CITY OF ARCHER  RCHER  Mayor: Iris Bailey Vice-Mayor: Kathy Penny  Commissioners: Fletcher Hope, Joan White, Marilyn Green City Manager: Charles A. (Tony) Hammond CCM  August 12, 2024  6:00 P.M.  CITY COMMISSION MEETING  ARCHER CITY HALL  CALL TOORDER PRAYER PLEDGE OF ALLEGIANCE ADOPTION OF AGENDA  ADDITIONS OR DELETIONS TO THE AGENDA  I. Consent Agenda  Agenda Item 1: Approve minutes from July 8, 2024, City Commission Meeting Agenda Item 2: Approve minutes from. July 15, 2024, City Commission Meeting  Agenda Item 3: Transaction List by Date  II. Guest  Agenda Item 1: Felicity Appel, Kimley-Hom-Updates  Agenda Item 2: Proclamation Declaring Saturday, August 31, 2024, as "Twila Robinson-Browder:  Legacy ofLove Day"  III. Public Announcements IV. Public Comment  As part oft the Commission 's public outreach, we invite Archer residents and the members of the public to share their thoughts, suggestions, and concerns at designated times during Commission meetings. Each person is allotted the maximum time ofthree (3) minutes to ensure everyone has an opportunity to be hearda and  responded to, we ask that you adhere to the following guidelines: Please state your full name (or first name ifs you prefer)  16870 SW 134TH AVE., P.O. BOX. 39 - ARCHER, FLORIDA 32618-0039  Tel: (352)495-2880  Fax (352)495-2445    Please state your question, comment, or concern in as few words as possible.  Please try to make it clear what information you want or what problem you want solved so that the Please be courteous to others and refrain from using language that would be considered insulting,  Commission can accurately respond to your request.  offensive, ori insensitive. Thank you) forj your cooperation. The Commission is here to serve. you.  V. Planning Calendar  A. Back to School Community Event on Saturday, August 17th 10am-5pm, Wilson Robinson Park B. City Hall will be Closed on Monday, September 2nd in Observation of] Labor Day Holiday C. City Commission Meeting on Monday, September glh, at 6pm, City Hall Chambers  VI. Old Business  Agenda Item 1: Audit Update Appraisal of CSX Property and Appraisal ofCSX Property  Agenda Item 2: 90 Day Freeze on Raises, Hiring & Firing Expiring from the May 13th Meeting. Agenda Item 3: Memorandum of Understanding ("MOU") City of Archer and Ronnie LLC, for Agenda Item 4: Memorandum pfUnderstanding ("MOU") City of Archer and Mary Hope, for Survey  VII. New Business  Agenda Item 1: Proposed FY: 24-25 Budget*  Agenda Item 2: Resolution 2024-17, Requiring All Contracts to go Through the City Attorney's Office Agenda Item 3: Resolution 2024-18, Adopting a Travel Policy-tabled from July 15th Meeting Agenda Item 4: Resolution 2024-20, Amendment to the Traffic Signal Maintenance and Compensation  Prior to Presentation to the City Commission-tabled from July 15th Meeting  Agreement with Florida Department of Transportation  VIII. Reports, Correspondence, Communication  NoI reports  IX. City Managers Report X. Attorney Report  XI. Commissioners Report  16870 SW 134TH AVE., P.O. BOX. 39- ARCHER, FLORIDA 32618-0039  Tel: (352)495-2880  Fax (352)495-2445  2    XII. Public Comment Period  As part ofthe Commission 's public outreach, we invite Archer residents and the members oft the public to share their thoughts, suggestions, and concerns at designated times during Commission meetings. Each person is allotted the maximum time of three (3) minutes to ensure everyone has an opportunity to be heard and  responded to, we ask that you adhere to thefollowing guidelines: Please state your full name (or first name ifyou prefer) Commission can accurately respond to your request.  Please state your question, comment, or concern in as few words as possible.  Please try to make it clear what information you want or what problem you want solved sO that the Please be courteous of others and refrain from using language that would be considered insulting,  offensive, ori insensitive. Thank you) for your cooperation. The Commission is here to. serve you.  XIII. Adjournment  16870 SW 134TH AVE., P.O.BOX39-A ARCHER, FLORIDA 32618-0039  Tel: (352)495-2880  Fax (352)495-2445  3    CITY OF ARCHER  ARCHER  I.  Consent Agenda  Agenda Item 1: Approve minutes from July 8, 2024, City Commission Meeting Agenda Item 2: Approve minutes from July 15, 2024, City Commission Meeting  Agenda Item 3: Transaction List by Date  Staff Recommendation: Approve Agenda Items 1-3  Commissioner Action: Open for Discussion Public Comments Closed for Discussion  Action: ApproveDisapprove Staff Recommendation  4  16870 SW 134TH AVE., P.O. BOX 39- - ARCHER, FLORIDA 32618-0039  Tel: (352)495-2880  Fax (352)495-2445    CITY OF ARCHER  16870S SW 134th Ave, Archer, Florida 32618-0039 Phone: 352-495-2880 Fax: 352-495-2445 CITY COMMISSION MEETING MINUTES Monday, € July 8, 2024, Time: 6:00 PM  MINUTES, WHICH ARE PUBLIC RECORD, ARE NOTES TAKEN TO PROVIDE A SUMMARY MEMORANDUM OF MEETINGS OR HEARINGS AND CONTAIN ALL OFFICIAL ACTIONS TAKEN. MINUTES ARE NOT INTENDED TO BE A  WORD-FOR-WORD OR VERBATIMTRANSCRIPTION OF THE MEETING.  Call to Order at 6:03pm: Opening Prayer: Leading the Pledge of Allegiance: Quorum Present:  Mayor Iris Bailey Commissioner Fletcher Hope Vice Mayor Kathy Penny  Mayor Vice Mayor Commissioners  Iris Bailey Kathy Penny Fletcher Hope Marilyn Green Joan White  Staff: City Manager City Attorney Deputy City Clerk  Charles Hammond Kiersten Ballou Deanna Alltop  ADDITIONS OR DELETIONS TO THE AGENDA  City Manager Hammond requested to add Project Order 02-2024, new business, agenda item #6.  ADOPTION OF AGENDA public comment. No public comment  Commissioner White motioned to adopt the agenda with the addition, seconded by Commissioner Hope. Public comment: Karen Fiore, requested to move agenda item #5 under new business directly under first Commissioner White amended the motion to move agenda item #5 under new business this time under  planning calendar, seconded by Commissioner Hope. Motion Carried: 4-1 (Green dissenting)  I. Consent Agenda  Agenda Item 1: Approve minutes from June 10, 2024, City Commission Meeting Agenda Item 2: Approve minutes from June 27, 2024, Special City Commission Meeting  5    Commissioner White motioned to approve #1 & #2 under consent agenda, remove #3 for discussion,  seconded by Commissioner Hope. No public comment Motion Carried: 5-0  Agenda Item 3: Transaction Lists by Date & Bank Statements  Commissioner White asked what the transaction on the solid waste & water fund bank statement, page 2, transaction in the amount of $4,422.22 automatic loan payment is for. City staff stated iti is the Commissioner White motioned to approve agenda item 3 under consent agenda, seconded by  wastewater monthly loan payment. Commissioner Hope. Motion Carried: 5-0  Public comment: Laurie Costello, Tania Dean  II. Guest  Agenda Item 1: Felicity Appel, imley-Hom-Updates Felicity Appel reviewed the project updates. Public comment: Roberta Lopez, Laurie Costello, Don Hantzsche  Agenda Item 2: David Tyler, PE, AICP, Transportation Planning Manager, Florida Department of Transportation, 4-Lane Widening of SR 24 (Archer Road), Both the Plans for 75th, 91st, and to 122nd Mr. Tyler stated that the widening of Archer Road is currently scheduled for 2040, they are monitoring County Commissioner Mary Alford stated that she understands the widening of Archer Road should be sooner than 2040. She was previously the Chair oft the MTPO, and they worked hard to get Archer Agenda Item 3: Higher Anointing Community Harvest Center Inc., Fee Waiver Request for. July Commissioner Hope motioned to approve the fee waiver request for discussion, seconded by  Going West and West tol Bronson, FL  this project. The trail project to connect to. Archer Depot is scheduled for 2028.  Road moved up on the schedule. It is on the priority list.  27th, 8am-4pm, Wilson Robinson Park, Community Fun Day/Splash Park  Commissioner White. Motion Carried: 5-0  Public comment: Don Hantzsche, Gene Arnold  Agenda Item 4: LPJ Ministry, Fee Waiver Request for. July 28th llam-4pm, Wilson Robinson Commissioner White motioned to approve the fee waiver request for discussion, seconded by Jessie Moses reviewed the fee waiver request. Everyone is welcome to attend.  Park, Youth Day Fun Day-Summer Time  Commissioner Green. No public comment Motion Carried: 5-0  Agenda Item 5: Bethlehem Methodist Episcopal Cemetery Restoration Organization (BMECRO), Commissioner White motioned to waive the $100 cut on fee, seconded by Commissioner Hope. Commissioner Hope motioned to provide a cut on fee waiver of $20, seconded by Commissioner City staff, Tangie Green explained the deposit is $100 and cut on fee is $20, total of$120.  Fee Waiver Request for Water Tum on Fees Roberta Lopez gave the background of the cemetery. Commissioner White rescinded her motion.  White.  2  6    Commissioner Hope amended the motion to waive the cut on charge and deposit, total ot $1201 to setu up meter reading account, Mrs. Lopez to initial original application, seconded by Commissioner White. Agenda Item 6: Bill Lewandowski, Discussion on Possibility of Having a Moratorium on Industrial Mr. Lewandowski requested the city have a moratorium on industrial projects until we have public City Attorney Ballou stated that a moratorium can only be done by Ordinance for up to six months. Ifthe Commission decides tol have a moratorium in the future it would exclude the batch plant. City Manager Hammond: reviewed we have applied for the $75k grant to amend our Comp Plan and Commissioner White asked if Allison Megrath could come to our August meeting for an update on the grant ifs she feels good about the outcome. We will move forward with the workshops for our Comp Plan Public comment: Mary Alford, Ronnie Arnold, Ann Green, Sara Brannon, Tanie Dean, Lori Bemardo,  Motion Carried: 5-0  Projects  workshops on zoning districts.  Land Development Code. MOTION  and Land Development Code, seconded by Vice Mayor Penny. Brenda Skinner, Bob Kasicki, Andrew Renshaw, DeJeon Cain  Motion Carried: 5-0 III. Public Announcements  Mayor Bailey asked Bill Lewandowski and the softball team representatives to come to the podium. Mayor Bailey presented Mr. Lewandowski a citizen participation medal for the Memorial Day Mayor Bailey presented the ladies oft the softball team with a medal ofappreciation for work in the  celebrations. community. IV. Public Comment  Lizzie Jenkins, Sara Brannon, Kay Wiggins, Bill Lewandowski, Ann Green, Gene Arnold, Laurie Commissioner Hope requested the upgrade ofl Maddox Park be considered in our FY 24-25 budget.  Costello, Tania Dean, Evelyn Springer, Tammy Nattiel, Kay Wiggins  V. Planning Calendar  A. Health Fair on Saturday, July 13th, 10am-lpm, Archer Community Center B. Planning & Zoning Board Meeting on Thursday, July 18th at 6pm, City Hall Chambers C. City Commission Meeting on Monday, August 12th, at 6pm, City Hall Chambers  City Manager Hammond reviewed the planning calendar.  Mayor Bailey announced that we are having our Back to School/Communty Fair on August 17th *Mayor Bailey recessed the meeting for five minutes at 8:47pm, due to treamingrecording issues  10am-5pm, Wilson Robinson Park.  meeting resumed at 8:52pm.  3  7    Mayor Bailey tabled the meeting at 9:40pm due to audio issues until. July 15, 2024 at 6pm, City Hall  Charles Hammond, City Manager  Iris Bailey, Mayor  8    CITY OF ARCHER  16870 SW 134th Ave, Archer, Florida 32618-0039 Phone: 352-495-2880 Fax: 352-495-2445 CITY COMMISSION MEETING MINUTES Monday, July 15, 2024, Time: 6:00 PM Tabled from July 8, 2024  MINUTES, WHICH ARE PUBLIC RECORD, ARE NOTES TAKEN TO PROVIDE A SUMMARY MEMORANDUM OF MEETINGS OR HEARINGS AND CONTAIN ALL OFFICIAL ACTIONS TAKEN. MINUTES ARE NOT INTENDED TO BEA A  WORD-FOR-WORD OR VERBATMTRANSCRFTON OF THE: MEETING.  Call to Order at 6:00pm: Opening Prayer: Leading the Pledge of Allegiance: Quorum Present:  Mayor Iris Bailey Commissioner Fletcher Hope Vice Mayor Kathy Penny  Mayor Vice Mayor Commissioners  Iris Bailey Kathy Penny Fletcher Hope Marilyn Green Joan White  Staff: City Manager City Attorney Deputy City Clerk  Charles Hammond Danielle Adams Deanna Alltop  ADDITIONS OR DELETIONS TO THE. AGENDA  None MOTION No public comment Motion Carried: 4-0 ADOPTION OF AGENDA No public comment Motion Carried: 4-0  Commissioner White motioned to excuse Commissioner Green, seconded by Vice Mayor Penny.  Commissioner White motioned to adopt the agenda, seconded by Vice Mayor Penny.  Commissioner Green arrived at 6:17pm.  9    I. Public Comment  Bill Lewandowski, Bob Kasicki, Todd Kirkland, Ronnie Arnold, Karen Fiore, Lori Bernardo, Brenda  Skinner, Karen Fiore, Don Hantzsche, Michele Rutledge, Roberta Lopez Commissioner Hope requested page numbers to be added to the agendas.  MOTION  Commissioner White motioned to move forward with audio for minutes iftechnically difficulties continue  with YouTube be suspended for this meeting, seconded by Commissioner Green.  No public comment Motion Carried: 5-0  II. Discussion Items calendar)  Agenda Item 1: Ronnie LLC, Sale of City Property Request (moved from new' business to after planning Commissioner Hope motioned to direct the City Attomey to look at the abandoned CSX parcel from past documents and present to the Commission for consideration, appraisal and survey costs by the city and MOU (memorandum ofunderstanding), Mayor Bailey passed the gavel to Vice Mayor Penny City Attorney Ballou clarified that when the City Attorney and City Staff are presented with documents when it comes to money City Attorney is bringing this to the Commission to see if Public comment: Karen Fiore, Ann Green, Todd Kirkland, Brenda Skinner, Bob Kasicki, Don City Attorney Ballou stated it is legal for private parties to pay for appraisals and surveys. Commissioner Hope stated that this is not part ofl his motion, the city should be responsible.  and seconded the motion.  they are interested in moving forward. Hantzsche, Ronnie Amold  Motion Carried: 3-2 (Green &White dissenting) Vice Mayor Penny passed the gavel back to Mayor Bailey.  III. Old Business  Agenda Item 1: Ordinance Number 02-2024, Providing for the Establishment and Designation of Commissioner White motioned to approve Ordinance Number 02-2024, seconded by Commissioner  "Maddox Park" in the City of Archer (second reading) City Attomey Ballou read Ordinance Number 02-2024 by title only.  Green. No public comment Motion Carried: 5-0  Agenda Item 2: Ordinance No. 03-2024, ANX 24-01, Voluntary Annexation, Holly's Place LLC, Jill Commissioner Hope motioned to approve Ordinance No. 03-2024, seconded by Commissioner White.  Arnold & Ronald E. Arnold Sr., Parcel 04741-001-000 (second reading) City Attorney Ballou read Ordinance No. 03-2024 by title only.  Public comment: Michele Rutledge Motion Carried: 5-0  Agenda Item 3: Ordinance No. 04-2024. ANX 24-02, Voluntary Annexation, Jilly T. LLC, Jill Arnold Commissioner Hope motioned to approve Ordinance No. 04-2024, seconded by Commissioner Green.  & Ronald E. Amold Sr., Parcel 04741-000-000 (second reading) City Attorney Ballou read Ordinance No. 04-2024 by title only.  2  10    No public comment Motion Carried: 5-0 Agenda Item 4: Audit Update  Commissioner White spoke to Caleb at Powell & Jones, the audit will start on July 22nd. They will be looking at credit card statements, fuel bill, fuel logs, bills that were past due, paid past due  fees, timesheets, contractual obligations, vacation & sick time. Agenda Item 5: Don Hantzsche-Discuss Commissioner Liaisons  Mr. Hantzsche is asking that Commissioners be assigned as liaisons to each department to serve as an City Attorney Ballou clarified the liaisons cannot assign Commissioners to departments and they make decisions. Each Commissioner would come back to the Commission and report each month, quarter on Commissioner White motioned to consider appointing liaisons and report to Commission after  oversight.  the department they are a liaison for.  MOTION  discussing with the City Administer prior, seconded by Vice Mayor Penny.  Public comment: Roberta Lopez, Laurie Costello Motion Carried: 4-1 (Mayor Bailey dissenting)  Second item-Committees  Mr. Hantzsche is asking to create a citizen advisory committee. The committee could assist with whatever the Commission needs them to look at or do. Have multiple committees ifr needed. The Chair  oft the committee will report to the Commission.  MOTION  Commissioner White motioned to create a citizen advisory committee, appointing Don Hantzsche as the  Chair, no second, motion failed. Agenda Item 6: Current Credit Card Policy  City Manager Hammond stated that this is our current credit card policy. The City Manager has provided the City Attorney with four cell phone, five credit card and one travel policy to review since Commissioner White motioned that the city should only have two credit cards, one to the City Manager and one to the Deputy City Clerk. Credit cards are to be checked out and in with receipts, seconded by Commissioner White amended the motion to ask the City Attorney to change credit card policy to reflect changes and if credit cards are returned without receipts consequences for not turning them in,  the last meeting. The policies were taken from State of] Florida municipalities.  MOTION  Commissioner Hope.  seconded by Commissioner Hope. Motion Carried : 5-0 MOTION by Vice Mayor Penny. No public comment Motion Carried: 5-0  Public comment: Roberta Lopez, Laurie Costello, Brenda Skinner  Commissioner White motioned to move: new business, agenda item #5 up to agenda item #1, seconded  3  11    IV. New Business  Agenda Item 5: Kimley-Hom Individual Project Order Number 02-24, Archer Community Center Felicity Appel reviewed the project order, they have not received additional grant funding yet, this project order will keep the project moving forward, at least Task #1 & #2. We currently have funding for Commissioner Hope motioned to move forward with Task #1 & #2 for the sake of discussion, seconded  Design and Permitting  one million, we are right up to that amount.  by Commissioner Green.  City Manger Hammond stated that our accountant is not comfortable with this. Public comment: Roberta Lopez, Laurie Costello, Corey Harris  Motion Carried: 4-1 (White dissenting)  Agenda Item 1: Resolution No 2024-16, Designating the Maximum Millage Rate for the 2024-2025 Commissioner Hope motioned to approve Resolution No 2024-16 for discussion, seconded by  Fiscal Year  City Attomey Ballou read Resolution No 2024-161 by title only.  Commissioner White. The current millage rate is 5.5479. Noj public comment Motion Carried: 5-0 MOTION Commissioner Hope. Noj public comment Motion Carried: 5-0  Commissioner White motioned to tabled agenda item #2 &# #3 until the next meeting, seconded by  Agenda Item 2: Resolution 2024-17, Requiring All Contracts to go Through the City Attorney's Office Agenda Item 3: Resolution 2024-18, Adopting a Travel Policy- tabled until August 12"meeting.  Prior to Presentation to the City Commission-tabled until August 12"meeting. Agenda Item 4: 2024 FLC Annual Conference-Designate a Voting Delegate City Manager Hammond stated that you would vote at the conference itself.  Commissioner Hope asked what the expense for the conference is. City Manager Hammond stated that it Commissioner Hope motioned that we do not participate in this conference and expense, seconded by Commissioner Hope requested the expense for the city events for the rest oft the year from historical  is around $4K for two people to attend.  MOTION Commissioner White.  Public comment: Don Hantzsche, Laurie Costello  data.  Motion Carried: 5-0  V. Reports, Correspondence, Communication  No reports  4  12    VI. City Managers Report 1.Overtime for the month ofJune is'  6/13/24 7.75 1 2.25 12 2 0 8.25 0 0  6/27/24 1 0 0 0 0 0 0 0 0  Deanna Alltop John Berger Steve Gray Carlton Miller Calvin Robinson Justin Southard Tangie Green Cindy Thomas Scott White  2. The next food drive at Maddox Park will be 07/09/2024, 07/23/2024 and 08/06/2024 in conjunction with Cox Communication. They as always are extremely successful, as ofnow, the next Farm Share has not  been scheduled.  3. We had 2 Code Violation issued on 07/03/2024 May and June: e FCL 17145 SW 128th Place, Overgrown yard, (repeat offender)  CV 17557 SW 129th Avenue, Unsafe building, overgrown yard, (repeat offender, Magistrate in CV 17209 SW 127th Avenue, Unsafe. building, overgrown yard, dilapidated fence This is the trailer that went before the magistrate last year, Ihave re-coded it to force action on the property and was assured something would take place in the next two weeks. (referred this CV17259 SW 127th Place, unlicensed inoperable vehicle. (Magistrate in. July) CV16377 SW CR 346, Unsafe building, trash and debris, overgrown yard (property changed hands and new owner has contacted City Hall, given until 05/31/24 to show some progress). As of06/03/2024 the only progress that has been made is the weeds were cut. (Magistrate in July) 4. The. Alachua Public Works provided in-kind assistance to the City of Archer in June by providing replacement signs, signposts, and new GolfCart signs as required by ASO. You may notice some oft the speed limit signs are larger than others. The new ones provided by ACPW are based on state requirements, and we will be working little by little to replace the rest of our speed limit signs to make 5. For our 5thl Red White and Boom event, we received $10,000 in Small Cities and Towns Tourism Grant Program from the county, $2,000 from Duke Power, $1,000 each from Bliss Products, Ameris Bank, Arnold Construction, Cox Communication, Waste Pro (in-kind), and $500 from Archer Automotive and $300 from Archer Chevron. In addition, we had 20 plus vendors. Overall, it was a great event planned 6. Public Works for the month of June replaced cut offvalve on SW 173ct, replaced the gasket in a meter on Pearson Street, cut back row on north end of 168th Street and SW 167th Street. Replace multiple signs provided by the county, put up new golf cart signs on streets coming into Archer as requested by ASO. Met with two people about the historical signs and got quotes for new framing to allow for the larger sign by Bethlehem Presbyterian Church. Continue to mow right of ways, parks, and other municipal properties. Put up No Trespassing Signs on retention ponds, continued daily splash pad maintenance and marked two plots the cemetery. Although some individuals think our Public Works Department does not do anything, they are always extremely busy. When you see our Public Works Department out and about, Thank Them  August)  issue to the attoreys for action).  them uniform.  and put on by the city staff and Ireally want to thank them for all their hard work.  for What They Do. They work hard to keep our city going.  5  13    MOTION No public comment Motion Carried: 5-0 VII. Attorney Report No report  Commissioner Hope motioned to extend the meeting by 10 minutes, seconded by Commissioner White.  VIII. Commissioners Report Commissioner Hope Nor report Commissioner Green Commissioner  Attended the Health Fair on Saturday, July 13th, it was a very good event.  White  Met with Roberta Lopez, Laurie Costello, Don Hantzsche, and had a phone meeting with Brenda Skinner about cleaning up Archer, sidewalks, weed eating, tree trimming at the park and Holly Hills basketball court. In front oft the Methodist Church a tree was taken down and the stump was left, can we mow around it and ask the County Arborist, Lacy Holtzworth to plant trees to replace the ones the are CSX property between the apartments and RR tracks on CR 346: needs to be mowed. City Manager  being removed.  New board members and new Commissioners should have a handbook.  Hammond will try to find someone to mow it. Public Works barn is using a lot of data 1,000 MB.  Vice Mayor Penny  Attended the Blossom & Bloom event, paid for her own ticket. Attended two Truth & Reconciliation meetings, they are working on the quilt.  Conference call on the Opioid crisis. Missed the YMCA meeting.  MOTION No public comment Motion Carried: 5-0 Mayor Bailey Saturdays.  Commissioner Hope motioned to extend the meeting by 10: minutes, seconded by Vice Mayor Penny  Attended and assisted with the Health Fair, suggestion for future to have them later in the day on  Monday meetings with FLC.  Back to School event on August 17th, reached out to organizations to assist.  IX. Public Comment Period Don Hantzsche, Laurie Costello  MOTION No public comment  Commissioner Hope motioned to extend the meeting by 5 minutes, seconded by Commissioner Green.  6  14    Motion Carried: 5-0  X. Adjournment  Mayor Bailey adjourned the meeting at 10:23pm.  Charles Hammond, City Manager  Iris Bailey, Mayor  7  15    1:48 PM 08/08/24 Type Jui24 Bill BI Bill Bill Bill Bill BIlI Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Jul24  City of Archer- General Fund Transaction List byl Date July 2024 Name  Date 07/01/2024 July2 2024 07/01/2024 July 2024 ACH 07/01/2024 REFUND 07/01/2024 4656ACH 07/03/2024 07.03.2024 07/06/2024 INV-C52032/ ACH Pyrotecnico 07/08/2024 15633445B-0001 07/09/2024 55ACH 07/10/2024 REFUND 07/11/2024 414622A ACH 07/11/2024 98052 07/12/2024 24225765 07/13/2024 33715586 07/15/2024 June: 2024 07/15/2024 2C-5798 07/19/2024 93193 07/24/2024 905731 07/31/2024 REFUND 07/31/2024 REFUND 07/31/2024 REFUND 07/31/2024 REFUND 07/31/2024 REFUND 07/31/2024 905725  Num  Memo  Amount  Samuel P. Clark Charles Hammond/ ACH Shronda Ross Emerald Datal Partners Petty Cash-Ameris Sunbelt Rentals, INC Jason Sierens April Thomas Wiggins Lewis Oil Co., Inc. Levy. Jones! Inc. CanonF Financial Services, Inc B&LAuto Parts Archer Automotive &1 Tire BASN Mobile Mower Repair Saretta Appling Creekside Christian School Dorothy Etienne Malik Latson Sabrina Robinson BAS Mobile Mower Repair  Retirement Travel REFUND CCF Rentale 6/1/24 IT- Petty Cash- Changef for 4th. July Event Fireworks for7 7/6/24 mower Huge Limb hanging above Able Street REFUND) Vendor Feef for REDI WHITE &.. Fuel paper towels Copy machine contract NEW FY2022 NAPA Acct #1550 Service RECI Mowers REFUND CC Rental 6/9/24 REFUND CC Rental 5/17/24 REFUND CC Rental7 7/6/24 REFUND CCI Rental7 717/24 REFUND! Rental CC7 7/20/24 Service PWI Mowers  -100.00 -450.00 -300.00 -2,023.60 -300.00 -8,150.00 -239.74 -3,850.00 -75.00 -951.78 -37.00 -660.00 -267,85 -287.04 -73.17 -641.84 -385.20 -300,00 -300.00 -300.00 -300.00 -300.00 -450.75  Johnson Controls Fire Proteection... Contract #6 66306177 State ofFlorida Dept ofManagem... RL5974.106.35530883  Page1  16    1:52 PM 08/08/24  City of Archer - Water Fund Transaction List by Date  July 2024 Name  Type Jul24 Bill Bill Bill Jul24  Date  Memo  Amount -3,263.50 -1,652.40 -57.15  07/01/2024 Utility Service Co Inc. 07/01/2024 Two Fold' Water 07/11/2024 Robert Kasicki  Inv #606969 Professional Services REFUND Water. Acct #...  Page 1  17    CITY OF ARCHER  ARCHER  II. Guest  Agenda Item 1: Felicity Appel, Kimley-Hom-Updates  Staff Recommendation: Commissioner Action: Open for Discussion Public Comments Closed for Discussion  Action: Approve/Disapprove SlatRecommendation  18    KimleyHorn MEMORANDUM To:  City of Archer  From: Felicity Appel  Kimley-Horn and Associates, Inc. Monday August 12th City Commission Meeting  Date:  Subject: Project Update  This memo is to summarize the services that Kimley-Horn is providing toi the City of Archer.  Kimley-Horn Projects:  African American Community Center  Kimley-Horn is providing civil engineering and permitting services and grant administrative services for the grant thati is funding architecture and construction. Architectural design is wrapping up and the architect has begun their permitting.  Geotech is complete. Survey is complete. Water System Improvements Wastewater Improvements  A60% site plan for the building is attached to this memo Next steps: stormwater permitting with the water management district Permitting is underway' with FDOT and FDEP. First area of construction is anticipated to bid by October 2024.  SRF Application for collection system and Archer's portion of the treatment plant in Newberry submitted - September determination, results willl be announced at October FDEP Water Quality Grant - 2 applications were submitted one for collection system and one for Archer's portion oft the treatment planti in Newberry submitted. -November  meeting determination  Permits submitted for in town collection system.  Other projects the City has on going: US Army Core Flood Study  Preliminary Model Resuits delivered June 2024 commission meeting - date TBD  Updated model results with proposed solutions expected September 2024 USCOE will present their final model results after they have been completed at  19  kimley- horn.com 2619 Centennial Blvd Suite 200. Tallahassee. FL 32308  850-553-3500    ARCHER COMMUNITY CENTER PREPAREOFOR CITY OFA ARCHER  Kimley>Horn  SITEPLAN  20    CITY OF ARCHER  ARCHER  II. Guest  Agenda Item 2: Proclamation Declaring Saturday, August 31, 2024, as "Twila Robinson-  Browder Legacy ofLove Day"  Staff Recommendation: Approve Proclamation  Commissioner Action: Open for Discussion Public Comments Closed for Discussion  Action: Approve/Disapprove Staff Recommendation  21    PROCLAMATION OF THE CITY OF ARCHER, FLORIDA  DECLARING SATURDAY, AUGUST: 31, 2024. AS"TWILA ROBINSON-BROWDER  LEGACY OF LOVE DAY"  WHEREAS, Twila Robinson lived gracefully bold as she demonstrated loyalty and love tot those whol knew herl best throughout Florida'sOcala, Williston, Gainesville, Archer, Hawthorne,  as well as Ruffin, South Carolina, and other states; and  WHEREAS, Twila was taken from this world suddenly on. June 21,2018 at the age of44, as she was hit by an out of control car on Interstate 75 while traveling to UF Health Shand's  Hospital to work that morning; and  WHEREAS, Twila served the community faithfully in honor as a Patient Transport employee of UF Health Shand's Hospital for nine years, and the Tacachale center as a patient caregiver and supervisor total of five years in Gainesville, Florida. A Correction Officer at the Juvenile Detention Center Ocala, Florida and graduate from Ocala Florida Cosmetology School  ofHair Braiding; and School; and  WHEREAS, Twila was a proud 1990 graduate of Gainesville, Florida's Eastside High WHEREAS, Twila's mother, Felicia Carnegie Parker, has spearheaded an annual high school scholarship and gathering to spotlight her memory, thus acknowledging her family, friends, and loved ones to encourage others to spread love, referred to as the Twila Robinson-Browder  Legacy ofLovel Day; and  WHEREAS, Twila shined brightest as a wife, mother, grandmother, daughter, sister, niece, cousin, best friend, friend, co-worker, and classmate, as she was greatest at her just being  herselfand was affectionately known as "Dolla"; and  WHEREAS, Twila's legacy will live on through those whose lives she has lovingly NOW, THEREFORE, bei itresolved that by virtue oft the authority vested ini me as Mayor of the City of Archer, the City Commissioners of the City of Archer do hereby proclaim August  touched through the tireless effort or tributes, memorials and unending caring thought.  31,2024, to be:  TWILA ROBINSON-BROWDER LEGACY OF LOVE DAY  IN WITNESS WHEREOF, Ib have hereto set my hand and caused the Great Seal of the City of Archer, Florida to be affixed at Archer, Florida, this 12th day of August in the  year two thousand twenty-four.  Iris Bailey, Mayor  22    CITY OF ARCHER  ARCHER  VI. Old Business  Agenda Item 1: Audit Update  Staff Recommendation: Commissioner Action: Open for Discussion Public Comments Closed for Discussion  Action: Approve/Disapprove Staff Recommendation  16870 SW1 1341H AVE., P.O. BOX: 39 -4 ARCHER, FLORIDA 32618-0039  Tel: (352)495-2880  Fax (352)495-2445  23    CITY OF ARCHER  ARCHER  VI. Old Business  Agenda Item 2: 90 Day Freeze on Raises, Hiring & Firing Expiring from the May 13th Meeting  Staff Recommendation: Commissioner Action: Open for Discussion Public Comments Closed for Discussion  Action: Approve/Disapprove Staff Recommendation  24  16870 SW 134TH AVE., P.O. BOX 39-4 ARCHER, FLORIDA 32618-0039  Tel: (352)495-2880  Fax 352)495-2445    CITY OF ARCHER  ARCHER  VI.Old Business  Agenda Item 3: Memorandum ofUnderstanding ("MOU") City of Archer and Ronnie LLC, for  Appraisal of CSX Property  Staff Recommendation: Approve MOU  Commissioner Action: Open for Discussion Public Comments Closed for Discussion  Action: Approve/Disapprove Staff Recommendation  25  16870 SW 134TH AVE., P.O. BOX3 39- - ARCHER, FLORIDA 32618-0039  Tel: (352)495-2880  Fax (352)495-2445    MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF ARCHER, FLORIDA  AND RONNIE LLC.  FOR APPRAISAL OF CSX PROPERTY  This Memorandum of Understanding ("MOU") is made and entered into on this municipal corporation ("CITY"), and Ronnie, LLC, a Florida Limited Liability Company ("RONNIE"). WHEREAS, the County of Alachua has deeded certain lands to the CITY on. July 9, 2019; and  day of  2024, between the City of Archer, Florida, a Florida  WHEREAS, RONNIE desires to purchase the property from the City; and  WHEREAS, the property deeded toi the CITYfrom Alachua County consists ofa an abandoned rail road that would not have a useful purpose for ingress or egress or as buildable lot; and WHEREAS, the CITY requires an analysis as to the value of the property for purposes of WHEREAS, the parcel in question is described more particularly in Exhibit A; and WHEREAS, CITY believes this MOU and Agreement serves the best interests of the citizens NOW,THEREFORE, in consideration oft the mutual understandings and undertakings herein Recitals. The foregoing Recitals are true and correct and made a part hereof. The legal description attached hereto as Exhibit. A describes the parcel ofl land that RONNIE  considering selling the requested parcel to RONNIE; and  of Archer, Florida.  contained the parties hereto agree as follows:  1. 2. 3. 4.  desires to purchase from the CITY.  Appraisal Cost: The CITY shall bear the cost oft the appraisal.  Binding: This MOU shall not bind the CITY to selling the parcel of land, described in Exhibit A, to RONNIE at the price produced in the appraisal nor shall it bind the CITY to selling the Assignment. The parties agree that the parties may not assign or otherwise delegate its rights, duties and obligations under this MOU without the prior written consent of the other parties. Any such assignment or delegation without such prior written approval of  parcel to RONNIE, in a general sense.  5.  26    other parties shall be void and shall, at the option of the non-assigning parties terminate Governing Law and Forum. This MOU shall be construed in accordance with the laws and judicial decisions of the State of Florida and venue for any legal or equitable action shall be Notices. All notices that are required to! be given by one party tot the other under this MOU shall be in writing and shall be deemed to have been given if delivered personally or enclosed in a properly addressed envelope and deposited in al United States Post Office for delivery by registered or certified mail addressed to the parties at the following addresses:  all duties and obligations of the non-assigning parties under this MOU.  6.  in the County of Alachua, Florida.  7.  CITY: City of Archer City Manager 16870 SW 134TH AVE ARCHER, FL32618  RONNIE, LLC:  17210S SW ARCHER ROAD ARCHER, FL32618  8.  Severability. Ifany term, condition, or covenant of this MOU is declared or determined by any court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions of this MOU shall not be affected thereby and the MOU shall be read and Entire Agreement. This MOU contains the entire agreement between the parties with respect to the subject matters contained herein and supersedes all prior understandings,  construed without the invalid, void, or unenforceable provision(s).  9.  whether written or oral, with respect thereto.  10. Relationship of Parties. The parties do noti intend that this MOU constitute, and this MOU shall not be interpreted under any circumstances as, a partnership, joint venture or other business association. This MOU does not, and is not intended to create any rights for  parties who are not signators hereto.  11. Interpretation of MOU. The headings within this MOU are for the purpose of reference only and shall not limit or otherwise affect any of the terms oft this MOU. The parties have had an equal opportunity to participate in the drafting of this MOU; therefore, the  construction as against the drafting party shall not apply toi this MOU.  27    12. Amendments. This MOU may be amended only by the mutual written consent of the  parties.  IN WITNESS WHEREOF, the authorized representatives of the parties have executed this  Memorandum of Understanding on the.  day of  2024.  RONNIE, LLC:  BY:  CITY:  CITY OF ARCHER, FLORIDA a Florida Municipal Corporation,  BY:  Attest: BY:  City Clerk  [Municipal Seal]  28    EXHIBITA  A portion of the abandoned Seaboard Coastline Railroad Right of Way, lying in the Northeast % of Section 17, Township 11 South, Range 18 East, City of Archer, Alachua County, Florida; being  more particularly described as follows:  Commence at the southeast corner oft the Northeast % of Section 17, Township 11 South, Range 18 East, Alachua County, Florida and run North 00°05'31" West, along the East line of said Northeast 1/4,a distance of 321.68 feet to a point on the centerline oft the abandoned Seaboard Coastline Railroad (100' Right of Way); thence South 49959'51" West, along said centerline, 32.65 feet to the Point of Beginning; thence North 00°05'31" West 26.05 feet; thence South 49°59'46" East 426.93 feet; thence South 40°00'14" East 20.00 feet; thence North 49°59'46" East 11.20 feet; thence South 40°00'14" East 15.00 feet; thence North 49°59'46" East 169.73 feet; thence South 40°00'14" East 35.28 feet; thence North 49°59'46" East 187.35 feet; thence  North 00°05'31" West 65.29 feet to the Point of Beginning. Containing 0.49. Acres (21,383 Square Feet), more or less.  29    CITY OF ARCHER  ARCHER  VI. Old Business  Agenda Item 4: Memorandum ofUnderstanding ("MOU") City of Archer and Mary Hope, for  Survey and Appraisal of CSX Property  Staff Recommendation: Approve MOU  Commissioner Action: Open for Discussion Public Comments Closed for Discussion  Action: Approve/Disapprove Staff Recommendation  30  16870 SW 134TH AVE., P.O. BOX 39. - ARCHER, FLORIDA 32618-0039  Tel: (352)495-2880  Fax (352)495-2445    MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF ARCHER, FLORIDA  AND MARY HOPE  FOR SURVEY AND APPRAISAL OF CSX PROPERTY  This Memorandum of Understanding ("MOU") is made and entered into on this municipal corporation ("CITY"), and MARY HOPE, a resident oft the City of Archer ("HOPE").  day of  2024, between the City of Archer, Florida, a Florida  WHEREAS, the County of Alachua has deeded certain lands to the CITY on. July 9, 2019; and WHEREAS, HOPE desires to purchase a small portion the property from the City to resolve WHEREAS, the property deeded tot the CITYfrom Alachua County consists of an abandoned rail road that would not have a useful purpose fori ingress or egress or as buildable lot; and WHEREAS, the CITY requires an analysis as to the legal description of the small portion desired by HOPE and the value of the property for purposes of considering selling the requested  an encroachment issue; and  parcel to HOPE; and  WHEREAS, the parcel in question is described more particularly in Exhibit. A; and WHEREAS, CITY believes this MOU and Agreement serves the best interests of the citizens NOW,THEREFORE, in consideration of the mutual understandings and undertakings herein Recitals. The foregoing Recitals are true and correct and made a part hereof. The map attached hereto as Exhibit A describes the parcel of land that HOPE desires to Survey and Appraisal Cost: The CITY shall bear the cost of the survey and appraisal. Binding: This MOU shall not bind the CITY to selling the parcel of land, described in Exhibit A, to HOPE at the price produced in the appraisal nor shall it bind the CITY to selling the Assignment. The parties agree that the parties may not assign or otherwise delegate its rights, duties and obligations under this MOU without the prior written consent of the  ofArcher, Florida.  contained the parties hereto agree as follows:  1. 2. 3. 4.  purchase from the CITY.  parcel to HOPE, ina a general sense.  5.  31    other parties. Any such assignment or delegation without such prior written approval of other parties shall be void and shall, at the option of the non-assigning parties terminate Governing Law and Forum. This MOU shall be construed in accordance with the laws and judicial decisions oft the State of Florida and venue for any legal or equitable action shall be Notices. All notices that are required to be given by one party to the other under this MOU shall be in writing and shall be deemed to have been given if delivered personally or enclosed in a properly yaddressed envelope and deposited in a United States Post Office for delivery by registered or certified mail addressed tot the parties at the following addresses:  all duties and obligations of the non-assigning parties under this MOU.  6.  int the County of Alachua, Florida.  7.  CITY: City of Archer City Manager 16870SW 134THA AVE ARCHER, FL32618  MARY HOPE:  8.  Severability. Ifany term, condition, or covenant of this MOU is declared or determined by any court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions of this MOU shall not be affected thereby and the MOU shall be read and Entire Agreement. This MOU contains the entire agreement between the parties with respect to the subject matters contained herein and supersedes all prior understandings,  construed without the invalid, void, or unenforceable provision(s).  9,  whether written or oral, with respect thereto.  10. Relationship of Parties. The parties do not intend that this MOU constitute, and this MOU shall not be interpreted under any circumstances as, a partnership, joint venture or other business association. This MOU does not, and is not intended to create any rights for  parties who are not signators hereto.  11, Interpretation of MOU. The headings within this MOU are for the purpose of reference only and shall not limit or otherwise affect any oft the terms of this MOU. The parties have had an equal opportunity to participate in the drafting of this MOU; therefore, the  construction as against the drafting party shall not apply to this MOU.  32    12, Amendments. This MOU may be amended only by the mutual written consent of the  parties.  IN WITNESS WHEREOF, the authorized representatives of the parties have executed this  Memorandum of Understanding on the  day of  2024.  MARY HOPE:  BY:  CITY:  CITY OF ARCHER, FLORIDA aF Florida Municipal Corporation,  BY:  Attest: BY:  City Clerk  [Municipal Seall  EXHIBITA  33    MAGNOLT  34    CITY OF ARCHER  ARCHER  VII. New Business  Agenda Item 1: Proposed FY 24-25 Budget  Staff Recommendation: Commissioner Action: Open for Discussion Public Comments Closed for Discussion  Action: Approve/Disapprove Staff Recommendation  35  16870 SW1 134TH AVE., P.O. BOX 39 - ARCHER, FLORIDA 32618-0039  Tel: (352)495-2880  Fax (352)495-2445            1    )    W a    CITY OF ARCHER  ARCHER  VII. New Business  Agenda Item 2: Resolution 2024-17, Requiring All Contracts to go Through the City Attorney's Office Prior to Presentation to the City Commission-tabled from July 15th Meeting  Staff Recommendation: Approve Resolution 2024-17  Commissioner Action: Open for Discussion Public Comments Closed for Discussion  Action: Approve/Disapprove Staff Recommendation  36  16870 SW 134TH AVE., P.O. BOX39-4 ARCHER, FLORIDA 32618-0039  Tel: (352)495-2880  Fax (352)495-2445    RESOLUTION 2024-17 CITY OF ARCHER, FLORIDA  A RESOLUTION OF THE CITY OF ARCHER FLORIDA, REQUIRING ALL CONTRACTS TO GO THROUGH THE CITY ATTORNEY'S OFFICE PRIOR TO PRESENTATION TO THE CITY COMMISSION; PROVIDING FOR CONFLICIS,SEVERABILITY, AND EFFECTIVE DATE.  WHEREAS, Folds Walker, LLC serves as the City Attorney fort the City of Archer, Florida; and  WHEREAS, Paragraph 1.2 of the Legal Services Agreement between the City of Archer and Folds Walker, LLC provides: "The Firm will provide General Legal Services to the City under the direction of the City Commission. Attorneys will provide legal consultation and advice tot the City andi its principals at ther ratei for General Legal Services under the scope of regular services, which will include: prepare and/or Review all City Ordinances, Resolutions, WHEREAS, the City Commission desires to implement a process by which all contracts that the City desires to enter are required to got through the City Attorney's office prior to it being presented to the City Commission; and WHEREAS; the City Commission finds thati iti is int the best interest of the citizens of the City of Archer to update Agenda Item cover pages to include a spot for the date on which the City Attorney approved the proposed contract NOW, THEREFORE, BEI IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF ARCHER, SECTIONI. The foregoing findings are incorporated. herein by reference and made aj part! hereof. SECTION II. The City Commission of the City of Archer, Florida instructs City Staff to receive approval by the City Attorey'soffice on all contracts prior to their presentation to the City Commission. SECTION II. The Agenda Item Cover Page shall be updated toi include a spot for City Staff to designate the date upon which the proposed contract was approved by the City Attorney's office, as follows:  Contracts and other documents as requested"; and  as written.  FLORIDA, AS FOLLOWS:  Agenda Item #: Staff Recommendation: Approved by City Attorney on:  SECTION IV. The City Manager is hereby instructed to enforce the terms oft this Resolution.  SECTION V. All resolutions or part of Resolutions in conflict with any oft the provisions oft this Resolution arc SECTION VI. Ifany section or portion ofa section ofthis Resolution proves to be invalid, unlawful, or unconstitutional, it shall not be held to invalidate or impair the validity, force, or effect of any other scction or part SECTION VII. This Resolution shall become effective immediately upon its passage and adoption.  hereby repealcd. oft this Resolution.  APPROVED AND. ADOPTED, by an affirmative vote ofa majority ofa a quorum prescnt of the City Commission of  37    the City of Archer, Florida, ata regular meeting, this day of August, 2024.  BY THEI MAYOR OF THE CITY OF. ARCHER,  FLORIDA  Iris Bailey; Mayor  ATTEST, BY THE CLERK OF THE CITY COMMISSION OF THE CITY OF ARCHER,  FLORIDA:  Charles A. Hammond, City Manager APPROVED AS TO FORM ANDI LEGALITY: Danielle C. Adams, City Attorney or Kiersten N. Ballou, City Attorney  38    CITY OF ARCHER  ARCHER  VII. New Business  Agenda Item 3: Resolution 2024-18, Adopting a Travel Policy-tabled from July 15th Meeting  Staff Recommendation: Approve Resolution 2024-18  Commissioner Action: Open for Discussion Public Comments Closed for Discussion  Action: Approve/Disapprove Staff Recommendation  39  16870 SW 134TH AVE., P.O. BOX 39 -4 ARCHER, FLORIDA 32618-0039  Tel: (352)495-2880  Fax (352)495-2445    RESOLUTION 2024-18  A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ARCHER, FLORIDA ADOPTING A TRAVEL POLICY; REPEALING ALL PRIOR POLICIES IN CONFLICT; REPEALING ALL RESOLUTIONS IN CONFLICT AND  PROVIDING AN EFFECTIVE DATE.  WHEREAS, the City of Archer desires to provide ai more specific set of policies and circumstances to be followed in accordance with Employees and Elected Officials seeking reimbursement for travel  expenses; and  WHEREAS, the City Commission has deemed it necessary to adopt an amended travel policy; and WHEREAS, the City Commission has determined that it isi in the best interest oft the City to adopt  an updated travel policy; and FLORIDA AS FOLLOWS:  NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF ARCHER, SECTIONONE: The City of Archer Travel Policy is hereby adopted in it's entirely to read as set forth in SECTION TWO: Ifany word, phrase, clause, paragraph, section or provision of this Resolution or the appliçation hereofto any person or circumstances is held invalid or unconstitutional, such finding shall not affect the other provisions or applications of the resolution which can be given without the valid or unconstitutional provisions or application, and to this end the provisions oft this Resolution are declared SECTION THREE: All resolutions and parts of resolutions in conflict herewith are hereby repealed to  Exhibit A.  severable.  the extent ofs such conflict.  SECTION FOUR: This Resolution shall become effective immediately upon passage. PASSED in regular session oft the. Archer City Commission this 12th day of August, 2024.  CITY OF ARCHER  Iris Bailey, Mayor  40    City ofArcher Resolution 2024-18 Travel. Policy  ATTEST, BY THE MANAGER OF THE CITY COMMISSION OF THE CITY ARCHER, FLORIDA:  Charles Hammond, City Manager  (municipal seal)  APPROVED ASTOI FORMA ANDLEGALITY: Danielle C. Adams, City Attorney or Kiersten N. Ballou, City Attorney  41    City of Archer Travel Policy  A.  Purpose  To establish a policy for authorizing and obtaining reimbursement for travel by City employees.  This policy is intended to establish rules and regulations for the purpose of:  Providing equitable, consistent, and fair standards for travel expense Providing uniform administrative procedures for handling of Travel Authorization Establishing proper accounting procedures for travel expenditures Assuring compliance with Florida Statutes and IRS regulations governing  reimbursement Forms  Maintaining effective control over these expenses  accountable-employer expense plans  B. Policy  It is the policy oft the City of Archer to adhere to these procedures to ensure uniform travel for its employees during off-site City-related functions. This policy provides guidance for obtaining authorization to travel, for preparing to travel, for travel itself, and for travel expense  reimbursement.  C. Procedure  1. Definitions.  a. Administrating Official shall mean the City Manager.  b. Assigned / Official Headquarters means the employee's permanent job location, typically where the paycheck is received, or as determined by the City Manager. C. Class A Travel means continuous travel of 24 hours or more away from official d. Class B Travel means continuous travel of less than 24 hours, which involves e. Class CTravel means travel for short or day trips where the traveler is not away from his /hera assigned headquarters overnight, whichi includes community to an alternate f. Commuting Miles are round trip miles between the traveler's residence and g. Official Headquarters means the geographical location specified by $112.061 (44),  headquarters.  overnight absence from official headquarters.  work site.  assigned headquarters.  42    Fla. Stat. Generally, the official headquarters is the City of Archer City Hall, or the h. Travel. Authorization Form means the standard form tol be completed by the traveler before departure. This form includes the purpose, destination, dates, and estimated costs i. Travel Reimbursement Forms means the form submitted by the traveler for j. Traveler means any employee, commissioner, appointed official, elected official, volunteer, job candidate, or other individual authorized to receive travel reimbursement,  location which the employee is assigned.  associated with the requested travel. reimbursement of eligible expenses.  excluding outside consultants and vendors hired by contract.  2. Authorization to Travel  a. Travel Authorization Forms. Prior to travel outside of Archer, Florida, travelers should submit an approved Travel Authorization Form to their supervisor and obtain proper approvals. The traveler should keep a copy of the completed form. The travel authorization may be rejected ifit is not in compliance with these procedures. b. Travel without Travel. Authorization Submitted. Iftravel outside of Archer, Florida occurs prior to the Travel Authorization Form being approved, then the traveler must provide a written explanation for the omission when iti is submitted. Class CTravel within C. International Travel. Travel may be authorized to any point in the continental United States, Canada, or Mexico. Any travel outside ofthese areas must be approved as  Alachua County does not require a Travel Authorization Form.  ar regular agenda item by a majority vote oft the City Commission.  3. Supervisor's Responsibilities  a. Supervisors or their designees are responsible for determining that the cost of the travel is reasonable and justified by the purpose ofthat travel. Priort to approving a Travel  Authorization Form, the Supervisor should conclude that: 1 Thej purpose oft the tripi is to conduct City Business.  2. 3. 4. reasonable cost. 5. expected costs. 6.  An identical seminar, meeting, or conference is unavailable locally. The traveler understands the City's travel policies and procedures. Theitinerary ensures accomplishment ofthe purpose ofthet trip at the lowest There is enough money in the appropriate travel budget to cover all  All expenses are reasonable and necessary.  b. Supervisors may not require travelers to share accommodation.  43    4.  Reimbursement for Eligible Expenses a. Travel Reimbursement Form.  Travelers should submit a Travel Reimbursement Form to their supervisors within  seven (7) days oft travel.  The Travel Reimbursement Form should contain:  1. A clear reconciliation of the estimated cost of travel (as shown on the Travel Authorization Form) with the actual cost oft travel or reimbursement sought. 2. As statement ofthe final settlement due to or due from the traveler (ifany). 3. All required receipts and documentation. Ifmore than one Traveler attends the same event, each Traveler will need to submit individual, itemized receipts  with their reimbursement form.  b.: Registration and Tuition Fees.  Registration or tuition fees (fees for a seminar or conference, tuition for a class, and other fees that relate to attending an event) are eligible expenses and will be reimbursed with proper documentation. Proper documentation includes al brochure or agenda for the conference, seminar, class, or convention, and / or other formal  document of attendance. C. Transportation.  Transportation expenses are eligible expenses. Travelers shall choose the most practical mode of transportation for travel on City business. Travelers should consider the following factors in determining which mode is most practical:  Cost Size ofLoad/ / Passengers Distance  Time expended in obtaining and returning a rental vehicle.  When practical, the city encourages joint utilization of transportation. No traveler shall be allowed either mileage or transportation expense when gratuitously transported by another person or when transported by another traveler who is  entitled to mileage or transportation expense.  1.  City-Owned Vehicle.  Fuel and vehicle repair expenses incurred while traveling in a city-owned vehicle are eligible expenses for reimbursement. Travelers should report any problems with City-owned vehicles to the City Manager as soon as reasonably possible to avoid  incurring more costly repairs.  44    2.  Privately-Owned Vehicles.  Per mileage expenses, for miles incurred while traveling in a privately-owned vehicle while on City business, are eligible expenses for reimbursement provided that actual mileage traveled is greater than the traveler's standard daily commute. The City will reimburse traveler'smileage in accordance with the standard mileage If the traveler leaves and/or returns to his/her assigned headquarters, the reimbursable mileage is actual miles traveled. If the traveler leaves from and/or returns to a location other than his / her assigned headquarters, the reimbursable mileage shall be computed daily by summing all miles driven and subtracting the Ifthe actual mileage reported exceeds the mileage based on the Florida wwagowisuistishylataimeiy.tm, by more than 20% oft the mileage, the traveler should attach a written explanation to explain additional  rate published by IRS on an annual basis.  commuting miles, which are not reimbursable. Department of Transportation Mileage Chart  miles were incurred.  3.  Rental Cars. proper documentation.  Expenses associated with rental cars are eligible expenses for reimbursement with  4.  Taxi Cabs/Uber/Lyft.  Taxicab, Uber, or Lyft fares, incurred for necessary trips, are eligible expenses for reimbursement with proper documentation. Tips for drivers are not eligible  expenses for reimbursement. Airplane.  5.  Airplane ticket costs are eligible expenses for reimbursement with proper documentation. Travelers are encouraged to buy tickets at least 21 days before the date of the flight in order to get the lowest possible fare. The traveler should purchase airplane tickets at the lowest fare considering factors such as per diem, subsistence, productivity, and amount of travel time. If the traveler chooses to fly in a higher flight class, the traveler will not be reimbursed for the difference between the lowest fare and the higher class, except in extraordinary circumstances and when approved by the administrating official. Refundable airline tickets are typically more expensive than nonrefundable tickets. Travelers should make decisions to purchase refundable or nonrefundable tickets on a case-by-case basis Travelers may travel on a chartered plane only upon approval of the City Commission. Under no circumstances may a city traveler pilot any type ofa aircraft Ifap purchased ticket will not be used, in whole or in part, the traveler should cancel  with the input oft the City Manager.  when traveling on official business.  45    the ticket to1 the airline as soon as possible to obtain a refund. Cancellation penalties incurred from cancelling airline fees may be reimbursed by the City. The traveler will not be reimbursed for airline travel insurance.  Airport parking is an eligible expense for reimbursement. When it is necessary for atraveler to park a vehicle at an airport, the traveler should choose either the long- term (pay-by-day) ort the short term payby-he-how,parking lots, whichever will  be the least expensive for the City.  6.  Other Methods ofTransportation.  Expenses incurred from other transportation methods are eligible expenses for reimbursement provided that the travel is safe, practical, and cost-effective.  d. Lodging, Meals, and Meal Tips  Lodging = With proper documentation, lodging, required for Class A Travel (continuous travel for 24 or more hours away from headquarters), is an eligible Travelers may stay in hotels recommended by the conference, seminar, or convention they are attending. Ifno hotel is recommended or the traveler is not attending a conference, seminar or convention, the traveler may stay in competitively priced lodging for a particular geographic location. The city will reimburse the traveler for the single occupancy rate of any lodging but will not reimburse expenses associated with family members or guests accompanying a traveler or occupying the same room. Travelers who share a room and split the cost ofthe room must claim actual expenses with documentation instead of per diem. Travelers are encouraged to reserve rooms early to obtain the lowest prices.  expense for reimbursement.  Travelers should always request government rates. Reservation may be held by either: City Credit Card or Personal Credit Card. City Credit Card City Check or, Personal Credit Card.  Lodging may be paid by any of the following means:  (only when City Credit Card or check is not available) Personal Funds or Checks for lodging to the traveler shall be issued no earlier than one week prior to the start of travel unless special circumstances exist, such as personal vacation  precedes travel.  46    Meals - Meal expenses are paid as meal subsistence without receipt. Meals that are provided free of charge or as part of registration are not reimbursable. For the purposes of this section of the reimbursement policy, snacks and continental breakfasts are not considered meals. No receipt is required for these meals. Meals that are taken in stand-alone hotels during conferences, that are away from other convenient eating establishments may be the exception to the normal daily reimbursement rate, but must be listed on each individual's hotel receipt, which Meal Tips - Meal tips are included in actual expenses, per diem or subsistence.  will serve as the meal receipt.  Tips will not be separately reimbursed.  Reimbursement Class A and B Travel actual expenses-  In most circumstances, Class A and Class B travelers may choose either actual expenses, or per diem for reimbursement. Actual expenses are Iodging expenses Class CTravelers who travel outside oft the City of Archer, and more than 10 miles from their assigned headquarters, will be reimbursed for meal subsistence only. Meal Subsistence - Meal allowances are calculated according to the Florida  plus meal allowance.  Reimbursement Class CTravel - subsistence  Statutes. Please refer to $112.061 for the allowance amounts.  Breakfast - ift travel begins before 6 a.m. & extends after 8 a.m. Lunch -1 iftravel begins before 12 noon & extends after 2 p.m. Dinner-iftravel. begins before 6p.m. and extends after 8 p.m.  Reimbursement Class A and B - per diem -  Ini most circumstances, Class A and B travelers may choose either actual expenses or per diem for reimbursement. Per diem reimburses the travelers for necessary expenses, except for meals and lodging. This method is typically used when the traveler lodges with family or friends while on City business. Since the City does not incur hotel costs, the traveler is awarded per diem reimbursement. Using the per diem reimbursement option, a daily allowance is provided to the employee to  cover meals & lodging under $112.061 Section 6 (a). Per diem allowance is calculated as follows:  Class A travel - the day is divided into four 6-hour cycles (totaling 24- hours). Travelers will be reimbursed a dollaramount for each cycle that they were traveling under Florida Statutes $112.061 Section 6 (a) parts 1 and 2. Class B travel - the 6-hour cycles begin at the! hour of departure.  47    Class C travel- - ineligible to be reimbursed on a per diem basis.  d. Telephone Calls / Communication Expenses - Telephone, facsimile, and other communication expenses, incurred while traveling on: City business, are eligible expenses for reimbursement provided that each telephone call, facsimile, or other communication is properly identified on the Travel Reimbursement Form. Personal For the purposes of reimbursement, City travelers must document business-related telephone calls or other communication expenses with a telephone bill or other Optional Events - Expenses associated with optional tours, additional banquets, and other activities incurred during travel, are eligible expenses for reimbursement ift they are job or training-related. Travelers should discuss this with the City f. Other Eligible Expenses - Other expenses incurred during travel and that are of direct benefit to the City, or are a necessary part of the travel process, are eligible expenses for reimbursement. Expenses include but are not limited to parking g. Tax - In-state vendors may waive sales and other taxes on lodging and other purchases if the traveler pays by City Credit Card or City Check. Therefore, travelers are greatly encouraged to pay for their city-related travel purchases using  calls are not reimbursable.  official business document.  Manager.  (including mandatory valet services) fees, ferry fare, and tolls.  Credit Card or City Check.  5.  Ineligible Expenses Incurred During Travel - No Reimbursement. Any expense that is not properly substantiated by receipts or other documentation (when required) or any expenses incurred but not approved (prior to or after travel) are not eligible expenses for a. Personal Expenses - Personal expenses incurred during travel are ineligible expenses for reimbursement. Such expenses include, but are not limited to, any funds spent on movies, entertainment, premium television services, alcoholic beverages, dry-cleaning, spas, gyms, travel insurance, clothing purchases, toiletries, newspapers, magazines, loss of tickets, fines, traffic violations, excess baggage, spouse or guest accommodations, snacks, beverages, or other forms of b. Tips - Tips other than meal tips, are not eligible expenses for reimbursement. Meal C. Travel Paid by Other Entity - Travel expenses incurred while the traveler is traveling on behalf ofa another entity, are not eligible expenses for reimbursement. Other entities include, but are not limited to, business entities, agencies, and  reimbursement.  entertainment paid for by other persons. tips are included in the meal allowance.  48    professional associations.  When any eligible City travel expenses are paid for or reimbursed directly to the Traveler by another entity or agency, the traveler may not seek reimbursement for d. Vacation Combined with City Travel - When a traveler combines City business travel with a personal vacation, the traveler should clearly separate expenses and time associated with vacation from expenses and time associated with City Business. Travelers may only request reimbursement for those expenses while on  those same expenses from the City.  City Business.  6.  Cancellations. Ifatraveler cannot attend a conference or course, thet traveler should cancel all registrations and reservations, then seek refunds for any amounts paid in advance. If amounts are non-refundable, then the Supervisor / City Manager should attempt to send a Use of Good Judgment. These travel policies and procedures are not expected to address each issue that may arise in the process of City travel. Travelers and their supervisors are expected to exercise good judgment in the use and stewardship of the City's resources.  substitute traveler. Uncashed checks are required tol be returned.  7.  49    CITY OF ARCHER  ARCHER  VII. New Business  Agenda Item 4: Resolution 2024-20, Amendment to the Traffic Signal Maintenance and  Compensation Agreement with Florida Department of Transportation  Staff Recommendation: Approve Resolution 2024-20  Commissioner Action: Open for Discussion Public Comments Closed for Discussion  Action: Approve/Disapprove Staff Recommendation  50  16870 SW 134TH AVE., P.O. BOX 39- - ARCHER, FLORIDA 32618-0039  Tel: (352)495-2880  Fax (352)495-2445    RESOLUTION 2024-20  Al RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ARCHER APPROVING AN AMENDMENT TO THE TRAFFIC SIGINAL MAINTENANCE AND COMPENSATION AGREEMENT BETWEEN THE CITY OF ARCHER AND THE AUTHORZING THE CITY MANAGER TO EXECUTE THE AMENDMENTTOTHEAGREEMENT; PROVIDINGTHECIY OF ARCHER ACCEPTS THE RESPONSIBILITIES OUTLINED IN THE ATTACHED AMENDMEND AGREEMENT; PROVIDING FOR CONFLICIS; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE.  FLORIDA  DEPARTMENT OF TRANSPORTATION:  WHEREAS, the City Commission of the City of Archer has previously entered into a Traffic Signal Maintenance and Compensation Agreement with the Florida Department of  Transportation; and  WHEREAS, pursuant to the Agreement, the City of Archer agreed to undertake certain maintenance and operational responsibilities with regards to specific traffic signals on the State Highway System and the Department shall provide payment for the same pursuant tot the terms set  forth in the Agreement; and  WHEREAS, the Traffic Signal Maintenance Agreement Amendment for Fiscal Year 2024/2025 reflects the reimbursement for maintenance and operation during fiscal year 2024/2025;  and  WHEREAS, it is in the best interest of the City of Archer to execute the Amendment to the Traffic Signal Maintenance and Compensation Agreement in the form attached hereto as  Exhibit A; and  NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF ARCHER, SECTION ONE: The City of Archer Commission hereby authorizes the City Manager to execute the attached Amendment to the Traffic Operations Signal Maintenance and Compensation Agreement, Exhibit A, and he is authorized to execute any and all documents necessary to SECTION TWO: The City of Archer will accept and adhere to the responsibilities concerning the City ofA Archeroutlined in the attached Exhibit A, Amendment to the Traffic Operations Signal  FLORIDA AS FOLLOWS:  effectuate the same until the City Commission revokes this Resolution.  Maintenance and Compensation Agreement.  51    CityofArcher Resolution 2024-20 August 12, 2024  Amendment to. FDOT-Traffic Signal Agreement  SECTION THREE: If any word, phrase, clause, paragraph, section or provision of this Resolution or the application hereof to any person or circumstances is held invalid or unconstitutional, such finding shall not affect the other provisions or applications ofthe resolution which can be given without the invalid or unconstitutional provisions or application, and to this SECTION FOUR: All resolutions and parts of resolutions in conflict herewith are hereby SECTION FIVE: This Resolution shall become effective immediately upon final adoption. PASSED in regular session oft the Archer City Commission this 12th day of August 2024  end the provisions oft this Resolution are declared severable.  repealed to the extent of such conflict.  CITY OF ARCHER  Iris Bailey, Mayor  ATTEST, BY THE CLERK OF THE CITY COMMISSION OF THE CITY OF ARCHER,  FLORIDA:  Tony Hammond, City Manager (municipal seal)  APPROVED AS TO FORM AND LEGALITY:  Danielle C. Adams, City Attomey  52    STATE OFF FLORIDA DEPARTMENT OFT TRANSPORTATION AND COMPENSATION AGREEMENT  TRAFFIC OPERATIONS 750-010-24a 04/23 Page1of1  AMENDMENT TO THE TRAFFIC SIGNAL MAINTENANCE  CONTRACTNO. ARV06 FINANCIAL PROJECTNO. 41351718821 F.E.I.D. NO. F596002500008 AMENDMENT NO.  THIS AMENDMENT TO THE TRAFFIC SIGNAL AND MAINTENANCE AGREEMENT ("Amendment) is made FLORIDA, DEPARTMENT OF TRANSPORTATION (Department'), an agency of the State of Florida, and City of Archer,  and entered into on this ("Maintaining Agency"). RECITALS  day of  by and between the STATE OF  WHEREAS, the Department and thel Maintaining Agency on Maintenance and Compensation Agreement ("Agreement).  entered into a Traffic Signal  WHEREAS, the Parties have agreed to modify the Agreement on thet terms and conditions set forth herein. NOWTHEREFORE, in consideration of the mutual covenants in this Amendment, the Agreement is amended as 1. Exhibit A is amended, superseded and replaced in its entirety with the new Exhibit A that is attached to this INWITNESS WHEREOF, the undersigned parties have executed this Amendment on the day, month and year seti forth  follows:  Amendment.  above.  STATE OF FLORIDA  City of Archer By:  Florida  DEPARTMENT OF TRANSPORTATION  (Maintaining Agency) (Authorized! Signature)  By:  (Authorized: Signature)  Print/Type Name: Title:  PrintType Name: Title: Legal Review:  53    54    CITY OF ARCHER  ARCHER  VIII. Reports, Correspondence, Communications:  No Reports this month  Commissioner Action: None required  55  16870 SW 134TH AVE., P.O. BOX. 39- - ARCHER, FLORIDA 32618-0039  Tel: (352)495-2880  Fax (352)495-2445    Archer City Manager Report August 2024 Charles A. (Tony) Hammond 16870 SW 134th Avenue Archer, FI.32618-0039  ARCHER  1. Overtime for the month of July is attached.  2. The next food drive at Maddox Park will be 08/20/2024, 09/03/2024 Ind 09/17/2024 in conjunction with Cox Communication. They as always are extremely successful, as of  now, the next Farm Share has not been scheduled. 3. Wel had 2 Code Violation issued in July:  CLI 16653 SW 134th Ave., Accumulated yard debris CL13733 SW 167th Terrace, Overgrown yard  Magistrate Cases 09/03/2024  CV17145 SW 128th Place, Overgrown yard, (repeat offender) CV17557 SW 129th Avenue, Unsafe building, overgrown yard,  CV17209 SW 127th Avenue, Unsafe building, overgrown yard, dilapidated fence oThis is the trailer that went before the magistrate last year, Ik have re-coded it to force action on the property and was assured something would take place in the next two weeks. (referred this issue to the attorneys for action). CV16377 SW CR: 346, Unsafe building, trash and debris, overgrown yard (property changed hands and new owner has contacted City Hall, given until 05/31/24 to show some progress). As of06/03/2024 the only progress that has been made is the weeds  CV17259: SW 127th Place, unlicensed inoperable vehicle.  were cut.  4. Sheriff Gainey and the Alachua County Sheriff's Office will be doing a Grand Opening Ceremony at 3:00pm, on 8/19/2024 at the Community Center to dedicate their new Sub Station. He asks that as many of the City Commissioners as possible please attend. 5. Wel have submitted all the required documents to Alachua County for the $10,000 Special 6. Cuta and dressed the field for the 4th ofJuly event, set up and managed 4th ofJuly event, cut up several trees that fell in Holly Hills, by Ace Hardware, assisted with removal with several trees tol large for staff to remove, that presented a danger to public, removed stump by United methodist Church, sprayed at water tower, Senio Center and play grounds, installed new: meter at 14160 SW 167th Place, repaired leak at 139th, mowed all zones, repaired window at Senior Center, services all mowers, replaced all locks on storm water ponds, serviced F250, serviced chainsaws, rook pictures ofs surplus property, picked up limbs through city, conducted meter readings, had community service workers, worked through the storm event removing downed trees and branches from city streets. When you see our Public Works Department out and about, Thank Them for What They Do. They work hard to keep our city going.  Events Red White and Boom Grant.  56  16870 SW 134TH AVE., P.O. BOX: 39 - ARCHER, FLORIDA 32618-0039  Tel: (352)495-2880  Fax (352)495-2445    OVERTIME REPORT JULY2 2024  Employee Deanna Alltop Approved OT Total Johnathan Berger 4thofjuly Total Steve Gray 4tho ofJ July Service Workers Total CarltonMiller 4tho of July  Check Date Overtime Cost  7/11/2024 7/25/2024  0 $0.00 7.25 $307.33 7.25 $307.33 17.75 $612.38 0 $0.00 17.75 $612.38 17.5 $420.00 6 $144.00 23.5 $564.00 9.25 $233.10 0 $0.00 0 $0.00 0 $233.10 18.25 $770.15 0 $0.00 18.25 $770.15 10.75 $304.01 3.75 $106.05 0 $0.00 14.5 $410.06 5.25 $188.52 6 $215.46 11.25 $403.98 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 $0.00 0 $0.00  7/11/2024 7/25/2024  7/11/2024 7/25/2024  7/11/2024 7/25/2024  Total CalvinF Robinson 4tho ofJuly Total Justins Southard 4thofjuly Total Tangies Spikes-Grçen 4tho ofluly Total Cindy Thomas Total Scott White Total  7/11/2024 7/25/2024  7/11/2024 7/25/2024 7/11/2024 7/25/2024 7/11/2024 7/25/2024 7/11/2024 7/25/2024  57    m megrath consulting  MEMORANDUM DATE: July 22, 2024  TO: Charles "Tony" Hammond, Archer City Manager FROM: Allison Megrath, AICP, CNU-A, President  RE: Summary of Grant Applications Prepared by Megrath Consulting  Dear Mr. Hammond,  l'am pleased to present a summary of two grant applications prepared by Megrath Consulting for the City of Archer in 2024. These applications represent significant opportunities to enhance 1. Floridacommerce Community Planning Technical Assistance Grant  your community's infrastructure and recreational amenities.  Application Submitted: May 3, 2024 Amount Requested: $75,000  Anticipated Award Announcement: Early August 2024  This grant aims to secure funding to update sections oft the City's Land Development Code (LDC) and Zoning Map, and to create new permitting documents for the construction of and connection to sewer lines. These comprehensive planning documents will guide future growth The updated LDC will establish new standards and regulations for land use, including guidelines for sewer connections, development density, and environmental protections. These instructions will guide developers and property owners to design projects that comply with the new The revised Zoning Map will visually represent the zoning districts within the city, reflecting any changes necessary to accommodate the extended sewer lines. This map will continue to serve as a reference for planning and development decisions, including where growth may occur because of the sewer line extensions, showing how different areas are: zoned for residential,  and development in the city.  infrastructure and promote sustainable growth.  commercial, industrial, and other uses.  2026 SW 77th Terrace, Gainesville, FL 32607 I (352) 672-4124  1  58    m megrath consulting  The new permitting process documents will provide clear communication and offer a streamlined process for citizens and developers to connect to the new sewer infrastructure. Together, the updated LDC, Zoning Map, and new permitting process will provide a cohesive framework for growth and development in Archer, ensuring that future projects align with the new regional wastewater treatment plant and sewer lines. This will contribute to a more efficient,  sustainable, and well-planned city. 2. T-Mobile Hometown Grant Application Submitted: May 22, 2024 Amount Requested: $75,000  Anticipated. Award Announcement: Late August 2024  The Archer Bark Park project is proposed to be located immediately adjacent to City Hall. The project is designed to foster inclusion and community well-being by providing a safe, accessible space for dogs to exercise and socialize. The park will feature separate fenced areas for large and small dogs with agility courses, seating, water, trash facilities, ADA-compliant entryways, parking and landscaping. This inclusive design promotes social interaction, health, and The park will continue toi impact the community positively after its launch by enhancing social bonds, stimulating local businesses, and promoting environmental stewardship. The project's success can attract additional funding for community and economic development.  environmental sustainability.  These grants reflect a commitment to improving the quality of life for Archer's residents. Copies oft these grant applications are attached for your reference. Please do not hesitate to reach out  to me should you have additional questions or concerns.  Attachments  2026: SW 77th Terrace, Gainesville, FL32607 (352) 672-4124  2  59    July gth & July 15th CC Meeting Questions and Follow-up Items  1. Allison Megrath to present outcome of the 75K CPTAG grant to amend our Comp Plan if she feels good about outcome we will move forward with workshops on our Allison was unable to attend this meeting due to prior commitments, she did, however, provide a short description of what the Community Planning Technical Assistance Grant. This grant aims to secure funding to update sections oft the City's Land Development Code (LDC) and Zoning Map, and to create new permitting documents for the construction ofand connection to sewer lines. These comprehensive planning documents The updated LDC will establish new standards and regulations for land use, including guidelines for sewer connections, development density, and environmental protections. These instructions will guide developers and property owners to design projects that comply with the new infrastructure and promote sustainable growth. The revised Zoning Map will visually represent the zoning districts within the city, reflecting any changes necessary to accommodate the extended sewer lines. This map will continue to serve as a reference for planning and development decisions, including where growth may occur because oft the sewer line extensions, showing how different areas are zoned for residential, commercial, industrial, and other uses. It, however, does not update the entire Land Development Code. This is something she can do, and it is also something the North Florida Regional Planning Council can do. 2. Commissioner Hope requested Willie Brown life safety code issue be addressed under old business for boarding up or tearing down- update from City Attorey or City Per the attorney, because Willie Brown has made no attempt to comply with the earlier Magistrate ruling, now we: must address it as an unsafe building violation, therefore it 3. Laurie Costello asked the City. Attorney when the manufactured homes in R-2 would be addressed. We are going to have to start the process from the beginning, Allison did this for us last time. It was stopped at the second reading of the Ordinance. 4. - Commissioner Hope requested that an upgrade of Maddox Park be considered for the FY 5. Todd Kirkland would like to purchase the abandoned CSX property behind his home and close & purchase Mechanic Street, and it would become part of their property. In process 6. Commissioner Hope requested all policies be reviewed and presented to the Commission as recommendations. Iheard you sent the City Attorney several policies for them to  Comprehensive Plan and Land Development  will guide future growth and development in the city.  Manager.  will go back before the Magistrate at the 09/05/2024 session.  24-25 budget. Up for consideration with rest of CSX property  60    review. With attorney for presentation, policies delivered for review were travel, credit 7. They did request the credit card policy be updated for the next meeting checking the cards in/out with receipts, only two CC holders and consequences for not turning in the 8. List of city owned properties that can be put up: fors sale on the next agenda. Held offt till September because of budget, list is already generated and presented to commissioners 9. City events for the rest of the year broken down with cost based on historical data on the 10. Commissioner White requested we ask County Arborist Lacy Holtzworth if we can have some trees planted at the park and Holly Hills basketball court to replace the ones that 11.C Commissioner White request the abandoned CXS property between the apartments & RR tracks on 346: needs to be mowed, City Manager will try to find someone. Still working  card and cell phone! receipts. Addressed  next agenda. Will have for September agenda  have fallen. Inj progress on this issue  61    PUBLIC WORKS  TO DO LIST  AUGUST 2024 Progress Completed Compteted Completed Completed InP Progress Not Started InP Progress InProgress InProgress Conapleteu InProgress Continuious Project Continuious Project InP Progress InProgress InProgress InF Progress InF Progress InF Progress InP Progress  # 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24  Date  Activities/Tasksltems  Priority  8/7/2024 Meter-Bex-amd-Lid-Replacement  avemenyofAdhena-Signste-Replaee CleaningeFMildiewed-Signsfee!, MakebamekeP-wplistisa/Chrehsig Update inventory list Replace floor tile at Community Center Door replacement at Community Center Trimming away vegitation from ALL Signs in CityHigh Surplus Property List (disposal) SPeyhalfawhaae Waterline extension into LH Cemetery Maddox Ballfields Groomed and lined per schedule Notices Placed on WR/Maddox Pavilion ifreserved Order New signs from county Pick up yard debris not] picked up by WP Sign ordered for 27/41 South Sign ordered: for Maddox Park  High High  Tott) Lot  Overhang on east end of SW 127th Place Replace fence slat at city hall  62    TODO LIST  0.0% Completed In Progress In Progress In Progress In Progress In Progress In Progress In Progress In Progress  # 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25  Date  Activities / Tasks /1 Items  Priority  8/7/2024 Set up training sessions with Edmunds  Deanna & Tangie learn to process checks Deanna & Tangie learn to do payroll Where are the coins that were ordered Notices placed on WR/Maddox pavilion if reserved Sign ordered for 27/41 south Sign ordered for Maddox Park Park Rules and Regs Sign ordered fro Alachua Cty  63    ATTORNEY TO DO LIST  0.0% Completer In Progress In Progress In Progress In Progress InF Progress In Progress In Progress  # 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25  Date  Activities / Tasks / Items  Priority High High High High Medium  1/3/2019 CSX Railorad Distribution 7/22/2020 Thicked Building Condemnation 3/18/2024 04702-001-007 Concemmaton/oredbgure High 3/18/2024 05065-004-000 Concemnaton/orcbsure High 3/24/2024 Mary Hopes Property issue 3/23/2024 Resolution on Manufactured Homes in R2 6/10/2024 Sunshine Law Poster  64