VILLAGE COUNCIL SPECIAL MEETING OF SEPTEMBER 23, 2015  The Village of Estero Council Special Meeting was. held on this date at the Estero. Fire Rescue District Meeting Room, 21500 Three Oaks Parkway, Estero, Florida. Present: Mayor Nick Batos - District 6, Vice-Mayor Howard Levitan - District 2, Councilmember Bill Ribble, District 1, Councilmember Donald Brown - District 3, Councilmember Katy Errington - District 4, Councilmember Jim Boesch - District 5, and Also present: Village Manager Peter Lombardi, Village Attorney Burt Saunders, and Village  Councilmember Jim Wilson - District7.  Clerk Kathy Hall. LCALLTOORDER  Mayor Batos called the meeting to order at 10:00 a.m.  2.P PLEDGE OF ALLEGIANCE Mayor Batos led the Pledge of Allegiance.  3.1 ROLLCALL  Village Clerk Kathy Hall called the roll; all members were present.  4.A APPROVAL OF AGENDA  Councilmember Errington moved approval oft the agenda with a revision to the agenda by moving agenda item 5 (A): from the Council Workshop agenda as agenda item 5 (H) to this agenda, seconded by Councilmember Brown, called and carried unanimously.  5.C COUNCIL BUSINESS  (A) Presentation: Suzanne Bradach - Progress with the Lee Memorial Health System at Suzanne Bradach, Director, Special Projects, Lee Memorial Health System, through a PowerPoint presentation, provided background information; vision and services for Coconut Point; team and commitment, including design and construction management team; new campus master plan and phase one multi-specialty building; maintaining communication and local community engagement; project schedule; and more to come: Bonita Bay Lifestyle Center;  Coconut Point expansion  Healthy Life Center at Coconut Point Mall. Council discussion followed.  Mayor Batos called for public comment and no one came forward.  Village Council Special Meeting Minutes - September 23, 2015  Page 1 of5    (B) Resolution No. 2015-55. A Resolution of the Village Council of the Village of] Estero Florida Approving a Contract with Calvin, Giordano & Associates, Inc., to Provide Community Development Services to the Village of] Estero; Authorizing the Village Mayor to Execute the Agreement; Authorizing the Village Manager to Expend Funds on Behalf of the Village; and Providing an Effective Date (Vice Mayor  Levitan)  The resolution title was read by the Village Clerk.  Vice Mayor Levitan provided information regarding revisions. Through a PowerPoint presentation, hej provided an explanation ofhow the amounts were derived in the contract, along with services included; fixed fee costs; estimated labor costs; labor multiplier; fixed fee calculation; comparison to Lee County proposal; fee revenue estimates; building services/IT Council discussion followed regarding recovering fees; number of staff that would be located in  fees; revenue estimate for other services; and other factors.  Estero; impact fees; parcel inventory; redevelopment; and IT services. Mayor Batos called for public comment and: no one came forward. Brown, called and carried unanimously through a roll call vote.  Councilmember Ribble moved to adopt Resolution No. 2015-55, seconded by Councimember (C) First Reading: Ordinance No. 2015-12 An Ordinance of the Village Council of the Village of Estero, Florida, Establishing the Village of Estero Community Development Department; Providing a Severability Clause; Repealing and Rescinding all Ordinances in Conflict; and Providing an. Effective Date (Vice Mayor  Levitan)  The ordinance title was: read by the Village Clerk. Vice Mayor Levitan provided an explanation oft the ordinance and indicated that the Village was required to create departments by ordinance. He addressed notice to Lee County and suggested that the Village collect fees immediately. He stated he believed that additional language was needed in Section 51 regarding effective date, to revise Section 5 to read: "This Ordinance shall be effective immediately upon adoption on second reading. Upon the effective date, all applications filed pursuant to the Land Development Code forj properties within the boundaries ofthe Village of! Estero shall be filed with the Estero Community Development Department." Mayor Batos inquired whether there were any  objections to the revision; none were: noted.  Mayor Batos called for public comment and no one came forward.  Councilmember Ribble moved to approve first reading of Ordinance No. 2015-12 with the revision to Section 5, seconded by Councilmember Wilson, called and carried unanimously  through ai roll call vote.  Village Council Special Meeting Minutes - September 23, 2015  Page 2 of5    (D) First Reading: Ordinance No. 2015-13. An Ordinance of the Village Council of the Village of Estero, Florida, Providing for the Recovery of] Professional Fees and Costs and' Village Staff Costs for the Review of Certain Enumerated Development Applications and Procedures Therefore; Providing for Fixed Fees for the Village Review of Certain Enumerated Development Applications; Providing for Payment of Cost Recovery and Fixed Fees; Providing for Conflicts; Providing a Severability  Clause; and Providing an Effective Date (Vice Mayor Levitan)  The ordinance title was read by the Village Clerk. Vice Mayor Levitan provided an explanation of the ordinance and indicated that ai fee schedule would follow with ai resolution on the October  7,2015 Council agenda.  Mayor Batos called for public comment and no one came forward.  Councilmember Errington moved to approve first reading of Ordinance No. 2015-13, seconded by Councilmember Brown, called and carried unanimously through ai roll call vote. (E) First Reading: Ordinance No. 2015-14 An Ordinance of the Village Council oft the Village of Estero, Florida, Adopting Chapter 162, Florida Statutes, Providing for Municipal Code Enforcement; Establishing Enforcement Procedures and Authorities; Amending Conflicting Provisions of Code; Providing for Codification; Providing for Conflict with other Ordinances; Providing for Severability; and  Providing for an Effective Date (Vice MayorLevitan)  The ordinance title was read by the Village Clerk.  Mayor Batos called for public comment and no one came forward.  Councilmember Ribble moved to approve first reading of Ordinance No. 2015-14, seconded by Councilmember Brown. Discussion of the: motion followed. Vice Mayor Levitan believed that there may be revisions to the ordinance prior to second reading. The motion was called and (F) Second Reading and Public Hearing: Ordinance No. 2015-11 An Emergency  carried unanimously through a roll call vote.  Ordinance of the Village of Estero, Florida, Repealing Village of Estero Ordinance 2015-08, Declaring an. Emergency; Amending Village of Estero Land Development Code Chapters 6 & 10 to Adopt Flood Hazard Maps, Designate a Floodplain Administrator, Adopt Procedures and Criteria for Development in Flood Hazard Areas, and for Other Purposes; Adopt Technical Amendments to the Florida Building Code; Provide for Conflicts ofLaw, Severability, Codification and Scriveners Errors, Modifications that may arise from Consideration at Public  Hearing and an Effective Date (Village Attorney)  The ordinance title was read by the Village Clerk. The public hearing was opened.  Village Council Special Meeting Minutes - September 23,2015  Page 3 of5    Village Attorney Saunders provided an explanation of the ordinance and the reason for the Mayor Batos called for public comment, no one came: forward, and the public hearing was Councilmember Ribble moved to declare an emergency and adopt Ordinance No. 2015-11, seconded by Councilmember Errington, called and carried through a roll call vote. (G) Resolution No. 2015-67. A Resolution of the Village Council of the Village of] Estero Florida Establishing Meeting Dates, Time, and Location for Meetings and  emergency language.  closed.  Workshops of the Village of Estero for 2016  The: resolution title was read by the Village Clerk. Village Manager Lombardi referred to the schedule, noted the dates that the Fire District meeting room would not be available for use, and noted the dates providing for a summer break as well as' Thanksgiving and Christmas. Discussion followed: regarding reserving the room at the Estero Recreation Center to accommodate the meetings when the Fire District meeting room was not available. It was also  noted that all meetings would begin at 10:00 a.m.  Mayor Batos called for public comment and no one came forward. Ribble, called and carried unanimously through a roll call vote.  Councilmember Wilson moved to adopt Resolution No. 2015-67, seconded by Councilmember (H) Short-term Lease with The Brooks Executive Suites for Community Development Councilmember Ribble provided background information regarding the lease, noting that the property location was 9990 Coconut Road; the lease would cover 7 offices; however, there was room: for expansion. Village Manager. Lombardi spoke to the specifics of the lease. Discussion followed regarding computer servers; the automatic 6-month renewal oft the lease; and Monday Village Attorney Saunders stated that, in terms of approval oft the lease, a motion to adopt a resolution to approve the lease would be needed. Village Attorney Saunders noted that he would prepare a simple resolution for the Mayor's signature that would be dated today. Regarding the renewal of the lease, he stated that it would be advisable to suggest a change to the language indicating ai month-to-month lease after the 6-month term to avoid confusion. Discussion ensued regarding changing the begin date of the lease from September 1, 2015 to October 1, 2015, running through March 31, 2016. Village Attorney Saunders added that wording would be added that if the lease was terminated' by the Village, the Village would then be on a month to  Department Offices (Councimember Ribble)  through Friday use oft the building.  month lease.  Mayor Batos called for public comment and no one came forward.  Vice Mayor Levitan moved to approve a resolution that will be drawn up this afternoon to be signed by the Mayor as well as approving the Mayor's signature on the lease, seconded by Councilmember Errington, called and carried unanimously through ai roll call vote.  Village Council Special Meeting Minutes- - September 23,2015  Page 4 of5    6.P PUBLIC INPUT ON NON-AGENDA ITEMS  Mayor Batos called for public input on any issue and no one came forward. 7. COUNCIL COMMUNICATIONS/FUTURE AGENDA ITEMS  None.  8. VILLAGE MANAGER'SCOMMENTS  None.  9.V VILLAGE. ATTORNEY'S COMMENTS  None. 10. ADJOURN  Mayor Batos adjourned the meeting at 11:50 a.m. and noted that the Workshop would follow.  ATTEST: By:  VILLAGE OF ESTERO, FLORIDA  52  By:   Nicholas Batos Mayor  Kotupslu Kathy Hall, MMC Village Clerk  Minutes approved as presented: October 7,2015  Village Council Special Meeting Minutes - September 23,2015  Page 5of5    VILLAGE COUNCIL WORKSHOP OF SEPTEMBER 23, 2015  The Village ofEstero Council Workshop was. held on this date at the Estero Fire Rescue District  Meeting Room, 21500 Three Oaks Parkway, Estero, Florida.  Present: Mayor Nick Batos District 6, Vice-Mayor Howard Levitan - District 2, Councilmember Bill Ribble, District 1, Councilmember Donald Brown - District3, Councilmember Katy Errington - District 4, Councilmember Jim Boesch - District 5, and Also present: Village Manager Peter Lombardi, Village Attorney Burt Saunders, and Village  Councilmember Jim Wilson - District 7.  Clerk Kathy Hall. LCALLTOORDER  Mayor Batos called the meeting to order at 12:01 p.m.  2. PLEDGE OF ALLEGIANCE  The Pledge of Allegiance was conducted at the preceding Special Council meeting.  3. ROLLCALL  Village Clerk Kathy Hall called the roll; all members were present.  4. APPROVAL OF AGENDA  Amotion to approve the agenda was not made.  5.COUNCIL! BUSINESS  (A) Discussion: Short-term Lease with The Brooks Executive Suites for Community Agenda item was moved to the preceding Special Council: meeting agenda for action.  Development Department Offices (Councilmember Ribble)  (B) Discussion: Obtaining a Lobbyist (Mayor Batos)  Village Attorney Saunders stated that it would be a good idea for the Village tol have a voice in Tallahassee and believed that all the cities and counties in the southwest Florida region had representation. He noted that there were: no major issues affecting Estero; however, there may be local bills and funding opportunities. He stated that, if the Council was interested in retaining Gray Robinson with him as the Village's lobbyist, he would charge a low: fee for the next 6to 8 months until the next legislative session began and then go on from there, on ai month to month basis. He suggested an agreement effective November 1, 2015 at $1,500 per month, in effect until the end of August 2016; beginning September 1,20161 the fee would increase to $2,500 per month. Brief Council discussion followed. Consensus was: for Village Attorney Saunders to  provide ai resolution and an agreement at a future Council meeting. Mayor Batos called for public comment and: no one came forward. Village Council Workshop Minutes- September 23,2015  Pagelof3    (C) Discussion: 5-Year Capital Budget Plan (Mayor Batos)  Mayor Batos provided an explanation regarding aj proposed Capital Improvement Program procedure, along with a Research Service. Agreement between the Village and Florida Gulf Coast University Board ofTrustees to perform an Estero infrastructure survey. Council discussion  followed. Public Comment:  Doug Saxton, The Reserve resident, offered support for the process, hoped that the Village would get enough people to provide comments, and offered help as a volunteer. Mayor Batos inquired whether Councilmembers had revisions to the procedure. Brief discussion ensued and consensus was for the Village Manager to put the procedure and the Research  Service Agreement on the next meeting agenda for approval. 9. PUBLIC INPUT ON NON-AGENDA ITEMS  Mayor Batos called for public input on any issue and no one came forward. 10. COUNCIL COMMINCATONSAVIUN. AGENDA ITEMS  Vice Mayor Levitan reported that a second meeting was held with the team of developers regarding the proposed Bill Spikowski Comprehensive Plan amendments. He indicated that the developers provided a detailed plan for consideration and a workshop with Seth Harry and Bill Spikowski would be scheduled. He also spoke regarding the recent Planning and Zoning Board meeting related to the Bella Terra development and the Corkscrew Road concerns raised by the public attending the meeting. Discussion followed regarding the Village conducting at traffic study due to upcoming projects that the Village would be commenting on. It wasi noted that three traffic study proposals were available for consideration. Village Manager Lombardi stated that copies oft the three proposals would bej provided and discussion scheduled for the next Councilmember. Brown extended appreciation to Vice Mayor Levitan for his work on the Community Development Department contract and Councilmember Ribble for his work on the Councilmember Errington noted that the Koreshan Preserve was. looking really good. She also requested that the Council begin thinking about adopting an official Village seal and Village Councilmember Wilson spoke regarding concerns raised at the Planning and Zoning Board meeting related to vehicles attempting to exit Bella Terra in the morning.  Council workshop.  offices.  flag. Vice Mayor Levitan noted that there was an old Estero seal.  11. VILLAGE MANAGER'S COMMENTS Department that was presented by the Vice Mayor. Village Council Workshop Minutes - September 23,2015  Village Manager Lombardi spoke to the detailed plan on creating the Community Development  Page 2of3    12. VILLAGE ATTORNEY'S COMMENTS  None. 13. ADJOURN  Councilmember Brown moved to adjourn the meeting, seconded by Councilmember Errington,  called and carried unanimously.  Mayor Batos adjourned the meeting at 12:37 p.m.  ATTEST: By:  VILLAGE OF ESTERO, FLORIDA EES Nicholas Batos Mayor  By:,  Suthyl Kathy Hall, MMC Village Clerk  Minutes approved as presented: October 7,2015  Village Council Workshop Minutes- - September 23, 2015  Page 3 of3