Town of Brooker Regular Monthly Council Meeting November 14, 2022  Present:  Steve Acree, Linda Bennett, Gene Melvin, Joe Tolleson, Chris Caldwell, John Maines,  Suzanne McRee, Charlene Thomas  Community: Doug Sanders (Andy Easton & Associates), Terry Thomas Meeting called to order by Gene Melvin, Mayor. Meeting start time: 7:00p.m.  Pledge of Allegiance  Amotion was made by Steve Acree to approve the October Ith meeting minutes as presented.  Seconded by Joe Tolleson, Motion passed.  Opening of Sealed Bids - Invitation to Bid for Paving Services (SCOP Grant): Bid for Paving Services under the SCOP Grant issued to the Town. paving of Michigan. Avenue, as required in thei invitation. Bid is as follows: 2. Base Bid Work + Michigan. Avenue $991,042.23  Attorney, John Maines acknowledged the receipt of one (I) bid responsive to the Invitation to V.E. Whitehurst & Sons was the singular bid received in response to this invitation. The bid offered for consideration was separated into two (2) bids, a base bid: and al base bid including  I. - Base Bid Work  $914,429.88  On the recommendation of Attorney Maines, a motion was made by Joe Tolleson to table consideration of the bid until the bid could be reviewed for responsiveness by the appropriate parties as well as determine ift the bid is within the dollar amount specified in the SCOP grant. Seconded by Steve Acree, Motion passed. This item will be placed on the  January Council Meeting agenda for consideration.  SCOP Grant Update - Doug Sanders (Andy Easton and Associates, Inc.):  Doug Sanders presented an update on the SCOP Grant to the council members and provided a spreadsheet outlining how much of the funds have been allocated, the amount specified in the SCOP Grant and supply chain issues that have presented since the beginning  oft the project. Attorney - John Maines: Nothing new to report. Fire Department - Joe Tolleson: Nothing new to report. Town Clerk Report - Suzanne McRee:  I. Past due report was passed out. Still out $262.94 in overdue accounts. 2. Clerk advised that Ring Power had been contacted about the alarm going off on the generator. They advised it was as sensor issue and would be ordering the part to replace. 3. Clerk advised that the Remind app, which is the system the town uses to communicate emergency notifications, has been updated and we currently have 90 customers enrolled.  1    Under DEP Guidelines, a notification system should reach 75% oft the customer. base, which would be 147 customers for the Town of Brooker. We will continue to add new customers 4. All Reliable Services, Inc. (contractor for Clay Electric) has been notified oft the quote from T.C. Seiler for fire hydrant and line repairs in Shady Oaks subdivision and ar request fora Letter of Commitment has been sent. The Clerk is still waiting on a response from ARS to 5. The Clerk provided a copy oft the Condition Assessment Report for the water tower to the council members for their review. This report was following the September 12, 2022 6. The Clerk thanked the council members for completing the required Annual 4-hour Ethics 7. Office will be closed on Thursday and Friday, 11/24/22 and 11/25/22, for the Thanksgiving  and to reach out to current customers to install the app.  provide the insurance adjuster's name and contact info.  Inspection.  training prior to the 12/31/22 deadline.  holiday.  Bookkeeper - Charlene Thomas:  I. Went over Revenue and Expenditures for the month of October.  2. Ms. Thomas advised that Kara Wainwright is no longer working for Reddish & White CPAs, having taken ar new position with the Union County School Board. Her replacement: and our point of contact has been hired and will be working with the Town in that capacity. 3. Ms. Thomas advised that she has been having issues with her office lights, not being able to turn them off. Clerk wasi instructed to contact Prestige Electric for repair and to check the outside lights on the building as they are not coming on during hours of darkness. 4. Ms. Thomas noted some items for consideration of ARPA funds usage:  a. Tree removal at park  b. Extra dirt at the park, which would require the fence to be taken down. Good time to d. Replace gate and some fencing on the front side of the water department. Gene Melvin encouraged Council members to observe these areas and others in the next month to  move fence out to expand park area. : Another pavilion at the park  identify additional ARPA funds usage projects. Water Department = Gene Melvin:  I. Durrance Pump & Well Drilling will be starting the new well installation project, having met the certification requirements (proof ofi insurance and workers compensation exemption). Hel has been in contact with David King oft the SRWMD for permitting and Mr. King has communicated hei is in the process of updating our existing' Water Usage Permit. 2. During a service call at 18387 Charlotte Avenue (Adams), Swamp Cutters noted the existence of al lead pipe, which caused concern to the homeowner. Upon further review, it was noted that the existence of lead piping is monitored and has been monitored through routine testing (required every three (3)years). Documentation is on file of the previous testing and the schedule for upcoming testing. This was communicated to the homeowner who was satisfied with the outcome. This will also be monitored closely during the upcoming work scheduled to be done in the Shady Oaks subdivision (fire hydrant 3. The need for water shut-off valves on new construction homes was discussed and it was relayed that this is communicated verbally to new construction customers. Gene Melvin  installation).  2    indicated a need for this to bei in writing. Clerk will follow-up on this item and provide  updated to the Council. Sanitation - Chris Caldwell: Nothing new to report. Road/Streets = Joe Tolleson: Recreation/Parks - Linda Bennett: Nothing new to report.  Looking forward to beginning the paving portion of the SCOP grant.  Ground Maintenance/Mowing - Steve Acree: Mowing is taking place as scheduled. Community Center Building - Mayor Melvin: Community Center is being rented regularly.  Town Council:  Steve. Acree suggested a Book Exchange set-up for the Town of Brooker. Discussion ensued as to placement, possible vandalism, etc. Mr. Acree will do: some additional research and  provide an update to the Council. I. ARPA Fiscal Recovery Funds Usage  Old Business:  a. Updated ARPA expense sheets were provided to Council members.  New Business:  No new business  Checks approved: General Fund: 7915-7938  Water Fund: 5809-5816  Amotion was made by Steve Acree to approve the bills. Seconded by Chris Caldwell, Motion  passed.  Gene Melvin made a motion to adjourn. Time: 7:59 p.m.  CedBEGb Cecil E. (Gene) Melvin, Mayor  SMLMRw Suzanne MeRee, Town Clerk  3