Town of Melbourne Beach  TOWN COMMISSION WORKSHOP MONDAY, DECEMBER 2, 2020, 6:00 p.m. COMMUNITY CENTER, 509 OCEAN AVENUE  MINUTES  Commission Members: Mayor Wyatt Hoover Vice Mayor Joyce D. Barton Commissioner Steve Walters Commissioner Sherrie Quarrie Commissioner Corey Runte Staff Members: Town Manager Elizabeth Mascaro Town Clerk. Jennifer Torres    1.  Call to Order  Mayor Hoover called the meeting to order at 6:05 p.m.  2. Roll Call  Town Clerk Torres conducted Roll Call:  Commissioners Present: Mayor Wyatt Hoover Vice Mayor. Joyce D. Barton Commissioner Sherrie Quarrie Commissioner Corey Runte Commissioners Absent: Commissioner Steve Walters  Staff Present:  Town Manager Elizabeth Mascaro Town ClerkJenniferTorres  3.  Pledge of Allegiance and Moment of Silence  Led by Mayor Hoover 4. Public Comments 5. New Business  A. Discussion ofTown Manager Performance Review and Suggested Actions - Mayor Hoover said that among the Town Manager reviews, he found some good ideas and wanted to discuss them with the Commission to help set priorities for the coming year. This is something he would like to do annually in order tol look over the reviews and make some new action items. Commissioner Quarrie asked if the Mayor was proposing having a discussion on all the items - and he clarified that he just wanted to facilitate an open conversation for anything in the reviews that anyone wanted to discuss. For example, Mayor Hoover said he wants to work on helping businesses this year with COVIDI but he doesn't know exactly what they need. He suggested the Commission schedule two workshops where local businesses are invited to Commissioner Quarrie asked about resident input previously received on The Commission discussed various ideas including outdoor seating, parking, and the effect on the Town Code of specific changes like allowing businesses  Mayor Hoover  come and discuss howi the Town can help them.  main street beautification.    to incorporate parking spots at Ocean Park as part oftheir parking-related Mayor Hoover suggested they do the necessary research and reach out to landlords and business owners, starting with the area east oft the traffic light on both sides ofthe road north and south - and then meet again to discuss in  requirements.  February.  Commissioner Runte mentioned façade improvement grants.  Town Manager Mascaro said she would want to do some research in advance and know exactly what we want - before we approach the business owners. Mayor Hoover requested that Ocean Avenue Beautification - focused on the businesses on Ocean Avenue is added to the Action Item List. He also suggested they seek input from the Planning and Zoning Board. Commissioner Quarrie said she wanted to also add another action item: Research adding kiosk metered parking to all commercial establishments from the River to the Ocean = because many properties are not conformant right now. Commissioner Runte queried ifs she meant a Some conversation ensued related to signage, façade upgrades and achieving Town Manager Mascaro reminded the Commission to keep in mind that many ofthe items they discussed would require Ordinance changes (changes to the Mayor Hoover said they will get more specific details from Town Planner Corey O'Gorman and the Town Attorney. He asked the Town Manager to speak with local business owners for their input. Then, he said, the Commission can meet again in the near future to discuss the issues further. Mayor Hoover said the next item he wanted to discuss is documenting processes. His concern is that while the Town has core pieces in place, if somebody is sick or moves or leaves, then there is a learning gap for whoever is new. He suggested the Town work on beginning to create documents of processes and calendars for how things are done and when things are done - including timelines for weekly and monthly duties - SO when we: face changes Town Manager Mascaro explained that this was already a process in place and  shared parking agreement - and she said she did.  unity with roadside signs.  Town Code.)  in staff- we can move through them with minimal adversity. offered to send Mayor Hoover the documentation.    B. Discussion of Town resident communications: - Mayor Hoover  There was brief discussion of the' Town website. Mayor Hoover suggested the use ofbanners and an email list to share Town news including upcoming meetings and that meetings should have ai more: visible (robust) presence on the website. Hes suggested creating Facebook events for upcoming meetings and events and including all Town events on the' Town calendar. He also suggested that we ask the Police and Fire Departments to share links toi the' Town website on their page. Mayor Hoover asked that the' Town keep the Commission updated on their  communication efforts.  C. Discussion of Robert's Rules of Order - Mayor Hoover  Mayor Hoover discussed some oft the main points ofi importance documented in Roberts Rules as they relate to Commission meetings - including the fact that members have to make sure everyone has an opportunity to speak beforea Mayor Hoover requested that' Town Hall purchase a second clock timer for the meetings so that people making public comment can view the time count down as  motion is made.  well. 6. Adjournment  Commissioner Runte moved to adjourn the meeting: Commissioner  Quarrie seconded; Motion carried 4-0. Meeting adjourned at 8:07 p.m.  ATTEST:  AW  aun  Wyatt Hoover, Mayor  Jenrifer Torres, Town Clerk ADns