Workshop  SREC and Community Centers Commission Board Room Dixie County Courthouse January 18, 2024 - 4:30PM  214 NE Hwy 351, Cross City, FL 32628  The Board meetings are audio recorded. The public can hear and participate in the mecting via conference call  by dialing (9177900-1022 and enter code. 32628. COMMISSIONERS Jody Stephenson, District 1, Vice Chairman Mark Hatch, District 3 Jamie Storey, District 4, Chairman David Osteen, District5 STAFE  Paul Gainey, Acting Assignment County Manager Martha McCaskill, Acting Assignment Asst. County Manager/ Administrative Asst/Grant Coordinator Chana Watson, County Attorney Verna Wilson, Chief Deputy Clerk Della J. Rhymes, Asst. Chief Deputy Clerk CALLTOORDER  The Board Workshop was called to order at 4:30 PMI by Commissioner Storey. INVOCATION. AND PLEDGETOTHE AMERICAN FLAG  The Invocation was led by Commissioner Hatch and the Pledge to the American Flag was led by  Commissioner Osteen. SHIP PROGRAM  Mr. Matt Pearson presented information about the Hurricane Housing Replacement Program (HHRP). Hes said Dixie County received $3,423,000.00 for the damage caused by Hurricane Idalia. He said as SHIP administrator for the county funding, they will prepare al Resolution to modify SHIP assistance. He He said his office will contract with the CDBG Administrator for bids. He said the plan is for funding mobile home replacement and roofrepairs. He said this should help folks who are income eligible, who do not have insurance, and/or the insurance or FEMA funding was not enough to cover expenses. He said their estimates show that 138 homes received more than $20,000.00 in damages. He said that FEMA will  said applicants must be SHIP eligible, based on income level.  not share information with SHIP on who received funding.  Workshop SREC: and Community Center Minutes = January 18, 2024 - 4:30PM- - Page 6of6    Commissioner Osteen asked ift the mobile homes, replacing primary homes ini the coastal towns, will have  to be raised off the ground.  Mr. Pearson replied that the current Building Code must be followed. Commissioner Osteen asked how long the process is from approval to move in. Mr. Pearson replied there is a waiting list with contractors. home off the ground in the coastal towns.  Mr. Pearson informed everyone that $250,000.00 is the maximum per house and this includes raising the Building Official Leon Wright stated there are multiple ways to raise thel home offt the ground and asked  ifthese matters.  Commissioner Stephenson asked about deadlines for the funding.  Mr. Pearson informed everyone of the deadline to spend the money by June 30, 2025. Mr. Wright added there are different height requirements for different areas along the coast. He said benchmarks, surveys, and flood elevations will be a determining factor as well. He said they may need this information upi front. He said this information can be acquired through the Building and Zoning Mr. Pearson said the CDBG. Administrator will charge $15,000.00- - $18,000.00 per home to process the paperwork. He said this is their area ofe expertise. He said they have worked with this team int the past. Mr. Pearson replied these funds are for primary residences only. Secondary residences and/or rental Mr. Pearson said there is a concern with the lengthy process with FEMA funding, and repairs being made for low-income families. He said the FEMA funding must be used first before the family can get Mr. Pearson said another concern is that many oft these storm damaged homes were in bad shape to begin Mr. Wright said 75 demo permits were turned into FEMA this past week. He said that FEMA has also Mr. Pearson said there is a concern about duplication of services due to the lack of contractors. Commissioner Hatch asked Mr. Wright ifl he can work on this with the SHIP team and the CDBG team. Mr. Pearson informed everyone there will be a 20-year lien on new home replacement. This has been implemented to encourage people not to sell the home. He said the percentage of pay back to the county Mr. Pearson said people can apply for thel Hurricane Housing Replacement Program (HHRP) Mr. Pearson said that folks who were not affected by the storm can still apply for the regular SHIP Mr. Pearson said that applicants fort the Hurricane Housing Replacement Program (HHRP) are classified by their income level. He: said they are: statutorily required to spend at least 30 percent on extremely low income, 30 percent on lowi income and these both take priority over the moderate-income level. Mr. Pearson said this Hurricane Housing Replacement Program (HHRP) requires at least one: month of banking information and proof of property ownership. He said the applicant must have a clear deed to County Attorney Chana Watson said there is also a concern about fraudulent activity. She presented an  Department.  Commissioner Osteen asked about helping folks who lost as second home.  properties do not qualify.  additional funding from this program.  with. He said it must be proven the damage is from the storm. Commissioner Hatch said residents have been encouraged to get demo permits.  put together their own list ofc damages.  Mr. Wright agreed this willl help to streamline the process. will decrease by the years the resident stays in the home.  funding now. Dial Phone #: 386-362-4115, press star 242, to connect with funding. He said Dixie County receives $350,000.00 per year from the state.  Ms. Stephanie Barrington.  property. example for reference.  Workshop SREC: and Community Center Minutes- January 18, 2024- - 4:30PM- - Page 6of6    County Manager Paul Gainey recommended the Board review the information presented by Mr. Pearson tonight and have SHIP administration prepare the Resolution for the BOCC Meeting of February 01, Commissioner Hatch requested they incorporate the assistance of Building and Zoning into the language Mr. Pearson said the county can put an agreement together for SHIP and they will execute the agreement. Attorney Watson clarified a MOU between SHIP, thel BOCC and Building and Zoning will be drafted for new construction or replacement of mobile homes under the Hurricane Housing Replacement Program  2024, orl February 15, 2024. ofthe Resolution.  (HHRP).  Commissioner Hatch asked when this can be presented to the public. Mr. Pearson replied after the Resolution is approved. Attorney Watson asked who will sign the MOU.  Mr. Pearson replied he will sign the document because he ist the director oft the Economic Development Mr. Pearson said this is a long process and there is no timeline for repairs or new homes. He said the applicants will be prioritized. He said an application window of30 days will bei implemented. Ifthey apply in March, the application will be reviewed in April. Attorney Watson clarified this program does not cover site-built homes. Mr. Pearson replied the applicant will get repairs or a mobile. home replacement.  Council.  Mr. Pearson said the applicants must prove they can pay thet taxes and home-owners insurance in order to Mr. Wright questioned ifap person lost their primary home on the coast and could not get temporary housing on the coast. He asked ift the mobile home could be placed on another piece of property they own Mr. Pearson replied yes. He: said the applicant does not have to place the mobile home back on the County Manager Paul Gainey said they will present the SHIP MOU and Resolution on the County County Manager Paul Gainey presented information on the Community Centers Revenue and Expenditures for the year 2023 back through the year of2020. The information presented shows a loss to  get the mobile home. within the county. original property site.  Manager Report at the next BOCC: meeting. COMMUNITY CENTERS the county for each year.  2023  First District Community Center  Total rental income was $1,700.00, expenses were $12,217.57, for a loss of $10,517.57. Total rentalincome was: $2,400.00, expenses were $11,418.95, for a loss of $9,018.95. Total rental income was $0.00, expenses were $9,566.68, for a loss of$9,566.68. Ms. Angie Crowley clarified these facilities are rented every weekend. She stated the total rental fee for Friday, Saturday, and Sunday is $50.00. Ifrented during the week the total feei is $50.00 per day. She said one of the issues is with key pick up and key return because her office is closed over the weekend. Commissioner Stephenson asked ifa lock box could be used for key pick up and drop off.  Trail Riders  Bookie Evans/Hwy5 55A  Workshop SREC and Community Center Minutes January 18, 2024 4:30 PM - Page 60 of6    Ms. Crowley said the lock box code would need to be changed continuously.  Chief Deputy Clerk Verna Wilson asked ift the cleanup crew Supervisor could change the codes on the Attorney Watson said there is also concern with the tables and chairs being removed from the facility. Commissioner Osteen asked ifanyone checks ifthe AC units are turned off or on. Manager Gainey replied the Supervisor oft the female inmate squad/cleaning crew must do a pre and post Commissioner Hatch recommended $85.00 for the First District per day, $75.00 for the Trail Riders per He said that Hwy 55A, Jena and Suwannee have always been free to help the community. Commissioner Stephenson said they had previously discussed coming before the Board to waive the fee Ms. Crowley said a deposit for security/cleaning is needed. She said the cleaning and inventory oftables  lock boxes.  inspection ofthe facility.  day, and $65.00 for the Bookie Evans/Hwy 55A location to break even.  onac case-by-case basis. and chairs is also needed.  Commissioner Storey said the fee must be set at a cost per day.  Commissioner Stephenson recommended the fee be set at $100.00 per day, plus a $100.00 Commissioner Hatch recommended $85.00 per day, plus a $100.00 deposit for the' Trail Commissioner Hatch recommended $65.00 per day, plus a $75.00 deposit for the Bookie Manager Gainey said he will put together some recommendations for the Board to review at the next Commissioner Hatch and Manager Gainey recommended they wait to discuss the Old' Town Community Mr. James Ward thanked Mr. Pearson and the SHIP program for helping him build his home in 1994.  deposit for the First District Community Center.  Riders.  Evans/Hwy 55A location.  BOCC: meeting.  Center. He said the electric bill is $27,000.00 per year, PUBLIC COMMENTS AND CONCERNS  Workshop SREC and Community Center Minutes- - January 18, 2024- - 4:30PM- - Page 6of6    ADJOURN Commissioner, seconded. Board approved.  made the motion to adjourn at  Commissioner  BOARD OF COUNTY COMMISSIONERS DIXIE COUNTY,FLORIDA Jamie Storey, Chairman  ATTEST:  Barbie Higginbotham, Clerk-Auditor  Workshop SREC and Community Center Minutes- - January 18, 2024-4 4:30F PM- - Page 6of6    ADJOURN Commissioner, seconded. Board approved.  made the motion to adjourn at  Commissioner  BOARD OF COUNTY COMMISSIONERS DIXIE COUNTY, FLORIDA fe Kuy Jamie's Storey, Chairman  ATTEST:  Nwhaitin Barbie Higginbotham, Clerk-Auditor  PLEASE BE ADVISED that ifa person decides to appeal any decision made by the Board with respect to any matter considered ats such meeting or hearings, he/s she will need a record of the proceedings, andj fors such purpose, he/s she will need to ensure that a verbatim record ofthe proceedings is made, which record includes the "Persons with disabilities requesting reasonable accommodations. to participate in this proceeding should contact The Board meets thej first Thursday of each month at 10:00 AM and the third Thursday of each month at 6:00 PM. Individuals that would like to be placed on the agenda should call Barbie Higginbotham, Clerk of Court, by  testimony and evidence upon which the appeal is to be based.  (352) 486-4931 (Voice & TDD) or via Florida Relay Service at (800) 955-8771." 4:001 PM on the Friday Preceding the Board meeting, at (352) 498-1200.  Workshop SREC: and Community Center Minutes- - January 18, 2024- - 4:30 PM - Page 6of6