DeFuniak Springs City Council Meeting Minutes Council Chambers July 22,2024  1. Call to Order  Mayor Bob Campbell called the meeting to order at 5:00P PM.  Present: Mayor Bob Campbell, Mayor Pro-Tempore Todd Bierbaum (Seat 1); Councilmember Josh Sconiers (Seat 2); Councilmember Amy Heavilin (Seat 3); Councilmember Glen Harrison Also, present were City Attorney Clay Adkinson, Interim Finance Director Daniele McDaniel,  (Seat 4); Councilmember Anthony Vallée (Seat 5).  and City Clerk Rafael Ali 2. CONSENT. AGENDA  AI motion was made to approve the Consent Agenda by Councilmember Heavilin and  seconded by Councilmember Vallee; the motion passed without objection.  3. REGULARAGENDA  A motion was made to approve the Regular Agenda by Councilmember Heavilin and seconded by Councilmember Bierbaum; the motion passed without objection.  C.Interim Finance Director D. McDaniel  1.FY25 Proposed Millage & First Budget Hearing Date  Mrs. McDaniel stated that we: need to set the proposed Milage and the first public hearing.  Mr. Adkinson stated that you can go down ify you stay at 5.5.  Mrs. Heavilin stated that she would like to make a motion to keep the mileage at 5.5 with 50% max contribution for the CRA tax increment portion. Mr. Adkinson stated that this motion is AI motion was made to approve the proposed milllage at 5.5 by Councilmember Heavilin and seconded by Councilmember Bierbaum; the motion passed without objection. A motion was made to have the first public hearing September 12th and 20th at 5:01 PM by Councilmember Bierbaum and seconded by Councilmember Sconiers; the motion passed  only for the milage.  without objection.  2. Public Risk Management of Florida Health Insurance Contract & By-Laws  July 22, 2024, Regular Meeting  1    Mr. Adkinson presented the Public Risk Management of Florida Health Insurance Contract &  By-Laws.  Mrs. Chance stated that ifa anyone has any questions, she will get with Mr. Hilbert. Mr.. Adkinson stated that this was already awarded and this is the contract that goes with that. A motion was made to approve the Public Risk Management of Florida Health Insurance Contract & By-Laws by Councilmember Bierbaum and seconded by Councilmember  Sconiers; the motion passed with Councilmember Heavilin voting nay. 3. Employee Health Reimbursement Account Contribution  Mr. Adkinson presented the Employee Health Reimbursement Account Contribution. Mr. Adkinson stated that the motion would bei to reduce the annual contribution.  Mrs. Chance stated that the reason for the reductions is because the out-of-pocket and the A motion was made to reduce annual contributions for Employee Health Reimbursement Account Contribution by Councilmember Bierbaum and seconded by Councimember  deductible isi reducing.  Vallee; the motion passed with Councilmember Heavilin voting nay. Mr. Harbrow stated that hel hadn't heard anything about the change. Mrs. McDaniel stated that supervisors were made aware. Mrs. McDaniel stated that premiums went down. Mr. Vallee stated that rates have gone down.  Mrs. Chance stated that whatever has already been paid you'll keep it till the end of the calendar  year.  Mrs. Chance stated that this won'taffect the employees. Mrs. Chance stated that there are 15 people on this plan. Mr. Vallee stated that it was a win across thel board.  Mr. Sconiers stated that it was brought up at the last City Council meeting.  Mayor Campbell stated that it looks like al better deal.  July 22, 2024, Regular Meeting  2    4.1 REQUEST' TO BE ON THE AGENDA A.Jacobs, Kyle Moreau 1.Jacobs Bi-Monthly Update  Mr. Moreau gave. his. Jacobs Bi-monthly Update.  Mr. Moreau stated that for the months of May and June, he has been focused on evaluating the Mrs. Heavilin asked ifLift Station 3 had the leak. Mr. Moreau answered that the starter went out Mrs. Heavlin asked ift that needs to be addressed. Mr. Moreau answered that for right now itj just Mr. Sconiers asked how many pumps are at the lift stations. Mr. Moreau answered that most of Mr. Sconiers asked how old are these lift stations. Mr. Moreau answered that the majority ofthe Mr. Sconiers asked why the capacity rate had gone down. Mr. Moreau answered that the current  lift stations. on the pump.  needs aj pump and a panel on till the development comes in.  the pumps have 2. Stations are outdated.  numbers the council is seeing are accurate.  Kyle Holder stated that the daily flow numbers were coming from the meters. Mr. Holder stated that effort was put into finding out the flow.  Mr. Holder stated that we: may not need ai new wastewater plant now but it may be needed in the  future.  Mr. Holder stated that the data was not adding up.  Mayor Campbell asked ift the two plants could operate at full power at the same time. Mr. Holder answered that they arel both on right now but they both don't need to be running unless therei is a Mr. Bierbaum stated that he wants a graph tol be added to thei report moving forward. Mr. Bierbaum stated that it is hard to see all these pumps in these conditions. Mr. Bierbaum stated that we. have 5 years of data that we can't use.  storm,  Mr. Bierbaum asked how long was that meter: faulty. Mr. Holder answered that he is not sure.  July 22, 2024, Regular Meeting  3    Mr. Bierbaum stated that the Council spent a lot oftime debating on a Wastewater Plate based on  the data provided by a faulty meter.  Mr. Bierbaum stated that he is concerned why it took this long to find the problem.  Mr. Bierbaum stated that Jacobs has had this contract since 2003. Mr. Bierbaum stated that the data collected is not usable.  Mr. Bierbaum stated that ifthis was handled internally, he would call for a vote ofno confidence Mr. Bierbaum asked Mr. Holder if he had seen an item brought to the council that has been  towards the City Manager.  denied. Mr. Holder answered that he dos does not recall. Mr. Bierbaum stated that the Council supports fixing thesei issues. that the increase is due to water being used more: ini the Summer months. Mr. Vallee stated that ifyous see something say something.  Mr. Bierbaum asked why the water plant capacity went from 40% to 60%. Mr. Moreau answered  Mr. Heavilin asked if we can add a section with the purchase orders and expenses that have been Mr. Bierbaum asked if we just started using that force main. Mr. Moreau answered that it was  paid for the 30 day period. just turned on.  Discussion occurred regarding flow south of the interstate. Mr. Bierbaum asked Mr. Knauer to come up to the podium.  Mr. Knauer stated that the Best Western station was pumping 500 gallons a minute at the time  the new pump station was added,  Mr. Knauer stated that the new pump station can handle 900 gallon minute.  Mr. Knauer stated that he recommends that the city rehabs the Best Western pump station Mr. Vallee asked Jacobs to talk to planning on the capacity due to some of the developments that  because eventually we: may: need it.  are occurring.  Mr. Bierbaum asked what station had all the gravel. Mr. Moreau answered Station 2.  July 22, 2024, Regular Meeting  4    Mr. Harrison asked how many old lift station pumps couldn't be repaired. Mr. Holder stated that Mr. Harrison asked if there is a priority list for these repairs. Mr. Moreau answered that he has a Mr. Bierbaum asked if we are actively looking to replace the motors on the list. Mr. Morneau Mr. Bierbaum asked if the 5 horsepower pump is being kept as spares. Mr. Moreau answered  there are a couple that are1 not worth repairing.  5-year and a 1-year. answered yes.  that is why you have these bypass pumps. Mr. Bierbaum asked to doi inventory.  Mr. Bierbaum stated that we should first address all these issues. Mr. Bierbaum asked if we could get an updated map showing flows.  B. CliffKnauer  1.A Airport Terminal Construction Final Change Order to Dominguez Design Build for  Time Extension to August 31, 2024 for Substantial Completion Mr. Knauer presented the Airport Terminal Construction Final Change Order. Mrs. Heavilin asked ifthei increase is $429. Mr. Knauer answered that it is $0.  A motion was made to approve the substantial completion date by Councilmember Vallee and seconded by Councilmember Bierbaum; the motion passed without objection.  C.I Liberty Partners ofTallahassee  1.FDEPLead Service Line Replacement Funding Application  Jennifer Green, President of Liberty Partners presented on FDEP Lead Service Line A motion was made to approve submitting the funding application by Councilmember Bierbaum and seconded by Councilmember Vallee; the motion passed without objection.  Replacement Funding Application.  5.C CITIZEN COMMENTS  Mayor Campbell opened the floor to Citizen Comment.  6.CITY ATTORNEY  A. 2024-Annex-01, Daryl Hooks has submitted a request for the annexation of a 3.3 acre  tract of] land on. North 1st Street July 22, 2024, Regular Meeting  5    Mr. Adkinson presented on 2024-Amnex-01.  A motion was made to approve 2024-Ammer-Diby Councilmember Sconiers and seconded B. 2024-Annex-02, Mark Bird has submitted a request for the annexation of a 40 acre tract  by Councilmember Bierbaum; the motion passed without objection.  ofland on Woodyard Road  Mr. Adkinson presented on 2024-Annex-02.  A motion was made to approve 2024-Annex-02 by Councilmember Sconiers and seconded  by Councilmember Bierbaum; the motion passed without objection. C.S Sale of Old City Hall-] Due Diligence Period Extension  Mr. Adkinson presented on the Sale ofOld City Hall - Due Diligence Period Extension.  Mr. Adkinson stated that it is for another 90 days.  Mr. Adkinson stated that Mr. Townsend is in contact with thel bank.  Mrs. Heavilin asked if this is going to go past the September. Mr. Adkinson answered that the A motion was made to approve the Due Diligence Period Extension by Councilmember Bierbaum and seconded by Councilmember Vallee; the motion passed without objection.  intention is to close by the end of the Fiscal Year.  7.LEGISLATIVE REQUESTS 8.1 EXECUTIVE COMMENTS 9.COUNCIL COMMENTS  July 22, 2024, Regular Meeting  6    10. ADJOURNMENT Meeting Adjourned 6:42 PM.  Apprgved: Bob  W  Z4o  Minutes taken by Rafael Ali City Cleyk Proper notice having been duly given  OF DEFUNKN CORPORAI - SEAL 1901  EA  July 22, 2024, Regular Meeting  7