Town of Brooker Regular Monthly Council Meeting December 13, 2022  Present:  Steve Acree, Linda Bennett, Gene Melvin, Joe Tolleson, Chris Caldwell,  Maines, John  Suzanne McRee, Charlene Thomas  Community: Tony Stalnaker, Terry Thomas  Meeting called to order by Gene Melvin, Mayor. Meeting start time: Amotion was made by Steve Acree to approve the November  Pledge of Allegiance  7:00p.m.  Seconded by Joe Tolleson, Motion passed.  14-meeting minutes as presented.  Attorney. = John Maines:  I. Interlocal Agreement for Floodplain Management  Bradford County delivered a copy of the Interlocal Agreement for Floodplain Management for signature, having accepted the responsibility as "compliance officer" for this program (previously assigned to the Town Clerk). The attorney recommended approval of the Interlocal Agreement as submitted. Tolleson made a motion to approve the Interlocal Agreement for Floodplain Joe Managementas submitted by Bradford County. Seconded by Steve Acree, Motion  2. SCOP Grant  passed.  a. Update on Review of Bid for Paving Services  i. FDOT has notified the Town that the bid deficit related to the paving services portion of this project has been approved. ii. SAI did complete their review for responsiveness of the Bid submitted by V.E. Whitehurst, Inc. for paving services under this project and noted the absence of a "bid bond", which was listed as a requirement in the Bid Package to Bid. Attorney Maines noted that since the decision to accept the bid had been tabled until January, it affords the Town time to address the issue. The Town will have the option to readvertise for additional bids; contact the contractor for compliance; or waive the requirement. The Clerk was instructed to contact Andy Easton for guidance on these options to iii. The Town has received communication from another contractor (Live Oak Management Group) of their intent to file a "Bid Protest". The nature of the protest is that LOMG feels that the requirement: that bidders be "pre- certified FDOT contractors" should not have made. The Town did place this requirement under the direction of FDOT, as this was a requirement oft the SCOP grant. Mr. Maines noted the unique circumstances in that this company did not submit al bid, nor has al bid from any contractor been accepted. The Clerk was instructed to contact. Andy Easton for additional  present at the January meeting.  guidance as to this potential protest.  1    b. "Virtua"A Meeting Equipment  Mr. Maines suggested that the Council may wish to consider spending some of ARPA funds on equipment that will allow for "virtual" meetings, Zoom the meetings, noting that other municipalities that he works with have i.e., done sO. or The Team Clerk was instructed to get estimates on equipment and software needs to present  for consideration at the January meeting.  Fire Department- - Joe Tolleson:  Nothing new to report. Tony Stalnaker was in attendance and expressed appreciation for County Commissioner Diane Andrews speaking on behalf of Brooker and the need  station in Brooker. He also expressed concern that additional voice these concerns and encouraged council members meetings to speak to these concerns. Town Clerk Report - Suzanne McRee:  for a  representation is needed to to attend the County Commission  I. Past due report was passed out. Still out $459.75 in overdue accounts.  2. Clerk advised that the terms for council seats 3, 4, &5 are up in 2023. Qualification dates will be Wednesday, 12/28/22 and Friday, 12/30/22 with the election scheduled for February 14,2023. The Qualifying date will be published in the Telegraph on 12/15/22. Qualification packets are: available for pick-up in the office. An Election Assessment Fee of$12.00is 3. Prestige Electric replaced the lights on the exterior oft the building, the 3-way switch in Charlene's office and will bei installing a motion-sensor light at the' Water 4. Carlton Construction has been contacted for bids on repair of the well/house Building. tennis courts (door & roof) along with the storage building by the Fire Department building office by the building (roof). They should be out the week after Christmas to look ati it. 5. Ring Power is still waiting on two (2) sensors for the generator, citing 6. All Reliable Services, Inc (contractor for Clay Electric) has been notified supply of the Walt Seiler for fire hydrant and line repairs in Shady Oaks subdivision and a request quote a Letter of Commitment has been sent. The Clerk is still waiting on a response from fora them with an insurance adjuster's name and contact info. Contact was made with about our inability to connect with their contractor and a new contact was provided. Clay 7. Radar Speed Signs - This company has provided a Single Source letter and reduced their bid by $406.80, bring their quote to $10,313.20. Steve Acree made a motion to accept the quote of$10.313.20 for this product, utilizing ARPA funds. Seconded by Linda Bennett, 8. Office will be closed on Monday, 12/26/22 and Monday, I/2/23 in observance of the 9. The Clerk will work alternate hours the week of January 9th, working Monday and Tuesday 10. Mayor Melvin advised that he had received a complaint call from a customer regarding high meter readings. The Clerk advised that she had also received that call and pulled the readings for this customer, which did not reflect consistently high readings. The customer had been offered the resolution that the Town would monitor her readings closely and  required when packets are turned in.  chain issues. from Electric  Motion passed.  Christmas and New Year holidays.  (12 hours), off on' Wednesday and Friday (I/II and 1/13).  would change out the meter if needed.  2    Bookkeeper - Charlene Thomas:  I. Went over Revenue and Expenditures for the month of November 2022. 2. New playground equipment should be delivered this weekend (12/17) or the 3. Aquote from Josh Hall was received for the removal of trees at the playground, expansion oft thei fencing to accommodate the new equipment and a second pavilion. allowing Price for quoted was $4000.00 for removal off four (4) trees, including stump made a motion to utilize Josh Hall for the services presented. Seconded grinding. Linda Acree 4. Ms. Thomas met with Brad Million and. Annie Nock of Reddish & White CPAS. They are  week.  following  Steve. by Bennett,  Motion passed.  currently working on our audit. Water Department = Gene Melvin:  . Gene Melvin met with David King, Suwannee River Water Management District, to confirm the number of wells on site (2), in preparation ofr modifying the Town's current water permit. This change is needed prior to Durrance Pump &' Well Drilling well installation project, providing non-potable/raw water to fire departments, beginning etc. new  the usage  Sanitation - Chris Caldwell: Nothing new to report. Road/Streets - Joe Tolleson: Recreation/Parks - Linda Bennett:  Looking forward to beginning the paving portion oft the SCOP grant.  Linda Bennett reported the gate surrounding the water tank is open and may presenta a danger to the public. Itwill be checked to see if repairs are needed.  Ground Maintenance/Mowing = Steve Acree: Mowing is taking place as scheduled. Community Center Building. - Mayor Melvin: Community Center is being rented regularly.  Town Council: None Old Business:  I. ARPA Fiscal Recovery Funds Usage  Updated. ARPA expense sheets were provided to Council members.  New Business: I. Christmas Bonuses  Christmas Bonuses were discussed for the Town Clerk and Bookkeeper. Amotion was made by Joe Tolleson to give Bookkeeper Charlene Thomas a $200.00 Christmas Bonus. Seconded by Steve Acree. Gene Melvin abstained from voting and filled out Form 8B.  Vote called for -4 4 yes  3    Ar motion was made by] Joe Tolleson to give Town Clerk Suzanne McReea$200.00  Christmas Bonus. Seconded by Linda Bennett, Motion passed.  Checks approved: General Fund: 7939-7964  Water Fund: 5817-5828  Amotion was made by Steve Acree to approve the bills. Seconded by Linda Bennett, Motion  passed.  Gene Melvin made ar motion to adjourn. Time: 8:15 p.m.  -  LeubEGmls (Gene) Melvin, Mayor  Cecil E.  SMAN MR. Suzanne MaRee, Town Clerk  4