Town ofMelbourne Beach  REGULAR TOWN COMMISSION MEETING  MONDAY, NOVEMBER 18, 2020, 6:30 p.m. COMMUNITY CENTER, 509 OCEAN AVENUE  MINUTES  Commission Members: MayorJim Simmons Vice Mayor Wyatt Hoover Commissioner Steve Walters Commissioner Sherrie Quarrie Commissioner Corey Runte Staff Members: Town Manager Elizabeth Mascaro Town Clerk Jennifer Torres Finance Manager Jennifer Kerr    1.  Call to Order  Mayor Simmons called the meeting to order at 6:30 p.m.  2. Roll Call  Commissioners Present: Mayor Jim Simmons Vicel Mayor Wyatt Hoover Commissioner Sherrie Quarrie Commissioner Corey Runte Commissioners not present: Commissioner Steve Walters  Staff] Present:  Town Manager Elizabeth Mascaro Town Clerk Jennifer' Torres Finance Manager Jennifer Kerr Town Attorney Cliff Repperger Police Chief Melanie Griswold Police Officer Chris Smith Fire Chief Gavin Brown Public' Works Supervisor' Tom Davis  3. Pledge of Allegiance and Moment ofSilence  Led by Mayor Simmons Presentations  4.  Vice Mayor Hoover read a Proclamation of the' Town of Melbourne Beach distinguishing and acknowledging and recognizing the contributions of. James D. Simmons thel longest serving Mayor oft the Town of Melbourne Beach. After the reading, Vice Mayor Hoover said on a personal note - he wanted to thank Mayor Simmons for serving as a mentor and serving his office with honor, Town Manager Mascaro presented Mayor Simmons with a statuetterecognizing Mayor Simmons said the Commission and Town Staff have come a long way in seven years and they have both been aj joy to work with. He: said it has been a rewardingjob: and he will miss it, adding that the community'ssupport has Commissioner Runte said he can'tthank Mayor Simmons enough for everything he has done for the' Town, how hel has personally inspired him, and how much he has effected positive change in the community during his time as A. Administration of Oath of Office toi newly elected members of the' Town  dedication and commitment.  his service.  meant everything tol him.  Mayor.  Commission Town Clerk' Torres    Town Clerk Jennifer Torres administered the Oath of Office for Mayor Wyatt Hoover and Commissioner Joyce D. Barton. Former Mayor Simmons presented Mayor Hoover with the gavel.  Ar recess was called to welcome the new Mayor and the new Commission member.  The meeting reconvened at 6:52 p.m. Town Clerk Torres conducted Roll Call:  Commissioners Present: Mayor Wyatt Hoover Commissioner Sherrie Quarrie Commissioner Corey Runte Commissioner Joyce D. Barton  Staff Present:  Town Manager Elizabeth Mascaro Town Clerk. Jennifer Torres Finance Manager Jennifer Kerr Town Attorney Cliff Repperger Fire Chief Gavin Brown Public Works Supervisor Tom Davis  Commissioners not present: Commissioner Steve Walters  Mayor Hoover directed the Commission to the business of appointing a new Vice- Commissioner Joyce D. Barton nominated herselfto serve as Vice Mayor;  Mayor.  Commissioner Quarrie seconded; Motion carried 4-0.  5.  Boards and Committees  A. Review of()volunteer application to fill Board vacancy - Town Clerk Torres  Applicant for the Board of Adjustment, Pete Peterson, made a brief statement. Commissioner Quarrie moved to approve the board application of Pete Peterson and appoint him as a member ofthe Board ofAdjustment:  Commissioner Runte seconded; Motion carried 4-0.  6. Public Comments  Frank Thomas 606A Atlantic Street  Mr. Thomas wanted to note that this evening marks the 37th swearing-in of a Mayorin the Town of Melbourne Beach and gave a little history on the background  ofthei term "investiture." 7. Approval ofthe. Agenda    Commissioner Quarrie moved to approve the agenda; Commissioner  Runte seconded; Motion carried 4-0.  8. Consent Agenda  A. Site Plan Review for 447 River View Lane, Melbourne Beach B. Site Plan Review for 505 Avenue B, Melbourne Beach C. Approval of August 5, 2020 STCM Minutes - Town Clerk Torres D. Approval of August 5, 2020 TCW Minutes - Town Clerk' Torres E. Approval of August 19, 2020 RTCM Minutes - Town Clerk Torres F. Approval of September 2, 2020 TCW Minutes - Town Clerk Torres G. Approval of September 9, 2020 STCM Minutes - Town Clerk Torres H. Approval of September 21, 2020 STCM Minutes - Town Clerk' Torres Commissioner Quarrie made a comment about the Site Plan Review for 447 River View Lane. She noted a piece ofinformation was left tout when they received their packets. However, it has since been received and the plan is now complete. Commissioner Quarrie moved to approve the Consent Agenda; Commissioner Runte seconded; Motion carried 4-0.  9. Public Hearings 10. Old Business  A. Consideration and possible action related to quotes obtained for electric  vehicle charging station - Town Manager Mascaro  The Town Commission had asked the Town Manager to look into the cost ofinstalling electric charging stations. The cost of a charging station for Tesla is $1,600. The cost of purchasing a charging station for all other electric vehicles is $1,058. Plus $500 for additional hardware (Leviton system). Three proposals were received: Eau Gallie, Discussion ensued about the difference in cost and the ability for Leviton to charge a Commissioner Quarrie moved to approve the costs for twol Leviton L2 Electrical Charging Stations, installed, with costs not to exceed $5.500 from Complete Electric on the condition that Leviton can provide charging for Tesla vehicles; Commissioner Runte seconded; Motion carried 4-0.  $4,050; Stingray, $6,800; Complete, $2,300.  Tesla.  11. New Business  A. Review contract to extend the relationship with Town Attorney Repperger  for an additional 3. years - Town Manager Mascaro    Commissioner Runte abstained from the vote on this issue due to a conflict. Town. Attorney Repperger went over thei new contract. Mayor Hoover recommended renewing the contract. Commissioner Quarrie said continuity is extremely important and so is having an attorney who remembers what happened in past. Commissioner Barton said she appreciates thei fact that' Town Attorney Repperger was waiving any fee Commissioner Quarrie moved to renew the Town Attorney contract for three years; Vice Mayor Barton seconded; Motion carried 3-0.  increase.  B. Appoint new Vice-Mayor Beach - Town Manager Mascaro - already C. Consideration of Budget Resolution 2020-14 - Finance Manager Kerr  addressed  Commissioner Quarrie moved to approve Resolution 2020-14; Commissioner Runte seconded; Motion carried 4-0.  D. Consideration ofbudgeting from the General Fund to address shortfall in  Building Fund Budget - Finance Manager Kerr  Finance Manager Kerr explained thei transfer of funding and Town Manager Mascaro The Building Fund is a separate fund thati is not a profit center. At one timei it did cover the cost to operate but it no longer generates enough funds to cover the expenditures. Building Inspections have steadily increased over thej past six years. Going from 710 inspections in FY141 to 1,948 inspections in FY20. Although new builds have decreased, renovations and pool installs have increased in the past year by 70%. Recommendation: Stop the transfer of $18,000 from Building Fund to General Fund. Use money from reserves in FY21 budget to cover any shortfall in the Building'sb budget. Commissioner Runte moved to approve the transfer offunding as requested; Commissioner Quarrie seconded: Motion carried 4-0.  explained the details of the shortfall.  The shortfall needs to be budgeted from the General Fund.  From here on budget fori this shortfall each year.  E. Consideration and approval of the 2021 Town Commission Meeting  Schedule  Commissioner Runte moved to approve as the schedule as presented pending confirmation and approval from the other Boards; Commissioner  Quarrie seconded; Motion carried 4-0.  F. Consideration and possible action related to New Dune Crossover designs  - Commissioner Quarrie    Commissioner Quarrie presented evidence that the crossover areas were becoming inundated with invasive plants. She would like to see them cleaned up and made nice for all: residents. In particular, the 6th Avenue crossover appeared to be in severe disrepair. Commissioner Runte said it was a good idea and suggested they create an action item to conduct a feasibility study because the dunes are: a highly protected area.  Vice Mayor Barton agreed it was a good idea.  Public Comments Neil Tompkins 2004 Neptune  Mr. Tompkins suggested they start with 6th Avenue and plan what needs tol be done, The Commission agreed to add a new. Action Item and instructed the' Town Manager and Public Works Supervisor to contact DEP and conduct an assessment ofall crossovers for invasive plants and overall condition and select one area to focus on first.  taking one step at a time, because there are: sO many unknowns.  The issue will be discussed again at the December RTCM.  G. Consideration and possible action related to MOU for Fire Department  Gear Washer & Dryer - Fire Chief Brown  Chief Brown explained that the Fire Department has partnered with three other local municipal fire departments (Indialantic, Indian Harbour Beach, & Satellite Beach) to purchase an extractor style washer and rack dryer. This equipment is necessary to wash af firefighter's structural gear after a fire toj prevent the spread of cancer causing carcinogens. To assist with the cost oft the project, thel Department submitted and was awarded a regional FEMA. Assistance to Firefighters Grant in the amount of $22,272. While this is not thei full amount requested, it will certainly help offset the cost tot the Town and tot the other fire departments partnering in this project. A MOUT between the municipalities is needed to make sure all involved parties understand the program and Commissioner Quarrie moved to approve signing the MOU for the Fire Department; Commissioner Runte seconded; Motion carried 4-0. Public Works Supervisor Davis said he had a walk-on item he needed to address with the Commission related tot the need for electrical power in Ryckman Park. He explained that currently, there are no ac] power plugs in Ryckman Park except on the pavilion and restroom building. This lends to a difficult situation when work is being done in park wherein power tools may be needed. Additionally when attempting to decorate and/or permanently display lights in the oak trees there is no power nearby. Utilization of extension cords create trip hazards. In addition, he added, during events in the park these outlets can be used to add lighting and power things such as projectors  agree to participate in sharing the costs associated.    for movies in the park. He said the response from numerous residences to the lighted Public Works Supervisor Davis said he met with representatives of Eau Gallie Electric and estimated the costs for this are around $8,000 that includes underground boring to  trees has been overwhelmingly positive.  avoid tearing up thet turf and damaging any of the oak tree roots. He did not have any other quotes because of thet time constraints.  Commissioner Runte said the costs seem high and in the future he would suggest he get two more quotes. He agreed to approve the request with the condition he get a second Mayor Hoover said his concern was where the mighty posts go because they can'tl be located near sidewalks. The Public Works Supervisor assured him they would not be. Commissioner Runte moved to tentatively approve the costs of aj power outlet in Ryckman Park with the condition of obtaining a second bid from Leviton for installation, with a cost not to exceed $8,937and with the additional condition that thel bids must come before the Commission fora vote before final approval; Vice Mayor Barton seconded; Motion carried4 4: Town Clerk' Torres asked the Commission to review the extension oft two Emergency Orders related to mask use: and mask policy postings within the' Town in the form of Commissioner Runte moved to approve Emergency Order extension 2020- 14 as presented to avoid expiration; Commissioner Quarrie seconded; Commissioner Runte moved to approve Emergency Order extension 2020- 15as presented to avoid expiration; Commissioner Quarrie seconded;  quote.  O.  Emergency Order 2020-14 and Emergency Order 2020-15.  Motion carried 4-0.  Motion carried 4-0. 12. Staff Reports  A. Town Attorney Report - No report B. Town Manager Report  The Town Manager informed the Commission that the Planning & Zoning Board was not in favor of approving any change ini the code related to sheds on corner lots. Commissioner Quarrie asked to see the minutes from the Planning & Zoning meeting SO Commissioner Runte said the Halloween event was wonderful and the community was  she could see why they made their decision. very happy with howi it turned out.    Town Manager Mascaro said the next event would be the park lighting, a movie in the park and a Christmas parade. Town staff will be dressing up and volunteering their time tot take part. This year, there will be noj pancake breakfast and no tree lighting ceremony because of the pandemic. The Fire Department will still be doing the Santa Run on The Town will also post banners in the community wishing happy holidays from the Commissioner Quarrie said at some point in time the Commission will need to address ways to beautify Ocean Avenue - and wanted her to address an item in her report where the Town Manager brought up the idea of using an area that she believed the Town owned. After checking on that, it appears the Town owns it - and can use the space if the Commission decides to. Further discussion needs to occur with the Town Attorney  Christmas Eve. Town.  toconfirm this.  C. Town Clerk Report  The Town Clerk advised the Commission she attended the FAAC: Fall Academy and thanked them for allowing her attendance. She also noted a new: issue ofthe  Beachcomber was released.  D. Departmental Reports: 1. Building Department - None 2. Public Works Department  Public Works Supervisor said they are: focusing on the park this month and creating a Mayor Hoover asked Public Works toi think about digging some ofthe swales around  beautiful, safe and lighted holiday display.  Town a little deeper in order to make them work more effectively.  3. Code Enforcement - None 4. Police Department  Commissioner Runte wanted to know if someone actually reported an obese raccoon.  He was advised that yes - it appears to be a true account.  5. Fire Department -1 None 6. Finance Department  Commissioner Quarrie asked ifthe Finance Director could put the expenditure column Commissioner Runte moved to approve the October Finance Report;  asal blind header for each department. She agreed to do SO. Commissioner Quarrie seconded; Motion carried 4-0.    12. Town Commission Comments A. General Comments  Members of the Commission welcomed Vice Mayor Barton to the Commission. Mayor Hoover said at the next workshop he would like to discuss Roberts Rules asa  refresher. Items closed Updates  B. Review of Commission Action List  Research availability & compensation for Bld. Official  ADA Compliance  Sheds on Corner Lots: The Commission requested the minutes from the Crossover assessment: Contact DEP - Assess all crossovers for invasive Create Contract between Town &7 The Avenue MB HOA: Cliff draft and discuss at  11/10/2020 PNZ1 to discuss at the Dec. RTCM plants/condition and select one area to focus on first  Dec. RTCM  Added  Survey overall building department costs - and discuss at Feb RTCM  14. Adjournment Motion carried 4-0. Meeting adjourned at 9:02 p.m.  Commissioner Runte moved to adjourn; Commissioner Quarrie seconded;  ATTEST:  oolahe  Wyatt'Hoover, Mayor  Jenmiferjorres, - Town Clerk Aa