Town of Brooker Regular Monthly Council Meeting September 13, 2022  Present:  Steve Acree, Linda Bennett, Joe Tolleson, Chris Caldwell, Gene Melvin, Charlene Wainwright (Reddish and' White CPAs), Terry Thomas, Donna Tolleson, Michael  Thomas, John Maines Tolleson Suzanne McRee  Community: Sharon Berrian (Director of Membership Relations, Florida League of Cities), Kara  Absent: Pledge of Allegiance  Meeting called to order by Gene Melvin, Mayor. Meeting start time: 7:00 p.m.  Amotion was made by Steve Acree to approve the August gth meeting minutes as presented.  Seconded by. Joe Tolleson, Motion passed.  Presentation of John Land Years of Service Award - Sharon Berrian (Florida League of Ms. Sharon Berrian, Director of Membership Relations with Florida League of Cities presented Councilman Joe Tolleson with a proclamation and service pin for his thirty (30) years of service to the Town of Brooker. Mr. Tolleson's family was in attendance for the Reddish and White, CPAS (Kara Wainwright) - Engagement Letter and Upcoming Audit: Ms. Kara Wainwright of Reddish and White, CPAs discussed the scope of services provided to the Town of Brooker to include the upcoming audit. The audit for the Town of Brooker will begin by November 15, 2022 with reports issued prior to] January 31, 2023. Ms. Wainwright explained some oft the changes to the engagement letter for this fiscal year, which includes the: separation of non-attest services from audit services. The non-attest services have previously been completed by Reddish and White, however new directives require that these services be separated out from audit services, requiring they either be completed by designated staff for the Town of Brooker, or those services be provided, for a separate fee, by Reddish and' White, A motion was made by Joe Tolleson to accept the Engagement Letter as written, with Reddish and' White retaining performance of non-attest  Cities):  recognition.  services. Seconded by Steve Acree, motion passed. Resolution 2022-01 - Modification of Water Rates:  Amotion was made by Joe Tolleson to adopt Resolution 2022-01, modifying water rates from $23.00 to $24.00 per month, effective October 1,2022. Seconded by Chris  Caldwell, Motion passed.  Opening of Sealed Bids for Fire Hydrant Installation in Shady Oaks subdivision: An Invitation to Bid was advertised in both the Telegraph and Gainesville Sun, however no bids were received for this project, which will be funded with ARPAI Funds.  1    Attorney - John Maines:  I. Inter-Local Agreement with Bradford County for NFIP. -F Flood Plain Management Anotice was received from Division of Emergency Management advising oft the requirement ofaf floodplain management representative and/or building official to bei in attendance at the upcoming State Coordinating Office Regional Engagement Community. Assistance Visit (SCORE-CAV) meeting, scheduled for September 20, 2022. The required "representative" was confirmed through review of Ordinance 2017-01 which designates the Floodplain Administrator for the Town of Brooker as the Town Clerk. Given the staffing limitations and the inability to perform the tasks associated with this designation, Mr. Maines recommends an Inter-Local Agreement with Bradford County Building and Zoning to cover these duties. Until that can be completed however, the requirement to attend the referenced meeting will stand and the Town Clerk (Suzanne McRee) will attend the scheduled virtual meeting. A motion was made by Steve Acree to submit the Inter-Local Agreement: to Bradford County for revlew/acceptance oft the named responsibilities of the Floodplain Management  Representative. Seconded by Chris Caldwell, Motion passed.  Fire Department - Joe Tolleson: Nothing new to report.  Town Clerk Report - Charlene Thomas (Acting Town Clerk):  I. Past due report was passed out. Still out $264.78 in overdue accounts. One (1) meter was 2. Construction began on the Water Works Building Monday, 8/15/22. 8/19/22 roof repair complete, drywall installed with finishers starting week of 8/22. Clean up/paint/finish project week of 8/29/22. Gene Melvin, Mayor, inspected the work and gave approval for payment to be 3. All Reliable Services, Inc (contractor for Clay Electric) has been notified of the quote from Walt Seiler fori fire hydrant and line repairs in Shady Oaks subdivision and a request for a Letter of 4. An Invitation for Bid was placed in the Bradford Telegraph & Gainesville Sun for the services required to install thei fire hydrant in Shady Oaks subdivision (town's portion), utilizing ARPA 5. We received a notice from DEP ofar missing sample, having not received the. July 2022 Disinfection Byproduct results. Bernard was contacted and pulled the sample, however since the sample was not pulled in. July as required, it will result in a violation which requires a Public 6. "Trick or Treat" date will go on the October 15t bill-Monday, 10/31/22, 6:00 pm = 8:00 pm. 7. Dollar General had a significant water leak at the backflow preventor which was not resolved immediately resulting in a water bill ine excess of $500.00. The bill was sent to the corporate 8. Notice was received from Brooker Pest Control to advise of name change to Turner Pest Control 10. 911/emergency signs have been received; however, posts and screws will need to be purchased fori installation to be completed. The cost of the posts will be $720.00. Terry Thomas will handle the installation at the rate of $15.00 per hour. This project is funded with ARPA funds.  locked this month. It has since been paid and service restored.  rendered. Check for services has been issued.  Commitment has been sent.  Funds.  Notice and a Warning Letter from DEP.  office and they responded that it would be paid.  9. Old City Hall has been painted  2    11. Ms. Thomas advised she had received numerous calls from customers about the "smell of and "low pressure" int the water. This was reported by an unknown caller to DEP whoi int turn eggs" made contact with the office, requiring a "Precautionary Boil Water" notice to be in effect. This will remain in effect until Bernard completes two (2) days of sampling and receives the all-clear response from the lab. A copy of the posted "Boil Water" notice was forwarded to DEP. Additionally, inquiry has been made with! Showcase Signs for printed signs that can be used in the future, should the need arise, fore ease of notification. Appreciation was expressed to Steve Acree, Chris Caldwell, Joe Tolleson, Donna Tolleson and Terry Thomas for their assistance notifying the town oft the incident, both through hand delivery of notices and Facebook posts.  Bookkeeper. Charlene Thomas:  I. Went over Revenue and Expenditures for the month of August.  2. Florida League of Cities was contacted concerning insurance coverage on a Merry-Go-Round and indicated coverage would not be ap problem. Ifsomeone is injured and sues for damages, 3. The cost for an 8' Merry-Go-Round is $4013.95. The cost for a 2-Seater See-Sawi is $758.95. Shipping for both items is $2217.50, with a total cost being $6990.40, utilizing ARPAfunds. Amotion was made by Steve Acree to purchase these items, utilizing ARPA 4. There will be budget amendments as the fiscal year closes, end of September. They willl be 5. The Final Public Hearing on Budget will be Tuesday, September 27*h at 7:00 p.m. Aquorum  itwould be defendable.  funds. Seconded by Chris Caldwell, motion passed. presented at the October meeting.  isr required.  Water Department - Gene Melvin:  I. The water tank was drained on Sunday, September II, 2022, with scheduled  deaningmaintenance being performed by Utility Services Co, Inc. on September 12, 2022. The tank was refilled on September 13 2022, with two (2) days ofs sampling required before the "boil water" notice can be lifted. During this period, complaint calls were received, both at Town Hall and to DEP, noting the smell of water and pressure issues. While the eaningmantenance process was followed, thei issues noted in the Clerk's report above 2. Appreciation was expressed over the quality of work performed by the contractors (Carlton 3. Clyatt Well Drilling met with Gene Melvin regarding the needs for the installation ofar non- potable well, specifically for the needs oft the fire department to have access to non-treated water. This project will be bid out and will require bids for well installation, electrical and  were addressed separately with DEP.  Contracting, Inc.) on the roofing project for the water building.  meter installation. This project will utilize ARPA Funds.  Sanitation = Chris Caldwell: I. Nothing to report. Road/Streets = Joe Tolleson: I. Nothing to report. Recreation/Parks = Linda Bennett: I. Nothing to report.  3    Ground Maintenance/Mowing - Steve Acree: I. Mowing is taking place as scheduled. Community Center Building - Mayor Melvin: I. The Community Center is being rented routinely.  Town Council:  I. Chris Caldwell asked about the notification process to water customers (recent "boil water" notice). Ms. Thomas advised of the REMIND app that is available to all customers, which has been sent out previously. Chris Caldwell and Steve Acree relayed they would post this 2. Steve Acree noted that he had observed speed notification signs posted in Hampton, solar- powered, that he thought may be beneficial to the Town. Town Clerk was instructed to  information on Facebook.  make contact with Hampton for purchasing information.  Old Business:  I. American Recovery Plan. Act (ARPA) - Fiscal Recovery Funds Usage  a. Council members were provided an updated report of the current and estimated  expenditures. None  New Business:  Checks approved: General Fund: 7870-7892  Water Fund: 5784-5795  Ar motion was made by Steve Acree to approve the bills. Seconded by Joe Tolleson. Motion passed.  Gene Melvin made a motion to adjourn. Time: 8:28 p.m. Coceenes E. (Gene) Melvin, Mayor  -  Mer  Cecil  Suai Suzanne McRee, Town Clerk  4