Town of Brooker Regular Monthly Council Meeting June 13:h,2023  Present:  Steve Acree, Gene Melvin, Joe Tolleson, Chris Caldwell, Linda Bennett, John Maines  (attended virtually), Suzanne McRee, Charlene Thomas  Community: Diane Andrews (County Commissioner), Terry Thomas Meeting called to order by Gene Melvin, Mayor. Meeting start time: 7:06 p.m.  Pledge of Allegiance  Amotion was made by Steve Acree to approve the May 9th meeting minutes as presented.  Seconded by Linda Bennett, Motion passed.  Attorney = John Maines:  1. Invitation to Bid- Opening of Sealed Bids for Repair of "Old Park" City Building a. Three (3) bids were received in response to this invitation. Two (2) were determined to be responsive to the advertisement, which required worker's compensation documentation and liability insurance must be provided. One did not provide this information and was determined to be unresponsive, (I) therefore not considered. The other two (2) bids were as follows: V.S. Robinson Contracting, LLC $16,650.00 (w/stipulation that ' ofb bid be paid at onset oft the project) Amotion was made by Steve Acree to accept thel bid from V.S. Robinson Contracting, LLC for $16,650.00, paying $8,325.00 at the onset of the project, utilizing ARPA funds, with the job to be completed within sixty (60) days.  Carlton Contracting, Inc.  $25,637.00  Seconded byl Linda Bennett, Motion passed.  2. Invitation to Bid - Opening of Sealed Bids for Painting of Interior of Community Center a. Two (2) bids were received in response to this invitation, both were determined  and Offices  to be responsive to the advertisement. Bids are as follows:  Carlton Contracting, Inc.  $10,200.00  V.S. Robinson Contracting, LLC $ 8,750.00 (w/stipulation that ' ofbidb be! paid at onset of the project) Amotion was made by Chris Caldwell to accept the bid from V.S. Robinson Contracting, LLC for $8,750.00, paying $4,375.00 at the onset of the project, utilizing ARPAI funds, with the job to completed within forty-five (45) days. Seconded by Steve Acree, Motion passed. There was discussion that this project would need to be scheduled around community center rentals and scheduled a. The Town Clerk advised that she willl be resigning the position of Town Clerk, with her last day being Wednesday, 7/12/23. She stated that she has enjoyed her time in this position, however, has accepted a full-time job offer with benefits.  council meetings.  3. Personnel Update - Town Clerk  1    The Clerk provided al letter to each council member advising of same. Linda Bennett made a motion to appoint Charlene Thomas to the position ofi interim Town Clerk, until the vacancy is filled. Seconded by Steve. Acree, Motion passed. Charlene Thomas and Suzanne McRee will work to post the advertisement for  the position within the week.  4. Steve. Acree reported that a contractor delivering dirt to a resident had driven over the sidewalk and damaged the sidewalk. He questioned Mr. Maines as to how to proceed. Mr. Maines' counsel was for the mayor to make contact with the contractor to advise of the damage done, providing photos if possible, and request that repair be made.  Fire Department - Joe Tolleson: Nothing new to report.  Town Clerk Report - Suzanne McRee: accounts locked for non-payment.  I. Past due report was passed out. Still out $781.72 in overdue accounts with three (3) 2. june 2023 thru September 2023 is the triennial testing period for Lead & Copper in the water. The Clerk has passed out the sample bottles to the respective addresses and will be picking up samples and transporting to the laboratory in Gainesville on Thursday, 6/14/23. 3. CCR's (Consumer Confidence Reports) will be sent out along with the June water bills on 7/1/23. This information is also posted on our website and in the Bradford County 4. Jason Dodds will be installing the Radar Speed Signs; waiting on his availability fori installation. 5. Handy-Man Fence Company will be making the installation of the new: gates and barbed wire 6. V.S. Robinson Contracting, LLC did submit a bid for the repair oft the door at the structure over Well #2. Their bid for replacement of the door with a composite door and door jamb is for $1,560.00, which is under the $2,000.00 threshold as required by the procurement policy. Amotion was made by Joe Tolleson to accept the bid of$1,560.00 as submitted V.S. Robinson Contracting, LLC, utilizing ARPA funds. Seconded by Linda Bennett, Motion by 7. Clerk advised that during thel last month there have been four (4) emergency calls to Swamp Cutters for them to address issues at the valve, created by the homeowner, i.e., cut line between house and city water line, when homeowner tried to turn water off at site it caused damage to the valve. Discussion that this may be attributed to the age of the valves, but also that homeowners need to install cut-off valves to their homes, to avoid a need to use the valve for water cut-off. This will be placed on a future agenda for discussion with the town city 8. The Clerk will be out oft the office/office closure on the following dates: 628,630,73,75,  Telegraph.  around the water works building on Wednesday, 6/14/23.  passed.  attorney for recommendations.  7/7.  Bookkeeper - Charlene Thomas:  Went over Revenue and Expenditures for the month of May 2023. 2 Disinfection by-products in the required time frames (uly 2022). his passing earlier in the month. The cost was $50.00.  2. $1,800.00 was paid to DEP as required by the Consent Order for failure to sample for Stage 3. Ten (10) Gideon bibles were donated in honor of former council member, Jim Bryant, due to  2    4. Ms. Thomas went over the new insurance policy from the Floridal League of Cities, effective 5. The tennis court, city! hall porch and community center drive thru/canopy will be 6. An emergency purchase was necessary this month as the A/C in city hall stopped working. Taylor's HVAC Service assessed that there was a slow leak ini the outside unit and the thermostat was not working. He provided an estimate for a new unit at the cost of $6,250.96. Ms. Thomas contacted four (4) council members and received verbal approval to proceed as an emergency item and for him to order and install a new unit. Itwasi installed Tuesday, 6/13/23.Amotion was made by Chris Caldwell to approve the emergency outside of the bidding process. Seconded by Joe Tolleson, motion passed. 7. Ms. Thomas reminded that it is budget time again. She will begin her review in the weeks and asked council members to provide her with anyi information about additions upcoming to 8. Ms. Thomas presented thei idea of purchasing memorial stakes and flags with servicemen and women's names on them who have served in the Armed Forces and lived in Brooker and outside surrounding city limits. These would be displayed on Memorial and' Veterans holidays. This is similar to the display in Lake Butler, FL. Terry Thomas has agreed to Day cut out the crosses and they could be stored in the Old Park city building when noti in use. ARPA funds could be used for this project. The Council agreed that Ms. Thomas should  10/1/2023. washed this month.  power  item,  the budget they may have.  gather information on this and present at the July meeting. 9. Ms. Thomas advised that she will be on vacation June 19th thru June 23rd.  Water Department - Gene Melvin:  Several issues (as noted in Clerk's report) requiring Swamp Cutters to address during this month, to include al line cut by the paving contractor and al line cut by al homeowner. Chris Caldwell noted that there have been instances where trash cans are being damaged, or trash is being dropped out oft the can while the contents are being loaded into the truck. Itwas discussed that individual complaints should be addressed with Wastepro by the  Sanitation - Chris Caldwell:  customer by calling the number on the cans. Paving project is proceeding as scheduled.  Road/Streets - Joe Tolleson: Recreation/Parks = Linda Bennett: Nothing new to report.  Ground Maintenance/Mowing: = Steve Acree:  Mowing is taking place as scheduled; however, it does not appear that the contractor is mowing the children's park, and the fire hydrants need to be looked at.  Community Center Building - Mayor Melvin: Community Center is being rented regularly.  3    Town Council:  Mayor Melvin expressed thanks to Jason Dodds, Bradford County Public Works, for  providing a culvert and installation for the paving project.  Old Business:  . Grounds Maintenance Contract - Current Contract Expiring 7/31/23  a. The Invitation to Bid for the Grounds Maintenance Contract will be placed on the website and ini the Telegraph and will include the addition of the park to the contract with mowing, weed eating & garbage along with weed control of the milled area in front of City Hall. Apre-bid tour will be conducted with Steve Acree and all prospective bidders on Saturday, 6/24/23. Bids will be reviewed at the 7/11/23  Council Meeting with the contract beginning 8/1/23.  New Business:  I. SCOP Grant - Change Orders (Paving Portion)  a. Change Order I-42 additional valve boxes @$400.00 each = $1600.00. A motion was made by Joe Tolleson to pay $1600.00 for the additional valve boxes, utilizing ARPA funds. Seconded by Steve Acree, motion passed. b. Change Order 2-s substitution of subbase = $0.00 Change Order 3 - additional milling required @ Pinholster/Colson = $2536.00. Ar motion was made by Steve Acree to pay $2536.00 for the additional valve boxes, utilizing ARPA funds. Seconded by] Joe Tolleson, motion passed. d. Change Order 4 - extend Parker St 79 ft; decrease Michigan St 79ft = $0.00 . Change Order 5 -S sod quantity reduced to cover fabric overrun cost = $0.00  Checks approved: General Fund: 8082-8105  Water Fund: 5884-5897  Ar motion was made by Chris Caldwell to approve the bills. Seconded by Steve Acree, Motion  passed.  Gene Melvin made a motion to adjourn. Time: 8:36 p.m.  Caltant Cecil E. (Gene) Melvin, Mayor  Supnk Suzanne/McRee, Town Clerk  4