Florida Agricultural and Mechanical University  Board ofTrustees  Strategic Planning and Performance Measures Committee Meeting  Date: February 15, 2023 Time: 10:15a.m.  Location: Florida A&M University, Grand Ballroom  Committee Members:  Kristin Harper, Chair Nicole Washington  Ann Marie Cavazos, Otis Cliatt, Kimberly Moore, Craig Reed, Kenward Stone, and  AGENDA  Call to Order II. Roll Call  Chair Kristin Harper Mrs. Ta-Tanisha Adams  ACTION ITEMS  III. Approval of Minutes from December7 7,  Chair Kristin Harper  2022  INFORMATION ITEM  IV. Update on the University Strategic Plan  Chair Harper/VP McMurray  DISCUSSIONITEM  V.E BOT Alignment with Strategic Plan Goals  Chair Harper  VI. Adjournment    FLORIDA A&M UNIVERSITY  Board of Trustees ACTION ITEM February 15, 2023  Subject: Strategic Planning/Performance Measures Committee Meeting Minutes  Rationale: Section 5.10 of the Board of Trustees Operating Procedures provides that detailed minutes should be kept for any Board or Committee meeting. Those minutes should include a record of votes cast and  attendance.  Recommendation: Approve the meeting minutes for: Attachments: Yes, copies oft the minutes are attached.  December7,2 2023    Strategic Planning and Performance Measures Committee  Minutes Trustee Harper, Chair Wednesday, December' 7, 2022  Committee Members Present: Chair Kristin Harper, Trustee. Ann Marie Cavazos, Trustee Kenward Stone, Trustee Craig Reed, Trustee Kimberly Moore, Trustee Otis Cliatt and Call to Order/Roll Call: Chair Harper called the meeting to order. Mrs.Adams called the  Trustee Nicole Washington. roll. There was a quorum. Action Items  Approval of Meeting minutes from October: 5, 2022. Trustee Washington moved for thei minutes tol be approved. The approval was seconded by Trustee Reed. Thei minutes were approved.  Informational Item  Update on University Strategic. Plan  The implementation ofthe 2022-2027 strategic plan was our informational item on the agenda today. The implementation plan willj position FAMU to execute our strategic priorities well and help us Dr. McMurray presented the communication plan which was with eight colleges and schools, five divisions, the Foundation Board, and the Florida Black Caucus. The plan included an explanation of what each strategic priority means, description ofhow each priority will be accomplished, explanation ofwhy each priority matters, and how we will measure progress. Over the next two months, we will have townl halls for students, faculty, staff, alumni, community, and corporate partners and continue to Dr. McMurray shared the implementation timeline for year 1. The timeline ensures the process can be used at thel highest levels of administration to align and prioritize operations with FAMU. The implementation plan will bei ini three phases. Each phase includes a set ofs specific outcomes. Phase 1 began earlier in the fall by communicating with internal and external stakeholders through various platforms and discussed unit strategic planning. We are currently in Phase 2 where we will continue to publicize the strategic plan and finalize the budget, metrics, and meet with units to prepare the division The key initiatives for year 1 were shared. These initiatives align to the strategic plan. Thei initiatives are elevating and sustaining student success outcomes, fostering faculty excellence and vitality, and  accomplish our mission and vision.  meet with all divisions, schools and colleges.  or department strategic plans.  advancing our reputation, rankings and impact.    Int the next few months, the strategic plan implementation committee will continue communicating the strategic plan toi internal and external stakeholders, finalize the development of the unit strategic plans, finalize outstanding metrics and budget, and begin the mid-year review. Regular updates willl be provided to the board and university constituents. This comprehensive process ensures communication, accountability ownership, benchmarking, and reporting takes place. confirm outstanding metrics, and finalize and align the budget. Regular updates will bej provided to the board and university constituents. The committee also discussed alignment to board committees for each strategic priority goal, The next steps are toj publicize the strategic plan, finalize unit strategic plans, finalize metric benchmarks, finalize budget and align reporting to the budget cycle and begin mid-year review.  which will be revisited by Chair) Lawson and future committee meetings.  Discussion  Trustee DuBose stated that additional sub-DSO committees be created that align with each priority/goal. The committee's structure has to evolve with the work. Response: Trustee Harper stated that SPPM committee was used as a default. There are a number of goals that have to deal with people, performance and talent. Trustee Harper agrees that newly established committees are a good  suggestion.  Trustee Dubose commented that the IT structure be considered as well with regards to the strategy as we think about technology and future investments for Response: Trustee Harper inquired about the connection between operational Response: Trustee Cliatt suggested a follow up conversation between Trustee Harper, Dr. Edington and Dr. Akins regarding infrastructure upgrades being a Response: Trustee. Moore stated that IT structure would be better suited for the budget and facilities committee as opposed to Strategic Planning and  virtual learning, etc. excellence and technology.  part ofi funding for security measures. Performance Measures Committeee.  Trustee Washington inquired about the strategic priority placement for the Response: Dr. McMurray commented that the compensation study would fall  compensation.  under organizational effectiveness andi transformation.    Trustee Washington suggested a dashboard or common reporting structure for each committee sO there is continuity and assignments can bej put ona Trustee Stone commented that in order to have a customer centric strategic plan we will need to get more creative around who is doing the work. Trustee Lawson asked where the advancement piece with regards to state and federal support to obtain al higher level of research would fit. Response: Trustee Harper responded that advancement would: fit under long-  schedule.  term fiscal health and sustainability.  There being no further business, the meeting was adjourned.