS TIME THE MEETING WILL BE TURNED OVER TOI MAYOR AND THE REGULARLY SCHEDULED COMMISSION MEETING WILL RESUME.    RESOLUTION R24-01  A RESOLUTION OF THE CITY OF FORT MEADE, FLORIDA; DESIGNATING MAYOR AND VICE MAYOR OF THE CITY OF FORT MEADE, FLORIDA EPECTIVEJANUARY 9, 2024.  NOW BEITI RESOLVED BY7 THE CITY COMMISSION OF THE CITY OF FORT  MEADE, FLORIDA:  Section 1. The Honorable  City Commissioner, is hereby  designated Mayor oft the City of Fort Meade, Florida, effective January 9, 2024, to serve at the pleasure of the City Commission in accordance with the provisions of the Charter of the City of  Fort Meade.  Section 2. The Honorable  City Commissioner, is hereby  designated Vice Mayor of the City of Fort Meade, Florida, effective January 9, 2024, to serve at the pleasure of the City Commission in accordance with the provisions of the Charter of the City  ofFort Meade.  INTRODUCED, PASSED AND RESOLVED by the City Commission of the City of  Fort Meade, Florida, in regular session, this gthd day of. January 2024.  CITY OF FORT MEADE, FLORIDA  Mayor  ATTEST:  APPROVED:  Melissa Cannon, Deputy City Clerk APPROVED AS TO FORM AND CORRECTNESS:  Maria Sutherland, Interim City Manager  Christopher Berg, City Attorney    CITY OF FORT MEADE, FLORIDA FOR MEETING OF JANUARY 9, 2024  Ba  STAFF REPORT AGENDA ITEM 10-A  SUBJECT:  MinutesofDecember 12, 2023, Regular Commission Meeting and Minusofhemk2l.,2,  Special Commission Meeting. BACKGROUND:  The commission held a Regular Commission Meeting onl December 12, 2023, and a Special Meeting on December 21, 2023, in commission chambers 8 W. Broadway St., Fort Meade, FL.  FISCAL IMPACT: None.  RECOMMENDATION:  Approve the Minutes of December 12, 2023, Regular Commission Meeting and Minutes of  December 21, 2023, Special Commission Meeting  MOTION: Move to approve the Minutes of December 12, 2023, Regular Commission  Meeting and Minutes of December 21,2023, Special Commission Meeting  Created/Initiated by:  Melissa Cannon 1/4/23  Final Approval by: Maria Sutherland    MINUTES CITY OF FORT MEADE REGULAR CITY COMMISSION MEETING TUESDAY, DECEMBER 12, 2023  A Regular Meeting of the Fort Meade City Commission was held on Tuesday, December 12, 2023, at 6:00 P.M. at Commission Chambers, 8 W. Broadway Street, Fort Meade, Florida, and  via Zoom Virtual Meeting. CALLTOORDER  1.  The Meeting was called to order at 6:20 PM by Mayor Watts  2.  ROLLCALL: Mayor Vice Mayor Commissioner Commissioner Staff Present Asst. City Manager City Attorney Deputy City Clerk Human Resources Director Comptroller  James Watts Robert Elliott Petrina McCutchen James Possum Schaill  Present Present Present Present  Maria Sutherland Chris Berg Melissa Cannon Cherie Kercher Mary Dimitroff  Present Present Present Present Present  Also present was PCSO Sgt. Earnest Fulcher INVOCATION, ANDI PLEDGE TOTHE FLAG  3.  Mayor Watts led the invocation. Mayor Watts led the pledge to the flag.  4.  ADDITIONS AND/OR DELETIONS  A. Add Special Presentation to the Fort Meade City-Wide 80th Mission Anniversary to Galileee Missionary Baptist Church and Beulah Baptist Church to be presented to Ms. Motion Vice Mayor Elliott, second Commissioner Schaill to add item 5-B to the Motion to add item 5-B to the agenda passed by a unanimous vote of4-0.  Sharon Barfield, President.  agenda.  5.  PRESENTATIONS/AWARDS/REPORTS  A. Swear in Mr. Samuel Berrien for City Commissioner Seat #5  Honorable Judge JeffMcKibbens presented Mr. Samuel Berrien with the Oath ofOffice  as he was sworn in as Fort Meade City Commissioner Seat 5.    City of Fort! Meade, Florida Regular City Commission Meeting December 12, 2023 Page2  The Commission welcomed Mr. Berrien to the City Commission. Missionary Baptist Church and Beulah Baptist Church.  B. Special Presentation to the Fort Meade City-Wide 80th Mission Anniversary to Galileee  Mayor Watts presented Ms. Barfield and Mr. Wilcher with a plague for Galilee Missionary Baptist Church and Beulah Baptist Church and thanked them for their service to the Fort Meade City-Wide Missionary 80th Anniversary.  6.  PUBLIC FORUM:  Citizen comments for items not on the agenda (3-minute maximum length).  Ms. Rebecca Schemp, Art Club teacher for Lewis Annawoodbury Elementary,115 S. Oak Ave., Fort Meade, along with students Paislie, Caroline, and Kaylee requested a donation for the Motion Vice Mayor Elliott, second Commissioner Schaill to donate $250.00 to Lewis Motion to donate $250.00 to Lewis Annawoodbury Art Club passed by a unanimous vote Mr. Curtis Bankston, 1400 Hwy 17N, asked thatVice Mayor Elliott explain the cmhp proceeds  Disney Epcot Art Festival field trip in February 2024.  Annawoodbury Art Club.  of5-0.  before the end of the meeting. PUBLIC HEARINGS:  7.  Open Public Hearings on the following items:  A. PUBLIC HEARING: Second and Final Reading Ordinance 2023-19 Voluntarily Annexing Property into the City of Fort Meade - Melissa Cannon Interim City Manager Sutherland read the title to Ordinance 2023-19.  Mayor Watts opened the public hearing. With no one wishing to speak, Mayor Watts closed  the publichearing.  Motion Vice Mayor Elliott, second Commissioner Schaill to adopt Ordinance 2023-19 Motion to adopt Ordinance 2023-19 Voluntarily Annexing Property into the City of  Voluntarily Annexing Property into the City of Fort Meade. Fort Meade passed by a unanimous vote of5-0.  B. PUBLIC HEARING: Second and Final Reading Ordinance 2023-20 Voluntarily Annexing Property into the City of] Fort Meade - Melissa Cannon    City ofF Fort Meade, Florida Regular City Commission. Meeting December 12, 2023 Page3 3  Motion Vice Mayor Elliott, second Commissioner Berrien to adopt Ordinance 2023-20 Motion to adopt Ordinance 2023-20 Voluntarily Annexing Property into the City of  Voluntarily Annexing Property into the City of Fort Meade. Fort Meade passed by a unanimous vote of 5-0.  8.  CONSENT AGENDA:  A. Minutes of November 14, 2023, Regular Commission Meeting, Minutes of the November 27, 2023, Canvassing Board Meeting, November 28, 2023, Canvassing Board Meeting, and Minutes ofNovember 29, 2023, Special Commission Meeting-  Melissa Cannon agenda.  Motion Commissioner McCutchen, second Vice Mayor Elliott to approve the consent  Motion to approve the consent agenda passed by a unanimous vote of5-0.  9.  NEW BUSINESS:  A. Fort Meade Community Health Care Donation Request - Melissa Cannon  Motion Commissioner McCutchen, sécond Vice Mayor Elliott to approve the donation request of the Fort Meade Community Health Care Board in the Motion to approve the donation request of the Fort Meade Community Health Care Board in the amount of $2,925.18 passed by a unanimous vote  amount of $2,925.18.  of5-0.  B. Audit Engagemént Letter for Purvis Gray & Company - Mary Dimitroff  Motion Vice Mayor Elliott, second Commissioner Schaill to approve the audit engagement Ietter for Purvis Gray & Company for the City-Wide and Motion to approve the audit engagement letter for Purvis Gray & Company for the City-Wide: and CRA audits forl FY ended 2023 passed by a unanimous  CRA audits for FY ended 2023.  vote of 5-0.  C. RFQ23-01 Engineering Services - Maria Sutherland  Motion Commissioner Berrien, second Commissioner Schaill to approve the Motion to approve the issuance of RFQ 23-01 for Engineering Services  issuance of RFQ 23-01 for Engineering Services.  passed by a unanimous vote of5-0.    Cityo ofFort! Meade, Florida Regular City Commissionl Meeting December 12,2023 Page4  D. Budget adjustments to clear up post FY reimbursement requests for Main Street Fort Meade and Fort Meade Chamber ofCommerce- - Mary. Dimitroff  After much discussion, Motion Vice Mayor Elliott, second Commissioner Schaill to deny the requests for reimbursement from Main Street Fort Meade and Fort  Meade Chamber ofCommerce.  Motion to deny the requests for reimbursement from Main Street Fort Meade and Fort Meade Chamber of Commerce passed by a vote of4-1 with Commissioner  Berrien opposed.  10. CITY ATTORNEY COMMENTS:  City Attorney Berg stated that he is finalizing the negotiations of the city manager employment agreement with Mr. Pat Oman and stated they are very close. Mr. Bergpassed the out the contract to the commission for review and went over the requests of Mr. Oman stating he has requested moving expenses and additional time to find living arrangements inside the city, cost of living raises and retirement, and has expressed a possible early start date ofJ January 2151. The commission asked many questions which Mr. Berg answered. Mr. Berg asked for direction Motion Vice Mayor Elliott to approve the contract agreement with the moving expenses not Motin to approve the contract agreement with the moving expenses not to exceed $5,000.00, Motion Mayor Watts, second Vice Mayor Elliott to bring the contract for approval to the Motion to bring the contract for approval to the Special Meeting on December 21, 2023, passed by a vote of3-2with Commissioner McCutchen and Commissioner Berrien opposed.  on how to proceed.  toe exceed $5,000.00, cost of living and retirement.  cost of living and retirement passed by a unanimous vote of5-0.  Special Meeting on December 21,2023.  11. CITY MANAGER COMMENTS:  Ms. Sutherland stated that she would liket to address comments that have been expressed regarding the finance department and the lack of managerial time management and not producing a "budget book". Ms. Sutherland stated she was not hired for finance therefore cannot be counted in the finance department and that the when the "budget book" was produced there were 949 hours of comp time earned for the finance director over4yearst to create thel budget books. The commission recently denied comp time for all current employees. Ms. Sutherland stated that there have been 3e employees resign fromi the finance department and 31 new employees hired requiring the training of6 people over 2 years therefore there hasn't been any time to create the pretty budget book as  before.    City ofFort! Meade, Florida Regular City Commission! Meeting December 12, 2023 Pages 5  Ms. Sutherland stated that with turnover other employees have to pick up other duties resulting in  delay ofsome duties.  12. CITY COMMISSION COMMENTS:  A. Commissioner Schaill - Welcomed Commissioner Berrien back to the Commission. B. Commissioner McCutchen - Welcomed Commissioner Berrien back as well. Commissioner McCutchen asked what the emergency water repairs. Ms. Sutherland stated that they were C. Commissioner Berrien - asked if the city was aware of the DEP grant funding due next week. Ms. Sutherland stated the Tommy King has been working with Mittauer on this grant. D. Vice Mayor Elliott - stated in response to Mr. Bankston's question regarding the proceeds from the sale ofthe cmhp, the ordinance ist toj protect the funds, requifing commission approval E.I Mayor Watts - welcomed Commissioner Berrien back and thanked the commission and Vice  able to cap offt the line and not replace it.  to be used.  Mayor Elliott for his years of service on the commission.  13. STAFF REPORTS: 14. UPCOMING MEETINGS:  Mayor Watts announced the upcoming méetings.  A. December: 21, 2023, Special Cify Commission Meeting at 6:00 PM B.. January 9, 2024, Regular City Commission Meeting at 6:00 PM  15. ADJOURNMENT  There being no further business to conduct, Motion Vice Mayor Elliott, second Commissioner Schaill to adjourn the Regular Commission meeting of December 12, 2023,  at7 7:43 PM.  Motion to adjourn passed by unanimous vote of5 5-0.  ATTEST:  James Watts, Mayor  Melissa Cannon, Deputy City Clerk    MINUTES CITY OF FORT MEADE SPECIAL CITY COMMISSION MEETING THURSDAY,DECEMBEK 21,2023  A Special Meeting of the Fort Meade City Commission was held on Thursday, December 21, 2023, at 6:00 P.M. at Commission Chambers, 8 W. Broadway Street, Fort Meade, Florida, and  via Zoom Virtual Meeting. CALLTOORDER:  1.  The Meeting was called to order at 6:00 PM by Mayor Watts.  2.  ROLLCALL: Mayor Vice Mayor Commissioner Commissioner Commissioner *arrived at 6:30 pm Staff Present Asst. City Manager City Attorney Deputy City Clerk Customer Service Supervisor  James Watts Robert Elliott Petrina McCutchen James Possum Schaill Samuel Berrien  Present Present Absent Present Present*  Maria Sutherland Chris Berg Melissa Cannon Danelle Holder  Present Present Present Present  3.  INVOCATION AND PLEDGE TOTHE FLAG  Mayor Watts led the invocation. Mayor Watts led the pledge to the flag.  4. 5.  ADDITIONS AND/OR DELETIONS PRESENTATIONSAWARDSREPORIS  Ms. Maria Sutherland presented Vice Mayor Elliott with a gavel plaque and certificate of appreciation for his 26 years of dedicated service to the City of] Fort Meade as  Commissioner/mMlayor:  Mayor Watts called recess at 6:07 pm to wait for Commissioner Berrien to arrive. Mayor  Watts reconvened the meeting at 6:22 pm.  6. 7.  PUBLIC FORUM: PUBLIC HEARINGS:  Citizen comments for items not on the agenda (3-minute maximum length).  Open Public Hearings on the following items:    City ofFortN Meade, Florida Special City Commission: Meeting December: 21,2023 Page2  A. PUBLICHEARING: Second and Final Reading Ordinance 2023-24 City Mobile Home  Park Proceeds Fund- - Maria Sutherland  Attorney Berg read the title to Ordinance 2023-24. Mayor Watts opened the public hearing. Motion Vice Mayor Elliott, second Commissioner Schaill to adopt Ordinance 2023-24  With no one wishing to speak, Mayor Watts closed the public hearing.  on 2nd and final reading.  Motion to adopt Ordinance 2023-24 passed by a unanimous vote of3-0.  8. 9.  CONSENT AGENDA: NEW BUSINESS:  Mayor Watts called recess at 6:24 to continue waiting on Commissioner Berrien to arrive. Commissioner Berrien arrived and Mayor Watts reconvened the meeting at 6:30 pm. Mayor Watts stated that the commission went through items 1-8a and asked Commissioner Berrien ifb he had any questions on those items and Mr. Berrien replied he had no questions.  A. City Manager Contract - Christopher Berg /  Attorney Berg presented the commission,with the final proposed contract with Mr. Oman with a start date of. January 21, 2024,with the terms discussed. Mr. Berg explained the Commissioner Berrien asked,Mr. Berg ifhe looked into IMCA for a potential temporary Motion Vice Mayoy) Elliott, second Commissioner Schaill to offer the contract for Motion to offer the contract for the position of city manager to Mr. Pat Oman passed by a unanimous vote of 4-0. Commissioner Berrien stated he voted yes to the contract with Mr. Oman but is opposed to not allowing the next commissioner to  termination clause due to concerns,  city manager candidate. Discussion ensued. the position of city manager to Mr. Pat Oman.  have thes same opportunity.  10. CITY ATTORNEY COMMENTS:  Attorney Berg stated he would do a deeper divei into the State Statute Form 61 Financial Disclosure Attorney Berg stated that a resolution will be required for the retirement account for Mr. Oman. Motion Vice Mayor Elliott, second Commissioner Berrien to bring back and address Form 6and the resolution for the retirement account to the next commission meeting.  at the next meeting.    City of Fort Meade, Florida Special City Commission Meeting December 21,2023 Page3  Motion to bring back and address Form 6 and the resolution for the retirement account to  the next commission meeting passed by a unanimous vote of4-0.  11. CITY MANAGER COMMENTS: None 12. CITY COMMISSION COMMENTS:  A. Commissioner Schaill thanked everyone for being here tonight. Commissioner Schaill stated that he really thinks the commission made the right decision tol hire Mr. Oman as city manager. B. Commissioner Berrien thanked Vice Mayor Elliott for the service he has provided to this community for 26 years and as Judge McKibbins says "stepping up and giving your time to C. Vice Mayor Elliott stated that he has submitted his letter of resignation effective December 29, 2023, due to the new law regarding Form 6, stating that it is atotal invasion of privacy. Vice Mayor Elliott stated he has enjoyed his 26 years of service and thanked everyone for the D. Mayor Watts thanked Vice Mayor Elliott for his service, thanked everyone for being here  other services is ai noble thing" SO thank you for giving us those 26 years.  opportunity.  tonight and welcomed Commissioner Berrien back/  13. STAFF REPORTS: 14. UPCOMING MEETINGS:  Mayor Watts announced the upcoming meetings.  A. January 9, 2024, Regular City Commission Meeting at 6:00 PM B. February 13, 2024, Regular City Commission Meeting at 6:00 PM  15. ADJOURNMENT  There being no further business to conduct, Motion Vice Mayor Elliott, second Commissioner Berrien to adjourn the Special Commission meeting of December 21,2023,  at 6:59 PM.  Motion to adjourn passed by unanimous vote of4-0.  ATTEST:  James Watts, Mayor  Melissa Cannon, Deputy City Clerk    CITY OF FORT MEADE, FLORIDA FOR MEETING OF JANUARY 9, 2024  STAFF REPORT AGENDA ITEM 10-B  SUBJECT:  City Commission appointment of representative of the City ofFort Meade to the Property & Casualty Board ofDirectors andt the Groupl Health Trust Board ofDirectors with Public Risk Management tofFlorida(PRM).  BACKGROUND:  With the hiring ofMs. Kaylal Roberts, Employee Relations Manager, the commission will need to appointa a  representative and an alternate oft the city to serve on both PRM boards.  Article 6-1 Board of Directors ofthe Pool  6.1. Thel Board: There is hereby established al Board of Directors (sometimes hereinafter referred to as the "Board")ofthel Pool. Eachl Members shall appoint one (1)person toi represent that body (the' Representative") ont thel Board ofDirectors along with another person to serve as an alternate representative (the "Alternate") when thel Representative is unable to carry out that Representativesduties: The Representative: and Alternate shall be appointed in writing by the governing body oft the Member and a copy oft the written appointment shalll bej provided to thel Executivel Director ofthel Pool. Once such appointments are madel knowni to thel Pool, thej persons appointed shall remain in office until the Pool receives evidence in writing ofthe appointment of other persons by the Member's governing body. The Representative and Alternate selected must be an 6.5. Representatives: The Representative selected by the Member shall serve until a successor has been selected. Thel Representative chosen by the Member may be removed at any time by the vote oft the Member's governing body. Int the event that a vacancy occurs int thej position of Representative or Alternate selected by the governing body ofa Member, that body shall appoint a successor in writing within 60 days of such vacancy occurring. The failure of a Member to select a Representative or the failure of that person to participate shall nota affect the spomsibiliescrawisolal Member under this Intergovemmental. Agreement.  employee, an appointed official or elected official oft the entity.  RECOMMENDATION:  Appoint Kayla Robertson as designated member and Kelsy Kitka as alternate member to the Property & Casualty Board ofl Directors and the Group Health Trust Board ofDirectors with PRM. MOTION: Move to Appoint Kayla Robertson as designated member and Kelsey Kitka as alternate member to thel Property & Casualty Board ofDirectors and the Group Health Trust Board of Directors  with PRM.  Created/Initiated by: Melissa Cannon 1/3/2024 Final Approval by: Maria Sutherland    City ofFort Meade 8West Broadway Avenue-P.O.1 Box 856 Fort Meade, Florida 33841-0856 6.255.100-86.285124 wwwcipolormeade.com  ORTMEADE  January 9, 2024  DESIGNATION OF BOARD MEMBERS  Robbie L. Chartier, Executive Director 3434 Hancock Bridge Pkwy, Suite 203 Fort Myers, FL 33903  Re: Board of Directors - Property & Casualty (P&C) Designation of Member and Alternate City ofFort Meade, Florida  Dear Ms. Chartier:  Please accept this letter as our notification to Public Risk Management of Florida ofa change in designated Member for Fort Meade to the Property & Casualty Board of Directors. Weare requesting that the following individuals be appointed as the designated Member and  Alternate:  Member: Alternate:  Kayla Robertson, Employee Relations Manager Kelsey Kitka, Finance Assistant  Upon your receipt hereof, should you have any question, please do not hesitate to contact  Interim City Manager, Maria Sutherland at 863-285-1100.  Sincerely,  Mayor    City ofFort Meade 8West Broadway Avenue. P.O. Box 856 Fort Meade, Florida 33841-0856 863.285.1 1100.863.285.1124 www.ipollorumeadecom  January 9, 2024  DESIGNATION OF BOARD MEMBERS  Robbie L. Chartier, Executive Director Public Risk Management of Florida 3434 Hancock Bridge Pkwy, Suite 203 Fort Myers, FL: 33903  Re: Board of Directors - Group Health Trust Designation ofl Member and Alternate City of Fort Meade, Florida  Dear Ms. Chartier:  Please accept this letter as our notification to Public Risk Management of Florida ofa change in designated Member and Alternate Member for Fort Meade to the Group Health Trust Board ofDirectors. The City Commission voted unanimously to appoint the following individuals as  the designated Member and Alternate:  Member: Alternate:  Kaylal Robertson, Employee Relations Manager Kelsey Kitka, Finance Assistant  Upon your receipt hereof, should you have any question, please do not hesitate to contact  Interim City Manager Maria Sutherland at 863-285-1100.  Sincerely,  Mayor    CITY OF FORT MEADE, FLORIDA FOR MEETING OF JANUARY 9, 2024  STAFF REPORT AGENDA ITEM 10-C  SUBJECT:  Street Closing for Moonlight & Music on Main Street Event  BACKGROUND:  On Friday, April 5, 2024, the Fort Meade Chamber of Commerce is sponsoring "Moonlight & Music",a jazz event in conjunction with the Polk Arts Alliance, City of Fort Meade, and Fort Meade Women's Club on Main Street and is requesting to close West Broadway St. from 4:00 PM to 9:00 PM  United States FL- Polk Co. Downtown Fort Meade o  Fort Meade Fire Department e Fort Meade  Langford St NW  Langford St NW  +  Citize Bank  Fort Meade Historical Museur  Fast & Friendly Pharmacy Burger King  HelpofF - t Meade  Computer Repair Near Me  Magnolia St SW You Be Sweet Bakery a  The needed permits will be applied for with Commission approval.  FISCAL IMPACT/FUNDING SOURCE: No fiscal impact to the city RECOMMENDATION: Music on Main Street Event  Approve Resolution R24-02 street closing on W. Broadway as shown above for the Moonlight & MOTIONS: Approve Resolution R24-02 street closing on W. Broadway as shown above for  the Moonlight & Music on Main Street Event Created/Initiated By: Melissa Cannon 1/5/2024 Final Approval By: Maria Sutherland, Interim City Manager  Date  Initials    RESOLUTION R24-02  A RESOLUTION OF THE CITY OF FORT MEADE, FLORIDA; AUTHORIZING THE EXECUTION OF A POLK COUNTY TEMPORARY ROAD CLOSING PERMIT APPLICATION. WHEREAS, Fort Meade Chamber of Commerce desires to use City, County and State Roads from Hwy 17Wto Tecumseh Ave for Moonlight & Music  on Main Street Event to be held on Friday, April 5, 2024: and  WHEREAS, the City of Fort Meade will accept responsibility for the rights- of-way within the City's corporate limits pursuant to the terms of the Request of  Temporary Closing (see attachment marked Exhibit' "A").  NOW BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF FORT Section 1. The City Manager and Polk County Sergeant for Fort Meade are hereby authorized to execute the Request for Temporary Closing of County Road and  MEADE, FLORIDA:  they agree to the terms thereof.  Section 2. This Resolution shall take effect immediately upon passage. DONE AND RESOLVED by the City Commission of the City of Fort Meade,  Florida, in regular session, this 9h day of January 2024.  ATTEST:  CITY OF FORT MEADE, FLORIDA  Melissa Cannon, Deputy City Clerk APPROVED AS TO FORM AND CORRECTNESS:  Mayor  APPROVED:  Christopher Berg, City Attorney  Maria Sutherland, Interim City Manager    CITY OF FORT MEADE, FLORIDA FOR MEETING OF JANUARY 9, 2024  STAFF REPORT AGENDA ITEM 10-D  SUBJECT:  Street Closing for Fort Meade Showcase of the Arts Event  BACKGROUND:  On Saturday, March 16, 2024, the Fort Meade Chamber ofCommerce is sponsoring "Fort Meade Showcase ofthe. Arts Event", in conjunction with Bartow Con LLC, City ofFort Meade, and Main Street Fort Meade  and is requesting to close West Broadway St. from 7:30 am - 6:301 PM  United States FL Polk Co. Downtown Fort Meade o  Fort Meade Fire Department o Fort Meade  Langford St NW  Langford St NW  +  Citize Bank  Fort Meade Historical Museur  Fast & Friendly Pharmacy Burger King  Helpoff Meade  Computer Repair Near Me  Magnolia St SW You Be Sweet Bakery  The needed permits will be applied for with Commission approval.  FISCAL IMPACT/FUNDING SOURCE: No fiscal impact to the city RECOMMENDATION: Showcase of the Arts Event  Approve Resolution R24-03 street closing on W. Broadway as shown above for the Fort Meade  MOTIONS: Approve Resolution R24-03 street closing on W. Broadway as shown above for  the Fort Meade Showease of the Arts Event Created/Initiated By: Melissa Cannon 1/5/2024 Final Approval By: Maria Sutherland, Interim City Manager  Date  Initials    RESOLUTION R24-03  A RESOLUTION OF THE CITY OF FORT MEADE, FLORIDA; AUTHORIZING THE EXECUTION OF A POLK COUNTY TEMPORARY ROAD CLOSING PERMIT APPLICATION. WHEREAS, Fort Meade Chamber of Commerce desires to use City, County and State Roads from Hwy 17 Wto Tecumseh Ave for the Showcase of the Arts on Main Street Event to be held on Saturday, March 16, 2024: and WHEREAS, the City of Fort Meade will accept responsibility for the rights- of-way within the City's corporate limits pursuant to the terms of the Request of  Temporary Closing (see attachment marked Exhibit "A").  NOW BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF FORT Section 1. The City Manager and Polk County Sergeant for Fort Meade are hereby authorized to execute the Request for Temporary Closing of County Road and  MEADE, FLORIDA:  they agree to the terms thereof.  Section 2. This Resolution shall take effect immediately upon passage. DONE AND RESOLVED by the City Commission of the City of Fort Meade,  Florida, in regular session, this 9h day of. January 2024.  ATTEST:  CITY OF FORT MEADE, FLORIDA  Melissa Cannon, Deputy City Clerk APPROVED AS TO FORM AND CORRECTNESS:  Mayor  APPROVED:  Christopher Berg, City Attorney  Maria Sutherland, Interim City Manager    CITY OF FORT MEADE, FLORIDA FOR MEETING OF JANUARY 9, 2024  STAFF REPORT AGENDA ITEM 11-A  SUBJECT:  Update on State of Florida Appropriations for Fire Apparatus  BACKGROUND:  For fiscal year 23/24, The City of Fort Meade received state appropriations in the amount of $1,000,000.00 for fire apparatus. These appropriations were intended to be utilized to reimburse the cost ofthet two(2)Toyne Engines that were paid for out of ARPA funds. These two(2)E Engines were unable to be covered by this appropriation per the State of Florida due to the Engines being delivered and paid for before the State of Florida Budget fiscal year budget took effect. This was due to the manufacturer having to deliver and receive their funds to make room for other apparatus The commission also approved the purchase of the Toyne Tender/Pumper that will be delivered this spring approx. April-May 2024. The cost ofthis contract is $642,752.83 with one commission approved change order of$18,813.00 for a total cost oft the apparatus $661,565.83. To be able to utilize this apparatus for fire suppression needs all the NFPA and ISO required equipment must be in place on the apparatus. When the apparatus contract was negotiated and signed in October 2022 no equipment was funded or quoted for the apparatus during the specification process. This left current staff with an issue of the unbudgeted capital expense to The current Fire Department and City Staff had worked tirelessly negotiating to obtain approval to use the remaining balance of the appropriation in the amount of $338,434.17 for all the required equipment to stock the apparatus for use. Fire Department staff have recently received documentation in writing from our contract manager that the City of Fort Meade is allowed to use  builds.  stock the truck for service.  all remaining funds for all the required equipment needed for the apparatus.  FISCALIMPACT:  No fiscal impact to the City of Fort Meade as the remaining balance of this appropriation will be  utilized for the purchasing of the required equipment.    RECOMMENDATION:  Staff request a motion and approval to allow staff to utilize the remaining balance of the Fire Apparatus $1,000,000.00 appropriation to procure and purchase the required equipment to utilize  the apparatus for service.  MOTION:  Motion to approve city staff to utilize the remaining balance of the State of Florida $1,000,000.00 fire apparatus appropriation for the purchase ofall the required and needed  NFPA and ISO equipment.  Initiated/Created by: Matthew Zahara 12/28/2023.  Approval by: Maria Sutherland  2    CITY OF FORT MEADE, FLORIDA FOR MEETING OF JANUARY 9, 2023  STAFF REPORT AGENDA ITEM 11-B  SUBJECT:  Surplus of the City of Fort Meade's 2006 Pierce Contender Engine/Pumper  BACKGROUND:  Inl FY22-23 this Commission approved the purchase ofa total ofthree (3) fire apparatus. Two( (2) Engines (Pumpers) which have already been delivered and placed in service. The third apparatus isa Tender/Pumper that is expected to be ready for delivery and placed in service approximately April- May 2024. These purchases were approved and were to serve as a replacement for an ageing fleet that had been a source of extensive out ofs service times and expensive maintenance. There are three (3) typical ways in which municipalities generally are able to utilize these Consignment- A brokerage company is contracted by the city to post the apparatus for sale, advertise and deliver to buyer once sold. These companies are online companies and they charge the highest fees. These fees are on average 10% - 15% of the purchase price plus shipping cost. These apparatuses sit for much longer periods of time and remain the property of the city, while continually incurring cost and space during this process. Industry research has revealed these Wholesale Buyers - Based on the condition of the apparatus, age and features these companies offer a firm price and ifa agreed on by the commission and accepted, a contract is signed, and the Government Fleet Auction - These are generally used for older out of service or near the end- of-life apparatus that cannot be refurbished or used in the fire service at all. These generally bring Trade For Training - Local Fire Academies such as Ridge Vo Tech and Soth Florida State College will trade the value ofthe apparatus for training cost credit. Although in some instances this may be appropriate, the price is usually the lowest of all the dollar-for-dollar monetary values. After researching and speaking with dealers, brokers, local fire academies and local government auctions, I highly recommend selling the 2006 Pierce Contender Commercial Cab Engine to a  apparatuses to obtain monetary value back to the city.  apparatus may not be sold for 18-24 months depending on the national market.  apparatus is then paid for and scheduled for pick up.  much lower prices but are the only option for these types of apparatus.  wholesale buyer. FISCAL IMPACT:  1    The selling oft this apparatus will have a positive fiscal impact to the City of] Fort Meade budget.  RECOMMENDATION:  Staff recommend deeming surplus property, obtaining prices, and selling the 2006 Pierce  Contender to a wholesale dealer for the highest offer.  MOTION:  Motion to surplus and allow city staff to seek wholesale price offers from emergency vehicle wholesale dealers and bring back to commission for approval on1 the sales price.  Initiated/Created by: Matthew Zahara 12/28/2023.  Approval by: Maria Sutherland  2    CITY OF FORT MEADE, FLORIDA FOR MEETING OF JANUARY 9, 2023  STAFF REPORT AGENDA ITEM 11-C  SUBJECT:  Surplus oft the City of Fort Meades' 1987 Ford Tender/ /1986 Ford FMC Engine (Fire Department).  BACKGROUND:  InFY22-23 this Commission approved the purchase ofat total of three (3) fire apparatus. Two( (2) Engines (Pumpers) which have already been delivered and placed in service. The third apparatus isa Tender/Pumper that is expected to be ready for delivery and placed in service approximately April- May 2024. These purchases were approved and were to serve as a replacement for an ageing fleet that had been a source of extensive out of service times and expensive maintenance. These two-apparatus listed due to their age and condition were to be taken out ofservice and since have There are three (3) typical ways in which municipalities generally are able to utilize these Consignment Brokerage - A brokerage company is contracted by the city to post the apparatus for sale, advertise and deliver to buyer once sold. These companies' fee is on average 10%-1 15% ofthe purchase price plus shipping cost. These apparatuses sit for much longer periods of time and remain the property of the city, while continually incurring cost and space during this process. Industry research has revealed these apparatuses may not be sold for 18-24 months depending on the national market. No brokerage companies are taking apparatus currently that are over 25 years Wholesale Buyers - Based on the condition of the apparatus, age and features these companies offer a firm price and ifagreed on by the commission and accepted, a contract is signed, and the Government Fleet Auction = These are generally used for older out of service or near the end- of-life apparatus that cannot be refurbished or used in the fire service at all. These generally bring Trade For Training - Local Fire Academies such as Ridge Vo Tech and South Florida State College will trade the significantly reduced value ofthe apparatus for training cost credit. Although in some instances this may be appropriate the price is usually the lowest of all the dollar-for-dollar  been as they were unsafe to continue to operate and serve for fire suppression.  apparatuses to obtain monetary value back to the city.  old.  apparatus is then paid for and scheduled for pick up.  much lower prices but are the only option for these types ofapparatus.  monetary values.    The 1987 Ford FMC Engine had been taken out of service in early 2023 and housed at the city barn. The apparatus is no longer suitable for service due to its age and not being able to be retrofitted to meet NFPA requirements. It has been discussed when taken out of service to keep the apparatus for parades. This is not feasible at this time as the maintenance would be an expense to the citizens of Fort Meade for an apparatus that cannot be used for fire suppression and only The 1987 Tender is no longer safe to use as a fire apparatus and cannot meet current NFPA requirements. This apparatus is being replaced with the Tender/Pumper being delivered in spring After researching and speaking with dealers, brokers, local fire academies and local government auctions, city staff recommend selling 1987 Ford Tender and the 1986 Ford FMC Engine at a  used once a year.  of2024.  government auction to the highest bidder.  FISCAL IMPACT:  No negative fiscal impact on the city budget will be incurred. The selling oft these apparatuses will  have positive income to the City ofFort Meade.  RECOMMENDATION:  Staffrecommend surplus of property, selling the 1987 Ford Tender as well as the 1986 Ford FMC  Engine at government auction to the highest bidder.  MOTION:  Motion to surplus, approve city staff to register and sell the 1987 Ford Tender and the 1986  Ford Engine at government auction to the highest bidder.  Initiated/Created by: Matthew Zahara 12/28/2023.  Approval by: Maria Sutherland  2    CITY OF FORT MEADE, FLORIDA FOR MEETING OF JANUARY 9, 2024  STAFF REPORT AGENDA ITEMII-D  SUBJECT:  Overview ofISO inspection, Fire Department needs assessment and budget update.  (Informational Only) BACKGROUND:  Over the course of the preceding 6-8 months the Fire Department Administration had been direct and clear on the deficiencies and the corrections being taken to correct the Fire Department. This Commission has been made aware of personnel issues affecting response and the need for full- time Fire Department personnel as well as the City ofFort Meades ISO inspection that was in the process of being completed. The recent ISO inspection was performed with staff and Mr. Mark Hager from the ISO office. Although his final report will not be published for some time, this Fire administration had begun to put together an immediate short term strategic plan to begin implementing and correcting these issues prior to this inspection as we were fully aware of the deficiencies. There have been some recent questions and confusion in the City of Fort Meade as to the needs and the state of the department. For full transparency for this Commission and our valued citizens, the Fire Administration wanted to give the background, the steps to mitigate and Fire administration would like to open this dialogue with this Commission as well as the citizens of our community as we progress, to include requirements, cost, funding sources as well as measurables to keep the Commission and the public abreast of improvements or adjustments to  inspection confirmed some emergent issues that have to be corrected.  ai full overview of the cost to correct going forward.  the plan ifneeded. FISCAL IMPACT:  No fiscal impact at this time due to the budget already being approved and inj place for this current fiscal year. There will be a need for an approximate $308,000 budget increase for the coming fiscal year to provide funding to the fire budget for a full 12 months of personnel cost.  RECOMMENDATION:  No specific motion at this time. This is for informational purposes only and to allow  1    Commissioners to ask questions and provide feedback.  MOTION: No motion required at this time as this is for informational purposes only.  Initiated/Created by: Matthew Zahara 12/28/2023.  Approval by: Maria Sutherland  2    1/5/2024  Updateon Needs Assessment 2023/2024 fort Meade Fire Department  Definitions:  Volunteer Firefighter- Firefighter Iis an individual who holds a current and valid.  Volunteer Firefighter Certificate of Completion issued by the Division of State Fire Marshal unders. 633.408, Florida Statutes. These members live inj proximity and respond to the station when a call is received. Volunteer's do not meet the state requirement to be paid and can not serve as a part time or full- Volunteer Firefighter Certificate of Completion issued by the Division of State Fire Marshal under S. 633.408, Florida Statutes. These members do not live in close proximity and must be scheduled toj provide service at the station. exceed 25 hours of work in a 7-day period.  time employee.  Reserve Firefighter- Firefighter Iis an individual who holds a current and valid  Part Time Firefighter- Individual who is fully state certified in Firefighterland II and can be employed as  ar municipal employee and perform firefighting duties. Part time Firefighters can not  2  1    1/5/2024  Definitions continued:  Firefighter Individual whoi is state certified in Firefighter) Iand II andi is hiredi ina a municipal full time Support Member Individual whol has joined the volunteer fire department. Member is eligible tor run calls while  scheduled capacity top provide 24/7 fire and rescue services.  awaiting training but can not function ins a firefighting capacity, therefore isn'tcountedi toward certified usabler manpower and can't contribute to Fire Suppression activities.  NFPA National Fire Protection. Association ISO- Insurance Service Office pay cycles.  Work Period- A designated calendar work period defined by the government employer. ie7,14,21,28  FSLA- Federal Fair labors Standard. Act time career firefighter. expenses.  Stipend Nominal feej paid to Volunteer Firefighters not to exceed 20% of the average salary ofai full- Fire Assessment Thel Fire Special Assessment Feei isaf fee collected to cover a portion of" "Fire" related  3  Definitions continued:  Automatic Aid Automatic aid is assistance that is dispatched automatically by a contractual agreement between Mutual Aid Mutual aidi is assistance thati is dispatched, upon request, by the responding fire department. Usually,  two fire departments, communities orf fire districts.  itis requested upon arrival at the scene. Mutual aid should also be defined by a signed contractual  agreement.  2    1/5/2024  Requirements of Municipal Government * Fire suppression (extinguishment) and prevention (inspections) are required by all incorporated * How thisi is accomplished is up tot the individual city or county as the AHJ (Area Having * The City of] Fort Meade must provide this service from any one source or a combination of sources. * These sources: are city volunteers, city staff (employees) or contract the service out to another * As the full-time volunteer model has been proven to be ineffective in current models and the City of Fort Meade has sought and declined previous Polk County Fire Rescue fire services due to inflated * This model will of course be a large increase in budget, primarily for salaries and wages. Although thei increase in the budget is controlled by the commission with direction from fire and city  municipal governments. Jurisdiction).  agency. ( Polk County in this case)  cost the only current option is to fund and employ full time career staff.  administration and allows citizen input annually.  5  History of the Fort Meade Fire Department  Traditionally all volunteer fire department with 28-30 members.  Majority of volunteer members were employed ini town or were able to leave work to run fire FMFD covered the city limits and the OPA (Outside ProtectionArca). i.e., County Jurisdiction FMFD was funded partially by the general fund and the revenue received from Polk County PolkCounty BoCC terminated this agreement by no fault of the City of Fort Meade and the CoM no longer was responsible for covering this OPA and as such, no longer receive funding MFD was operating off a small budget and as volunteers were lost through attrition and lack off funding the volunteer members had dwindled inj numbers to current state of7 members. This was the point this Commission began looking into and hired a consulting firm to evaluate  and emergency calls for service. BoCCt to cover this OPA. from Polk County BoCC  and report on department deficiencies.  6  3    1/5/2024  Previous Funding Loss  The loss of OPA funding from BoCC caused a shortfall for past administrations to fund Moralwas lost and members began to leave. Through this attrition the experienced members andofficers of the department meant the loss of years of experience leaving.71% of current seyen members with less than two years of service and training. This caused an extremely dangerous environment for not only the citizens we serve but the firefighters themselves. This gaused a catastrophic loss of Firefighters which affects the overall ability of the fire degartment to provide adequate fire protection response and at times no one available to 2017 the City of Fort Meade Commission approved and adopted a fire assessment fee. The fire assessment fee was infended to be a "fee" to help offset the funding shorffalls for fire departments and not intended to fully fund fire departments operating budget.  operating expenditures and stipends for volunteers.  reppond to calls.  This fee is ar non-Ad Volorem "fee" not a' "tax".  7  Initial Assessment  During this fire administrations current tenure, it was immediately evident even before our ISO inspection, rapid and drastic changes would have to be made to ensure Fire Suppression: service were brought back up to adequate levels for the citizens of Fort  Meade.  Training requirements had not been met  Experience, training and competency with new members were at unsafe levels as well as a practice of allowing non-certified members to count toward manpower for Due to the lack of sufficient manpower, calls for service were going unanswered. The city's Automatic Aid response agreement had been terminated with PCFR which reverted FMFD back to a mutual aid agreement whichhad: significantly put the This agreement not being in place and having been terminated meant ifno members were available to respond or request additional resources the call would not get an automatic PCFR response, and the call could possibly go unanswered  reporting purposes. (This was the case for ISOin2019)  citizens of Fort Meade and their properties at risk.  4    1/5/2024  Initial Assessment Cont..  Due to non-full-time personnel coverage, Fort Meade Fire Department can only currently guarantee adequate fire suppression response with the aid of PCFR due to gaps in manpower and coverage. Late summer and early fall of 2023 it was made clear that the City of Fort Meade had two options to improve fire protection services to adequate levels and was reported to city administration and the Commission. 1. Hire and staff full time staff and allow volunteers to subsidize This was presented at budget workshops and discussed. Due to budget shorffalls Fire Department staff were unable to hire and begin building out This continued the inability to provide adequate fire protection services to  2. Contract with Polk County Fire Rescue  this model until February 2024.  the City of Fort Meade for another 4 months.  9  Current Improvements Being Corrected..  Lack of enough adequate personnel to ensure fire suppression coverage to the residents of Fort  Meade. Apparatus Station cascade unit  Outdated and Non NFPA compliant equipment  Non-ISO compliant equipment on apparatus including lack of vital SCBA units Lack of training not meeting ISO and State of Florida requirements NFIRS incident reporting shortfalls effecting proper data collection. Ldck of capital replacement funding to include inflation cost.  No annual fire prevention inspections of commercial buildings as required based on the  joccupancy type.  Noo community risk reduction plan in place  10  5    1/5/2024  Past and Present Steps to Mitigate  Approved and implemented Fire Assessment Fee to help budget shorffalls. (2017) Reached out and obtained Polk County Fire Rescue services proposal. (August 2020 and again in. January 2021) by then City Manager Judd and Fire Chief Eiland. Approved city staff to obtain and update our fire assessment survey as iti is good for 5 years andi it expired in this past fiscal year. This is to obtain new and updated cost for provided service to present to the commission (Spring early Summer 2024). Budget year 22-23 approved Fire Department Administration to begin developing a hybrid model with full time career staff 24/7 subsidized by volunteer members. This was presented at budget workshops for review and approval on the cost associated with the budget including salaries andy wages for this plan When the 23-24 FY fire budget was given back at the director level, the Commission approved the budget and hiring of full-time career firefighters and officers while not fully aware this would only be for two thirds of a fiscal year with severe gaps in fire suppression coverage continuing until corrected. (Proposed budget and approved  budget comparison attached herein).  11  Current City of Fort Meade ISO rating was a 4/4X on a 1-10: scale with 10 being the worst. Last inspection prior to this year was 2019. These inspections are done every three (3) years and are a large part in how insurance companies set insurance These ISO inspections are retro-inspections, meaning the inspection and subsequent report is what has already transpired, been improved or worsened in Fort Meade Fire Department took a huge deduction in 2019 for personnel and training and would not have met the 4 minimum personnel response without counting noncertified members. measured by the amount of manpower we are able to put on scene on a working structure fire. Our current manpower is variable from day to day due to  ROPRE  rates.  the preceding three  ELRAN  (3) years.  Insurance  ISO (Insurance Service Office) Personnel has been improved some, butitis  the staffing limitations.  12    1/5/2024  ISO scale of 1-10  ISO requires all municipal fire departments to show proof from reporting records that at least four (4) fully certified Firefighters were able to respond to a working structure fire from our department. Ifi incapable the ISO score is automatically a' "10", significantly affecting insurance There were over 10 structure fire calls for FMFD in 2023 and not one of them had any more than 5 firefighters available to respond and several barely met the requirement with 4. Luckily not all of these were working and quickly downgraded' to al less significant call and didn't count toward the inspection. There was one structure fire call that had only one member to respond, and he responded from out of town and didn't arrive for 20 minutes. This call was not a Working structure fire but would have made our ISO rating automatically go to a" "10" and ISO estimates insurance rates would have quadrupled. I has been previously made clear by Fire Admin and now ISO that personnel should be our foremost priority.  rates.  13  ISO beings provided forf Fat The classificat Class 0414X Ifthe classifica asingle the appiesto propertiesy with Flowo gpmor lessin community. Wthe spit class (eg. 6X: The first dass (eg. 69 to within road mies recognizedt fire within hydrant alematev water supply. Thes second dass xY) applies properties beyond 1,000feet ofafirehydrant station. Water Supply Thefirstdass (eg. ina610a applest toproperties within Class 10appliest over Sroadmiles recognized distancen frestation. requirement. Class1 10Wa arecognizedfire station with within pecific Fire Flowi of3 3,500 gpm are evaluated  2019 City of Fort Meade ISO Scoring System The fire department portion took huge deductions in the following Kadder Service (testing) Reserve ladder and service trucks Company personnel Credit for training The biggest deficient category was personnel even in 2019 that had only become worse in the last three years.  areas:  10.00  31.51  14  7    1/5/2024  NENS  GOOD  ISO can be improved by correcting our personnel deficiencies * Hire the full time 24/7 personnel and fund the adjustment in * Until we are able to build up a large number of well-trained volunteer members that can assist with consistently filling in the remaining personnel requirements, ISO allows a call back system for volunteer and off duty personnel to count The member doesn't have to arrive if the call is downgraded  next years budget  towards this manpower requirement. but proof of their response is required.  15  Fire Department ISO Improvements to Date Staffing of part time personnel for daytime coverage to help fill in gaps until full time personnel could be hired Training hours improved Training software and tracking in Ladder testing was contracted and performed  Lra  place  16  08    1/5/2024  Vision (Long term outlook)  Mission (Purpose)  Objectives (Defined, measurable items for success)  17  Vision  Pride, Strength & Service  18  9    1/5/2024  Mission  The mission of] Fort Meade Fire Rescue is to protect the citizens and visitors oft the City of Fort Meade and their property. The. Fort Meade Fire Department will always, to the best of our ability and by the safest and most efficient means possible, mitigate all natural and man-made disasters with courage, pride and  professiopalism.  19  Fire Chief Captain (B) Vacant Firefighter (B) Vacant Firefighter PartT Time 7Employees Volunteer Chief Chief 762 Captain7 763 Filled  Captain (A)/ Firel Inspector Firefighter (A) Vacant  Captain (0) Firefighter (C) Vacant  Captain7 762 Filled  Lt. 762 Training Filled  Firefighter (Volunteer FF) 3Members  Support Member (Non Certitied)  20  10    1/5/2024  CURRENT STAFF  Fire Chief  Administrative function, performs risk analysis, oversees budget andi implements operational needs and staffing.  7 Career part time Firefighter II  Fully certified part time employees. These employees are only allowable to work 25 hours a week or less. They are scheduled ons 9am- Spm day shifts. These employees havel helpeds significantly but are limited to their schedules from their full- -time department. Once full-time staff are hired State certified volunteer members. These members are not certified to provide full time service as an employee and cant notr receive an hourly rate ofpay And therefore canr not bes scheduled for specific times. These members live in town and aret the departments mains source for fire suppression onr mpst days. These members are out oft town alot and therefore leaves huge gapi in fire protection. Inr recent years there have been days there These members arer nots state certified in FFI or FFII and are awaiting training. These members are allowed ton run calls with certified members Mpese members are Volunteer Firefighter Icertified members who dor notl livei in close proximity and are unable to respond to all calls. These  these part time employees will bet utilized to fill scheduled and unscheduled leave to keep overtime cost down.  7 Volunteer Firefighter I (In Town Volunteer)  weré nov volunteer members in town andt therefore left the citizens without protection.  "Support" volunteer members 2Reserve Firefighter I members  for training purposes but arer not certified and therefore cannot be counted and personnel for fire suppression. mambers ares scheduled for coverage aroundt their other obligations and work schedules.  21  Immediate Objectives  a Begin the hiring of full-time firefighters and officers to build out the organizational chart to ensure! 24 hours a day a One staffed Engine Company 24/7/365 with a Captain and Firefighter tol handle all initial calls for service subsidized by volunteer firefighters for additional personnel and apparatus for major calls. D Ensure and strengthen our Automatic Aid agreement with PCFR, FrostproofFire! Department, Bartow Fire Department as-well as continued development ofal Mutual Aid agreement with Hardee County Fire Rescue. P Continue to implement technology tot facilitate reporting, record keeping, training and data collection. Constantly follow NFPA 17201 requirements and Floridal Law to measure and compare personnel response counts, response times as well as equipment use and how we need to adjust staffing or services to meet the requirement Rydget appropriately to ensure cost effectiveness and proper capital outlay is developed to stay ahead of budgetary  7days a week fire suppression coverage.  and/industry best practices. ssues in the future.  22  11    1/5/2024  Budget and Cost Considerations  23  FireT Projection Costsk incurred o Service Personnel Position Captain(3.25) Driver Engineer (3.25) Firefighter/325) Firefighter(.25) EMTFirefighter (3.25) Administrative, Equipment, and  611,105 Average Total 125,000 406,250 110,000 357,500 90,000 292,500 70,000 227,500 80,000 227,500 1,771,250 00 6,000 152,667 1923,917  Polk County Fire Rescue Services Proposal August 2020.  Fire Assessment Revenue 2020 ACFRF Fire Assessment Fee CostforServigé  $285/Dwelling $ 611,105.00 $ 1,923,917.00  montiza tion Costfore Employees Stalf, FMetc.  Coskt to opérate after Fire Assessmen $ 1,312,812.00  Et. Costst toprovide Fires Service  24  12    1/5/2024  10/03/2023 GLNUMBER Fund 103- FIREA ASSESMENTSPEJALI REVENUE FUND ESTIMATEDREVENUES 103-000.00-325.203 103-000.00-329.070 103-000.00-382.050 103-000.00-399.910 TOTALSTMATEDRMNUES APPROPRIATIONS 103-522.00-500.120 103-522.00.500.140 103-522.00-500210 103-522.00-500.220 103-522.00-500.230 103-522.00-500.240 103-522.00-500241  BUDGETREPORT DESCRIPTION  FY2024 PROPOSEDI BUDGET  2023-24 TENTATIVEJULY BUDGET 400,000 5,000 213,000 90,000 708,000 320,000 11,000 25,322 132,400 41,272 20,000 3,285 $553,279.00  103FIREA ASSESSMENT FUND FIRE DEPARTMENT! 522.00 REVENUE 103-00000-325.203 FireA Assessment 103-000.00-329.070 Firel Inspectionfee TOTALREVENUE EXPENDITURES 103-522.00-500.120 SalariesandWages Overtime Holiday Stipends 103-522.00-500.210 FICA 103-52200-500.220 RetirementComributions 103-52200-500.230 FlexBenefits (Insurance) 103-52200-500.240 Workers' Comp 103-522.00-500.241 VFIS Workers-Comp  400,000.00 5,000.00 405,000.00  FIREA ASSESSMENTE FEER REVENUE FREI INSPECTIONFEES TRSFMMOBILEH HOME PARK FUNDBALANCE BROUGHTF FORWARD SALARIES&V WAGES OVERTIME FICA RETREMENTCOATREUTONS FLEXBENEFITS WOAKERSCOMPNSATON VFSWORKERSCOMP Subtotal Personnel Cost  440,370.00 11,000.00 10,771.00 35,520.00 497,661.00 7.6555 38,07100 43.0%5 199,064.00 94,200.00 5.055 24,883.00 0664 3,285.00 857,164.00  SabtotailPersomneiCosus  35.5% Budget Savings (4) % Months) Difference is Salary Cost $303,885  25  10/03/2023 GL NUMBER Fund ESTIMATED  SPECIAL FIRE  Budget Comparison Fiscal Year 23-24 & Fiscal Year 24-25  400, 5,000 213,000  03-52200-500.5 120 SALARESa WAGES 500.1 120 OVERTIME 03-52200-500210 FICAC753) h03-522.00-5 500. 220 03-522.00-5 500. 230 103-522.00-5 500. 240 WORKERS 103-52200-5 500:241 340 TRAVELG  0.01 12,749 33.5% 33.5% 52,928 56.2% 19.65 Needed  94,20 24,883 3.28 3,285 3.725 9.725 16,846 3.50 3,500 140 4,000 1,400 3.500 ,500 5,000 15,000 5,000 5,000 100 10,000 40,000 2.50 2,500 8,200 4,000 6,0 000 13,000 24,000.00 00.00  to meet ISO requirements FY 24/25 Increase for personnel in budget will need to be addressed to account for full year of personnel cost OR Contract Rescue with Polk Fire County for Services  MAINT 00- 500. EMPLOVEE 03-522.00- 500 INTERNAL RVICE 03-522.00-5 500 OPERATING SUPPLIES 03-522.00-5 500. 03-522.00-500: 540 03-52200-500.541 TRAINNG 26  13    CITY OF FORT MEADE, FLORIDA FOR MEETING OF JANUARY 9, 2024  STAFF REPORT AGENDA ITEM 11-E  SUBJECT:  Closure of library for PCLC 7th Annual Training Retreat on Friday, April 5, 2024.  BACKGROUND:  Polk County Library Cooperative (PCLC) has an annual training for the library staff for the 17 municipalities. The training will be held this year on April 5 at the Bartow Civic Center. Itis requested that staff from all Polk County public libraries attend the training to gain insight on providing better customer service and understanding of trends and how the help libraries remain  current.  FISCALIMPACT/FUNDING SOURCE: Usage of City Vehicle for 21-mile round trip.  RECOMMENDATION:  The library be closed on April 5, 2024, for the staff training retreat SO all staff may attend. MOTION: Move that the library close on April 5, 2024, for the PCLC Annual Training  retreat held in Bartow, FL.    Microsoft Bing 2 Fort Meade Public LIbrary, 75 E Broadway St, Fort Meade, FL, Ur  Fort Meade Public Library to Civic Cent... X  B Civ B 14 min 10.5mi  *  Options 1  Fort Meade Public Library, 75E E Broadway St, For Civic Center, 2250 S Floral Ave, Bartow, FL 3383C  T  HOMELAND HEIGHTS  Add destination Leave now V  Go Print selected route  10.5 miles Light traffic Via US-17N  14 min  Fort Meade PublicLibrary  2    CITY OF FORT MEADE, FLORIDA FOR MEETING OF JANUARY 9, 2024  De SUBJECT:  STAFF REPORT AGENDA ITEMI 11-F  Approval of change order 3 request modifications and 30-day time extension for SRF Phase 1  sewer improvements. -Tommy King,  BACKGROUND:  The contractor for the SRF Sewer Improvements Phase I(Benchmark Construction INC.) is requesting change order for modification ofr manhole 3 and a total 50 days' time extension for substantial completion The project engineers have examined and reviewed this request with staff and believe the change of order  due to unforeseen circumstances. isv warranted under current conditions. FISCAL IMPACT/FUNDING SOURCE:  This is a budgeted capital improvement project being funded thru SRF. This change order will have a financial impact of $6,400 that will be pulled from the SRF reserves for the modifications of Manhole. 3.  RECOMMENDATION:  Approve the change order for the contract completion.  MOTION:  Approve the change order for manhole 3 modification and time extension to facilitate ongoing  construction SRF Sewer improvements Phase 1.  Created/Initiated By: Tommy King, Water/Wastewater Director First Approval By: Jackie Cannon, Public Works Director Final Approval By: Jan Bagnall, City Manager  1-5-2024    CHANGE ORDER: NO._ 3  PROJECT: Part "A"SRF WW Sys Improvements. Part "B" Cherokee Ave. Lift Station Modifications  DATE OF ISSUANCE: January 5.2024 OWNER: City ofFort Meade. Florida CONTRACTOR: Benchmark Construction Co. Inc. ENGINEER: Mittauer & Associates, Inc.  EFFECTIVE DATE: Upon execution by Owner OWNER CONTRACTNO.: WW531121 ENGINEERSPROIECTNO.1505.05-1  You: are directed to make thei following changes in the Contract Documents.  Description: Contract extension for the following conditions: (I)M-3N MH: sewer relocation- - 1 day, (2) M-6 Connection of unknown lateral- 7 days, (3)E Edgewood connection ofu unknown lateral -7 days, (4) Connection of unknown lateral 1d day, (5)D Delay due to unknown electrical lines 4 days, (6) Not approved- 0 days, (7) Delay due to field conditions 30 days. Cost adjustment forl Nos. 1&4. Cost adjustments for Description changes shall be inclusive oft this change order and no additional cost adjustment related tot these changes listed will be accepted. Changes incorporated by way ofthis change order Reason for Change Order: Modifications due to the discovery of previously unknown conditions and/or field conditions. Attachments: Benchmark Change Order request of July 24, 2023, MG Underground Change Order request ofNovember 1, 2023, MG Underground" "Change Order Request Log" handed out att the construction meeting ofl December 19, 2023 adding  are only applicable tol Part"A".  No. 7 which had not previously been requested. CHANGE IN CONTRACT PRICE: Part "A" SRF WW Sys. Imp. $_4.973.525.00 Part' "B" Cherokee. Ave. LSI Mod.S 315,000.00 Part" "A" SRF WW Sys. Imp. $. 17.423.88 Part "B'Cherokee Ave. LSI Mod.S_ Contract Price prior to this Change Order Part "A" SRF WW Sys.) Imp. $_4.990,948.88 Part "B" Cherokee. Ave. LSI Imp. $ 315,000.00 Net Increase (Decrease) of this Change Order Part" "A" SRF WW Sys. Imp. $_ 6.400.00 Part "B" Cherokee Ave. LSI Imp.$ Contract Price with all approved Change Orders Part" "A" SRF WW Sys.) Imp. $ _4.997.348.88 Part" "B" Cherokee Ave. LS Imp.S 315,000.00  CHANGE IN CONTRACT TIMES: Substantial Completion: 330 Days (9/19/23) Ready for final payment:. 365 Days (10/24/23)  Original Contract Price Total Contract Price  Original Contract Times  $.5.288.525.00  days or dates 1331 Days  Net changes from previous Change Orders No.1 tol No.2 Net changes from previous Change Orders No.1 tol No.2.  Substantial Completion: Ready for final payment: 133Days Contract Times prior tot this Change Order Substantial Completion:, 463 Days (1/30/24) Ready for final payment: 4981 Days (3/5/24) Net Increase (Decrease) oft this Change Order Substantial Completion: Ready for final payment: 50Days Contract' Times with all approved Change Orders Substantial Completion: 513 Days (5/27/24) Ready for final payment: 548 Days (7/1/24)  0.00  days or dates 50Days  0.00  Total Contract Price APPROVED: By: Date:  $_5.312.348.88  days or dates  ACCEPTED: By: Date:  Owner (Authorized Signature)  Contractor (Authorized Signature)    Benchmark Construction Co., Inc. overa/Gvuimuctiw, Gaetrictiona. Hanggenent Kuyhncenhty-lruicer  City Olfice 3349S. Kedzie Ave. Chicago, IL60623 (173)2 247-0881  Suburban Office 2260 Southwind Blvd. Bartlott, IL60103 (630) 497-1700 (630) 497-1737 Fax  Change Order Request  Attention: Mittauer & Associates  07-24-2023  We would like to request a change order for the modifications to Manhole 3 per the revised set of plans, and to manhole 8 per our discussions with the city. The price will  be $3,200 each and we are requesting 1 day each.  Thank you.  Mittauer & Associates Signature  Date_  Benchmark Construction Signature  Date    MG Underground, LLC Corporate Office & Mailing 509F PoolE BranchF Rd, Fort MeadeF FL, 33841 PB6)6066032-F1863)6 606-6033  MG  UNDERGROUND  To: Mittauer & Associates, Inc.  Date: 11/1/23  Project Location: Fort Meade SRF Wastewater System improvements,  Phase 1  Regarding: Additional Day Requests  The location of the existing Manhole M-3 was moved from the west side of Edgewood Circle to the east: side of Edgewood circle. Due to the planning and executing of this There was an unknown 8" lateral located north of Manhole M-6 this required us to set aside time to find, plan, bypass, and then reconnect. We are requesting 7 additional There was an unknown 8" lateral located north of Manhole M-4 to Manhole M-5 this required us to set aside time to find, plan, bypass, and then reconnect. We are There was an unknown 4" lateral located north of Manhole M-8 this required us to set aside time to find, plan, bypass, and then reconnect. We are requesting 3 additional Due to buried powerlines in-between Manhole M-7 to Manhole M-8 this slowed production down. We are requesting 4 additional days for this unknown factor. Due to the unsuitable soils located between Manhole M-4 and Manhole M-5. We had to bring in suitable soil to replace it with. This caused slower production in the area than  change, we are requesting 3 additional days.  days for this work.  requesting 7a additional days for this work.  days for this work.  anticipated. We are requesting an additional 2 days for this factor.  Best Regards, Noah Adams Project.Manager emantrondlecon MG  UNDERGROUND    Fort Meade SRF Change Order Request Log  Number Location Days Requested  Description  Reasoning  Manhole 1 M-3 Manhole 2 M-6 Manhole 3 M-4to M4 5 Manhole 4 M-8 Manhole 5 M-7to M 8 Manhole 6 M-4to MI 5 Manhole 7 M-13to M-21  Location Change of Manhole Existing manhole M-3 is located on west side ofe edgewood circle and we moved  3  M-3  the new location to the east side of edgewood circle.  Unknown 8" lateral to the north of Manhole M-6, Requesting 7 days for the time Unknown 8" lateral to the north in the middle of the run from Manhole M-4 to M-5, Requesting 7 days for the time required toi find, plan, bypass, and re- Unknown 4" lateral to the north of Manhole M-8, Requesting 3 days for the time The power lines were buried and unable to be marked 5o we continuously were  7  Unknown Lateral  required to find, plan, bypass, and re-connecting.  7 3 4  Unknown Lateral Unknown Lateral Powerline Conflict  connecting.  required to find, plan, bypass, and re-connecting. hitting them, this slowed production for 4 days.  Unsuitable Soils in ths area caused for soil to be brought in also 2 days of slowing  2  Soil Cconflict  production  11/9to 12/19 So 41 days  Water Line  Waiting on city to install water line  RECEVED DEC192 2022 MAITAUERE & ASOC, NC  )    CITY OF FORT MEADE, FLORIDA  STAFF REPORT AGENDA ITEM11-G  FOR COMMISSION MEETING OFJANUARY 9, 2024  SUBJECT:  Grants/ Outside funding update BACKGROUND:  The attached list of outside funding is the most to date listing of awarded, pending and proposed "outside funds" expected by staff. Regardless ofyear, outside funding has very cumbersome administrative work during pre- application, pre-award and post award. Once agreements are executed, then compliance and Not as single funding source provided advance reimbursement and we do not budget a grant until we. have the executed agreement prior to budget time. Budget adjustments at end of year are carried should funding come We consider any outside funding a gift to the City and count on every penny to be received. When we are: not successful in results from any specific funding source, we reapply and sometimes apply for the same project within as many funding sources as possible. Eventually we geti it. The needs of the City are many and the amount computed will never arrive at once. It'sagood start to have these many current and potential projects on thel horizon to increase efficiencies, public safety and prevention of detrimental environmental issues.  assurances kick-in. during any given fiscal year.  PISCALIMEPACTAINDING SOURCE:  Variable based on Federal, State and local financial conditions.  RECOMMENDATION: Discussion item  Created/Initiated By: Maria Sutherland, Asst. City Manager M3    Amount  Type/Location/ City portion  Agreement Due/Awarded 20241 Funded NTP: and executed agreement not given yet nof spent yet  Status  Add'l notes  NEW Awarded. July 2023 by FDEP- waiting for executed: agreement/  1 $ 200,000 DEP 100%  FRDAP Patterson Park  back  Park Development  2 $ 200,000 DEP 100%  FRDAP Peace River Park  waiting for results Jan 2025  Will know if approved by Feb2 2024 Park Development NEW AWARD/. Pending Engineering Services Agreement and agreement between American Legion Post #23& City; Includes the construction ofa gravity sewer collection system for approximately 20 units on American Legion Post #23 property for 8.8 acres swapt for Patterson Park expansion/ HWY frontage.  DEP Office/SLFRF 100%  Park Development+ Sewer  3 $ 785,000  Sewer to American Legion park Pre-app aproved 2023  Awarded 2021 No NTP yet- Still no agreement but expected 23-24. waiting for enviro approval and ISP No drawdowns yet since agreement not Broadband  DEO/CDBG Office CDBG-CVE Broadband South side  4 $ 5,000,000  100%  area  ruling  returned yet  NEW pemding. Add 1G to center of City/ multipurpose building/ hurrican Incubator/telemedicine booths, library/ computer labs/CarrerSource office.  3+ acres lot on Broadway, next to MHP  5  $4,000,000 Broadband office  Wait until Dec 241 for results ofa award shelter /event space/ office  Broadband    OLD Inl Design & Permitting Phase, need easements from private property owners for state approval to proceed with construction bid advertisementfxtended. by DEO. Combining with NEW RIF grant for stormwater to help offset costs on CDBG. The advertising, bid and construction dates will be dependent on the RIF grant. Plan to' allow9 months for construction due tot the level of complication expected from working inal location that may have extensive unknown conditions to deal with, and for materials delays. Finish Main Street/ add tol MLK NEW AWARD. To reduce flooding and improve stormwater management to retain jobs and draw new business to area. Need road dedication agreement with County to coordinate road and Combined with #4 street resurfacing and scope of work. Need easements from Main Street building owners 10/26/23: Awarded pending agreement 23-24  Sidewalk repair and beautification- Combined project under 31 funds CDBG $750,000+ RIF stormwater $969,900+ CRA + Bond $1.4  6 $ 750,000 CDBG+City  CDBG- CR/Main! St &MLK  Awarded 2019  7  1.4M CRA 100%  CRA Bond + future revenues  ongoing per budget  Combined with #4  RIF 50% CDBG Stormwater improvements for awarded/: 2024 contract not  8 $ 969,900  downtown Main Street associated with the CDBG grant.  leverage  executed yet.    Multi City proposed corridor study will have a flood mitgation/tormwater.  Disaster/Multi city project/ will come management component, identify Will include concepts to commission for discussion/ transportation corridors of significance, found ina  9 $ 600,000 DEO/CRA/CITY $20,000 City share  presentation. 2024  address economic development, and transportation study identify underutilized parcels, which aligns with the Disaster NOFO. These funds have been used for multiple projects for infrastructure, to include water tower, sewer, 2 fire trucks, parks, and vehicles. Discretionary Commission infrastructure funds NEW Appropriation failed but County expenseon design. NEW These funds will be used toi fix, repave, repair streets around city. admin development/ awaiting engineer procurement  10 $ 3,133,841 ARPA100%  ARPA funds  awarded, 2 installments $1,566,920.50  Mult-Department  Equestrian Park Study and Design/  11 $ 200,000 Legislative approval Original request $250,000  county funded $200,000 I 2023 allocated $200K for portion of city  General  12 $ 1,000,000 Legislative approval Streets and Sidewalks  Approved /Waiting for NTP 2024 Managed with FDOT- inj process of  Streets  13 $ 1,400,000 FDOT  Bridge electric lowi interest loan. Contracted 2023  NEW Target to ask forgiveness upon Active construction  completion of bridge. NEW application- Watershed Management Plan- Hendry Ave NEW application- City Hall Generator NEW application- Sheriff building generator NEW application- Stormwater retention area NW Langford Ave  14 $ 1,499,165 HMGP 75/25  $ $ $ $  374,791.25 Re-apply 19,625.00 Re-apply 14,375.00 Re-apply 440,475.00 Re-apply  15 $  78,500 HMGP 75/25  16 $ 57,500 HMGP 75/25 17 $ 1,761,900 HMGP 75/25    18 $ 150,000 HMGP 75/25 19 $ 111,000 HMGP 75/25  $ $ $ $ $ $  37,500.00 Re-apply 27,750.00 Re-apply 14,375.00 Re-apply 19,621.50 Re-apply 312,750.00 Re-apply 3,875.00 Re-apply  NEW application- Stormwater feasibility study 4th8 & 5thSt NEW application- Waterplant generator NEW application- Waterwell generator NEW application- Sewer system inflow manhole guard installation NEW application- Rehab 143 failing/poor condition manholes NEW application- Effluent pump3 3 repair NEW Tol be placed on Priority List NEW To be placed on Priority List Sewer backbonet from 9th & Lanier to SE 1st and then to Sewer plant. Combined with DEO $6.125 Mt for sewer. Cherokee Avenue Lift Station Improvements and FMI Rerouting SS Sewer in conjunction with SRF Mainline will refurbish 40% of Southside sewer system. Includes the replacement ofa approximately 12,0001 LF of gravity sewer and 60 manholes. DEO instructed City to readvertise for Engineering and Grant Administration services. Currently pending Engineering and Grant Admin selection. June 20. Pending Engineering Services Agreement  Mitigation/ Utility  20 $ 21 $  57,500 HMGP 75/25 78,486 HMGP 75/25  22 $ 1,251,000 HMGP 75/25  23 $ 24  15,500 HMGP 75/25  $3,250,000 SAHFI/ Drinking RFI submitted 12/23 25 $6,130,000 SAHFI/ Sewer RFIsubmitted 12/23  Utility Utility  Water  26 $ 5,400,000 FDEP/SRF  $4.32 Mi forgivable loan Sewer  Utility  CDBG/MIT 100%  27 9 6,125,000 "DeSantis"  Sewer  awarded 2022  Utility  28 $  1,671 CARES 100%  Equipment for library services Completed 2023  10 Verizon' Wireless Hotspots and some Completed  usage costs    lending vending machine locatedat Activity Center, materials for the mactineandabookctron. Emergency connectivity fund  29 $ 30 $  48,500 ARPA 100% 10,200 ECF/COVID  Equipment for library services Completed 2023 Equipment for library services Completed 2023  Completed Completed  $ 1,000,000.00 3rd Fire engine Approved/In Process  Originally ARPA was to pay for this NEW State fiscal year 23/24 July and instead ARPAI paid for trucks #1 &/1,2023-June: 31, 2024 #2. Re-tooling these funds 100% use for 3rdt truck Can currently only be used for NEW NEW 5years construction. Awarded, have 5y years to complete. Will revert to new legislative appropriation: for $3M  purchase  31  FIRE  $ 750,000.00 Fire station project Approved/In Process  32  FIRE  $ 2,492.00 Cancer Decon Approved/In Process  Awarded and accepted implementing NEW 1 calendar year  Equipment (particulate protective hoods and firefighter gloves) 75%/25% Conatined Breathing Apparatus) Purchase 100% hose replacement 100% appropriations  now  33  FIRE  $ 53,112.00 SCBA(Self Approved/In Process  Awarded and accepted implementing NEW 10 calendar year  now  34  FIRE  $ 25,939.00 Bunker gear/fire Approved/In Process  Bunker gear ordered and delivered. NEW1 1 calender year- COMPLETE  35  FIRE  $ 11,990,000.00 Legislative See items "A"through' "!"  Ten appropriation submittals. Some Actual funding unknown att this time/ duplicate projects based on possible typically partially funded2 2 or 3 projects. failures in other grants. And vice- We should know sometime 2024 and  36  General  versa  listing will be updating then  Total outside grants; appropriations. plusi internal set-asides Vleverage for needed funding. Not all, requests come true int the year applied. Some take 2-3 years to  $ 58,086,206 reach, NTP, 1yrf for çonstruction and dloseout, Wel have several. Outside funding sourcès thati werè applied in 2019 that have not! been finalized. by State. Thése are  included int this list to account fort thes workl load prior to actual award ànd' post award compliance.    PROJECT BUDGET DETAIL  Fantee Name: Cityof Fort Meade .oject Name: Project Type (circle one):  Patterson Park Phase I  Acquisition Small Development large Development Trail Construction  Grant Award: 200,000.00 Match Amount: 0.0  Project Costi200,000.0088  Project Element Picnic Shelter Nature Trail Playground Kid Climber Fishing Pier Overlook Large Culture Pavilion Gazebo Rehab Restroom Renoyation/exterior Sidewaik connection  Type (Primary or Support Cost to be Paid Cost to be Paid  and New or Renovation) Qty y5@$2,400aa 15,000 11,000 38,265 40,000 76,100 3,200 3,100 1,335  with Grant Funds with Grant Match  12,000 15,000 11,000 38,265 40,000 76,100 3,200 3,100 1,335  0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0  Please confirm by checking the applicable boxes below and; replytothis email Weask that yoursubmitthe Please check this boxi if this will be a retroactive project. Retroactive projects are eligible for reimbursementif project costs have occurred within one (1) year prior to the approval of funding by the Governor or. June 15, 2022.  confimationass soan as possible butno later than Friday, September: 1,2023  Costs submitted prior to. June 15, 2022 will not be reimbursed.  Please check this boxi ifyou will have pre-agreement expenses. Pre-agreement expenses are project costsincurred  on or after. July 1, 2023, before the grant agreement has been fully executed.  Iconfirm the information provided is correct. Moigllog 2  L: Rerreuxg b Sute /30/a3  7/85/03  1, Awarkel  Signature Maria Sutherland First & Last Name Mailing Address  3.To be cigadly staki Scen  Assistant City Manager Title E-Mail Address  09/22/_23 Date 863-381-2311c Phone Number  '8W Broadway, P.O. Box 856,Fort Meade, FL33840 Therasea  O    8/30/23, 2:59 PM Financial information ProjectCost 50,000orless $50,001t05150,000 $150001upto.s4000 Project Cost-State! Share+Grantee: Share AF FRDAPFunds! Requested (States Share)l LineA $200,000.00 B.LocalFunds/ Available: (Grantee Share) $0.00 C.In-Kind:Linec $0.00 D.landValuelineD $0.00 FpropertyldeveiopeslimdyAueCANOTbeusedasamatch DuloalMarktinESumofins.Candb) $0.00 FTotalCost ofProposedi $200,000.00  raapexsing-plicatons  Grant Match Ratios: (Based ont the grant cap of $200,000)  States Share 100% 75% 50%  Grantee Share 0% 25% 50%  Refert to Chapter 62D-5.055(4), FAC.ford completei information onn matchreguirements: andn matchtypes. The7 Total ProjectCost (LineF Fmuste equalt thegrantn request lineAlplusthetotal  localr match (Uine! E). Thisf figure (Line F)shouldnott totalmorethan $400,000fort thep purposed ofthisa application.  feb IS+ ifSuLcess lale by jan  Shouls knaw lay  1 2.Award  wald Cene  dug'24 2035  Project  3-Execuled agreepats  SamatlnsAmEalanatmainastansenoo, Altion-devrtopmentassifanceproram. SubmitingReDWaiver o  (Ifapprovedf fork REDIMaawaMe.HleuReDWanerroms: atlocatedunder DAPAamistabheFomast htw.artdinsm.banlamaéssusngENsNstasctnassikomstasisinsese  glamdamdratanesontentlorse  Youwillu lupload alle exhibitsinthe' Exhibitl Upload" section! before: submitting linkedt table.! grants/s/frdap indicates whatexhibits: arerequiredtobe  your applicationi for consideration.The  exhibit-tablel  includedi iny your application.  Status o Submitted ExhibitsUploaded Exhibit.o ExhibitK ExhibitP Exhibit_A Exhibit_B Exhibit.c3 ExhibitD Exhibit_ Exhibitc1 Exhibitc2 itG Exhibit_M ExhibitH ExhibitN  Name  Type  PDF PDF PDF PDF PDF PDF PDF PDF PDF PDF PDF PDF PDF PDF    DocuSign Envelope ID: AF5EB97E-7EDD-48C4-832E-BP2D7F3303E1  Attachment A-1 Project Narrative and Deliverables  1. PROJECT NARRATIVE: The City of Fort Meade, Florida (Recipient) has been selected to participate in the Small Cities CDBG Program. The City will use the $700,000 of CDBG Commercial Revitalization funds to construct improvements in its commercial district. The funded activities will result in the construction 520 square feet of sidewalk and the installation of decorative planters, streetlights, accent lights, and one fire hydrant. The Recipient has committed $50,000: in Commercial Redevelopment Agency Tax Increment Funds as leverage for this project. The funded activities will benefit all 6,657 of the City's residents, of which 6,067 (or 91.14%) are considered to be. Low-to-Moderate Income (LMI); thus, the HUDLMI National Objective requirements are  satisfied.  Sevice Area1 1-1 Broadway Street West- - The funded activities will include:  03L Sidewalks and Pedestrian Malls - The City will construct the following improvements:  Install: 520 square feet ofsidewalk pavers between Charleston Avenue/US Highway 17and' Tecumseh. Avenuel North Install six decorative planters to include irrigation and timers to the north side of Broadway Street West between Install four decorative planters to include irrigation and timers to the south side of] Broadway Street East between Install nine overhead electrical lights on Broadway Street West between Charleston Avenue/US Highway 17 and Install 18 accent electrical lights on Broadway Street West between Charleston Avenue/US Highway 17 and  Charleston Avenue/US Highway 17 and' Tecumseh Avenue North Charleston Avenue/US Highway 17 and' Tecumseh Avenue North  Tecumseh Avenue North Tecumseh Avenue. North  jervice Area 2-Dr. Martin Luther King Street- - The funded activities will include: 03L Sidewalks and Pedestrian Malls = The City will construct the following improvements:  Install three decorative planters to include irrigation and timers to the north and south side of Dr. Martin Luther Install fouraccent electrical lights on Dr. Martin Luther. King Street Westl between Charleston Avenue/US! Highway  King Street West between Charleston Avenue/US Highway 17 and Seminole Avenue South  17 and Seminole Avenue South  03J-Fire Hydrants-The City will construct the following improvements: Martin Luther King Street and Seminole Avenue South.  Install one. fire hydrant on Dr. Martin Luther King Street West on the Southwest comer near thei intersection ofDr.  Project Implementation Deliverable  Tasks that are eligible for reimbursement under thel Project Implementation Deliverable are as follows:  Paid application preparation costs,  Develop policies for thel Recipient to adopt related to special conditions listed in this subgrant agreement, Prepared list of minority and women business enterprise (MBE/WBE) firms that operate in the Recipient'sarea,  Conducted activities related to the HUD-required environmental review, Maintained financial records related to project activities on-site, Attended prebid conference, bid opening or preconstruction meeting,  Prepared public notices for publication, Submitted public notices for publication, Conducted: al Fair Housing activity,  Reviewed contractor payrolls and interview employees to determine compliance with the Davis-Bacon Act, the  Contract Work Hours and Safety Standards Act, and the Copehnd-Anilialhad". Act,  17    DocuSign Envelope ID: AF5EB97E-7EDD-48C4-B32E-BP2D7F3303E1  Attachment A-E Project Narrative and Deliverables  Maintained client files,  Attended meetings of the Recipient's local governing body to provide progress reports on subgrant activities,  Prepared documentation for and attend on-site monitoring visits by DEO, Prepared requests for funds for submission by the Recipient's authorized employee, Prepared subgrant modification documents for the Recipient to submit to DEO, Prepared the Administrative Closeout Report for submission by the Recipient, Prepare and submit detailed quarterly progress report, Section 3 or MBE/WBE report to DEO, Prepared responses to monitoring findings and concerns for Recipient to submit to DEO or HUD,  Responded to citizen complaints,  Paid advertising costs of public notices and invitations to bid,  Paid permit fees, Paid legal fees,  Paid invoices for environmental review activities other than advertising,  Paid CDBG portion of required audit, Submitted requests for funds to DEO, Prepared subgrant modification documents, and Prepared the Administrative Closeout Report  2. RECIPIENT RESPONSIBITTIES: Thel Recipient shall timely perform the Deliverables and' Tasks described in. Attachment A - Project Narrative and Deliverables, and in doing so, the Recipient shall comply with all the terms and conditions of this Agreement. Thel Recipient shall agree to a written budget ("Project Detail Budger"), subject to the approval of DEO and in conformity with the current example attached hereto as Attachment B. The Project Detail Budget must identify the maximum reimbursement allowed for the Deliverables and' Tasks described. in Attachment. A. Thel Recipient shall also agree to and shall timely perform the activities as specified within an. Activity Work Plan, subject to the approval ofI DEO and in conformity with the current example attached hereto as. Attachment C. The Project Budget Detail and the. Activity Work Plan may be modified by the unilateral determination ofDEO or by mutual consent of the Parties.  3. DEO RESPONSIBILITIES: DEO shall receive and review the Deliverables and, upon DEO's acceptance of the Deliverables and receipt of the Recipient's pertinent invoices in compliance with the invoice procedures of this Agreement, DEO shall process payment to the Recipient in accordance with the terms and conditions of this  Agreement  18    DocuSign Envelope ID: AF5EB97E-7EDD-48C4-832E-BP2D7F3303E1  Attachment A-Project Narrative and Deliverables  4. DBLIVERABLES: Recipient agrees toj provide the following services as specified:  Minimum Level of Service  Financial  Deliverable No.1 Project Implementation The Recipient shall complete eligible Project Implementation tasks as detailed in Section 1 of  (to submit for request for payment) Consequences The Recipient shall be reimbursed upon completion Failure to perform ofa minimum of onel Project Implementation task thel Minimum! Level on a per completed task basis as detailed in Section ofS Service shall result  1, Attachment A - Project Narrative. The byi invoice(s). noting completed tasks as well as payroll and other supporting documentation, as  int nonpayment for each payment request.  Attachment. A -I Project Narrative. Recipeint's completion of tasks shall be evidenced this deliverable for  applicable.  Minimum Level of Service  Financial  Deliverable No 2. Construction The Recipient shall complete Infrastructure Construction as A-P Project Narrative.  (to submit for request for payment) Consequences Followingac draw for moblization*, thel Recipient Failure to perform shall be reimbursed upon completion ofai minimum the Minimum! Level of1 10 percent (10%) ofoverall project as detailedi in of Service shall result  detailed: in Section 1 of Attachment Section 1, Attachment. A - Project Narrative. As  in nonpayment: for this deliverable for each payment  evidence of percentage completed, the Recipient shall provide. AIA forms G702/G703 or similar DEO-approvedi industry-standard forms, signed by request. the contractor and certified by the engineer performing inspection services for the project, documenting the costs for which reimbursement: is being requested, and noting overall percent completion of the project. N Moblization refers to a contractor's: mobilization of equipment, materials and barriers to the work site(s).  TOTAL. AWARD NOT TO EXCEED $700,000.00  19    MULTI-PURPOSE FACILITY GRANT OVERVIEW  The City of Fort Meade completed a $4M grant application in October 2023 from the state Broadband office for a new Multi-Purpose Facility. The City owns 3.28 undeveloped acres that would accommodate an new building to provide services for work, classrooms, training, telemedicine, computer lab, social services and economic development via business incubators. The building will be designed for those entrepreneurs wanting a space to meet potential clients to conduct business and for students seeking a The facility would be equipped with office technology and have free 1G Wi-Fi for the entire community. The installation of 1G fiber from an existing broadband backbone ini the city will provide proximity to other residential and business entities to enhance their own needs. We also intend to relocate our library services toi this new proposed building since the current libraryisaged with constant infrastructure repairs. Career Source Polk has agreed to partner with the City of Fort Meade, have a location in Southern Polk to address the needs of the residents in this area. This layout would also provide office space for Career Source intake for community needs related to their programs and benefits. In addition to the above, a portion of the building will accommodate community space for large events with capacity for 192 people çomfortably seated. The building will also serve as a hurricane shelter for 162 people and long-term accommodating 81 people. Part of the design of the classrooms for Career Source will be partitioned to accommodate more space for events of varied sizes. A kitchen will be part of the floor plan. We are working under the assumption that building costs will be $3.25M at $250 per sq ft for a total of 13,000sq ft. The balance of $750K is budgeted fort furnishings and equipment costs. The total cost is $4M. Because our current library is a department of the City- we wiil financially sustain the new building with existing staff composed of three full-time library employees including the Director of Information Services for the City. We are part of the Polk County Library Consortium, and we have an active Library Board that volunteers. With the relocation of the library, we bring a recurring budget that covers insurance, grounds maintenance and janitorial and other city services. The library will continue to provide ancillary services such as children's reading programs in English and Spanish, book clubs, chess clubs, gardening, stargazing and pretty much what the community asks for. Our goal is to have a place that allows our youth to participate in an environment that would have reliable broadband in a business-casual setting. Library staff will manage the day-to-day operation of the facility and work as appointment makers as needed for Overall, this project would meet the needs of the Fort Meade community and surrounding area by providing a center that currently does not exist either in whole or cumulativeiy. Since staffing is ready and We won't know until December 2024 if are to be considered for this project. We do know we scored sufficiently to be competitive. Only one other entity in Polk County applied for the same grant.  space with uninterrupted Wi-Fi.  Career Source and telemedicine appointments.  funded- this project would hit the ground running upon completion.  5    Project Description  The City of Fort Meade Streetscape project includes stormwater management and aesthetic improvements in the historic downtown commercial corridorand an additional nearby street with the construction of stormwater management features including stormwater curb inlets, stormwater catch basins, and associated. stormwater piping, to reduce flooding and ponding and improve stormwater management in the downtown area. Other improvements include traffic calming and much needed pedestrian safety features including streetlighting and crosswalks, paid for by other funding. Also included are enhancements of architectural features with planter renovations to promote tourism and commercial revitalization, andi the replacement of ai fire hydrant, for ai total project cost of $1,939,800. This project is partially funded with a Community Development Block Grant (CDBG) to the City of Fort Meade in the amount of $700,000 for crosswalks, lighting, planters, and fire hydrant plusa cost share from the City. A! 50% cost share matching contribution to the Rural Infrastructure Fund grant in the amount of $969,800 is requested to construct stormwater improvements. 1. The stormwater improvements are needed to renovate the existing stormwater drainage in the downtown commercial corridor. Portions of the existing stormwater system are approximately 100 years old. The stormwater piping and curb inlets are collapsing and becoming obstructed causing increased stormwater backup into the streets and: sidewalks. The renovations are needed to restore the 2. The City is in receipt of DEO CDBG grant funding in the amount of $700,000 for streetscape improvements. The CDBG funding will be fully attributed to the streetscape work as defined in the DEO CDBG Grant Work Plan which includes improvement ofs sidewalks, planters and streetlighting int the pedestrian mall, and fire protection. The stormwater management scope of work is entirely outside of the DEO CDBG scope of work and is noti included in the activities as defined by the CDBG grant  function of the stormwater system to an adequate level of service.  agreement.  3. With the stormwater improvements and the streetscape improvements being collocated in the same working footprint, the construction of each will have a direct and significant impact on each other. Therefore, the City of Fort Meade is attempting to conduct the work at the same time, as a single project with a single general contractor, eliminating the challenges and costs normally associated with multiple contractors working in the same project location. Additionally, should each project be performed separately, each would have to partially demolish the others completed work to perform their separate 4. The City of Fort Meade is requesting funding for 50% oft the total project cost of $1,939,8000, fora total Rura! Infrastructure Fund grant amount of:$969900he City of Fort Meade will provide a 50%  improvements, which would add significant cost to the City.  matching cost share from CDBG funding of $544,600 and City Cost funding in  the amount of $425,300.  X    POLK COUNTY  POLK COUNTY  LOCAL MITIGATION STRATEGY WORKING GROUP HAZARD MITIGATION NEW PROJECTPROGRAM WORKSHEET  This form nominates facilities or projects for consideration by the Polk County Local Mitigation Strategy Working Group for inclusion in the LMS Mitigation Initiatives List. The form may only address one facility or Instructions: Please complete all questions in a complete, concise manner. To check a box, double click on the appropriate box and select "checked" under the default value in the pop-up box. To write in a gray box, double  project. This form is for one-time projects, not for on-going projects.  click on the box and write text in the pop-up box.  Applicant Information:  Date of Application: 03/09/2023 Title: Assistant City Manager Employer: City of Fort Meade Address: 8West Broadway Telephone 863-285-1100  Name ofPerson Completing Form: Maria Sutherland  Back-up grait to oppnopcichen  Email: nsutnerand@etyontormeade.com Project/Program Name (or name of facility): Entities Impacted by Project: Physical Address: Facility Owner: What sector owns the facility: Municipal County State Federal Special District Non-Profit Private  or  Project/Program Information:  ve-appy  ib neithae tunlg  Facilities:  75% Project Cost:  25% Match:  Total Project Cost: 1,499,165.00 (See attached probable costs)  Project DeseriphonNarative:  Stormwater improvements in the South Hendry Ave area were will focus on upgrading the stormwater conveyance system to improve FPLOS while incorporating swales to capture and infiltrate stormwater to reduce the contribution of nutrients to the downstream waterbodies.  Page 1of5  Polk County LMS Hazard Mitigation New Project Worksheet  December3,2019    POLK COUNTY  LOCAL MITIGATION STRATEGY WORKING GROUP  HAZARD!  POLK  MITIGATION: NEWI FROJECIPROGRAM WORKSHEET  This form nominates facilities or projects for consideration by the Polk County Local Mitigation Strategy Working Group fori inclusion int thel LMS Mitigation Initiatives List. The form may only address one facilityor Instructions: Please complete all questions inac complete, concise manner. Tocheckabox, double click ont the appropriate box ands select" "checked" under the default valuei int the pop-up box. To writei in a gray box, double  project. Thisf formi isf for one-time projects, not for on-going projects. click ont thel box and write texti int thej pop-up box. Applicant] Information:  Date of Application: 03/09/2023 Name ofPerson Completing) Form: Maria Sutherland Title: Assistant City Manager Employer: City ofFort Meade Address: 8West Broadway Telephone 863-285-1100 Email: ist@ryptnaan Project/Program, Information: Facilities:  Project/Program Name (orr name offacility): Storm water] Retention area Entities Impacted by Project: City operations, City wide residents Physical. Address: NWI Langford Ave Facility Owner: City OfFort! Meade Whats sector owns the facility: Municipal County State Federal Special District Non-Profit Private  75% Project Cost: Project Deseription/Narrative  25% Match:  Total) Project Cost: 1,761,900 (see attached Probable Cost)  Stormwater improvements in the Downtown Improvement Area are primarily focused on capturing and infiltrating stormwater to reduce the contribution of nutrients to the downstream waterbodies while upgrading the stormwater conveyance system toi improve the FPLOS.  Page lof5  Polk County LMS Hazard) Mitigation New Project Worksheet  March 13, 2023  17)    POLK COUNTY  POLK COUNTY  LOCAL MITIGATION STRATEGY WORKING GROUP HAZARD MITIGATION NEW: PROJECT/PROGRAM WORKSHEET  This form nominates facilities or projects for consideration by the Polk County Local Mitigation Strategy Working Group fori inclusion in the LMS Mitigation Initiatives List. The form may only address one facility or Instructions: Please complete all questions in a complete, concise manner. To check a box, double click on the appropriate box and select "checked" under the default value ini the pop-up box. To write in a gray box, double  project. This form is for one-time projects, not for on-going projects.  click on the box and write text in the pop-up box.  Applicant Information:  Date of Application: 03/09/2023 Title: Assistant City Manager Employer: City ofFort Meade Address: 8West Broadway Telephone 863-285-1100  Name ofPerson Completing Form: Maria Sutherland  Email: msutherand@cityottortmeade.com  Project/Program Information:  Project/Program Name: Stormwater 4th &5 5ths St Feasibility Study Entities Impacted by Project: City ofFort Meade  Facilities:  Physical Address: 400-5001 block ofNE 4th & 5th street  Facility Owner: City of! Fort Meade What sector owns the: facility: Municipal County State Federal Special District Non-Profit Private  75% Project Cost: Project Descriptiom/Narrative:  25% Match:  Total Project Cost: $150.000  This is a feasibility study for approximately 3,871 feet of pipe for ten inlets and six manholes to control street flooding where the existing sized pipes and open ditches in the 400 & 500 block of NE 4th & 5th Street are inadequate. This area suffers of flooding and stagnant water after rain events. Area streets are submerged with standing water in residential yards. The study would allow for improved re-direction of water flow with flood proofing infrastructure.  Page 1of5  Polk County LMS Hazard Mitigation New Project Worksheet  March 13, 2023    POLK COUNTY  POLK COUNTY  LOCALN MITIGATION STRATEGY WORKING GROUP HAZARD MITIGATION NEW PROJECTPROGRAM WORKSHEET  This form nominates facilities or projects for consideration by the Polk County Local Mitigation Strategy Working Group forinclusion in the LMS Mitigation Initiatives List. The form may only address one facility or Instructions: Please complete all questions in a complete, concise manner. To check al box, double click on the appropriate box and select "checked" under the default value in the pop-up box. To write in a gray box, double  project. This form is for one-time projects, not for on-going projects.  click on the box and write text in the pop-up box.  Applicant Information:  Date of Application: 03/09/2023 Title: Assistant City Manager Employer: City of Fort Meade Address: 8West Broadway Telephone 863-285-1100 Project/Program Information:  Name of Person Completing Form: Maria Sutherland  Email: nsutnerand@enyontonmeade.com  Project/Program Name (or name of facility): SS Inflow manhole guard installation  Entities Impacted by Project:  Facilities:  Physical Address: Various Facility Owner:City ofFort Meade What sector owns the facility: Municipal County State Federal Special District Non-Profit Private  75% Project Cost:$58864.50 25% Match:S19621.50 Total Project Cost: $78486.00  Project Deseription/Narrative:  Eliminates inflow from runoff during flooding and storm events. City gravity sewer system was heavily impacted during most recent Hurricane Ian event. Inflow basin guards will greatly reduce  possibility ofssO into impaired Peaçe River near the city WWTP.  Page 1of6  Polk County LMS Hazard Mitigation New Project Worksheet  March 13, 2023    POLK COUNTY  POLK COUNTY  LOCAL MITIGATION STRATEGY WORKING GROUP HAZARD MITIGATION NEW PROJECT/PROGRAM WORKSHEET  This form nominates facilities or projects for consideration by the Polk County Local Mitigation Strategy Working Group for inclusion in the LMS Mitigation Initiatives List. The form may only address one facility or Instructions: Please complete all questions in a complete, concise manner. To check al box, double click on the appropriate box and select' "checked" under the default value in the pop-up box. To write in a gray box, double  project. This form is for one-time projects, not for on-going projects.  click on the box and write text int the pop-up box.  Applicant Information:  Date of Application: 03/09/2023 Title: Assistant City Manager Employer: City of] Fort Meade Address: 8West Broadway Telephone 863-285-1100  Name of Person Completing Form: Maria Sutherland  Email: msutherand@etyortfortmeade.com  Project/Program Information:  Project/Program Name (or name of facility): Rehabilitation 143 failing/poor condition  manholes. Facilities:  Entities Impacted by Project:  Physical Address: Various Facility Owner: City of Fort Meade What sector owns the facility: Municipal County State Federal Special District Non-Profit Private  Bad-up fC @ppnepuiation  of ne- apply  if  neithar ane funkQ  75% Project Cost:$938,250.00 25*4Matehs312750.00 Total Project Cost: $1,251,000.00 Eliminates infiltration during flooding and storm events. Eliminates exfiltration during drought and) low watert table conditions. City gravity sewer system wasl heavily impacted during most recent Hurricane Ian event. Manhole rehabilitation will greatly reduce possibility of SSO into impaired  Project DeseriptionNarative:  Peace River near the city WWTP from hydraulic overloads.  Page 1of6  Polk County LMS Hazard Mitigation New Project Worksheet  December3 3, 2019    POLK COUNTY  POLK COUNTY  LOCAL MITIGATION STRATEGY WORKING GROUP HAZARD MITIGATION NEW PROJECT/PROGRAM WORKSHEET  This form nominates facilities or projects for consideration by the Polk County Local Mitigation Strategy Working Group forinclusion in the LMS Mitigation Initiatives List. The form may only address one facility or Instructions: Please complete all questions in a complete, concise manner. To check al box, double click on the appropriate box and select "checked" under thè default value in the pop-up box. To write in a gray box, double  project. This form is for one-time projects, not for on-going projects.  click on the box and write text in the pop-up box.  Applicant Information:  Date of Application: 03/09/2023 Title: Assistant City Manager Employer: City of] Fort Meade Address: 8West Broadway Telephone 863-285-1100  Name of Person Completing Form: Maria Sutherland  Email: msutherand@cityotfortmeade.com  Project/Program Information:  Project/Program Name (or name of facility): Effluent pump 3 repair  Entities Impacted by Project:  Facilities:  Physical Address: Various Facility Owner: City ofFort Meade What sector owns the facility: Municipal County State Federal Special District Non-Profit Private  75% Project Cost:S11.625.00 25% Match:$3875.00 Total Project Cost: $15,500.00  Project DeseriptionNarrative  This pump repair will restore the effluent pumping redundancy at the WWTP. Currently 2 of the 3 pumps are operational. This will greatly reduce possibility of SSO into impaired Peace River  near the city WWTP in the event of pump failure during a major storm event.  a3)  Page 1of6  Polk County LMS Hazard Mitigation New Project Worksheet  December 3, 2019    REQUEST FOR INCLUSION ON THE DRINKING WATER PRIORITY LIST Water Conservation Score. A project sponsor with a qualifying water conservation project is eligible to receive an additional 100 points added to their base priority score if the sponsor provides a water conservation plan in accordance with EPA's Water 9. Total Priority Score. Total priority score equals the base priority score plust the affordability score.(complete a. through d. below)  Conservation Plan Guidelines document number EPA-832-D-98-001, August 6, 1998.  Base priority score: Affordability score: Water Conservation score: d. Total priority score: 10. Estimated Project C'ost. (complete a. through i. below) (enter $0 ifactivity is not applicable) wiecr.ketiv a. Planning.  400 points. 69.66 points ( zero). points. 46966 points (sum ofi items a. and c.)  Cost $57,000 248,000 2,350,000 235,000 300.000 3,250,000 3,250,000  b. Design (nota applicable ifal D/B project).  Eligible land (necessary land divided by total land times purchase price). d. Constr., equip.. material, demo. & related procurement (include designi ifD/B project). Construction contingency (10%of-d'.only: applicable for Design/BidBuild projects). Technical services during construction and after bid opening. Asset management plan per 62-552.7007.FAC. 1. lotal proiceis cosIs (sum ofa through g.).  Loun amuun reauested by thes sponsor in this RFI (assume no principal forgiveness). List all funding Suurces (including grants for this project): SAHFIFunding /FDEP DWSRF Funding  Project Schedule. (complete a. through d, below) Proclctvif a. Submit planning documents. Start construction. d. Complete construction.  (MDIY) 12./31/24 07/31/25 09/30/25 0B/31/24  b. Submit design/bid documents or RFQIRFP for CMR & D/B projects  12. Project Information. Provide the followingi information. ifa applicable. (select all items below thut are attachedi 1o this RI-I)  Project descriptian. location with lat/long (degrees). water system PWS ID, and project need (this is a required attachment) Map of city and county limits, existing and proposed service area. and project area (ithis is u required attarhment). Lab data, lab data with operational records, or substantiated documentation in lieu of! lab data for public health risk projects. Supporting documentation for projects identified under the Compliance-I project categories from Table I above. Project schedule showing plans and: specs completion within I-year of the execution date ofa planning/design loan.  CentificuliunulaPuelis Health Risk form completed by a State Health Ofticer. Supporting documentation ifMHI not taken from current U.S. Census data. Water Conservation Plan ina accordance with EPA guidelines.  13. C'ertification by an Authorized Representative. Icertify thatt this form and: attachments have been completed by me orat my digection and that thyi infarmatjon presented herein is, to the best ofr my knowledge. accurate and true  mzt damesEWATIs  12-21-23 mammon@elyotornesce com  isignature) (print name)  (date) Mayor (print title) I Page 4of4  (e-mail  Emuil the completed RFI form with attachments In horm RHI-DWI Incorpurated ins suhscction A2-S22MPINE  or muil w the Floridu Depurtment of Environmentul  Protection.. Stute Revolving Fund Progrum, 3900 Commonwealth Blvd. Tallahassee, Florida 32399-3000  HlfeeMahy.3e:    REQUEST FORINCLUSION ON' THE CLEAN WATER PRIORITYLIST  Eligible Projects.  a. Stormwater management: facilities, such as detention'retention facilities, treatment facilities, etc. sponsored bya a local b. Wastewater management facilities, such as sewers, pump stations, treatment plants, reuse facilities, sludge facilities, etc. Nonpoint source pollution control best management practices for agriculture, silviculture, on-site treatment and disposal, wetlands, mining, marinas, brownfields or groundwater protection sponsored by any entity (eligible under Section 319or3 320  government (eligible under Section 212 oft the amended Clean Water Act).  sponsoredl by a local govemment (eligible under Section 212 oft the amended Clean Water. Act).  oft the amended Clean Water Act). 5.1 Project] Information (Please attach).  a. Describe thej project, itsl location, thes scope, whyi it's needed and the environmental benefit. b. Attach maps showing system boundaries, existing and proposed service area, and projectarea.  6. Estimated Costs (Clean Water Act Section 212,319, and 320). a. Planning and/or SSES including geotechnical studies and surveying  $62,000 $401,000  b. Design  :. Special Studies including feasibility studies  d. Eligiblel Land (necessary land divided by totall land times purchase price) e. Construction, Equipment, Materials, Demolition and Related Procurement  $4,700,000 $470,000 $497,000 $6,130,000 (Month and Year) 12/2024 07/2025 09/2025 08/2026  Construction Contingency (10% ofI Item e) Technical Serviçes during Construction h. Sum ofI Items a. through g. 7.1 Project Schedule.  a. Submit the planning or SSES documentation  b. Submit the design documents, obtain permits, and acquire sites (as necessary) Start activity (such as construction or non-structural best management practice) d. Complete activity (such as construction or non-structural best management practice)  8. Population  a. Population served by the system b. Population tol be served byt the project a. Baseline Priority Categorization.  5,148 5,148  9. Project Priority  (2s)  In the' Table below, identify each oft the project components for which thej project qualifies and provide the component's construction cost. The baseline priority score (BPS) will be determined by prorating each component. The project sponsor must] provide documentation that supports the selection ofa base priority score of350 points or greater.  Form! RFII Incorporatedi ins subsection 62-50320033,FAC.  Page2of3  Effective Marchs 9,2 2022    TheFlorida Senate Local Funding nitiative Request Fiscal Year:2024-2025  1. Project Title City of Fort Meade AMI Metering & Leak Detection Project  2. Senate Sponsor Ben Albritton 3. Date of Request 11/02/2023 4. Project/Program Description  Requesting funding for Implementation of city wide AMI metering and leak detection to capture waterl loss revenue. The cityi isl lookingt to implement new metering thaty willl have direct impact on fiscal sustainability. Early leak detection would assisti in decreasing withdrawals  from the UFAt top provide additional capacity for future growth.  5. State Agency to receive requested funds Department of Environmental Protection  State Agency contacted? 9 Yes @ No  Amount of the Nonrecurring Request for Fiscal Year 2024-2025  Type of Funding Operations Fixed Capital Outlay Total" State Funds Réquested  Amount  1,500,000 1,500,000  7. Total Project Cost for Fiscal Year 2024-2025 (including matching funds available for this project)  Type of Funding, Matching Funds Federal Local Other  Amount  Percentage  Total State Funds Requested (from question #6) State (excluding the amount of this request)  1,500,000 100.0! %  oj o 0! 0 1,500,000 100.0;%  0.0j% 0.0% 0.0% 0.0%  Total Project, Costs for Fiscal Year 2024-2025  A  Page1of6    The Florida Senate LocalFunding Initiative Request Fiscal Vear 2024-2025  1. ProjectT Title  City of Fort Meade Rehabilitation of 3 Effluent Pumps  2. Senate Sponsor Ben Albritton 3. Date of Request 11/02/2023 4. Project/Program Description  Request fori funding of Effluent pumps rehabilitation for the City of Fort Meade Waste Water Treatment Plant.  5. State Agency to receive requested funds Department of Environmental Protection  State. Agency contacted? a Yes & No  Amount of the Nonrecurring Request for Fiscal Year 2024-2025  Type of Funding Operations Fixed Capital Outlay Total State Funds Reguested:  Amount  100,000 100,000  7. Total Project Cost for Fiscal Year 2024-2025 (including matching funds available for this project)  Typeof. Funding Matching Funds Federal Local Other  Amount  Percentage 100,000 100.0 % 0 0j 0 0 100,000 100.0%  Total State Funds Requested (from question #6) State (excluding the amount of this request)  0.0j% 0.0 % 0.0% 0.0%  Total Project Costs for Fiscal Year, 2024-2025  Page 1of6    The Florida Senate Local Funding nitiative: Request Fiscal Year, 2024-2025  1. Project Title City of Fort Meade Rehabilittion of 143 Manholes  2. Senate Sponsor Ben Albritton 3. Date of Request 11/02/2023 4. Project/Program, Description  request for fundingf for repaira andi replacement of1 143 manholes. The City of Fort Meade has 117 year old aging sewer infrastructure Ineeding eplacement. We have assessed 143 manholes needing repair and replacement. Much oft the mortari int the manholes has eroded and will create collapsing and failingi infrastructure that needst tob be: mitigated ass soon as possible. Groundwater infiltration overloads the plant during majors storme events that could cause at failure impacting the Peace River that runs next tot the WWTP.A All  manholes have been GPS'd and tagged.  5. State Agency to receive requested funds Department of Environmental Protection  State Agency contacted? 0 Yes @ No  Amount of the Nonrecurring Request for Fiscal Year 2024-2025  Type ofFunding Operations Fixed Capital Outlay Total State Funds Rèquested:  Amount:  2,000,000 2,000,000  7. Total Project Cost for Fiscal Year 2024-2025 (including matching funds available for this project)  Type of Funding Matching Funds Federal Local Other  Amount  Perçertage.  Total State Funds Requested (from question #6) State (excluding the amount of this request)  2,000,000 100.0 %  0 0 0i  0.0% 0.0% 0.0% 0.0%  Total Projéct Costs for Fiscal Year 2024-2025  2,000,000 100.0% %  Page 1of6    The Florida Senate Localfundinglhitative Request Fiscal Year 2024-2025:  1. Project Title  City of Fort Meade Wastewater & Effluent Disposal  2. Senate Sponsor Ben Albritton 3. Date of Request 11/02/2023 4. ProjectProgram Description  This isa a request forf funding for effluent disposal. Based on a 20231 feasibility study- a 20-year solution is needed to treat and' handle jeffluent. The city's permit to handle capacity expires in: 2026 and a solution must be in place at that time. The current contract with Mosaic fhas expired and is ona a month to month extension. The long term feasibility for mining operations to continue as a the primary user isi in question. The City is planning top partner with agricultural entities to create a public/private irrigation solution which necessitates the purchase of 130 acres. Effluent capacity is essential in ensuring overflows do not encroach into the Peace River. The project would  include permitting, materials and construction of pipe and other appurtenances.  5. State Agency to receive requested funds Department of Environmental Protection  State Agency contacted?   Yes @ No  Amount of the Nonrecurring Request for Fiscal Year 2024-2025  Type of Funding; Operations Fixed Capital Outlay Total State Funds Requested  Amount.  2,800,000] 2,800,000  7. Total Project Cost for Fiscal Year 2024-2025 (including matching funds available for this project)  Type of Funding Matching Funds: Federal Local Other  Amount  Percentage  Total State Funds Requested (from question #6) State (excluding the amount oft this request)  2,800,000] 100.0%  o 0 0 0 2,800,000 100.0'%  0.0% 0.0% 0.0% 0.0%  Total Project Costs for Fiscal Year 2024-2025  Page 1of6    The Florida Senate Local Funding nitiative: Request Fiscal Year2024:2025  1. Project Title City of Fort Meade Well; # 3 Rehabilitation  2. Senate Sponsor Ben Albritton 3. Date of Request 11/02/2023 4. Project/Program Description  Request for funding ofV Well #3s soft start and mechanical seal installation/ rehabilitation.  5. State Agency to receive requested funds Department of Environmental Protection  State Agency contacted?  2 Yes & No  Amount oft the Nonrecurring Request for Fiscal Year 2024-2025  Type of Funding Operations Fixed Capital Outlay Total'State Funds Requested"  Amount-  200,000 200,000  7. Total Project Cost for Fiscal Year 2024-2025 (including matching funds available for this project)  Type of Funding Matching; Funds Federal Local Other  Amount  Percentage 200,000 100.01 % 0i 0 0! 0! 200,000 100.01 %  Total State Funds Requested (from question #6) State (excluding the amount oft this request)  0.0% 0.0% 0.0% 0.0%  Total Project Costs for Fiscal Year 2024-2025  Page 1of6    TheFlorida Senate Local Funding nitiative Request Fiscal Year 2024-2025  1. ProjectTitle City of Fort Meade Culinary Incubator  2. Senate Sponsor Ben Albritton 3. Date of Request 11/06/2023 4. Project/Program Description  Requesting funding to provide at food business incubation program for graduates ofa culinary arts training class who desire to start their jown business. Eachp person has a unique plan to achieve this goal but all participants receive business incubation classes (such as how to write al business plan, budgeting, and obtaining appropriate insurance), as well ast food business-specific: services (such as licensing, perfecting the product, mentoring from local chefs or restaurant owners, and marketing). An essential connection to a commercial kitchen The goal of thei incubator ist tol help persons with low income who have at least al high school diploma or equivalent become business  jfor product development would be provided.  jowners and bet financially self-sustaining, ending poverty for themselves and their families. 5. State Agency to receive requested funds Department of Education  State Agency contacted?  - Yes @ No  Amount of the Nonrecurring Request for Fiscal Year 2024-2025  Type of Funding Operations Fixed Capital Outlay Total State Funds Requested:  Amount 300,000 300,000 600,000  7. Total Project Cost for Fiscal Year 2024-2025 (including matching funds available for this project)  Type of Funding Matching: Funds Federal Local Other  Amount 600,000 0 0 500 B  Percentage 92.3 % 0.0% 0.0% 7.7% 0.0%  Total State Funds Requested (from question #6) State (excluding the amount oft this request)  Total Projecf Costs for Fisçal Year 2024-2025  660,000 100.0%  f  Page1of6    TheFlorida Senate Local Funding nitiative Request Fiscal Years 2024-2025  1. Project" Title City of Fort Meade Fire Command Vehicle  2. Senate Sponsor Ben Albritton 3. Date of Request 11/05/2023 4. Project/Program Description  Requesting funds for al NFPA (National Fire Protection Association) compliant command vehicle. This vehicle would be purchased and fully designed tor meet NFPA 1901 Chapter 23 Command and Communication requirements. The command vehicle will be a vital piece of thef fire departments fleett that is essential inj providing adequate commandi functions meeting incident safety, communication, accountability and operational and tactical need ate emergency incidents while meeting and following the NIMS (National Incident  Management System) model.  5. State Agency to receive requested funds Department of Financial Services  State. Agency contacted? 9 Yes a No  Amount oft the Nonrecurring Request for Fiscal Year 2024-2025  Type of Eunding Operations Fixed Capital Outlay TotalState Funds: Requested"  Amount,  200,0001 200,000  7. Total Project Cost for Fiscal Year 2024-2025 (including matching funds available for this project)  Type of Funding, Matching Funds Federal Local Other  Amount  Percentage 200,000 100.0 % 0! 0 0 0 200,000 100.01 %  Total State Funds Requested (from question #6) State (excluding the amount of this request)  0.0% 0.0% 0.0) % 0.0%  Total Project Gosts for Fiscal Year 2024-2025  G  Page 1of6    The Florida Senate LocalFunding Initiatives Request Fiscal Year 2024-2025  1. Project Title  City of Fort Meade Fire Department Safety Equipment  +  2. Senate Sponsor Ben Albritton 3. Date of Request 11/05/2023 4. Project/Program Description  Funding request for fire department safety equipment. The Fire Department was recently converted from all volunteer fire force to a hybrid part and full-time /volunteer fire force. With new personnel comes increased need for fire equipment for both the pumpers and the  personnel.  7qty SCBA (Self Contained Breathing Apparatus) including bottles and masks; 20qty Fire Hoses @ 5"; 8qty @13/4", 12qty @21/2": 60 qty Firefighting. Appliance Nozzles, 60 qty adapters, 15 qty appliance mounts;  ;32qty Bunker Gear and Gloves; 26 qty Life Scan Physicals.  5. State Agency to receive requested funds Department of Financial Services  State. Agency contacted?  Yes a No  Amount of the Nonrecurring Request for Fiscal Year 2024-2025  TypeofFunding Operations Fixed Capital Outlay TotalState Eunds Requested  Amount  250,000 250,000  7. Total Project Cost for Fiscal Year 2024-2025 (including matching funds available for this project)  Type of Funding Matching Funds Federa! Local Other  Amount  Percentage. 250,000 100.0 % 0 0 0! 0; 250,000 100.0,%  Total State Funds Requested (from question #6) State (excluding the amount of this request)  0.0% 0.0% 0.0 % 0.0%  Total Project Costs for Fiscal Year. 2024-2025  H  Page 1of6    The Florida Senate Local Funding Initiative Request Fiscal Year 2024-2025  1. ProjectTitle iCityof Fort Meade Fire House Construction & Rehab & Hardening  2. Senate Sponsor Ben Albritton 3. Date of Request 11/03/2023 4. Project/Program Description  Requesting funding for construction of new and rehab of old fire housei including relocation ofa sewer line beneath the fire house. The Fort Meade Fire House is over 40 years old. The City has changed the fire department from an ally volunteer department to a hybrid offull time, partt time and volunteers department. With new personnel, there is a needf for sleeping quarters, kitchen facilities, training rooms and jother building infrastructure. The building also' "sits" on a sewer line from decades ago that is still functional. We have the needt to  relocate the sewer line while simuitaneously rehab the building with hardening upgrades and furnishings.  5. State Agency to receive requested funds Department of Financial Services  State. Agency contacted?  o Yes @ No  Amount of the Nonrecurring Request for Fiscal Year 2024-2025  Type of Funding Operations Fixed Capital Outlay Total State Funds Requested  Amount  3,000,000 3,000,0001  7. Total Project Cost for Fiscal Year 2024-2025 (including matching funds available for this project)  Typerof Funding. Matching Funds Federal Local Other  Amount 3,000,000 40,000 0 0  Percentage 98.7% 1.3% 0.0% 0.0% 0.0%  Total State Funds Requested (from question #6) State (excluding the amount of this request)  Total-Project Costs for Fiscal Year 2024-2025  3,040,000 100.0 %  I  Page 1of6    TheFlorida Senate Local Funding! nitiatives Request Fiscal Year 2024-2025  1. Project Title City of Fort Meade Streets & Sidewalks.& Guardrail  2. Senate Sponsor Ben Albritton 3. Date of Request 11/02/2023 4. Project/Program Description  Funding top pave and repair poor condition of 21 streets and 7 sidewalks and 1 installation ofa as sidewalk guardrail:  Streets: Villa Park, Myrtle St NW, SE 1st, NE Edgewood! 98/NE 9, Operations, NE Wilson, NF Pine: 2nd to 9th, NO Oak, Country Club Estates, SE MLKI to Oak, S Oak & 9th St, N Oak: 3rd Stt to 6th, NW3rd 17 to Tecumseh, S Oak 2nd to6 6th, Dixon St,Unter Din Lindon, Cedar Lane, Sidewaiks: NW6 6th St (School), NO Oak (school), SF French Ave (School), SE MLK, S Seminole: 2nd to 5th, SF French &E Broadway, S  NE6th &F Pinel Inter, NE6 6th & Oak Inter, NF Pine: 2nd1 to 3rd, NL Lanier 3rd to 4th,  Seminole & Broadway  5. State Agency to receive requested funds Department of Transportation  State Agency contacted?  a Yes @ No  Amount oft the Nonrecurring Request for Fiscal Year 2024-2025  Type of Funding Operations Fixed Capital Outlay Total State Funds Requested.  Amount  1,300,000 1,300,000  7. Total Project Cost for Fiscal Year 2024-2025 (including matching funds available for this project)  Type of! Funding Matching Funds Federal Local Other  Amount  Percentage  Total State Funds Requested (from question #6) State (excluding the amount oft this request)  1,300,000 100.0 %  0 0 o  0.0% 0.0% 0.0% 0.0%  Total Project Costs for Fiscal Year 2024-2025  1,300,000! 100.0! %  Page 1of6    treets & Sidewalks Appropriation Request  Please advise ift theset two graphs should be combined into one appropriation or two appropriations.  SIRFET RESIRFAGE/PAHANG ROADNAMES 1 VILLAPARK 2 MYRTLE. STI NW 3 SE1STSTREET 4 NE EDGEWOOD! 98/NE9 9 POOR 5 OPERATIONS 6 NE WILSON 7 NP PINE: 2ND TO NINTH POOR 8 NORTH OAK COUNTRY CLUB 9 ESTATES 10 SOUTH OAK & 9TH 11 SEI MLK7 TO OAK 12 NORTH OAK NW: 3rd: 17TO 13 TECUMSEH 14 SOAK 2ND1 TO6TH 15 DIXON ST 16 UNTER DEN LINDEN 17 CEDAR! LANE  590 668 880 105 580 316 862 880 440 140 422 422 369 598 211 211 211  CONDITION: NEEDED FEER SQUAD /SOY EST/GOST  DIRT ROAD DIRT ROAD DIRT ROAD POOR POOR POOR POOR POOR POOR POOR POOR POOR  0.38 2006 0.05 264 0.06 316 0.70 36960 1232 0.27 1742 0.18 950 0.49 25872 0.50 2640 0.25 1320 0.08 422 0.24 1267 0.24 1267 0.21 0.34 0.12 0.12 0.12  $60,192.00 $7,920.00 $9,504.00 $110,880.00 $52,260.00 $28,512.00 $77,616.00 $79,200,00 $39,600.00 $12,672.00 $38,016.00 $38,016.00 $33,264.00 $53,856.00 $19,008.00 $19,008.00 $19,008.00 total 5698539001  1108 1795 633 633 633  1 SIDEWAIKS NE 6TH STREET (SCHOOL)  2  1040LFX $37.00 2/SIDES1600/LFX 1340LFX$ $37.00 849L LFX37.00 1750LFX37.00  $38,480.00 $59,200.00 $49,580.00 $31,413.00 $64,750.00 total 574349300  3 NORTH OAK (SCHOOL) $37.00 SOUTH FRENCHAVE 4 SCHOOL 5 SEN MLK (SCHOOL) SSEMINOLE: 2NDTO 6 STH  STREETSE & SIDEWAIRSTOTAL $941,955.00    Juard Rail Appropriation Request  Fori many years, Patterson! Parki has been at focal point for exercise activities and passive recreation. The portion oft the park that is aligned with HWY17, however, is not safe for pedestrians.  HWY 17 runs parallel to the park sidewalk and the proximity to large trucks driving past pedestrians is dangerously close. Industry and large trucks carrying large loads and side mirrors of regular vehicles often encroach into the "air  space" oft the sidewalk.  See red highlighted areal below of sidewalk.  This appropriation request is fort the purchase and installation of a guard rail that would provide clear walking area for  pedestrians and to prevent street crossing on this busy Highway.  Wearen requesting 5301 linear feeto of sidewalk guard rail X $100 perl 1$53,000  Aerial View    COUNT OF PERMITS BY PERMIT TYPE AND WORKTYPE FORT MEADE 12/01/2023 to 12/31/2023  Permit Type COMMERCIAL RENOVATION  WorkType  Number of Permits  Window/DooryShuters  1 1 2 2 5 4 9 5 5 1 1 6 6 1 1 1 4 7 1 1 3 3 35 1/2/20247:59AM  DEMO  Commercial  ELECTRICAL  Electric Stand Alone Solar  FENCE WALL  Permits  GAS  Natural  RE-ROOF  Permits  RESIDENTIAL ACCESSORY  Addition Carport Garage Shed  RESIDENTIAL DRIVEWAY  Permits  RESIDENTIAL WINDOW-DOOR  Permits  Total Number of Permits:  Permit Counts  Page 1of1    Forte Mesk Puliclibry  Statistical  Monthly  Reporting Form  Uhrary Name: Fort Moado (2023-2024)  October November December January February March April May June July August September Total  Circulation:  ICE Emors  AdiliMaterials InHorizon (Books, DVDs, CDs, Audios) 789 610 599 Other- OverDrive 402 458 454 Other- Hotspots 13 21 20 Other Laptops 0 Other- InteribraryLoanse (OCIC+FLIN) 9(2+7) 24(16+8) 13(6+7) Other- SeedP Packets 2 0 Other-BooksB ByMail(Bmail) 65 58 73 Total 1280 1176 1164 Juvenile/Y Young Adull Materlals IHorizon (Books, DVDS, CDs, Audios) 747 605 554 Other- Books ByMail(Bmail) 44 23 25 Total 791 628 579 17et Chrculitien: 20715 118041 s InCity! 17 InCounty! Reciprocal(TBLCIL 0 0 Retipreral(OsO). o Totaf New Berrewers In-Parson Programs 1cutreach 2outreach Aduk(184)! Juvenile! (0-5) 5. 8 Nvenie/Twen/61) 6 8 YoungA Adult(12-17) AllAges Total: 22 33 21 w-DirsctedProgrems Adult(184) juvenile (0-5) Juvenile/Tween 6-11) Young Adult(12-17) AllAges Totall ofVira/Programs, Adult(184) Juvenile( (0-5) juvenile/Tween! (6-11) YoungAdult! (12-17) AllAges! Total: Aduk(18-)! 44 33 80 Juvenile( (0-5) Juvenile/Tween (6-11) VoungAdult( (12-17) 6 100 AllAges! Total:L Aduk(184) Juvenie (0-5) 25 19 26 Juvenile/Tween( (6-11) 31 27 50 VoungA Adult(12-17) 5 14 12 AllAges D 66 U TotalL 70 141 113 18+ luvenile (0-5) 0 Juvenile/T Tween (6-11) Adult(12-17) 49 21 Total: 49 21 121 Hour(Houndedup! 52 66 44 Numberc ofUsers! 104 126 123 NumberofubraryVissi 980 969 1006 Numberot ofHourRoundecupl Numberc ofPeoplel TotalCompieted Forms 0 0  1  New Borrowers:. Programs:  6 6  0 0 0 0 0 41 109 36 108 36 0 350 160 15 25  Tete Pregra  Attendance fActive In-Person Programs  fPassive  Attendance trtual Programs (YouTuba),  TetAmn Computer Usage:. Pcople Counter: Volunteer Hgurs:. Voter Registration:  11 17 5 0    Ferl Heda Able u Lbrey  Staff Report - December 2023 Statistics  FY 2023-2024  Submitted by: Kylie Shortt, Library Director  Date: January 4, 2023    CIRCULATION STATISTICS  Total Circulation of FM materials in County (including city) Seed 1 + Bmail 98 + Circ 1190 + Libby/OD454 Total Items Circulated within the of Fort Meade  1743  Key: Seed Seed Packets Bmail Items sent via mail Circ Number of checkouts for physical items Libby/OD Number of checkouts for Digital Items to include eBooks eAudiobooks  City  334  Circulation of Items by Age Group Adults (18+) Juvenile (0-17)  1164 579 -61 13 24  Total Checkouts Changes from Last Month State Books Circulated [Request Filled] (OCLC 6+ FLIN Mobile Wi-Fi Hotspots (20) + Laptops Circulated (4)  7)  &  MATERIALS COLLECTION INF  Total Items Available for Checkout Total Materials Purchased = New Physical Items Total Materials Dscardes/Withdrawn  25,512 175 165 44  No Circin 5+ years - 152. Damaged -13. Duplicate - 1 Total Materials Donated (& Added to Shelves)    COMPARISON  CIRCULATION STATISTICS  For reference, Ihave listed the, circulation count of items within each city. Fort Meade was #1 for  most circulgted items this month. December 2022-275  We beat Lakeland again! AND we beat Polk County!  Auburndale -10 Bartow-37 Davenport - 24 Dundee-3 Eagle Lake -3 Fort Meade -3 334 Frostproof-3 Haines City -26 Lake Alfred-8  Lakeland- - 192 Lake Wales - 13 Mulberry -6  Out of Polk County -6 Polk County - 270 Polk City - 4 Winter Haven - 68    Library Card  NEW LIBRARY CARD HOLDERS  New City Patrons Added  6  New Polk County Patrons Added  2  TBLC Patron Added (Hardee)  0  Total  8  VISITS FROM THE PUBLIC  Total Patron Visits  1,006 +37  Patron Visit Changes from Last Month    PROGRAMS & ATTENDANCE  DECEMBER 2023  Program DIY Bookmarks Gingerbread People AIIN Month 3 Decoration Coloring Technology Help AIIM Month 0 Coffee Bar Voter Registration English Storytime Spanish Storytime Family History Help 12/6 Puzzle Party Craft Demonstration 12/7 0 Writing & Journaling Club 12/12 1 Color & Chill  Date Kids Tween Teens Adults TOTAL (0-5) (6-11) (12-17) (18+)  Total Programs Offered  34 62 86 20 105 nla 273 6  Take & Make Craft: AIIMonth 17 32 10 12  71 5 0 3 11 0 0 10 10 0 0 3 3 0 0 1 0 1 3 0 0 0 0 4 4 5 0 3 11 0 0 0 0 1 0 0 2 0 0 0 1 5 63 131 4 1 4 10 4 1 0 6 0 0 0 0 0 2 0 3 0 0 0 0 1 1 2 7  Kids (Ages 0-5)-A  Attendance  Tween (Ages 6-11)-Attendance Teen (Ages 12-17) -Attendance Adult (Ages 184)-Attendance All Ages - Attendance  Fridays 0 12/5 1 12/5 0 12/7 3  Total Attendance (In-Person Programs) YouTube Videos (Views) (0 new video)  12/14 1  Christmas Roundabout 12/15 30 33 Christmas Word Scramble 12/18 1 Winter ScavengerH Hunt 12/19 1 Film: Elf Pokémon Club Film: Frozen  lnKE.  12/20 0 12/21 1 12/27 0  Checkmate! Chess Club 12/28 3    SOCIAL MEDIA STATISTICS  Facebook  317 page likes, 415 page follows +3 likes, +9 page follows 188 followers +0 followers 74 subscribers +0 subscriber  NOTARY PUBLIC  Increase from Last Month  Instagram  Increase from Last Month  SERVICES  YouTube  Faxing Total  452 7 7 $14.00  Increase from Last Month  Notary Total (people helped) Number of Stamps Total Pricing Earned  Public Access Computer Usage (in Hours) 43h 56m  Number of People (different)  123 $40  Laptops - Pricing Earned  foo  FAX EB    MONTHLY ACTIVITY REPORT  December 1- Annual State Aid Application Submitted  December 5-F PCLC Training Day Team Brainstorming Session  December 13- Vending Machine removed from Mobile Home Park  December 15-1 Library's Annual Christmas Round-About  December 25 & 26 - Closed  Es  Finished weeding all of Adult Fiction  Planning and preparing for new Spring 2024 programs    ANNUAL CHRISTMAS ROUND-ABOUT  RtkakAlilive  5!4  Attendance: 131 We doubled our attendance from last year! Last year's attendance: 62  Christmas  Round-About Friday, December 15 1:00 PM - 3:00 PM Drop-By Event for All Ages  Special thanks one of our teen volunteers and  one of our Friends of the assisting in our annual event!  members  Meade Fort! Public Library 75EBroadway: St. Fort Meade, FL3 33841  for  Library  aslarlyWllcom    HOLIDAY DECOR  BSMARTS a  6  SCOOKIES  Special thanks to Jose & Jose in Streets for hanging up  outdoor Christmas lights.  READS  Special thanks to Ms. Bobbie in Parks and Jose in Streets for bringing all of our decorations from storage and the attic.    NEW OUTDOOR LIGHTS!  Special thanks to Mr. Jackie and his team for ordering and installing the new lights.  Additionally, special thanks to Jose & Jose in Streets for replacing the light bulbs and adjusting the timer in    HOLE IN WALL FIXED  Staff discovered a large hole behind our Children's book  section.  To avoid having kids discover and reach into a wall full of cords, we requested to have patched and or repaired.  Special thanks to Mr. Richie for patching the hole in our wall.    NEW HOURS TRAFFIC TRACKING  December is usually a slower month for US due to school being out on winter break and the holidays.  We reached 69 more people in December.  DECEMBER TRAFFIC STATS  TR Days T5 R7 T12 R14 T19 R21 T26 R28  Traffic from! 5:00-6:00PM 12 5 6 2 5 1 CLOSED 7  MWF Days Traffic from 7:00-8:00 AM Traffic from 8:00-9:00AM  F1 M4 W6 F8 M11 W13 F15 M18 W20 F22 M25 W27 F29  3 1 1 2 0 0 0 1 0 1 CLOSED 1 o  1 0 0 2 0 1 2 3 2 4 CLOSED 2 4    Hours of Operation: Mon! Wed! Fri7:00 AM-3:30PM Tue Thu 9:30AM-6:0OPM Phone: (863),285-8287 Website: wwwelyoformeadhcom  EhDilhy AGE GROUPS  Adults: Ages 18+ Teens: Grades 9-12 Tweens: Grades 6-8 Kids: Grades K-5 Friday 7:00:AM--3:30 PM Teens &Adults 7:30AM- 3:00PM  @imlibrary1976  Monday  Tuesday  Wednesday 7:00 AM-3:30PM B 3 Job Search Help 4  Thursday 9:30/AM-6:00PM  7:00 AM--3:30 PM 9:30 AM-6:0OPM.  2  Kids Storytime  Drop-In 8:00 AM-11:00/ AM Family Friendly Flim* Study & Sip Coffee  CLOSED In English 3:30PM Family History Research Abominable (PG) 3:30PM  En Espanol 4:00F PM Help with Priscilla Perry  REGISTRATIONI REQUIRED 2:00 PM--3:00PM 10 Job Search Help 611 Facilitated by Ms. Conley  8  9  12 Study & Sip Coffee Teens &Adults 7:30AM- = 3:00F PM 19  Technology Help Coloring & Drawing Club Drop-In 8:00AM- 11:00A AM  Tabletop Time Adults 10:00AM Pokémon Club Kids, Tweens &Teens 3:30F PM  by Appointment Only Theme: Self Portraits Water Coloring for Adults Chess, Board Games, Puzzles, para Adultos 10:00AM Kids. Tweens, &Teens3:30PM 10:00 AM--11:00AM Kids, Tweens; &Teens3:30PM  Club de Lectura 15  Adults 10:00 AM 16  6 17  18  Joumal & Writing Club Job Search Help Adults. 10:00AM Kids.Tweens, &1 Teens 3:30PM Local Children's Author Reading & Book Signing Rebekah Firmin 5:30PM 23  Theme: New Year Goals Drop-In 8:00 AM-11:00AM Trade, Battle, and more!  Study & Sip Coffee Teens &Adults 7:30AM--3:00PM  CLOSED  22  24 Job Search Help 25 Tabletop TAIHI 26  Technology Help Dungeons & Dragons' Drop-In B:00AM-11:00AM Chess, Board Games, Puzzles, etc. Study & Sip Coffee  by Appointment Only REGISTRATION PREFERRED  Adults. 10:00A AM  Teens &Adults  LIMITED SPACE FOR! 50 ONLY Tweens &1 Teens 3:30F PM 30  Kids, Tweens. &Teens 3:30PM 7:30AM- 3:00PM Month Long Drop-Off: Take & Make Craft Kits: used technology for certifiedhard drive **While Supplies Las!" shredding and data destruction.  29 Free Tax Prep Help provided by Polk County's Personall Finance Center 10:00 AM-3:00! PM  31  Job Search Help URBANI secyeling Urban eRecycling  Kids& Adults: Origami,  Drop-In B:00AM-11:00AM Drop-Offyour old, broken, and oru un- All Month Pick-Up    JANUARY CLOSURE DATES  Sory WAE CLOSED  Fort Meade Public Library  will be  Fort Meade Public Library will be CLOSED onl Monday, January Ist in observance ofNew Years.  CLOSED  on Monday, January 15 in observance of MLK Jr. Day  Fat ee Alsl lhnuy h  A * * * * *  *