#5(a)  CITY COUNCIL MEETING August 1, 2024 - 7:00 P.M. MINUTES  1. CALLTOORDER: Mayor Tyson calledi the meeting to order at 7:00p.m.  2. ROLL CALL: ABSENT:  PRESENT: Council Member Herrera, Council Member Salgado, Council Member Hernandez, City ALSO, PRESENT: Utility Director Kevin Burge, Grant Administrator Laural Hammer, Finance Director Claudia  Manager Mathes, Attorney Dill and Mayor Tyson Alvarado, and Police Chiefl Touchberry. 3. INVOCATION: Mayor Tyson gave the Invocation. 4. PLEDGE OF ALLEGIANCE: The Pledge was recited.  Mayor Tysons stated that they had something for Former City Council Member. Jerry Renick. Attorney Dill stated that they had an appreciation award and proceeded to readi it. Appreciation award presentedi to Gerald' W' "Jerry" Renick, in appreciationt fory your dedication and service as a Council Member of the City of Felismere from November 14,2019 through June 3, 2024. Attorney Dill thanked Mr. Renick on Mayor Tyson stated that when they first become a City Council Members, they go through ai transition of learning what itis all about, he personally went throughito al long time ago and he was really! looking forward to Mr. Renick becoming the next Mayor, if Council would approve of it because he thinks he was doing a Mr. Jerry Renick apologized fort taking so longi to come back ands say goodbye. He: shared his personal story of farming and of the quick selling of his properly and expressed gratitude of the opportunity to share his experiences. He expressed gratitude for being involved in the community. He will miss the community but  behalf of himself, the entire City Council, and the residents of the City.  great job. He thanked him for his service and wished him well.  willl keepi int touch. 5. APPROVAL OF MINUTES:  (a) City Council Meeting of. July 11, 2024. (b) Stormwater Workshop of. July 16, 2024.  MOTION by Council Member Herrera SECONDED by Council Member Saigado to approve the minutes fort the July 11,2024 City Council Meeting and fort the Stormwater Workshop for. July 16, 2024. 6. PROCLAMATION: (a) Calling for an Election to be held on November 5th, 2024, for three (3) City Council  ALL AYES:  MOTION CARRIED 4-0  seats.  Mayor Tyson introduced the Proclamation and Attorney Dill read iti ini its entirety.  7.PUBLIC COMMENTS:  Mayor Tyson asked if anyone else from the public had a comment to state their name and address for  the record and! hearing nonel he continued with Manager's Matters. 8. MANAGER'S MATTERS: Manager Mathes continued with his matters.  1    Surf Park- Mesa Park - The Surf Parki is under contract at Mesa Park, the center portion, the band stage about 10acres. It willr not bet thes same theme as they were proposing out at thei interstate. It willl bel halft thes size. Ity willr not havei the adjacent housing or some of the other amenities, like hotels and restaurants. Itr may! have some miniature versions of those: snack shops and maybe ab boutique hotel, but that is still to be determined. He does not have an application; he is just learning this Travel Soccer League w/ Food' Trucks - 9/15 Starts- There is al League that travels around, andi they have chosen Fellsmere starting September 15th and they want to bring food trucks out. The food trucks would be required to have their proper license from the state and proper insurance certificatesi fort the City. This willi take place at the SeniorL League Field. He asked Council ift they were  nroughconverations witht the Surf Park developer.  okay with that. Council Agreed.  Backpack Give-away Operation Hope 08/031 from 10a-2pm. Manager Mathes aiso updated the Capital Projects list. (a) Police Department Reports - May &. June 2024 (b) Public Works Department Reports- - June 2024  9. MAYOR'S MATTERS:  Mayor Tyson stated that he had no meetings to attend but he does have a Taxpayers luncheon Friday  August 2nd, He attended the 10. COUNCIL MEMBER'S MATTERS:  Council Member Herrera- He stated he had no matters. Council Member Salgado- She stated he had nor matters.  Council Member Hernandez- - She attended the Beach Preservation meeting. The meeting was mainly about whether they should submit a permit now because they are afraid that they would run out of 11.CITY AITORNEY'S MATTERS: Attorney Dills stated that Attorney Rhodeback is not present because he had aprior engagement with a client before the City of Sebastian Planning Commission tonight. (a) Approval of Florida Archeologica Services Change Order #21 for the Cultural Resource Assessment Grant Administrator Laura Hammer this is related to the Florida Department of Transportation Rail Trail project from Broadway out to the Saint Sebastian State Park. They are moving forward with that; the City has submitted documents to the State to them for their review. And Mr. Johnson of Florida Archeological Services under permission from Council in April 2023, created a cultural resources assessment document. Shel believes that, becausel ity was created al little over a yearo ago, they want some of the information updated. The Florida Department of Transportation has circled back around and asked that they update that information. Mr. Johnson submitted to the City a change order in the amount of $2,975 fori the additional work that will be required to bring the cultural resources assessment up to the caliber of what the Florida Department of Transportation  sand.  12. NEWE BUSINESS:  services related toi the FDOT Rail Trail project.  requires.  Mayor Tyson asked ift therei is something out there.  Attorney Warren Dille explained that they wanted toi increase the area that they would actually be workingi in, and notj just the Rail Trail. When they didi it thet first time, he primarily didj just the Rail Trail,  this ist the expanded area.  2    Grant Administrator agreed with Attorney Dill and added that the footprint of the project is expanded in terms of what FDOTisl looking for, fort the culfural resources assessment.  Mayor Tyson asked ift the City willl ber receiving more money.  Manager Mathes responded that they will not but have been toldi to ber patient sincei they do not get the actual grant award until they finish all these reviews. The City has spent close to $100,000 on a grant thati in his opinioni is not fully funded right now. The City has asked FDOT to increase the allocation for three years. They've yet to doi it. If they do not change it, the City is not going to be able buildi thist trail. Every project the City hase ever done, FDOTH has funded 100% oft the construction but for some reasont they have notf funded 100% of this. Hei thinksi itg got lost because they combined two projects. When they combined thei two projects, they did not give the City double the money. The City willl know as they get further down the road if they are going to give them more money. but at this point, the City will have a1 fully designed and permitted project, and they are not sure they are going to have ther money to buildi it. He clarified that this ist the section from Broadway to the State Park. They are currently building it from the preserve 1-951 through the State Park. Andi that is about 90% done. There is ac concern about funding oft this, buth hei thinksitisv worth! having this done  and over with, because he thinks FDOT will deliver. Being nof further discussion Mayor Tyson entertained ar motion. Florida Archeological Services Change Order #2.  MOTION by Council Member Hernandez SECONDED by Council Member Salgado to approve the  AIIAYES  MOTION CARRIED. 4-0  (b) RESOLUTION 2024-68/A RESOLUTION OF THE CIYCOUNCIL OF THE CITY OF FELLSMERE, INDIANRIVER COUNTY, FLORIDA REQUESTING THE ST. JOHNS RIVER WATER MANAGEMENT DISTRICT TO REDUCE Mayor Tyson introduced thel Resolution and Attorney Dill, read Resolution No. 2024-68 byt title only. Manager Mathes stated that the City has done this ar number of times in the years. He thinks they might have losti this one earlieri in the year. This onei isf for the current year, andi they willh have another one for the next fiscal year. If there is any applications to St. John's, instead of paying the full fee, they only have to pay $100 and they have actually taken advantage of some of most all of the City's capital projects, because they need St. John's permits, it'sar nice savings fort the City, theyj just  PERMIT APPLICATIONFES.  have to do al Resolution.  Being no further discussion Mayor Tyson entertained ar motion.  MOTION by Council Member Herrera SECONDED by Council Member Hemandez to approve (c) RESOLUTION: 2024-69/A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FELLSMERE, INDIANRIVER COUNTV,FLORDAAUTHORZING THE SUBMIITAL OFAG GRANT APRUCAIONIOIERORDA DIVISION OF EMERGENCY MANAGEMENT, HURRICANE LOSS MITIGATION PROGRAM (HLMP) FY: 24/25 GRANT PROGRAM REQUESTING $250,000 FOR CRITICAL FACIUIVYHARDENING OF THE COMMUNITY CENTER; AUTHORIZING THE MAYOR TO EXECUTE SUCH GRANT IF AWARDED; AND PROVIDING FOR AN Mayor Tyson introduced thel Resolution and Attorney Dil, read Resolution No. 2024-691 by title only.  Resolution 2024-68. ALL AYES  MOTION CARRIED 4-0  EFFECTIVE DATE.  3    Grant Administrator Laura Hammer stated that the City has gone after and gotten the Hurricane Loss Mitigation Program grants before the first one they got was used for hardening of the police station. The second one they goti is currently being usedi tol harden the water plant on 97th sO after discussion with Mr. Mathes and Mr. Shelton, they made a decision to submit a grant application to this programi tot try andh have thel hardening ofi the Community Center done. The City didr receive a grant from the Division of Historical Resources for the Community Center to redo the windows and doors and make it more waterproof, but they would prefer if they are were able to fund the Community Center improvements through the Hurricane Loss Mitigation Program, first of all, because there is no match and second of all, because the awards gone from $1921 to $250,000so that's almost 60,000 additional dollars. And also, because then that would free up the City from being able to apply to the Division of Historical Resources for historic grant to hopefully relocate and renovate the property that Mr. Mathes spoke about at the last meeting. Because of the tight application timeline, the application was submitted in expectation of Council authorization. They filed this on the 17th of July, sO they are hopeful that Council will approve via Resolution the  application they submitted for the Community Center. Being no further discussion Mayor Tyson entertained ar motion.  MOTION by Council Member Hernandez SECONDED by Council Member Salgado to approve  Resolution 2024-69. ALLAYES  MOTION CARRIED 4-0  (d) Declare speed trailer as surplus and authorize disposal throughauction.  Police Chief Touchberry stated that this is some old and antiquated equipment, and no longer is functional. They do have ar replacement trailer that is much nicer and more modern.  Being noi further discussion Mayor Tyson entertained ar motion. as surplus and authorize disposal through auction.  MOTION by Council Member Salgado SECONDED by Council Member Herrera to the speed trailer  ALL AYES  MOTION CARRIED.4-0  (e) RESOLUTION 2024-71/A RESOLUTION OF THE CITY OF FELLSMERE, INDIAN RIVER COUNTY, FLORIDA CALLING FOR. A GENERAL ELECTION IN THE CITY OF FELLSMERE FOR NOVEMBER 5, 2024; STATING WHERE THE ELECTION SHALL BE HELD, NAMING THE OFFICES TO BE FILLED AND QUESTIONST TO BE DECIDEDIFNECESSAR/:CAUSING THEI NOTICEOFE ELECTIONTOBEF PUBLSHEDINACCORDANCEWITH FLORIDA LAW; DELEGATING ADMINISTRATION OF THE GENERAL ELECTION IN MATTERS RELATING TO VOTERS, VOTING METHODS AND CANVASSING TO THE SUPERVISOR OF ELECTIONSFORI INDIANRIVER COUNTY; PROVIDING FOR CONFLICTS; ANDI PROVIDING FOR. ANI EFFECTIVE DATE. Mayor Tyson infroduced thel Resolution and Attorney Dill, readi Resolution No. 2024-71 by title only. MOTION by Council Member Herrera SECONDED by Council Member Hernandez to approve  Being no further discussion Mayor Tyson entertained ar motion.  Resolution 2024-71. ALL AYES  MOTION CARRIED 4-0  (f) Approval of Haley Ward Change Order #4 to Work Order #5 for civil design services in support of  the CDBG New' York Ditch Pipes Project grant.  4    Manager Mathes explained the! history of this project, the City had a $800,000 grant and they went out for bid. The bids came in way tool high. They reengineered the thing, and now the bids came in really low. The City had $200,000 sitting ont the table, but between the first bid andi the second bid, the City went crying toi the state andi the state gave the City some more money. Nowi the City has the $200,000 from the original grant, and the state gave the City another $200,000. Now the This change order will help them figure out how to spendi it. Now they have to spendi it on the New York ditch project, but what they are primarily going to do is replace the Broadway pipe. In the current contract, they dor noth have it as replacement, theyj just havei itj justf for ani inspectionDecause they did not have the money to replace it, but now the City has the money, and they can take care ofit. They are going through al list of things they could not affordt to dol but nowi they can. And This change order is to get authorized the engineer for about $8,0001 to adjust the plans and then help the City look at the cost estimates of the contractor tor make sure they are fair. Because thisi is avery timely manner, because this grant has a hard deadline in December of this year, which means the construction hasi tol be donel by December, and they are about readyt to addi newwork, everything is short. Thati is whyi ity was in addition to the agendat tonight, andh he appreciates Council He was also able tor have aconversaliontodoy withi the engineer about this change, andl he added one thing to the list, and that was when they replaced the Broadway project, it has to pull up all those brick pavers on New' York because they pipe goesr rightunder there. They do not believe those brick pavers are going tol be reusable. Many of them are stained pretty badly already and kind of dislodged and cracked in some ways. They are recommending they replace it with asphalt because it would be cheaper. Hel is okay with that, buti they are going tol have pavers on one: side and asphalt on the other. At some point they will probably want tot fix and remove the pavers on the other: side got to asphalt. Maybe they can do that with the Broadway project orl later whent they resurface New York. But in replacing those pavers with asphalt, asphalt an inch thick, pavers are twoi inches thick, sO they havet to do something tos solve that inch difference. They may needo a litfle bit moret than $8000 because that was not int theiri initial analysis, anditr may require al little! bitr more. He made a commitment that if they feel the prices need to go up a little bit than $8000 and he agree withi that andl he willl bringi itb back on the 15th for an amendment. Buth he didr Inot want to wait to the 15th for those numbers, because he wants to work on it tomorrow, because time is very At this point, iti is a change order for $8000, the entire project now, for engineering work is about $100,000 which is not out of the realm for a million-dollar project, actually it will be over a million dollar by the time they are done. This item is to approve a work order change for the engineer. Once they get those plans, they will go toi the contractor to get prices, and they bring the change  City has $400,000 and they needi tot figure out how to spendit.  hopefully they will spend the full $400,000.  allowing that tol happen.  important ont this.  order back to Council to approve the change order. Mayor Tyson asked how many culverts have they done.  Manager Mathes responded that they have done all of the culverts between Willow and Broadway, and they have done two of them on the other side, Orange, and Magnolia. They wanted to get them to stop doing anythingr more west of Magnolia until this change order is done. Part of this change orders ist to fix spaces between roads, andi ift they have already put the culvert in, andi iti isk kind of hardi toi fixi itb because iti is already in the ground. They are halfway done with the Mayor Tyson stated that they have been doing a good job andi they have been very quiet about  project as it stands.  Itcompared to the Willow project.  5    Manager Mathes agreed, he thinks it has been a good project sO far. Tanner Green, the City's Construction! Engineering Inspector, is doing ag goodj jobs starting off. Hei thinksi that's partly why things are quiet because hei is out there. I's easy to get out there every dayi ift they need to. He thinks that he was a great hire for the next 10 projects. The Cityi isp paying one CEli instead of 10 different CEI's andisg going tos savealoto ofmoney! by doing that andh he hass shownt that he knows what he is doing. MOTION by Council Member Hernandez: SECONDED by Council Member Salgado to approve the  Beingr no further discussion Mayor Tyson entertained ar motion. Haley' Ward Change Order #41 to Work Order #5.  AIIAYES  MOTION CARRIED. 4-0  14. ADJOURNMENT: There being no further business Mayor Tyson adjourned the meeting at 7:33p.m.  These minutes were approved byt the City Council oft the City of Fellsmere this_ 5doygfA August 2024  allai Juydaig MariaF F. Suarez-Sanchez, CMC, Cify Clerk  CO2T24D8OIMINUTESDOC  6