Al Regular Meeting oft the Apalachicola City Commission was held on Tuesday, July2, 2024, at 4:00 PM: ati the Former. Apalachicola Municipal Library, 74 6th! Street, Apalachicola, Florida. Present: Mayor Brenda Ash, Commissioner Anita Grove, Commissioner. Adriane Elliott, Commissioner Despina George, City Manager Travis' Wade, City Clerk Sheneidra Cummings, Regular Meeting called to order by! Mayor Ashfollowed by prayer and Pledge of Allegiance.  Finance Directorl Leel Mathes  AGENDAADOPTION Elliott. Motion carried, 5-0. PUBLICCOMMENTS ahandout.  Motion to adoptt the meeting agenda made by Commissioner Grove, seconded by Commissioner  Lindal Buchanan commented ont the use of historic cemeteries and presented the Commission with  Elizabeth Milliken commented and provided the Commission with al handout.  Noi further comments. NEW/BUSINESS: EMAFIOODPLAINICRS  Al Motion was madel by Commissioner Grovet to approve a 1-yr Cumulative Substantial Period (CSI) and to include int the revised Floodplain Ordinance a 20% increase of the Property Appraiser's assessment value, seconded by Commissioner George. None opposed. Motion carried, 5-0.  POPHAMBUILDING  Based ont the recommendations presented to the Commission during the workshop meeting held priorto, the Commission decided to hold anotherv workshop1 to determine thei future of the site, possible funding opportunities, and tot further discuss any plans on rebuilding and/or demolish the existing structure. Overall, the majority oft the Commission agreed to high fence the areai in efforts tos secure the premises and decide on' whethert to use remaining funds towards a set of shelved Commissioner Grove suggested that the site be memorialized: and repurpose material from the  plans. site.    7/2/24-Regular Meeting  Page2of5  Commissioner Elliott clarified the three options presented by engineers at the workshop, which City Planner Bree Robinson! informed the Commission that the grant must be completed within the next fifteen months andi that Staff needed direction ony what to communicate toi the Dept of Commerce about the scope of work asi it pertains to the Popham project, as well as tot the architect(s) and engineer(s)! ine efforts to remain in compliance with their respective timelines etc. Ms. Robinson also clarified that the existing funding would cover the cost of as set of plans fori the Popham Building and/or waterfront: space, whichy would include demolition. Commissioner George was noti in support oft ther re-directing anyf funds from the Popham building projects to be used on the other Riverfront projects and furthermore, would liket to seet thel Popham project remain int the scope of work while guaranteed funds are available. In reference toi the grant timeline and urgency to decide on the Popham project, City Planner Bree Robinson provided more clarity stating that the signed agreement from Dept of Commerce was not issued until April of 2022, initiating the procurement process for grant administration, engineers, the conducting of site visits etc., andi that the dept is wanting to get the projects solidified.  were to renovate, demo & re-build, or demolish thes structure.  Discussion held.  AMotion made by Commissioner Duncant to amend the deliverables fort the Riverfront Revitalization Grant ini regards to thel Popham! Building, and report to Depart of Commerce that the Commission has decided nott to renovate the Popham Building, however, the City will secure & stabilize the structure and looki for ways to minimizei the building and preserve its infrastructure; further requesting that the deliverables include producing a set oft future plans for the Popham Building. Motion was seconded by Commissioner Grove. Motion carried 4-1. Commissioner George  opposed.  DRAINAGE BASIN PHASEIADMINSIRAION  AMotion was made by Commissioner Grove to approve Stafirecommendation to authorize the procurement with Bayl Media, at $65/per hour, seconded by Commissioner Elliott. Motioncarried,  5-0. None opposed.  DRAINAGE BASINU ENGINEERING  AMotion was made by Commissioner Elliott to approve Staff's recommendation to authorize the procurement of Dewberryt to prepare at task ordert for work, not to exceed $250,000.00, with $50,000.00 tol bel left for change orderwork: and administrative work. Motion seconded by  Commissioner Grove. Motion carried 5-0, none opposed.  NEW/BUSINESS:  FDOTTRAEFICSIGNALAGREEMENT    7/2/24-Regular Meeting  Page: 3of5  Motion was made by Commissioner Elliott to approve thel FDOT annual maintenance agreement and authorize City Manager and City Attorneyt to execute the agreement. Motionwas: seconded by  Commissioner Grove. None opposed. Motion Carried 5-0.  UNFINISHED BUSINESS: LAYEAYETEPARKLANDSCAPEPLAN  AN Motion was by Commissioner Elliott to approve Staff's recommendation to approve the amended landscape plan, seconded by Commissioner Grove. Motion carried 5-0, none opposed.  RULESOEPROCEDURE  Manager Wade provided the Rules of Procedure Draft thati included recent edits from the Commission att the! 5/21 Rules of Procedure Workshop, and recommended approval.  Discussion held.  Commissioner George noted a correction that needed to ber made on Rule 28, that sentence7 AMotion was made! by Commissioner Georget to approve the amendment(s) toi thel Rules of Procedure Draft with the correction that was noted for Rule: 28, to remove the! last sentencel in paragraph 2; and to delete the proposed edit in the draft Rule: 2,1 to change the meeting timet from 6:00pm to 4:00pm; andi in Rule 21, change the public speakingt timef from 3-minutes to 5 minutes. Motion seconded by Commissioner Grove. Motion carried, 3-2, Commissioner Elliott and Mayor  should be removed from draft.  Asho opposed.  MAYORA ANDCOMMISSIONERCOMMENIS  Mayor Ash commended Mr. Donald" "Chip" Sanders for his bravery and quick response regarding an incident that happened at Riverfront Park. Mayor Ash also commended Commissioner Grove as well as Mr. Kruntz- Owner of Island Dogs, who promptly donated multiple buoyancy rings to the City. Mayor Ash also recommended presenting plaques madet for said individuals att the August Discussion held regarding having anotherWorkshop Meeting to discuss the Popham Building. AWorkshop Meeting wast tentatively: scheduled for. July 160 or July: 30th1 for the Popham Building Mayor Ash recognized Rhett Butler, Field Crew Supervisort for the' Water & Sewer Dept. forworking diligently to get the FLOVAC monitors installed throughout the City and Mr. Butler expressed the  meeting.  Mayor Ash recommended. setting a date and timei for the workshop. discussion, and contingent upon the availability of the engineers.    7/2/24-Regular Meeting  Page 4of5  importance ofhavingthnemontioring: devices and the great benefit it provides tot the residents, Commissioner Grove provided an update on Restoration of the Apalachicola Bay project, a potential partnership! between the Army Corp of Engineers. Commissioner Grove recommended following upi the Army Corp of Engineers toi improve current plans for stormwater mitigation and flooding. Commissioner Grove mentioned that thel letter/request is due inJ July and stated that there may not be any associated costs. Commissioner informed the Commission and publict that County Commissioner Jones asked to be on the Technical Assistance Committee for DOT. Commissioner Grove expressed1 the purpose ofthis committee wast to research and present transportation priorities for Apalachicola and asked the Commission fort their input. Commissioner Grove also provided insight on the recent surveying of the Hill Community and requested that the Division of Historical Resources Staff hold ani informal public meeting on. July" 11", 5pm-7pm, to informthe community of their intent andi the State's plan for maximizing thel leftover Hurricane Michaelf funds Commissioner Duncan expressed gratitudei towardsi the Chief of Police Bobby Varnes and Sergeant Ashley' Webbi fort their promptresponse, conflctresolutionand professionalism. The Commission and Chief also acknowledged Sergeant Chase Richards for his hard work, dedication, and successful grant application and being awarded funding on! behalf oft the City to Commissioner George recommended scheduling a speciat meetingt to seti thet tentative millage rate for the upcoming fiscal year. Commissioner George recommended directing Attorneyl Hartman to review cemetery regulations from comparable cities and presentrecommendatons to the  businesses, and Staff.  that could be used in this area.  acquire an asset fort the Police Dept.  Commission at an upcomingmeeting.  Arecommendation made by Commissioner George to direct Attorney Hartman to review regulatory Commissioner Elliott acknowledged the hiring oft the new Code Enforcement Officer, Scott Boyd, and mentioned at few concerns regarding multiple occurrences of, additions, fences, and sheds being placed on properties around the City that havei not been through P&Z approval process. Commissioner Elliott suggested Staff conduct an audit sooni to reduce thei influx of code violations pertaining to unapproved acaltons/mprovements. Commissioner Elliott provided an update on the City! Manager Wade presented his updates and requested a special meeting to discuss and approve the FDOT-MSCOP grant awardi for construction services for Leslie Street. The Commission agreed on a Special Meeting to be! held on. July gt, at 6pm. Commissioner Duncan expressed that she will not be available. Manager Wade suggested that the Commission includet thet tentative millage rate adoption at the. July gth meeting as well. Lastly, Manager Wade requested that the Commission approve paid time off for Friday, July 5, due to the lack of staff that would be available.  policies was agreed upon byt the Board. None opposed.  Franklin County P3 Partnership Committee.    7/2/24-F Regular Meeting  Page 5of5  Discussion held.  AI Motion was made by Commissioner Duncan to approve a special day off on Friday. July 5, asa one-time extended paid holidayi for City staff, seconded by Commissioner Elliott. Discussion, none.  Motion carried, 4-1. Commissioner Georgeopposed.  Not further comments. CONSENTAGENDA  Motion to approve the consent agenda(s) made by Commissioner George, seconded by  Commissioner Grove. Motion carried 5-0.  ADIOURNMENT carried 5-0.  Al Motion to adjourn was made by Commissioner Elliott, seconded by Commissioner Grove. Motion  Regular Meeting adjourned.  EAG Brenda Ash, Mayor mitnd  Sheneidra Cummings, Clerk  City