Town of Brooker Regular Monthly Council Meeting May I0, 2022  Present:  Joe Tolleson, Chris Caldwell, Steve Acree, Linda Bennett, Gene Melvin, John Maines,  Suzanne McRee, Charlene Thomas  Community: Terry Thomas, Steve Voelker, Regina Parrish, Randy Starling (Brooker Community  School, Inc.), Marty Morlan (I.C.E., SCOP Grant engineers)  Meeting called to order by Gene Melvin, Mayor. Meeting start time: 7:00 p.m.  Pledge of Allegiance  Amotion was made by Steve Acree to approve the April 12th meeting minutes as presented.  Seconded by Linda Bennett, Motion passed.  Public Comments - Randy Starling, Brooker Community School, Inc.  I. Randy Starling presented information regarding the proposed charter school, Brooker Community School, Inc. to the Council and answered questions from the Council regarding funding of the school, status oft the charter application, timeline of the approval process and scheduled opening as well as the impact oft the school on the Town of Brooker and how the 2. Gene Melvin noted discussion from the April I2+h, meeting wherein a letter received from Brooker Community School, Inc., requested a contribution towards the start-up oft the proposed charter school and his request that that the Council consider this thru usage of ARPAI Fiscal Recovery funds, as allowed. Steve Acree made ar motion that the Town of Brooker contribute $10,000.00 from the ARPA Fiscal Recovery Funds to the non-profit entity Brooker Community School, with the stipulation that the monies be returned if the charter school is not approved. Seconded by Chris Caldwell. Motion passed with council members Melvin, Acree, Bennett and Caldwell voting in favor, and council member Tolleson SCOP Grant Update = Marty Morlan, Infrastructure Consulting & Engineering I. Mr. Morlan provided the council with the status oft the engineering/design portion (ICE) oft the SCOP Grant. ICE is currently at 60% plan completion which was demonstrated thru Mr. Morlan's presentation, with visual aids, of the streets being re-surfaced or paved. He also provided an estimate of probable construction cost, Mr. Morlan advised that the cost estimate as it relates to the allocated amount within the grant is very close. Ifitruns over, they will address with FDOT to request additional funding due to costi increases or further  Town can support this community project.  voting against.  discuss with the council if the project must be scaled back.  Opening of Sealed Bids = John Maines I. Grounds Maintenance  a. One (1)b bid was received from A.J. Lawn Care for the edging of sidewalks on both sides of SR 18 to the end oft the school building and cleaning the fence line at the end of Bradford Street and the School Street. Linda Bennett made a motion to accept the bid from AJ. Lawn Care in the amount of $2000.00 for city clean up as provided  1    in the Invitation to Bid, utilizing ARPA Fiscal Recovery Funds, Seconded by Steve  Acree, Motion passed.  2. Community Center Roof Repair  a, One (1) bid was received from North Florida Painting for preparation and painting of the metal roof on the Community Center. Joe Tolleson made ar motion to accept the bid from North Florida Paintingi in the amount of $7,975.00 for community center roof repair as provided int the Invitation to Bid, utilizing ARPA Fiscal Recovery Funds with the stipulation that the repairs be completed within sixty (60) days. Seconded  by Steve Acree, Motion passed.  Committees = Gene Melvin meeting. Attorney = John Maines: Nothing to report. Fire Department - Joe Tolleson: Nothing to report. Town Clerk Report - Suzanne McRee:  No changes to current committee structure - copies will be provided at the June council  I. Past due report was passed out. Still out $450.69 in overdue accounts. One (I) meter was 2. The signed copy of the Interlocal Agreement for Local Option Fuel Tax Proceeds was received back in the Clerk's office without change from any of the other municipalities. 3. Public Works had been observed at the fire hydrant on several occasions filling their truck with water. When questioned they advised it was for road projects in the vicinity. The Clerk contacted Jason Dodds to ask that the City Hall office be notified prior to such usage toensure proper equipment and maintaining a record oft the amount used. Mr. Dodds indicated hey would make such a call ini the future. It was noted the project in question had 4. As directed in the April meeting, the Clerk made contact with Hoyer's Tree Service with the intent to provide their contact information to the council members to make necessary emergency arrangements when trees fall onto city roads. Hoyer's will be providing appropriate insurance information to have on file and the contact information will be 5. Clerk provided follow-up regarding the progress oft the SCOP, grant, specifically that FDOT had communicated they would give the approval to advertise for the paving company once 6. Clerk reminded all that the office will be closed on Monday, 5/30/22, in observance of  locked this month; it has since been paid and unlocked.  been completed.  forwarded via phone. the design plans are 90%. Memorial Day.  Bookkeeper- - Charlene Thomas:  I. Went over Revenue and Expenditures for April 2022.  2. Bookkeeper advised that she will be on vacation June 13-17 and will not be present for the June I4th Council meeting. Linda Bennett will sign all checks before that time and Ms.  2    Thomas will give the May and June report at the) July Council meeting. All paid invoices will 3. Bookkeeper advised Steve Acree that his check number 7739 in the amount of $92.35 has not cleared the bank. This check will be voided and a new check issued. 4. Aclaim was submitted to the Florida League of Cities for water building repairs; they sent Servpro out to do clean-up work. The adjuster (Forest Scott) advised that it was noted the Town had cut al hole in the roof. Due to the roof leaking around the hole which caused the sheetrock and insulation to fall from ceiling following a period of heavy rain, they said our insurance will not cover this claim. They did say they would pay the Servpro bill. Ms. Thomas briefed Bernard Carter on this Monday and he: said we need to repair the roof and install a skylight so that the well could be pulled thru when the need arises. Also, we need someone to put new sheetrock up and install the light fixture that is hanging. Gene Melvin presented that the roof could be repaired with metal, no skylight, and the Town contract repair/replacement of metal roof along with well repair when/if the situation presents. 5. Bookkeeper advised she had received the first bank statement for the Fire Fund and the total 6. She advised that one oft the pecan trees in front of city halli is dead and will need to be cut 7. Gutters are. needed ini front of city hall to divert water from the office doors. Ms. Thomas noted that shel had observed rain coming into her office under her door during arecent 8. Ms. Thomas noted the following needs and possibility of covering these needs with. ARPA a. Repainting of Community Center interior to include offices. Itwas noted this would be b. Installation of an asphalt milling circle driveway into the Town Hall for drop off payments. Purchase of "911" emergency signs for addresses within the city limits at an estimated d. Replace stained ceiling tiles in the Community Center following the roof repair.  be! prepared and available for the Council's signatures.  int that account is $71,864.95.  down. Clerk will obtain an estimate for this service.  heavy rain storm. Clerk will obtain an estimate for this service.  Fiscal Recovery funds:  the first repainting since the building was constructed 17 years ago. There are several washouts in the drive way that need to be filled. cost of $1,980.00 (90 signs @ a cost of $22.00 per sign).  Water Department - Gene Melvin:  Gene Melvin briefed with Bernard Carter prior to this meeting. He advised he had resolved 2. Gene Melvin relayed a need for non-potable well. Construction companies and different entities that have a need for water are currently receiving treated water at a cost to the He is receiving estimates at this time and will present ai figure at the next meeting. Clerk city. asked if it would be possible to install a meter on the new well to ensure correct billing. 3. Bernard Carter has been asked to obtain an estimate for fire hydrant installation at the entrance of Shady Oaks. Bernard will make contact with the contractor and report back. I. Chris Caldwell had observed' Wastepro backing up on Bloxham which had previously  an issue with low chlorine due to a pressure switch issue.  Sanitation = Chris Caldwell:  been an issue, however it seemed to be an isolated occurrence. I. Issues with roads/streets are being addressed thru the SCOP grant.  Road/Streets - Joe Tolleson:  3    2. Mr. Tolleson advised he will be on vacation in June and absent from the June council  meeting. Recreation/Parks - Linda Bennett: . Nothing to report  Ground Maintenance/Mowing = Steve Acree: I. Mowingi is taking place as scheduled.  2. Gene Melvin brought up the need for clean-up at the entrance of Shady Oaks subdivision, from the corner at the sign to the property line (fence). This would be covered under  the existing lawn maintenance contract as an "add-on".  Community Center Building - Mayor Melvin:  I. Nothing to report  Town Council:  I. Ale letter was sent under the mayor's signature advising Dollar General of the need for cleanup, specifically grounds maintenance and general exterior upkeep. 2. Gene Melvin advised he will be absent from the June meeting due to a scheduled medical  procedure.  Old Business:  I. American Recovery Plan Act (ARPA) - Fiscal Recovery Funds  a. Clerk will provide al list of potential Fiscal Recovery Funds usage, along with  estimated costs, at the June meeting.  New Business: None  Checks approved: General Fund: 7775-7798 Water Fund: 5743-5753  Amotion was made by Chris Caldwell to approve the bills. Seconded by Steve Acree. Motion  passed.  Gene Melvin made a motion to adjourn. Time: 8:27p.m.  Stovkn Steve Acree,  MRe  Sugpuue Suzanne McRee, Town Clerk  Vice Mayor  4