CITY OF EVERGLADES CITY Everglades City Council Mayor: Howell Grimm, Jr. Mayor Pro' Tem: Vicky Wells City Council Members:  NOTICE OFI EXTRAORDINARY MIEETING AND WORKSHOP AGENDA  Michael McComas, Diana Valdes, Tony Pernas, Parker Oglesby City Attorney: Zach Lombardo"City Clerk: Dottie Joiner  THE CITY OF EVERGLADES CITY WILL: HOLD Al EXTRAORDINARY MEETING AND WORKSHOP ON TUESDAY AUGUST: 27,2024. AT 5:301 PM CONDUCTED HYBRID WITH A QUORUM OF COUNCIL MEMBERS PRESENT IN COUNCIL CHAMBERS ATC CITY HALL: EVERGLADES CITY, FLORIDA AND OTHERS PRESENT  BY VIDEO CONFERENCE. 1. CALLTOORDER  2. INVOCATION AND PLEDGE OF ALLEGIANCE  3. ROLLCALL  4. APPROVAL, ADDITIONS, OR DELETIONS TO. AGENDA  5. CONSIDERATION AND APPROVAL OFI DEP AGREEMENT NO. LPA0159 CHANGE  ORDER: NO.1 WORKSHOP a.City Budget 7. PUBLIC COMMENT 8. ADJOURNMENT  APPEAL NOTICE: ANY PERSON WHO DECIDES TO. APPEAL A DECISION BY THIS COUNCIL WILL NEED. A RECORD OF THE PROCEEDINGS PERTAINING THERETO, AND THEREFORE! MAYI NEED1 TOI ENSURE THAT A VERBATIM: RECORD OF THEI PROCEEDINGS, ISI MADE, UPON WHICH THE. APPEAL IS TO1 BEI BASED. THE CITY OF EVERGLADES SHALLI NOT BE RESPONSIBLE FORI PROVIDING THIS RECORD. THIS AGENDA WAS POSTED AT CITY HALL, CITY OF EVERGLADES WEB PAGE ANDI EVERGLADES CITY STRONG FBI PAGE, THIS 22ND DATE OF AUGUST 2024) BY PUBLIC COMMENTI NOTICE: ALLI PERSONS WISHING' TO: SPEAK INI PERSON ON ANY AGENDA! ITEMI MUSTI REGISTER PRIOR" TO1 THEI MEETING. ALLI PERSONS WISHING' TO: SPEAK VIRTUALLY' VIA: ZOOM ON ANY AGENDA ITEMI MUSTI REGISTER! BYI EMAILING CITY CLERK DOTTIE. JOINER SNT ALL REGISTERED PUBLIC SPEAKERS WILL BE LIMITED TO THREE (3) MINUTES, OR IF IN WRITING 400  DOTTIE. JOINER, CITY CLERK.  WORDS.  INSTRUCTIONS ONI HOW TOVIEW ANDI PARTICIPATE INI MEETING Thej publict may attende eithere electronically ori inj person on August 27, 2024, whichb begins at 5:30p p.m. 1. Watch the meeting online and provide public comment! live during the meeting: Zoomi instructions: Fort the August 27, 20241 meeting, please use ther meeting link  Requestt tos speaki instructions: 2024.  Tor requestt tos speak during the meeting, your must: send ane email tol Dottie. Joiner, City Clerk @ lsdadhfsuniiang prior to5 5p p.m. on August 27, tps/usPwch.com.a2916.7BTeMe-MTANTIKAGhUNZ2hOmtVkRd,9lPaswerd: 34139 virtually attend and watch thei meeting by computer, tablet, ors smartphone. Those whol have pre-registered tos speak, willl be calledi upon andt the appropriate time limits willl bec enforced. Ifj joining froma a tablet or smartphone, you will need to downloadt thei free Zoom appf from your device's apps store. Ifjoining from ac computer, your computer will automatically download andi install (ifr needed) the Zoom program. Ify you currently have Zoomi installed ony your computer, tablet, ors smartphone, you may. joint the meeting by Persons with disabilities needing assistance to participate ins any oft these proceedings should contact the City Clerk's office 239-695-4558 48 hours in  entering the meeting ID: 291 6297131 and Password:34139. Dial in option: 19292 205 60991 US advance oft ther meeting. For additional information or assistance please contact thei following priort to thei meeting: a. For public comment questions: Dottie. Joiner, City Clerk, smallwood@citvoleverglades.org or (239)695-4558 b. For questions on connecting tot the meeting: Karen Cochran, edomadnsfamiiang (239) 777-6614 2. Provide public commenti iny writing: Top provide public comment in writingt to ber read duringt the virtual meeting, your must as limitedt tot the first 400 words.  send ane email tol Dottie. Joiner, City Clerk @ bsachufsinihisang prior to5p p.m. on August 27, 2024.Alls submissions willl be readi into the record,    3    09 00 8  00 0    8 8  00 00        d8    00        10 88 00  d0    of                ATTACHMENT3-3 REVISED GRANT WORK PLAN  PROJECTTITLE: Everglades City Wastewater Treatment Facility Replacement County; Lat/Long (25.8530, -81.3844). Seel Figure 1f for a location map.    PROJECT LOCATION: The Project will be located in the City of Everglades City within Collier PROJECT BACKGROUND: The City of Everglades City's (Grantee) existing wastewater treatment facility is damaged, malfunctioning, in very poor condition, and at the end ofi its useful life. The lack of redundancy, advanced level of corrosion, undersized andi inoperative equipment could resulti in a complete and catastrophic failure of wastewater treatment capability and potentially a wastewater spill into the Everglades National Park. Thei facility needs a complete replacement ofall systems to guarantee compliance Thei facilityi is located adjacent tot the environmentally sensitive' Ten' Thousand Islands, Everglades National Park andt the Big Cypress) National Preserve. The Grantee andt the environment willl benefit from this project because ther new WWTF willj provide better functionality, redundancy, treatment and overall operations for The Grantee is currently under Consent Final Judgement (Case No.: 1I-2015-CA-002134) by the FDEP, which requires the complete replacement of the existing wastewater treatment facility (WWTF). The engineering and permitting phase of the project will be funded by a FDEP State Revolving Fund Loan PROJECT DESCRIPTION: The Grantee will replace the existing damaged and malfunctioning Wastewater Treatment Facility (WWTF). The improvements include new equalization tanks, plant lift station, headworks, anoxic and aerobic treatment, secondary clarifiers, sludge digesters, tertiary filters, effluent disinfection, chlorine contact chambers, and plant generator. All the improvements will be constructed within the existing WWTF property, and noi new land acquisition or easements willl be needed. Upon completion, the old tanks and equipment will be decommissioned, demolished, and removed from The Grantee does not anticipate that the funding under this Agreement will result in a fully completed TASKS: All documentation should be submitted electronically unless otherwise indicated.  with) Florida Department ofl Environmental Protection (FDEP) Rules.  al high-quality effluent reuse water that will not readily impact the environment.  (W'W110922).  the site.  project, so this Agreement will cover aj portion oft the work.  Task 1: Bidding and Contractor Selection  Deliverables: The Grantee willj prepare al bid package, publish a public notice, solicit bids, conduct pre-bid meetings, and respond tol bid questions in accordance with the Grantee's procurement process, to select one or more qualified and] licensed contractors to complete demolition of the existing' WWTF and construction Documentation: The Grantee will submit: 1) the public notice of advertisement for the bid; 2) the bid  of the new WWTF.  package; and 3)a written notice ofs selected contractor(s).  DEP Agreement No. LPA0159, Attachment 3-3, Page 1 of4    Performance Standard: The Department's Grant Manager will review the documentation to verify that the deliverables have been completed as described above. Upon review and written acceptance by the Department's Grant] Manager, the Grantee may proceed with payment request submittal. Payment Request Schedule: The Grantee may submit aj payment request for cost reimbursement following  the conclusion of the task. Task 2: Project Management  Deliverables: The Grantee will perform project management, to include field engineering services, construction observation, site meetings with construction contractor(s) and design professionals, and Documentation: The Grantee will submit interim progress status summaries including summary of Performance Standard: The Department's Grant Manager will review the documentation to verify that the deliverables have been completed as described above. Upon review and written acceptance by the Department' s Grant Manager, the Grantee may proceed with payment request submittal. Payment Request Schedule: The Grantee may submit aj payment request for cost reimbursement: no more  overall project coordination and supervision.  inspection(s), meeting minutes and field notes, as applicable.  frequently than monthly. Task 3: Construction  Deliverables: The Grantee will demolish the existing WWTF and construct the new WWTF accordance Documentation: The Grantee will submit 1) a copy of the final design; 2) a signed acceptance of the completed work to date, as provided in the Grantee's Certification of Payment Request; and 3) a signed Performance Standard: The Department's Grant Manager will review the documentation to verify that the deliverables have been completed as described above. Upon review and written acceptance by the Department's Grant Manager, the Grantee may proceed with payment request submittal. Payment Request Schedule: The Grantee may submit aj payment request for cost reimbursement noi more  with the construction contract documents.  Engineer's Certification of] Payment Request.  frequently than monthly. Task 4: Rental/Lease of Equipment  Deliverables: The Grantee will rent/lease wastewater pumping and treatment equipment (secondaiy clarifier trailer, sand filtration system skid, sludge dewatering dumpsters, various portable diesel powered pumps, and piping, valves, and appurtenances). Installation and start-up by the vendor are included. Documentation: The Grantee will submit: 1)a copy of the equipment rental/lease contract that identifies the rental/lease payment schedule 2) as signed letterhead that identifies the activities the equipment will beused: for and certifies that the equipment will solely be used for thel Project; and 3) vendor invoice(s)  fordelively, installation and start up (as applicable).  DEP Agreement No. LPA0159, Attachment 3-3, Page 2of4    Performance Standard: Thel Department's Grant Manager will review the documentation to verify that the deliverables have been completed as described above. Upon review and written acceptance by the Depaitment's Grant Manager, the Grantee may proceed withj payment request submittal. Payment Request Schedule: The Grantee may submit aj payment request for cost reimbursement no  more: frequently than monthly.  PROJECTTIMELINE & BUDGET: DETAIL:  Thet tasks must be completed by, and all documentation received by, the corresponding task end date. Cost  reimbursable grant funding must not exceed thel budget amounts asi indicated below.  Task No. 1 2 3  Budget Category Contractual Services Contractual Services Contractual Services Miscellaneous Other Expenses $356,801.40 Rental/Lease of Equipment  Grant Amount $507.50  Task Start Task End Date 07/01/2021 01/31/2025  Task Title Bidding and Contractor Selection Project Management Construction  Date  $417,075.00 07/01/2021 01/31/2025  $3,191,889.83  07/01/2021 01/31/2025  4 Rental/Lease of Equipment  $373,886.27 07/01/2021 01/31/2025  Total: $4,340,160  Note that, per Section 8 of Attachment 1 in the. Agreement, authorization for continuation and completion of work and any associated payments may be rescinded, with proper notice, at the discretion of the Department ift thel Legislature reduces or eliminates appropriations. Extending the contract end date carries ther risk that funds for this project may become unavailable int thei future. This should be a consideration for  the Grantee with this and future requests for extension.  REMAINDER OF PAGE INTENTIONALLY LEFT BLANK  DEP. Agreement No. LPA0159, Attachment: 3-3, Page 30 of4    COPELANDAVE    DEP AGREEMENT NO. LPA0159 CHANGE ORDERI NO.1  GRANTEE: City of] Everglades City  PROECTTITLE: Everglades City Wastewater Treatment Facility Replacement  DEP Agreement No. LPA0159 (Agreement) entered into on September 10, 2021, andj previously amended  August 9,2023, is hereby revised as follows:  WHEREAS, the Granteel has requested an update tot the Grant Work Plan, and WHEREAS, the Grantee has requested ai reallocation of the project budget, and WHEREAS, the Granteel has requested a change in task timelines within the Agreement period.  NOW THEREFORE, the parties agree as follows:  1. Attachment 3-2, Grant Work Plan, is hereby deleted in its entirety and replaced with Attachment 3-3, Revised Grant Work Plan, as attached to this Amendment and hereby incorporated into the Agreement. All references in the Agreement to. Attachment 3 shalll hereinafter refer to Attachment  3-3, Revised Grant Work Plan.  2. All other terms and conditions oft the Agreement shall remain unchanged.  Thej parties agreet tot thet terms and conditions ofthis Change Order and have duly authorized their respective  representatives to signi it on the dates indicated below. CITY OF EVERGLADES CITY  STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION Sandra Waters, Deputy Director  By: Date:  By: Date:  Dorothy Joiner, Grantee's Grant Manager  Austin Nolan, DEP Grant Manager  DEP Agreement No. LPA0159, Change Order] No. 1,1 Page 1 of1