TOWN OF BROOKER MARCH 12, 2024 REGULAR MONTHLY COUNCIL MEETING Present: Absent: Gene Melvin, Joe Tolleson, Steve Acree, Chris Caldwell, Charlene Thomas. Zoom meeting: John Maines Linda Bennett Community: Terry Thomas, Andy Easton, Doug Sanders and Pat, Carol Mosley - Telegraph Meeting was called to order by, Gene Melvin, Mayor. Pledge of Allegiance! Amotion was made by Steve Acree to approve the meeting minutes from the February 13th We need a motion to adopt and read Resolution 2024-01 by title only. Amotion was made by Joe Tolleson to read by title only. Charlene Thomas read Resolution 2024-01. Seconded by Andy Easton mentioned that the SHIP program through Bradford County has funding available that can be used as leverage to increase the competitiveness of the CDBG application. A Resolution would need to be adopted by Bradford County Commissioners committing $25,000.00 to be used toward the CDBG. This will help with the points needed to get funding. He will contact the SHIP coordinator and work with them on getting this Resolution adopted by Bradford County Commissioners. After the adoption of the Resolution then the Town of Brooker will need to adopt al Resolution authorizing the use of funds from the Bradford County State Housing Initiative Partnership Program (SHIP) to be used as local match for the Town's Andy did report at this time we do not have an application date. Itcould be) July, August or meeting. Seconded by Chris Caldwell. Motion passed. First Order of Business Resolution 2024-01 Steve Acree. Motion passed. proposed FFY2 2023-24 CDBG application. September. Swear-In Chris Caldwell and Linda Bennett: be: sworn in at the April meeting. Appointment of Mayor & Vice-Mayor Chris Caldwell was sworn in and Oath of Office was signed. Linda Bennett was absent. She will Amotion was called for to open up nominations for Mayor for a one year term. Chris Caldwell made the motion to open up nominations. Seconded by Steve Acree. Motion passed. Steve Acree nominated Gene Melvin. Joe Tolleson made a motion to close nominations. Chris Caldwell made a motion to approve Gene Melvin for Mayor for a one year term. The council was asked for nominations. Seconded by Steve Acree. Motion passed. Seconded by Steve Acree. Motion passed. 1 Amotion was called for to open up nominations for Vice-Mayor foraone year term. Steve Acree made the motion to open up nominations. Seconded by Chris Caldwell. Motion passed. Steve Acree nominated Linda Bennett. Chris Caldwell made a motion to close nominations. joe Tolleson made a motion to approve Linda Bennett for Vice-Mayor for a one) year term. The council was asked for nominations. Seconded by Steve Acree. Motion passed. Seconded by Chris Caldwell. Motion passed. Reports: Attorney - John Maines Town Clerk: spoke with. Annette Castner on March Ilth and she now want to sell property to the Town. She wants $17,000.00 but will accept $16,000.00. Her tax parcel number is 00266- 0-00300. Lots 3-7,20-21 of Block 8. She said the Town would have to pay all closing cost. (Title insurance, document stamps, and recording of deed.) She said she doesn't have any money to pay for these things. checked on her taxes on this property and she owes $621.551 to be paid through March 315. After this date taxes will be $640.20. The Town would be responsible for clean up of her property. Travel trailer is suppose to be moved today. Flat bed Town Clerk contacted John Maines on how to proceed with this. He told her to contact Elise with North Central Title Company and ask her to send us a Real Estate Sale & Purchase contract. We would need to get Annette Castner to sign the contract and Town Clerk will sign on behalf of Town and return form back to North Central Title to complete sell. Annette does have a quick claim deed showing property in her name. She is waiting on recorded deed from Ar motion was made by Steve Acree to purchase. Annette Castner's property at the price of $17,000.00. The taxes, title insurance, doc stamps and recording of deed will come from the $17,000.00. Seconded by Joe Tolleson. Motion passed. Town Clerk will contact Annette and trailer belongs to her brother and he will come and get it. County. have her come by and sign contract if she agrees with everything. Fire Department - Joe Tolleson: Nothing to Report Town Clerk = Charlene Thomas: I. Past due water report was passed out. Still out $146.86. Imeter was locked but 2. Spoke with Annette Castner on February 14th. At this time she doesn't want to sell her property. The property is not in her name but she is in the process of getting it put! back int her name. She came by on March 8h and said the metal building has been moved off of property. The travel trailer is being moved any day. She is waiting on County to bring out dumpsters to get the rest cleaned up. She said the Town will bei first in line ifs she 4. Heard from Bernard Carter and he said generator is leaking water. He asked me to call customer paid and was turned back on. decides to sell. (see above under Attorney for more information) 3. Almond Oil delivered diesel for generator. Ring Power. 2 5. Spoke with Diane Andrews, County Commissioner, concerning the removal of modular building located at Old Park property. She said she would check into this with Ben 6. Ihad a telephone conference with Mary Gavin,, Jerry Dabkowski, and several others to discuss meter grant. Iwas sent a list of items that the Town needs to furnish for the grant application. Ihave given each of you: a copy of what they need from the Town. I hope to have time to work on this shortly. She is looking for 100% grant. We need a cost to replace meters. Itv was mentioned around $600.00 each. Iwill check with josh Davis, Swamp Cutters, he just did replacement meters for Hampton, FL. We figured 200 meters times $600.00 is around $120,000.00. We would need extra funds for 7. We had a sanitary survey on our Water System by DEP on February 29th. Bernard met with them. Ihave given each of you a copy oft the potential deficiencies noted. Ispoke with Bernard and he will handle correcting deficiencies. He has until March 14th to get 8. We heard back from Florida Rural Water concerning the Lead Service Line Inventory required by DEP. Bernard will be handling this for the Town. He will be required to send invoices and take pictures of his work. The Town will be required to keep records ofanything that Bernard sends. Records need to be kept for 12 years per DEP. The 9. Received an email from Ben Carter. He received an email from Chloe Davis concerning the Fire Department project hei is working on for us. The email requested we further explain the Town's plan to complete the project without full funding. What other sources are being explored. Ben's email asked how would we like him to respond. Iwill contact Ben Carter and Diane Andrews to see how to answer this email. I0. Bradford County Supervisor of Elections will be having an election here at the Carter. engineer work. items corrected. work is ready to begin. We have until October 2024 to complete. Community Center on Tuesday. Accounting Clerk = Charlene Thomas: My computer is over 7 years old. Ihave been having a lot oft trouble using it. Ihave had Billy Hall come out and help me get it back up and running. lasked him to get me: ar new computer. He sent me an estimate in the amount of $3151.00. Itwill be set up on Wednesday, March 13th. Billy will come out and set everything up for us. We need a motion and second to approve this emergency item. A motion was made by Steve Acree to purchase new computer. Seconded by Chris Caldwell. Motion passed. Iwill make 3. Insurance -I Ihave been working with Florida League of Cities concerning the survey of assets we have listed on our policy. Ihad to take pictures of the inside of all properties. Also, several assets were not included on our policy. The Storage Building at old park, Pump House Well #2, Pavillion at new park, and Non-Potable well. We will be adding these extra items to our policy. By adding these our policy will be going up. Also, the old Fire Department is not cleaned out. thought Tony Stalnaker said he cleaned it out. sure we have the funds in the budget. Ifn not, Iwill amend it. 2. Went over Revenues and Expenditures for February 2024. 3 Water Department - Gene Melvin: I. He mentioned that one of the deficiencies noted by DEP on February 29th Sanitary Surveywas we have no Operation & Maintenance (0&M) manual onsite. Gene said we definitely need this. Ifsomething happened to Bernard we would have noi idea what to do at plant. Bernard did get with. Andrew Greene, Florida Rural Water Association, and he provided us with a Standard Operating Procedure informational sheet. Clerk will; give council a copy at April meeting. Sanitation, Road/Streets, Ground Maintenane/Mowing Nothing to Report Anything from Town Council/Mayor: I. Gene Melvin mentioned a Street Light is going off/on in front of Aunt Dolly's house on Charlotte Avenue. Clerk will contact Clay Electric. Old Business: I. Gene Melvin said he is still trying to get County to come out and concrete culvert on Michigan Avenue. New Business: I. Gene Melvin, Mayor, will pass out new committees for 2024/25. Joe Tolleson asked to 2. Carol Mosley mentioned a Science bus was coming out to Brooker Community School on April 12th. She said money is needed if anyone wanted to donate. be put on Ground Maintenance/Mowing. Checks Approved: GF 8288-8 8314, WF 6011-6021 Amotion was made by Steve Acree to pay the bills. Seconded by. Joe Tolleson. Motion passed. Motion to adjourn by Gene Melvin, Mayor. Time: 8:05p.m. Cecil E. (Gene) Melvin, Mayor Charlene Thomas, Town Clerk 4