CITYOF  CITY OFJACKSON City Council Special Meeting Minutes Monday, August 19,2024  JACKSON ALIFORNIA Mayor rand Council Members: Steve McLean, Mayor Chad Simmons, Vice Mayor Max Godde, Council Member Connie Gonsalves, Council Member Bob Stimpson, Council Member  Staff Members: Carl Simpson, City Manager Bree Wilder, Public Works Superintendent Josh Nelson, City Attorney (Remote) Sam Camney,Accounting Services II  ABSENT: None  Mayor McLean called the meeting to order at 1:20 p.m.  1. APPROVAL OF AGENDA.  Motion to approve the City Council Special. Agenda dated. August 19, 2024 as presented. Moved by Councilmember Godde, seconded by Councilmember Gonsalves, and carried by a  5t0 01 vote:  AYES: McLean, Simmons, Godde, Gonsalves, Stimpson  NOES: None ABSENT: None ABSTAIN: None  2. PUBLIC MATTERS NOT ON THE AGENDA.  None.  3. DISCUSSION CALENDAR.  For the record: Action minutes provide the necessary documentation of City Council actions and audio recordings are retained for those desiring more detail on particular agenda item discussions. These audio recordings provide an accurate and comprehensive backup ofCity Council deliberations and a. Review and possible approval of agreement with ACRA (Amador County Recreation Agency) for City Manager Carl Simpson advised that Vice Mayor Simmons originally approached him in April about possibly making some improvements (specifically installing AC) to the Scout Hut in order for ACRA to use the building for after school programs in the upcoming school year. Improvements are almost complete and the ACRA program has already begun using the facility. The goal ofthis meeting is to obtain official Council approval oft the lease/use oft the Scout Hut by the ACRA program and consider fees. City Attorney Nelson prepared the draft agreement.  citizen discussion.  use ofthe Scout Hut for after school youth programs.    August 19, 2024 City Council Special Meeting Minutes  A couple additional concerns that have come up sO fari include securing the building and turning off City Manager Simpson advised Council ofmultiple options for how to determine utility use, along with other considerations for the lease. PW Supt Wilder provided more detailed information on the After further discussion by Council, the following stipulations are to be added to the contract:  utilities at the end of the day.  usage of power and other concerns specific to the Scout Hut.  Council directed stafft to determine the cost ofincreased utilities with ACRA's program and Council directed stafft to determine a monthly use charge based upon fees for government use  include this in the monthly rate.  off facilities already determined, as per the Civic Center.  Draft contract will bej prepared and returned to Council at an upcoming City Council meeting for  consideration and approval. Mayor requests ai motion.  Motion to move) forward with preparing the agreement for ACRA to use the Scout Hut for after school programs with a monthly charge to include utilities and usej fees as per established, government use fees. Moved by Councilmember Gonsalves, seconded by  Councilmember Godde, and carried by a. 5 to 0 vote:  AYES: McLean, Simmons, Godde, Gonsalves, Stimpson  NOES: None ABSENT: None ABSTAIN: None  4. SPECIALI MEETING. ADJOURNMENT. Mayor McLean adjourned the meeting at 1:55 p.m.  ATTEST:  Sai/oy Date. Approved  #