DeFuniak Springs City Council Meeting Minutes Council Chambers August 12, 2024  1.Call to Order  Mayor Bob Campbell called the meeting to order at 5:001 PM.  Present: Mayor Bob Campbell, Mayor Pro-Tempore Todd Bierbaum (Seat 1); Councilmember Josh Sconiers (Seat 2); Councilmember Glen Harrison (Seat 4); Councilmember Anthony Vallée  (Seat5).  Absent: Councilmember Amy Heavilin (Seat 3).  Also, present were City Attorney Clay Adkinson, Interim Finance Director Daniele McDaniel,  and City Clerk Rafael Ali 2. CONSENT. AGENDA  A motion was made to approve the Consent Agenda by Councilmember Bierbaum and seconded by Councilmember Sconiers; the motion passed without objection.  3. REGULAR. AGENDA  A motion was made to approve the Regular Agenda by Councimember Bierbaum and seconded by Councilmember Vallee; the motion passed without objection.  A. Interim City Manager K. Townsend 1.1 Lift Station 31 Pump Repair  Mr. Townsend presented the Lift Station 3 pump repair and control panel replacement. Mr. Sconiers asked where the funds for the project were coming from. Mr. Townsend answered that the funds are coming from the RM system and Jacobs operating budgets, both of which still Mr. Bierbaum inquired about a more extensive list of lift station repairs. Mr. Townsend responded that he would consult with Kyle and mentioned that the staff is working on an ITB Ar motion was made to approve lift station 3 pump repair and control panel replacement by Councilmember Bierbaum and seconded by Councilmember Sconiers; the motion passed  have available funds.  that will include adding 7 pumps and replacing 8 control panels.  without objection.  August 12, 2024, Regular Meeting  1    2. Allegro Meter and Register Pricing Sole Source Manufacturer Mr. Townsend stated that we will need toj purchase more meters and registers. Mr. Sconiers asked what the funding source is. Mr. Townsend answered.  A motion was made to approve Allegro Meter and Register Pricing Sole Source Manufacturer by Councilmember Vallee and seconded by Councilmember Sconiers; the  motion passed without objection. 3. Ferguson Waterworks Supply Purchase  Mr. Townsend stated that the staff needed to place a large order for water and sewer supplies  costing $22,756.36.  Mr. Townsend stated that the goal is to secure an IDIQ contracti in the future.  Mr. Townsend stated that this contract will allow us to obtain the supplies we need quickly. Mr. Townsend stated that this order is to cover our supply needs for the remainder of the year. Mr. Vallee asked if, moving forward, the plan is to have a lump sum approved at the beginning Mr. Adkinson stated that IDIQ contracts are common in federal purchasing standards. Mr.. Adkinson stated that we are sending out aj proposal to a company that will provide materials Mr. Adkinson stated that when we send this proposal out, it will include information on what we Mr. Adkinson stated that this approach allows staff to provide the Council with more certainty Mr. Adkinson stated that ifit is included in the budget, Mr. Townsend will be able to purchase Mr. Harrison asked if we could go out for bids on these types of materials. Mr. Adkinson answered that, typically, you want to establish a 3-5 year relationship with a vendor. Mr. Townsend stated that this effort is aimed at improving our effectiveness.  oft the year.  on an emergency basis.  have purchased year over year on average.  regarding the amount ofr materials they need to budget for.  the: materials.  A motion was made to approve the Ferguson Waterworks Supply Purchase by Councilmember Sconiers and seconded by Councilmember Bierbaum; the motion passed  without objection  August 12, 2024, Regular Meeting  2    4. Approval ofl M4000 Purchase Airport Self-Serve Fueling Terminal  Mr. Townsend stated that a: few weeks ago lighting ruined the fueling station at the airport.  Mr. Townsend stated that the staffed worked hard to try and replace it.  Mr. Townsend stated that replacing the pod will cost $23,090 and insurance will reimburse that A motion was made to approve the purchase of Airport Self-Serve Fueling Terminal by Councilmember Sconiers and seconded by Councilmember Bierbaum; the motion passed  up to 80%.  without objection.  5. Florida Recovery Obligation Calculation F-ROG-Resolation 2024-03 Mr. Townsend presented the Florida Recovery Obligation Calculation.  Mr. Townsend stated that this program allows the City to get funds back after a disaster. A motion was made to approve the Resolution 2024-03 by Councilmember Sconiers and seconded by Councilmember Vallee; the motion passed without objection.  6. Finance Director Position  Mr. Townsend stated that Councilmember Heavilin provided recommendations for the job Mr. Townsend asked the Council how they would like to move forward with the applicants. Mr. Vallee stated that he would like to table this discussion until the Councilmember is present.  description.  Mr. Sconiers asked what the stafft thought about the applicant.  Mr. Townsend asked the Council what they would like to do with the current applications. Mr. Bierbaum stated that he thought the plan was to reject the current applications and go back  out for new ones.  Mr. Adkinson stated that he believes the current applications were rejected. should receive letters stating that the Council is going in a different direction.  Mr. Bierbaum stated that the list should include only the three top candidates, and the others  August 12, 2024, Regular Meeting  3    Mrs. Chance stated that local government experience is not a requirement and also mentioned Mr. Bierbaum stated that he remembers the Council generally agreed that the candidate should have local government experience. He recalled that the Council decided to repost the position for Mr. Vallee stated that the statement is still correct, and that the Council did reject all the  that she does not think all the current applications were: rejected.  new applications.  applications, but this needs to be verified.  Mr. Townsend suggested that the sections should be separated.  Mr. Bierbaum noted that thei issue was thel lack of Florida government experience. Mr. Bierbaum suggested tabling the discussion until Councimember. Heavilin is present. Mr. Harrison stated that he does not recall deciding to dismiss all the applications.  Mr. Adkinson stated that the discussion took place at the July 24th meeting. The motion at that meeting was to update and amend the job description or ordinance based on what was discussed. Mr. Adkinson explained that since no one met the qualifications, the decision was to reject all applications and keep the position open until wel have an updatedj job description.  Mr. Vallee confirmed that he recalls the: same.  Mr. Harrison mentioned that, in his view, the position was left open. He added that there might  be some applications that meet the qualifications better than expected. Mr. Bierbaum suggested bringing back the names to the next meeting. Mr. Sconiers agreed to table the discussion until the next meeting.  Mr. Cosson agreed as well and stated that, at a minimum, a bachelor's degree in accounting should be required. He also mentioned that the majority of finance directors in the county have a A motion was made to Table the discussion by Councilmember Vallee and seconded  CPA.  Councilmember  by  Sconiers; the motion passed without objection.  7. Finance) Director Position Description Discussion  Ar motion was) made to Table the discussion by Councilmember Bierbaum and seconded  Councilmember  by  Vallee; the motion passed without objection.  B. Planning Director C. Wallace August 12, 2024, Regular Meeting  4    1.C Certificate ofA Appropriateness-2024-COA-31, 788 Circle Dr  Mr. Wallace presented a Certificate of APPatc-2DACOA3, ,788 Circle Dr. Mr. Wallace stated that he wants to give the Council a chance to review this before it proceeds. Mr. Sconiers asked ifthere werei restrictions on the width oft the Iots. Mr. Wallace answered that Mr. Bierbaum asked about the logic behind the automatic denial since iti is not a contributing structure. Mr. Wallace responded that he wants the Council to have a chance to review this Mr. Bierbaum inquired ifthere are guidelines, we can establish to assist with this. Mr. Wallace stated that the CRA has issued an RFP for design standards to help guide future decisions. Mr. Bierbaum noted that controversy arises every time there is a structure that needs tol be Mr. Vallee asked what the standard is for considering al home a historic structure. Mr. Wallace stated that the national standard is 50 years. Mr. Vallee then asked what the City's standard is. Mr. Bierbaum mentioned that according to the letter from the National Register, age is not the Mr. Vallee noted that the lack of standards creates confusion whenever such issues arise. He also Mayor Campbell mentioned that he was confused when the home was being built and added that  they just need to comply with our setbacks.  because iti involves a structure on Circle. Drive.  removed around Circle. Drive.  only factor in determining ifas structure is historic. stated that this specific structure is not contributing.  the applicant plans to build al home that the Circle will be proud of. Mr. Cosson asked ifv we could approve their plan before construction begins. Mr. Wallace clarified that the COA is only for the demolition. Mr. Wallace stated that this is the first step in at two-step process.  A motion was made to approve the Certificate of Appropriateness by Councilmember Bierbaum and seconded by Councilmember Sconiers; the motion passed without objection.  2.2024-SP-06, Take 5 Oil Change Final Plan  Mr. Wallace presented on 2024-SP-06, Take 5 Oil Change Final Plan.  Mr. Wallace stated that the engineers have signed off on it, and now he is bringing it back for  approval.  August 12, 2024, Regular Meeting  5    Mr. Bierbaum asked Councilmember Vallee if these improvements were sufficient. Mr. Vallee Mr. Cosson asked if there are any plans to ensure a quality community. Mr. Bierbaum answered Mr. Bierbaum stated that ifyouj purchase aj property, you should have the right to develop it. Mr. Cosson stated that communities often have Master Plan where specific businesses are  answered that this isi in line with what was asked for. that there is aj plan and he believes in property rights.  designated.  Mr. Cosson mentioned that there is much more in this town than just the airport.  Mr. Vallee stated that we are working on a master plan, which involves establishing a Business Mr. Vallee stated that this is the citizens' community, and they need to share what they want to  District. see.  Mr. Vallee noted that good community planning takes years.  Mr. Harrison expressed concerns about the wetlands being affected by the oil from the oil Mr. Sconiers stated that it could be problematic if we start choosing what gets built. A motion was made to approve 2024-SP-06 by Councilmember Vallee and seconded 3. 2024-SA-03, The First Baptist Church is requesting Special Approval to utilize a structure for office space in a R-1, Single-Family Residential district located at 255 Le  change.  Councilmember  by  Sconiers; the motion passed with Councilmember Harrison voting nay.  Conte Street.  Mr. Wallace presented on 2024-SA-03. back to the Council for approval.  Mr. Wallace stated that if they want to make: improvements to the structure, it will have to come  Mrs. Henderson stated that churches are taking over many oft the historic homes.  Mrs. Henderson asked when this will stop.  Mr. Vallee stated that thisi is part oft the idea ofay walkable community. Mr. Vallee noted that walkable communities will have elements that overlap.  August 12, 2024, Regular Meeting  6    Amotion was made to approve 2024-SA-03 by Councilmember Bierbaum and seconded by  Councilmember Vallee; the motion passed without objection. 1. Florida Commerce Job Growth Grant Fund Scope of Work Mr. Parson presented on the. Job Growth Grant Fund Award.  C. Liberty Partners ofTallahassee  Mr. Parson stated that he wants the committee to have plenty of time to review the draft Scope of Mr. Adkinson stated that Mr. Townsend can task our engineering firm with reviewing the Scope Mr. Adkinson asked about the turnaround time for acceptance. Mr. Parson answered that it  Work. ofWork.  should be as soon as possible.  Mr. Adkinson stated that this will be considered at the next City Council meeting.  4. REQUEST TO BE ON THE. AGENDA A. Code Review and Land Use Committee  1. Special Events Permits Associated with Facility Rentals  Mr. Adkinson stated that there are City rentals that can be booked up to a year in advance. Mr. Adkinson stated that this exception will allow us to align facility rentals with special event A motion was made to allow the Interim City Manager to provide an exception on a limited-term basis for anyone with a facility rental booked to be able to get a Special Events permit for their event by Councilmember Vallee and seconded by Councilmember  permits until the ordinance is updated.  Sconiers; the motion passed without objection.  5. CITIZEN COMMENTS  Mr. Cosson stated that he would prefer that citizen comment comes before the adjournment. Mr. Bierbaum stated that every time there is a motion, public comment is available. Mr.  Bierbaum also noted that citizen comment is for issues not on the agenda. Mr. Adkinson provided clarification on what can be an action item.  Mr. Adkinson stated that it is up to the Council ift they want to move Citizen Comment.  August 12, 2024, Regular Meeting  7    Mrs. Wennerberg stated that we should have some kind of design standard and that it should  include: input from the public.  Mr. Adkinson stated that the Code Review Committee has discussed this. Mr. Vallee stated that we want toj provide guidance for people and make it simple. Mr. Vallee noted that there has been al lot of discussion around this subject.  Mr. Bierbaum stated that there are guidelines from Lakeland, Florida, which he agrees with Mr. Bierbaum explained that the Code Review Committee is taking the review process slowly to  regarding their downtown district. ensure due diligence.  Mr. Vallee stated that we are currently trying to establish al building baseline.  6. € CITY. ATTORNEY 7. LEGISLATIVE REQUESTS A. Councilmember G. Harrison 1.7 Tobacco-Free Parks Discussion  Mr. Harrison stated that this is an agenda item that the Walton County Tobacco Prevention Coalition wanted to address regarding the status ofthe ordinance and its progress. Mr. Harrison believed there was confusion about what the Coalition was asking for. Mr. Harrison stated that implementing this ordinance will support the Florida Clean Air Act. Mr. Harrison noted that several pieces oflegislation havel been passed to support tobacco-free communities. He emphasized that wel have a chance to lead the charge in creating tobacco-free  parks.  Mr. Harrison shared a copy ofthe Milton Ordinances. Committee and received ai motion but not a second.  Mr. Adkinson stated that a draft ordinance was presented on June 4th at the Code Review Dr. Carolyn Sona of the Walton County Prevention Coalition stated that the goal is to help support healthy communities by preventing drug, tobacco, and alcohol use. She emphasized that the goal ist to promote health and mentioned that there are signs that could bej put up. Dr. Sona  asked the City Council to review this again.  Mayor Campbell asked if wel have received grants for being smoke-free.  August 12, 2024, Regular Meeting  8    Bryan Callahan stated that the grant moneyi included sponsorships but did not offer an opinion on Mr. Hurley stated that hes supports prohibiting smoking within 100 feet ofap playground. However, he mentioned that he does not] have the resources to check if people are: smoking. He suggested that we can educate individuals who are smoking in these areas and stated that ifthe Mr. Vallee asked how we would enforce thej prohibition if we extended it to the entire lake yard.  the matter.  legislative branch decides toj pursue this, he will enforce: it.  Mayor Campbell suggested that we should address one area at a time.  Mr. Harrison noted that Chapter 16-11 prohibits the use of profanity at any park but questioned how this is enforced. He stated that such ordinançes arel becoming common in many  communities.  Mrs. Wennerberg stated that it is all about how we approach this situation and suggested that we Mr. Cosson stated that we can pass this ordinance and make it effective at a later date. He also Mr. Vallee stated that ift this becomes aj policy, it will givei it strength. He mentioned that smoking causes al lot ofhealth issues for young children and that having a sign that says "No Smoking" could help deter smoking. He stated that this is ai reasonable request and expressed support for banning smoking along the Lakeyard, emphasizing that this is about allowing people Mr. Adkinson stated that we could place this under the Public Hearing section oft the next Mayor Campbell asked ifwe had reached out to any cities regarding the ordinance. Mr. Adkinson replied that he reached out to over 301 localities toj put this ordinance together in June. He also stated that he forwarded the draft ordinançe to. Mr. Townsend and Mr. Ali. Mr. Adkinson concluded that ifthe Council decides to proceed, they should make ita al blanket prohibition.  should educate the publicr regarding this change.  stated that this is ap progression and supports Dr. Sona for bringing this up.  to access their parks. meeting.  8. EXECUTIVE COMMENTS  Mr. Townsend stated that the lake testing is on the website.  Mr. Townsend stated that he has met with UWF Historical Trust and they helped us with a Mr. Townsend stated that he has created an Events Committee made up of City staff.  maintenance schedule.  August 12, 2024, Regular Meeting  9    Mr. Townsend met with the Defuniak Springs Garden Club and they stated that they would give  input on beautification projects. 9. COUNCIL COMMENTS  Mr. Sconiers thanked Main-Street for the Mini Market. Mr. Harrison thanked Main-Street for the cleanup.  10. ADJOURNMENT Meeting Adjourned 7:11 PM.  Approved: BGW Bob Campbell,)  ATTEST:  Mayor  Minutestaken by Rafael Ali M City Clerk Proper notice having been duly given  LERA CORPORAT SEAL 1901  August 12, 2024, Regular Meeting  10