COUNTY OF DALLASICOUNTY OF KAUFMAN CITY OF SEAGOVILLE CITY COUNCIL MINUTES  CITY OF SEAGOVILLE  The City Council of the City of Seagoville met in a Regular Meeting on Monday, September 19, 2011 beginning at 7:30 p.m. in the Council Chambers of City Hall, 702 N. Highway 175, Seagoville, Texas, with the following members present:  Mayor Council Member Council Member Council Member Council Member Council Member  Sidney M. Sexton, Jr Terri Ashmore. Harold Magill Lee Landess Dennis Childress Peggy Day  The following members were absent: All Council Members were present The following City staff members were present:  City Manager Assistant City Manager/PWD Police Chief SEDC President/CEO City Secretary  Larry Graves Mike Hitt Patrick Stallings Bekki Roberts Sheila Martin  Mayor Sexton called the meeting to order at 7:30 p.m. The Mayor and City Council led the Pledge of Allegiance. Dennis Childress delivered the invocation.  PRESENTAIONIPROCLAMATIONES  NONE SPEAKERS None  CONSENT AGENDA  1. September 12, 2011 City Council Meeting Minutes  2. Consider Resolution No. 51-11 Ratifying an SEDC Project Agreement with Dean Gillani/Faisal Merchant for an economic development incentive for new construction of Ace Hardware to be located at 600 N. Hwy 175 in the amount not to exceed $400,000.00, and the conveyance of said property, approximately .07977 acres located adjacent to the Ace Hardware site. =  SECOND READING    City Council Regular Meeting Minutes September 19, 2011 Page 2of6  8. Consider Resolution No. 53-11 Authorizing the City Manager to sign an Interlocal Agreement with the Dailas County Community College District (DCCCD) for Compensation Related to Police In-Service Classes held by the  Seagoville Police Department  Peggy Day made a MOTION, Harold Magill SECONDED to approve the Consent  Agenda as presented Vote -5A Ayes PUBLIC HEARINGS NONE  0-Nays  3.. Discuss and Consider Approving Ordinance No. 11-11 Establishing a  Classification System for the Police and Fire Departments Harold Magill made a MOTION, Lee Landess SECONDED  Vote-5Ayes  0-Nays  4. By Minute Entry Identify a Candidate to serve as the Suburban Cities' Representative to the Dallas County Central Appraisal District (DCAD), and Mayor Sexton opened the discussion by stating Michael Hurtt of Desoto, Texas is currently serves as the Suburban Cities' representative. Mr. Hurtt's term will expire in December 2011. The successful candidate will be selected by DCAD  Approve Resolution No. 53-11 Nominating the Same  Member Cities, and begin service in January 2012.  Harold Magill made a MOTION to re-appoint Michael Hurtt, Terri Ashmore  SECONDED Vote -5 Ayes  0-Nays  5. By Minute Entry Consider Charlotte Hernandez Re-application to the Emergency Medical Services Board and Keep Seagoville Beautiful  Commission  Harold Magil made a MOTION, Lee Landess SECONDED  Vote: 5Ayes Track 56 Yellow  ONays    City Council Regular Meeting Minutes September 19, 2011 Page3of6  6. By Minute Entry Appoint a City Council Member to Serve as Liaison to the Mayor Sexton stated that Council will appoint the liaison from among its members. The Mayor stated Council Member Ashmore had expressed interest in serving in this position. Mayor Sexton asked if there were any additional nominations  Dallas Independent School District  for School Liaison There being none: Peggy Day made a MOTION, Harold Magill SECONDED  Vote: 5Ayes Comments:  ONays  Magill: Council Member Ashmore has spent several hundred hours in a committee to bring citizens up-to-date on issues affecting Seagoville Schools. Commended Ashmore - Is very proud of the committee Citizens Liaisons Advocating for Successful Students (CLASS) - which will work with schools, business partners,  Ashmore on her efforts.  the City and community to improve Seagoville schools  7. Council Discussion on Texas Senate Bill 100 and the Federal Military Mayor Sexton stated: Texas Senate Bill 100 (SB 100) was adopted during the 82nd Legislative Session to comply with the Federal Military and Overseas Voter Empowerment Act. MOVE requires ballots to fill a Federal or State vacant office to be mailed to military and overseas voters no later than the 45!h day before the election - And = as result will compress the election calendar for Seagoville's May City Secretary Martin gave an overview of SB 100 Legislation, (See Attachment A) and which included the following Options for the May Uniform Election Date: Option #1. Take no action, and maintain the May 12, 2012 Uniform Election Date.  Overseas Voter Empowerment (MOVE) Act  Uniform Election date in even-numbered years.  Hold a joint election with Dallas County Elections Department at an  estimated increased cost of approximately $2, 750.00.  Option #2. Conduct elections in-house by purchasingleasing machines directly from  an election vendor. This Option represents significant costs for voting machines, staffing, ballots, etc; but eliminates concerns over Dallas  County's capacity to conduct elections  Option #3 By December 31, 2011 adopt a resolution to "unstagger" and "hold-over"  Council terms expiring in even-numbered years to odd-numbered years. Which will "holdover" Council terms expiring in May 2012 for an additional  Track 56 Yellow    City Council Regular Meeting Minutes September 19,2011 Page 4of6  year, and result in moving the May 12, 2012 General Election Date to November 6, 2012 Uniform Election Date (Presidential Election). Which will extend Council terms expiring in May 2012 for an additional six (6)  months.* .***  Option #4 By December 31, 2011 adopt a resolution to move the May General  Election Date to the November Uniform Election Date. Which will "holdover" Council terms expiring in May 2012 for an additional six (6)  months***  Option #5 By December 31, 2012 adopt a resolution to extend the terms of office from  two years to four years. Doing sO would avoid overlap of Federal and State Primary, and Municipal Elections in future even-numbered years.* *** voters may or may not have to ratify the referenced resolution(s) Martin closed the presentation by stating the Texas Secretary of State is in the process of issuing Administrative Guidelines to implement SB 100. The State Legislature is also expected to consider SB 100 as part of the upcoming 83rd Legislative in 2013. The City Attorney will advise next steps based on which  ***Since the City Charter states Council Members serve two-year "staggered" terms,  Option Council chooses. Council discussion:  Magill - Martin stated at Magill's request other that participating in Dallas County Joint Elections will increase the City's costs about $2,750 to about $8,000 (depending on the number of cities participating) City Secretaries are quoting estimates of about $40,000 to lease or purchase voting machines.  Landess - Dallas County is not agreeing to conduct May elections in future years, sO the City may experience additional costs Doesn't want to be at the whim of Dallas County. The City does not have the extra money to spend on elections. Wants enough time to weigh the costs, and the legalities of the Options with the goal of limiting the City's financial exposure, and getting as many people  out to vote as possible.  Day- Spoke with Representative Burkett about SB 100 earlier today. Burkett has heard concerns from City Councils in her District about SB 100. Burkett will get  back with Day with additional information.  Track 56 Yellow    City Council Regular Meeting Minutes September 19,2011 Page6of6  10. EXECUTIVE SESSION  EXECUTIVE SESSION - Personnel, Section 551.074, Texas Local Government Code, Review the City Manager's Employment Agreement. (The City Council shall convene into closed Executive Session pursuant to Section 551.074 of the Texas Local Govemment Code to discuss personnel; to  wit the City Manager's Employment Agreement) Council convened into Executive Session at 8:09 p.m. Councili re-convened into Open Session at 8:24p.m. months all other Contract conditions remain the same.  Mayor Sexton stated as related to the City Manager's Employment Contract = City Manager Severance pay would increase from six (6) months to twelve (12)  ADJOURN -  Mayor Sexton adjourned the Council meeting at 8:24 p.m. Approved this the 31d day of October, 2011 -g Mayor Sidney M. Sexton, Jr.  ATTEST:  Shella. A7hee  Track 56 Yellow    S.B.100  OVERVIEW  City Council Meeting September 19, 2011  Briefed by:  Sheila Martin, City Secretary    82nd Legislature Adopted SB100 to:  Comply with Federal Military and Overseas Voter  Empowerment (MOVE) Act    Military and Overseas Voter Empowerment (MOVE Act)  Passed by Congress in 2009.  Goal of the MOVE Act: To make the voting process easier and faster for military and overseas voters.  Absentee ballots must be mailed to military and oversea  voters no later than 45 days before an election.  Applies to any election that includes a federal office on  the ballot.    Non-City Election Changes Under S.B.100  General Primary Election Date -V  0 Remains the first Tuesday in March ofeven-numbered years.  Primary Runoff Election Date  o Used to be the second Tuesday in April following the primary. D S.B. 100 changed this date to the fourth Tuesday in May.  November (Presidential Election) Uniform Election = 0 Chan D State law already required ballots to be transmitted 45 days  advance of November uniform date    2012 Primary/May Municipal Highlights  Deadline  Date  Deadline to file an application for place on the primary ballot Deadline to conduct primary ballot drawing Deadline to mail ballots to MOVE voters for primary  December 12, 2011 December 20, 2011 January 21, 2012 February 21-March 2, 2012 March 5, 2012 March 5, 2012 March 6, 2012 April7,2012 Apr. 30 - May 8, 2012 May 12, 2012 May 14 = 18, 2012 May 22, 2012  Primary Early Voting Period  Deadline to file an application for the May Municipal Election Deadline to order an May 2012 Municipal Election  PRIMARY ELECTION DAY  Deadline to mail ballots to MOVE voters for runoff May Municipal Election Early Voting Period MAY MUNICIPAL UNIFORM ELECTION DAY Primary Runoff Early Voting Period PRIMARY Runoff Election Day    May Elections - Election Code Sec. 41.001(d)  "()Notwithstanding Section 31.093, a county elections administrator is not required to enter into a contract to furnish election services for an election held on the date described by Subsection (a)(2) [Second Saturday in May  ofeven-numbered year]."  Previously, a county elections administrator had a duty to enter into a contract to furnish election services if  requested to do SO by a city.  For counties without an elections administrator, the county does not have a duty to furnish election services.    S.B.100 Affects Seagoville Voters  scuss  o By City Charter, the City conducts City Counci/Mayoral  elections in May of even-numbered years  O And contracts with the county for electronic voting  machines/election staff, ballot printing, etc as part ofa. Joint  Elections Agreement  O And while Counties are not required to; Dallas County  Elections Department (DCED) has agreed to hold 2012 Joint  Elections    SB100 Options  0 ocI as ue 0  de opuons  0 Look elsewhere for electronic voting machines to use in May  elections;  D Move city counci/mayoral elections to November;  D "Unstagger' and move to four-terms of office adjusted SO that all Counci/Mayoral elections are held in May of odd-  numbered years.  0 Take no action, participate in 2012 May DCED Joint  Elections    SB100 Process  Acity that wishes to change its uniform election date 'unstagger Council terms, change Council terms of office, and or move to the November Uniform must  adopt a resolution doing SO by no later than December 31, 2012 [E.C. Sec. 41.0052(a)].  Because the City Charter states Council members serve two-year staggered  terms; voters may or may not have to ratify the resolution *  Texas Constitution [Article 11) A City Charter can not be amended without  vote of the people*  Secretary of State and Texas Legislators are expected to adopt additional  guidelines to fully implement SB 100*    Next Steps  Staff will continue to update Council on SB100  City Attorney will issue opinions/advise base on the  SB 100 Option(s) Council selects    QUESTIONS?