Town of Brooker Regular Monthly Council Meeting February 8, 2022  Present:  Joe Tolleson, Steve Acree, Chris Caldwell, Linda Bennett, Gene Melvin, John  Maines, Suzanne McRee, Charlene Thomas  Community: Terry Thomas, Diane Andrews, Kara Wainwright (Reddish & White CPAs) Meeting called to order by Gene Melvin, Mayor. Meeting start time: 7:00 p.m. Amotion was made by Steve. Acree to approve the January Ith meeting minutes as  Pledge of Allegiance  Seconded by Joe Tolleson, Motion passed.  presented.  First Order of Business - Kara Wainwright (Reddish & White CPAs) 2020/2021 Audit: Ms. Wainwright presented the financial statements and independent auditor's reports for the) year ending September 30, 2021 and concluded there were no negative during this audit. Ms. Wainwright commended Ms. Thomas on her recordkeeping. findings Chris Caldwell made a motion to approve the audit. Seconded by Steve Acree, Motion Separately, Ms. Wainwright provided resource information for guidance as to how to  passed.  utilize the American Rescue Plan Act Fiscal Recovery funds.  Attorney = John Maines:  I. Fire Department- Checking Account  The Bradford County Commissioners have been notified of Tony Stalnaker's as Fire Chief for the Town of Brooker, as directed in the January meeting, with resignation Tolleson being the new point of contact. The issue has been raised that there isa Joe checking account at TD Bank with Tony Stalnaker as the representative for the Fire Department and the Town has no information on the funds or status oft the account. Attorney Maines advised that if this account is utilizing the Town's Tax ID #, then it falls under the authority oft the Town and may be corrected with a change of signatory. Stalnaker will be contacted to complete this transition with the bank sO that the account Tony will be recorded under the Town of Brooker and future correspondence can come thru  this office.  Fire Department- - Joe Tolleson:  I. Joe Tolleson reported that he needed the combination to enter the modular building/former FD office. Contact will be made with Tony Stalnaker for this 2. Diane Andrews reported that the County has an opportunity to apply forag grant for emergency management/fire department that may benefit Brooker (May 2022). Specifically, that funds be used to renovate the building on Charlotte Avenue that adjoins the current fire station with firefighter positions allocated. Ms. Andrews will keep the  information.  Town apprised.    Town Clerk Report - Suzanne McRee: remains locked (Prescott).  I. Past due report was passed out. Still out $418.29 in overdue accounts. One 2. Council members were provided a copy of the Cost Proposal submitted by SAI Consulting Engineers for Inspection Services. Along with the submitted Cost each Council member was provided the memo dated March 16, 2018 from Proposal Melvin to FDOT, stating the monetary allocations for each activity. Council Mayor members were asked to review both documents for discussion at the regularly scheduled March annual financial disclosures. This will be communicated via each Council filing member's 4. Citizen complaint - resident in Shady Oaks has sent at follow-up complaint about the "junk heap" located at 11939 Cedar Drive. Mayor Melvin advised he has spoken to the property owner repeatedly and the owner said it would be cleaned up that weekend. If that is not completed, the issue will be reported to Code Enforcement. 5. Notice was given to the Council that elections for Mayor and' Vice-Mayor will be held at  meter (I)  2022 meeting.  3. Florida Commission on Ethics is transitioning to a new electronic  system for the  personal e-mail in March 2022 from EFDMS.  the regularly scheduled March 2022 meeting.  Bookkeeper = Charlene Thomas:  I. Went over Revenue and Expenditures for January 2022. been received for inclusion in this report.  2. Due to the Council meeting being early in the month, the Clay Electric bills have not 3. Charlene Thomas thanked Chris Caldwell for covering the pipes at the tennis baseball field and recreation areas during the recent freezes. 4. Charlene Thomas suggested the Council consider purchasing 911 number houses within the city limits, that do not currently have them. This would signs help with emergency calls and meter reading locations. She suggested that ARPA funds could be  yet court, for all the  used and volunteered to get pricing for the Council's review.  Water Department - Gene Melvin:  . Gene Melvin briefed with Bernard Carter. Water samples had been submitted, as  contract, and the water department was in good order.  per  Sanitation - Chris Caldwell: I. Nothing new to report Road/Streets - Joe Tolleson:  I. Issues with roads/streets are being addressed thru the SCOP grant. 2. Diane Andrews advised that she had asked Jason Dodds ifaf fence could be this would be acceptable as long as FDOT guidelines are adhered to.  Melvin Street to replace the barricades that are frequently run over. Jason Dodds put upon advised  Recreation/Parks - Linda Bennett: I. Nothing new to report    Ground Maintenance/Mowing - Steve Acree: I. Mowing is being completed on schedule longer responsible for mowing. Community Center Building - Mayor Melvin: I. Community Center is being rented regularly  2. Joe Tolleson advised that the property located behind the fire department been purchased by a private party and A.J. (lawn contractor) should be told building he is no had  Town Council: I. Nothing to report Old Business: None New Business: None  Checks approved: General Fund: 7711-7730  Water Fund: 5711-5719  Amotion was made by Chris Caldwell to approve the bills. Seconded Linda Bennett.  passed.  by  Motion  Gene Melvin made a motion to adjourn. Time: 8:40 p.m.  CeulE embi  Mlee  Cecil E.  Supe  (Gene) Melvin, Mayor  Suzanre)McRee, Town Clerk