Town of Melbourne Beach  TOWN COMMISSION BUDGET WORKSHOP  WEDNESDAYJUNE 24, 2020 @ 5:00 pm MASNY ROOM = 507 OCEAN AVENUE  MINUTES  Commission Members: Mayor Jim Simmons Vice Mayor Wyatt Hoover Commissioner Steve Walters Commissioner Sherrie Quarrie Commissioner Corey Runte StaffMembers: Town Manager Elizabeth Mascaro Town Clerk Jennifer' Torres Finance Manager Jennifer Kerr    I.  Call to Order  Mayor Simmons called the meeting to order at 5:02 p.m.  II. Roll Call  Town Clerk Torres conducted roll call.  Commissioners Present MayorJim Simmons Commissioner Steve Walters Commissioner Sherrie Quarrie Commissioner Corey Runte Commissioners Absent Vice Mayor Wyatt Hoover Staff Members Present: Town ClerkJennifer Torres StaffMembers. Absent Town Manager Elizabeth Mascaro Finance Manager Jennifer Kerr  III. Pledge of Allegiance and Moment of Silence  Led my Mayor Simmons  IV.P Public Comment None  Mayor Simmons announced a pause to wait for the Town Manager who would join the Town Manager Elizabeth Mascaro and Finance Manager Jennifer Kerrjoined the Commissioner Walters asked Town Manager Mascaro where thel budget message was - Commissioner Walters said he was not feeling well, excused himselfand left the meeting Mayor Simmons said he wanted to clarify that thel budget message is not typically  meeting momentarily with a draft ofthe FY-21 budget package.  meeting at 5:05 p.m.  and she said that will be part of the final package.  at 5:06 p.m.  included as part oft the package at this stage.    VI. New Business  A. Discussion Regarding the FY 2020/2021 Budget  Town Manager Mascaro handed out some edited, updated pages for the package and indicated that additional changes to the budget were made this morning during a meeting with the Mayor. Updated pages and books would be given out at  the next budget meeting.  Town Manager Mascaro proceeded to share a few highlights.  Health insurance has gone up by 8-percent and the Town pays 100 percent for employees and 50 percent for spouse and 50 percent for children. Insurance though Florida League of Cities has gone up about 5-percent that includes property and liability, workers comp and FRS (retirement) - has gone up 2 -percent to 10-percent. The contribution to the police pension has gone down.  Town Manager Mascaro said she has calculated increases at 2.5 percent across thel board but would like to give the Police Department and Public Works a pool ofr money for them to incentivize those employees going above and beyond based on reviews etc. She believes we. have some higher performers that are: not being compensated soi this gives the department room to incentivize those working Mayor Simmons asked if employees and performance reviews would be clear about the policy sO they are not surprised - and the Town Manager said they Ini regard to the Police Department, Commission Quarrie asked ift the increases would have to wait until the union issue is figured out. The Town Manager said yes - because we are still in police negotiations, ift they continue with the union - we can't do this for them = noting they have presented them with a contract in its Town Manager Mascaro said when she calculated increases for the Police Department, she allowed for an increase this fiscal year and next. However, she explained it would depend on the decision they reach because the increase won't Commissioner Quarrie Asked if Fire department stipend would go up 2.5 percent  harder.  would.  entirety back in March and are waiting to hear what they say.  be on the table for too much longer. and Town Manager said no.    After discussing thel budget, The Commission decided to have the following  modifications made before the next budget meeting. Thej pages that received dit/Aditions/changes include:  P.9  $1400 will be budgeted to allow two Commission members to attend the Institute for Elected Officials given the fact that there will be a new Mayor Reduced attendance to FLC. Annual Conference from 3 attendees at $2100 Reduced FLC. Annual training & expenses from 4 attendees at $1800 to Reduced total legislative expense from $39,488 to $36,738  and a new Commission member. to one attendee for $700.  one at $450.  P.17A - some adjustments were made to the figures on P. 17a - that will be provided at  the next meeting P. 22 Law Enforcement  Commissioner Quarrie asked if a parking enforcement position was being added. Town Manager Mascaro said she did not add this position because after discussions with Chief Griswold they concluded there is no increased cost with parking enforcement with current officers and they want to have a presence to Mayor Simmons asked the Town Manager to find out how many body cams the Police Department currently has and see ifthey can add enough to thel budget sO  serve as a deterrent.  that everyone can have their own.  P.23  Electric bike @$1500 for FY21 will be removed - along with $300 each Reduce cost of new floor covering from $12,000 to $9,000 and remove  subsequent year. $300 each subsequent year.  P.25 Fire Control  Town Manager Mascaro explained that Gavin Brown would like to be considered  the Fire Chief.    Right now, she explained, Brown gets a $1,000/month stipend -1 he would like to be considered the paid Fire Chief for Town @ $55,000 salary with $12,000 coming from the stipend. Currently he gets $38,000 plus the $12,000 stipend. He wants it all to got through his staffs salary - thei increase would be $4,500. Town Manager Mascaro said his current title is Fire Manager and she asked the Commission howi they felt about making his title Fire Chief (and a paid Fire Chief Mayor Simmons said as long as he is qualified and meets all the criteria, he would agree. The Town Manager said he does. The Commission agreed to make the  through the Town).  change and a special recognition will be planned in October.  P.27  Wrong page was printed - the numbers willl be updated at next meeting. Capital Outlay total will change from $85,234 to $35,000. Total Fire  Control Expenses willl be adjusted as well.  P.29 - Building Department  Town Manager Mascaro said the current SafeBuilt Building Official, Rob Perry, has been moved to the Tampa area to become their regional representative. She said there was some discussion to havei the' Town's building inspector -Ken = become the new Building Official to cover all three days - however he is based out ofthe County - and his supervisor - John Stone from Satellite Beach- indicated he would like tot take on the role two days a week = with Ken remaining Commissioner Runte noted that Mr. Stone is a great choice with an impressive background that would be a great fit. He went on to say that Mr. Stone promotes the whole city, is black and white with the rules, but pro: responsible  for one day each week as inspector.  development. Mayor Simmons agreed. on the change.  Town Manager Mascaro said she just wanted to bring the Commission up to date  P.33-1 Public Works Expenses  After some discussion, $10,000 allotted for a Stop Bar Striper was removed and $4,250 was added to the $5,750 previously allotted fora street sweeper, for a total of $11,500 toj purchase a street sweeper in FY21  instead of waiting until FY22.  VII. Adjournment    Commissioner Quarrie motioned to adjourn; Commissioner Runte  seconded; Motion carried 3-0.  Meeting adjourned at 7:42 p.m.  ATTEST:  5 James D. Simmons,  A  Mayor  Jennifer Torres, Town Clerk