Gragandle  MINUTES OF CITY COUNCIL AND. JOINT EXECUTIVE SESSION WITHT THE SEAGOVILLE ECONOMIC DEVELOPMENT CORPORATION  WORK SESSION OCTOBER 16, 2017  The Work Session of the City Council of the City of Seagoville, Texas was called to order at 6:30 p.m. on Monday, October 16, 2017, at City Hall, 702 N. Hwy 175, Seagoville, Texas  with a quorum present, to wit:  Dennis Childress Jon Epps Jose Hernandez Rick Howard Harold Magill Mike Fruin  Mayor Mayor Pro Tem Councilmember Councilmember Councilmember Councilmember  C.Don Cole Jose Hernandez Barbara Sherman Harold Magill Alexandria Perez Stepper Sebastian Martin Ashley  Board Chair Board Vice Chair Secretary/Ireasurer Absent Board Member Board Member Board Member Board Member  Arrived at 7:06 p.m. Absent  The following staff members were also present: City Manager Patrick Stallings, Police Chief Ray Calverley, Community Development Director Ladis Barr, City Attorney Alexis Allen, Finance Director Patrick Harvey, Payables/Payroll Administrator Shirley Booth, Senior Finance Accountant Gail Lawrence, Library Director Liz Gant, and City Secretary Kandi Jackson.  Call to Order 1.  A. Discuss regular session agenda items  Consider approving City Council Meeting minutes for October 2, 2017  There were no questions.    Seagoville City Council Work Session  October 16, 2017  2. Consider approving a Resolution authorizing the Mayor to sign a contract extension Library Director Gant stated this Resolution is to extend the contract with Dallas Area 3. Consider approving a Resolution authorizing the City Manager to execute an agreement with' Toshiba Business Solutions for photocopier lease and maintenance Library Director Gant stated this Resolution is for aj five (5)year contract with Toshiba. 4. Consider approving a Resolution designating the Daily Commercial Record as the City of City Secretary.Jackson stated each year municipalities are required to designate an "official" newspaper. She stated this Resolution will designate Daily Commercial Record as the  with the Dallas Area Agency on aging (DAAA) Agency on Aging (DAAA)for one year.  Seagoville official newspaper  "oficial"newspaper) for the CiyofSeagoville. 5. Discussion concerning maintenance of Seagoville Road  Community Development Director Barr stated there are approximately nine (9) locations on He stated the City is in the final stages of Woodhaven, Parkhaven, Greenhaven, and Hillhaven project. He stated there are approximately one (1) or two (2) manholes that may need to be He stated Dallas County approved rehabilitation of Malloy Bridge Road from Cypress Road to Cobb Road and will be finished in the upcoming months. He also stated the Community Development Block Grant (CDBG). program will allow repairs of Netherland, Moore, Elmo, City Manager Stallings stated he and the Community Development Director drive the roads of Seagoville at least once a week to determine the best way to spend funds for road repair.  Seagoville Road ini need of repair.  lowered uponj final gradation.  Stafford, and Seago.  2    Seagoville City Council Work Session  October 16, 2017  6. Discuss and consider approval of a Resolution ratifying and approving change order expenditures for unbudgeted improvements related to the Woodhaven Subdivision Community Development Director Barr stated this Resolution is to ratify and approve change order expenditures for unbudgeted improvements related to the Woodhaven Subdivision Street Improvement Project. He also stated May Road at Parkhaven and Woodhaven require additional concrete to accommodate drainage for the prevention of City Manager Stallings thanked Council for having the foresight to prepare during the He also stated once a week Staff meets with the contractor on the Woodhaven Project to  Street Improvement Project in an amount not to exceed $85,405.52  deterioration.  budget process to maintain ditches. monitor the progress.  B. Discuss roll-off costs and solid waste program with Republic Services  City Manager Stallings stated Councilmember Fruin requested a presentation on roll-off costs and he is absent tonight. Robyn Motaj from Republic Services will be rescheduled.  Adjourned at 6:52 p.m.  APPROVED:  Mayor Dennis K. Childress AE  ATTEST:  bandilacknon Kandi Jackson, City Secretary  3